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This article was downloaded by: [Northeastern University]On: 02 December 2014, At: 20:08Publisher: RoutledgeInforma Ltd Registered in England and Wales Registered Number: 1072954Registered office: Mortimer House, 37-41 Mortimer Street, London W1T 3JH, UK
School Effectiveness and SchoolImprovement: An InternationalJournal of Research, Policy andPracticePublication details, including instructions for authors andsubscription information:http://www.tandfonline.com/loi/nses20
Partnership as an InterventionStrategy in Self-Managing SchoolsHelen S. Timperley & Viviane M.J. RobinsonPublished online: 09 Aug 2010.
To cite this article: Helen S. Timperley & Viviane M.J. Robinson (2003) Partnershipas an Intervention Strategy in Self-Managing Schools, School Effectiveness and SchoolImprovement: An International Journal of Research, Policy and Practice, 14:3, 249-274
To link to this article: http://dx.doi.org/10.1076/sesi.14.3.249.15843
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School Effectiveness and School Improvement 0924-3453/03/1403-249$16.002003, Vol. 14, No. 3, pp. 249–274 # Swets & Zeitlinger
Partnership as an Intervention Strategyin Self-Managing Schools
Helen S. Timperley and Viviane M.J. RobinsonSchool of Education, University of Auckland, New Zealand
ABSTRACT
The alternatives of taking over failing schools or handing over resources for them to developtheir own improvement strategies are recognized as ineffective in achieving improvement.When deciding how best to intervene in 26 self-managing schools, the Ministry of Education inNew Zealand attempted to avoid the negative consequences of these alternatives by developinga partnership with the schools and their communities. This article documents both thedifficulties experienced in the first intervention phase, dominated by concerns about respectingthe schools’ autonomy, and the successes of the second phase, when the Ministry was moreexplicit about the school improvement tasks.
INTRODUCTION
The devolution of governance and management responsibilities to local
control has raised the critical policy issue of what to do when central
authorities perceive self-managing schools to be offering an inadequate
education. While education authorities and researchers alike have recognized
that self-management has changed the relationship between education
providers and central authorities (Pole & Chawla-Duggan, 1996; Whitty,
1997), there has been less discussion of what that relationship implies for
central intervention when local provision is judged inadequate.
One option for central authorities wishing to retain their interest in quality
schooling is to reassert control over local providers. Central control is rarely
Address correspondence to: Helen Timperley, School of Education, University of Auckland,Private Bag 92019, Auckland, New Zealand. Tel.: þ64 3737599 ext. 7401. E-mail:[email protected]
Manuscript submitted: July 20, 2000Accepted for publication: September 30, 2002
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successful in bringing about sustainable change, however, because it tends to
ignore the ‘‘black box’’ of local practices, beliefs, and traditions (McLaughlin,
1990), and those involved at the school level are unlikely to develop the
capacity needed to sustain their own improvement efforts (Hatch, 1998). Even
more importantly, the schools’ capacity to self-govern is likely to be weakened
rather than strengthened.
A second option involves schools identifying their development needs and
central authorities providing the additional funding to support these self-
identified needs. The advantage of this approach is that schools are likely to
develop both the local capacity and ownership that is crucial to successful
reform (McLaughlin, 1990) and strengthen their ability to self-manage.
The disadvantage is that self-identified solutions may not challenge the
institutional norms that maintain the dysfunctional status quo (Anderson,
1998) and staff may waste time reinventing previously invented wheels
(Hatch, 1998). Datnow (1999) identified in the United States that when
schools were free to choose their own improvement strategies, their reform
preferences were for a tolerable course of action that modeled the reform
choices of other schools and fitted with rather than challenged current
practice. If the negative consequences of these ‘‘take-over’’ and ‘‘hand-over’’
approaches are to be avoided, a third alternative needs to be found.
The strategy adopted by the New Zealand Ministry of Education when
faced with the challenge of how to improve failing schools within a self-
managing system, was to develop a partnership with the schools and their
communities. After 7 years of decentralization, more than 40% of the schools
in two suburbs of New Zealand’s largest city were identified by an
independent audit and review agency as experiencing serious problems with
governance, management, and curriculum delivery (Education Review Office,
1996). It was believed that through partnership, the negative consequences of
the ‘‘hand-over’’ and ‘‘take-over’’ strategies could be avoided, and greater
commitment achieved through the combined efforts of the schools, the
communities, and the state. Partnership was also a way of minimizing political
risk because a very active local community had demonstrated that it
would insist on being involved. The purposes of this article are to offer a
theory of partnership and to use this theoretical framework to analyze the
evolving partnership between the Ministry and the schools over the first 2.5
years of the intervention. We begin by briefly reviewing some of the
issues involved in achieving school and educational improvement through
partnership.
250 HELEN S. TIMPERLEY & VIVIANE M.J. ROBINSON
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SCHOOL REFORM THROUGH PARTNERSHIP
Although the concept of partnership is relatively easily understood at a
superficial level, there are considerable theoretical and practical complexities
in understanding how this principle should direct the relationships involved.
Little guidance was available from either international or local research, partly
because partnership is a relatively recent policy strategy in many education
systems (Crozier, 1998). In addition, most of the published literature on
partnership is context-specific and relates to partnerships between schools and
homes, businesses or universities, and does not directly address issues related
to central intervention in self-managing schools.
What this literature does identify, however, are the tensions that frequently
arise when entities attempt to work in partnership. The autonomy one enjoys
when working alone, for example, is inevitably constrained when working in
a partnership, because partnership implies some degree of power sharing
(McGowan & Powell, 1996). When partners hold different expectations about
this distribution of power, tensions arise (Peters, Williams, & Johnson, 1999).
In a study of partnership between schools and parents in Britain, Crozier
(1998) concluded that partnership is a double-edged sword. Although the
partnership between the parents and teachers was designed to encourage
greater involvement in and commitment to the task of educating children, it
also intensified the surveillance of each partner by the other. Increased
surveillance of professionals by parents was an explicit part of the British
policy strategy. By providing parents with improved sources of information
about their children and the school, it was intended that parents would know
how well schools were performing (U.K. Department for Education, 1992).
Crozier argues that the schools’ surveillance of parents also increased because
‘‘the development of the partnership is carried out through a process of teacher
domination and on the basis of the teachers’ agendas’’ (p. 126). This latter
perspective is supported by the work of Vincent and Tomlinson (1997), who
demonstrated that the rhetoric of home-school partnerships was used
increasingly as a mechanism by schools to control the behaviour of parents
and their children.
These studies of partnership, together with many others, focus on
relationship issues. The task that the partnership was formed to achieve is a
second important dimension of any partnership. Although relationships
always sit alongside the task dimension and influence its success, a good
relationship does not guarantee task success. The task both motivates the
PARTNERSHIP AS AN INTERVENTION STRATEGY 251
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partnership and provides constraints on how the partnership is conducted, for
different partnership processes will have detectable consequences for the
success of the task. For the relationship to be a partnership, those involved
need to accept some responsibility for the task and agree that they will pursue
it in partnership.
This task dimension is usually given cursory attention in the research
literature as a statement of aims or potential for the partnership (e.g., Stevens,
1999), but it is rarely the focus of analysis. Edwards and Warin’s (1999) 5-year
study of an initiative to increase parent-school collaboration in 70 schools is
an exception. They found that it was difficult for them as researchers to discern
what exactly the schools wanted the parents to contribute and for what
purpose.
In this study, we have defined partnership in a way that attempts to capture
both the relationship and task dimensions and have structured our analysis
accordingly. We propose that two or more entities are in partnership when
they accept some responsibility for a problem or task, and establish processes
for working together that imply mutual accountability and shared power over
task-relevant decisions. Our analysis was guided by two research questions
arising from this definition. The first focuses on the relationship dimension
and asks: ‘‘What processes were established for sharing power and working
together on task-relevant decisions, and how were these perceived by each of
the partners?’’ The second examines the way in which those processes
affected task success and asks: ‘‘What implications did the relationship have
for achieving the task of strengthening education in the two districts?’’
PARTNERSHIP AND THE NEW ZEALAND
EDUCATIONAL CONTEXT
New Zealand is a small country of nearly 4 million people. Its educational
system, however, has relevance to many others. The population is roughly
equivalent to the median American state and larger than most Australian states
which have constitutional responsibility for education in these countries
(Fiske & Ladd, 2000). In addition, New Zealand faces many of the educational
issues common to others. The issues most relevant to this article are failing
schools with alienated, low-achieving urban minority populations.
Prior to 1989, New Zealand had developed one of the most highly
bureaucratized systems in the western world, but the system had become
252 HELEN S. TIMPERLEY & VIVIANE M.J. ROBINSON
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cumbersome and unresponsive to changing local needs and the new economic
imperatives of a global economy (Butterworth & Butterworth, 1998). In 1989,
almost overnight, all layers of district administration were abolished and the
old central Department of Education was down-sized into a policy-only
Ministry of Education whose primary role was to give policy advice to the
Minister of Education in the government of the day (Education Act, 1989). A
central tenet of the new system was that each school was to be administered as
‘‘a partnership between the professionals and the particular community in
which it is located; and the mechanism for such a partnership be a board of
trustees’’ (Taskforce to Review Education Administration, 1988, p. 43). A
high level of autonomy was devolved to the Boards of Trustees, who were now
responsible for most operational matters, such as the employment and
performance management of administrative and professional personnel, the
quality and assessment of curriculum delivery, and financial operations. At
this time, decentralization of decision-making was gaining popularity in many
countries (Beattie, 1989; Rogers & Chung, 1983), but nowhere had it been
taken to the extremes of the restructured New Zealand system.
An independent audit and review agency, the Education Review Office, was
charged with reviewing individual school performance on a triennial basis. In
1996, the office broke with its traditional role of focusing on individual
schools and reported on concerns about the quality of educational delivery in
40% of schools in two low-income suburbs in Auckland, New Zealand’s
largest city.
When a decentralized system like that in New Zealand fails to deliver the
expected teaching and learning outcomes, the issue is whether the state should
increase or decrease its influence and if so, how. The most obvious response to
failure is to increase central control, but this approach inevitably creates
tensions as the schools’ autonomy is reduced and new relationships and
responsibilities developed. As Bryk (1999) described in Chicago when
education authorities introduced initiatives to improve the education offered in
decentralized schools, ‘‘. . . central initiatives coexist in an uneasy and
unsettled fashion with the democratic localism set in place’’ (p. 6).
Over the period from 1989 to 1994, democratic localism had become firmly
entrenched as the preferred policy option in New Zealand. Legislation
(Education Act, 1989) precluded direct state intervention in governance and
management, beyond what the school agreed to, unless current practice
violated statutory regulation or threatened the viability of the school. In these
cases, a Ministry-appointed commissioner, who was charged with running the
PARTNERSHIP AS AN INTERVENTION STRATEGY 253
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school, replaced the Board of Trustees until new elections could be held. As a
Ministry of Education official explained:
It wasn’t until 1994 that there was some sort of acknowledgement from the
government that there was a role for the Ministry in providing a safety net
for trying to minimize the number of commissioners in place. That was our
task initially. . . . So, in fact, the announcement of the money in [the two
districts] was probably the first significant announcement from government
that there was a role for government to intervene prior to the appointment of
a commissioner. As a Ministry person, I was told not to intervene.
In its 1996 report on the quality of education in the two districts, the
Education Review Office recommended direct intervention in personnel
matters and the establishment of a district level advisory service. The
Ministry, however, rejected these recommendations because they believed that
they represented a take-over of the schools’ legitimate responsibilities and
would undermine rather than strengthen self-management (Smith, 1997).
They sought to intervene more indirectly through consulting the communities
and schools, and involving them in a three-way partnership designed to
strengthen education in the district.
RESEARCH CONTEXT AND APPROACH
The target schools in the initiative were 22 state primary schools (Years 1–6
or 1–8), 3 intermediate schools (Years 7 and 8) and 1 middle school (Years
7–10). These schools varied in size from a large primary school catering for
667 students and a small intermediate school catering for 199 students.
Fourteen schools were in one suburb and 12 in the other. The suburbs’
secondary schools were not included in the initiative because they had been
participating in an alternative initiative for 2 years. Although the Education
Review Office Report (1996) on the two suburbs had identified that more
than 40% of the schools offered an inadequate education, the specific schools
about which they were concerned were not identified. The Ministry had no
independent information about the quality of education because this
responsibility had been devolved to the schools’ boards of trustees in
1989. At this time, their main concern was the declining enrolments in
intermediate, middle, and secondary schools because this was one of the few
statistics they collected.
254 HELEN S. TIMPERLEY & VIVIANE M.J. ROBINSON
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During the first 6 months of the initiative, a five-member Ministry team was
appointed jointly by the Ministry and a group of school and community
representatives. The Ministry team consisted of a coordinator (an ex-school
principal) and four others with a mix of school and community knowledge and
expertise. This team focused on consulting the communities and the schools
about their perception of the problems and their priorities for intervention. The
team undertook a ‘‘needs analysis’’ in each school, which consisted of asking
school principals what was needed to improve the quality of education. In
addition, they sponsored a series of meetings attended by both school and
community personnel, and held individual interviews with community
members. As a result of this consultation, a generic project called
‘‘Communities in schools via literacy’’ was developed. The emphasis was
on the community because the consultation process had identified that the
community wished to be more involved in the schools. In addition, community
confidence in many schools was so low that 70% of the secondary-aged
students (years 9–13) in one of the two districts attended schools outside the
district. Literacy was to be the focus of that involvement because at each of
the consultation meetings concerns were expressed about the low literacy
achievement of the students. Although no public data were available on
literacy standards in the primary schools, pass rates in public examinations at
secondary school level were very low.
In the first intervention phase following this consultation, each school was
invited to develop a submission for a project that involved the community in a
literacy-related activity in the school. Typically, these projects were funded
after several rounds of negotiation with the intervention team. The second
phase of the intervention began with the re-negotiation of the funded projects,
as information on the impact of the first phase became available.
The authors, who were contracted by the Ministry of Education to complete
a process evaluation of these initiatives, tracked their development and impact
over a 2.5-year period. Data were obtained through a number of different
methods summarized in Table 1. An understanding of the background to the
initiatives and the consultation process was gained through observation of a
series of community meetings held by the Ministry intervention team, and
analysis of documents from both the Education Review Office and the
Ministry of Education. Clarification of the rationale underpinning the
initiatives was sought through interviews with Ministry of Education,
Education Review Office, school, and community personnel. Relationships
between the Ministry and the schools were surveyed through a questionnaire
PARTNERSHIP AS AN INTERVENTION STRATEGY 255
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of school principals and community leaders asking about their knowledge of
the initiatives and their confidence in various aspects of the work of the
Ministry. Verification of our analysis was sought through feedback meetings
with the Ministry and the two local principals’ associations.
Table 1. Summary of Data Collection Over the Phases of the Initiative.
Phases Types of data collection Data sources Frequencies
Consultation Meeting observations Community/Ministry of Education 9phase
Document analysis Background policy papersEducation Review Office Reports
Interviews School principals 6Ministry of Education officials 16Community leaders 5
Questionnaire survey School principals 26Community leaders 33
Verification of theanalysis
Meetings 3
Partnership Meeting observations Ministry of Education/schools 26Phase One
District principals’ association 7Ministry of Education 10Community meetings 8
Document analysis Education Review Office ReportsSchools’ initial funding applications
Interviews School personnel 32Ministry of Education officials 9Community leaders 6
Questionnaire survey Schools 24Verification of the
analysisMeetings 5
Partnership Meeting observations Ministry of Education/schools 26Phase Two
District principals’ associations 5Ministry of Education 10
Document analysis Education Review Office ReportsSchools’ 2nd-year funding applications
Interviews School personnel 23Ministry of Education officials 6
Questionnaire survey Schools 19Verification of the
analysisMeetings 7
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The evolving partnership arrangements were studied over two phases
through the data collection methods identified in Table 1. Meeting
observations in these phases mostly focused on the project negotiations
between the Ministry and nine of the schools during the submission,
monitoring, and re-negotiation process. Six of these schools were those that
the Ministry believed to be most at risk, and three were believed to be offering
a more adequate education. Clarification of the rationale for the Ministry’s
approach was sought at monthly meetings held between the researchers, the
intervention team, and those Ministry officials responsible for the initiatives.
The observations were followed-up with interviews with the Ministry, the
principals, project leaders, boards of trustees’ chairpersons, and community
representatives. In addition, interviews on specific issues were conducted with
principals and/or project leaders in 24 of the participating schools in Phase
One and 16 schools in Phase Two. The interviews for all participants focused
on their theories of intervention and theories of partnership. By theories of
intervention, we mean the actions taken, the beliefs and contextual issues
underpinning those actions, and the anticipated consequences (Robinson,
1994). By theories of partnership, we refer to beliefs about the qualities of
partnership and whether the informant believed that the various participants
were working in partnership.
The documents analyzed included reports on the schools from the
Education Review office, and other documentation relevant to the schools’
submissions for additional funding, the 6-monthly monitoring process and
re-submission documents for the second phase. Two surveys, one in each
phase, were also conducted. Respondents to these surveys included school
principals, Boards of Trustees chairpersons, and school project leaders in
each school. In the Phase One survey, respondents were asked to rate the
extent to which they felt that they had ownership of their projects and their
confidence that the projects would achieve a range of desired outcomes. The
Phase Two survey included similar questions about confidence and
ownership and also asked about any changes that were made to the projects
and their beliefs about the purpose of the initiatives. Additional questions
relevant to other aspects of the initiative were also surveyed but are not
reported in this article.
Verification of our analysis of the participants’ theories of intervention and
partnership was initially sought from an advisory group of five principals from
the two districts, followed by meetings of the two principals’ associations and
Ministry of Education officials at the end of each phase.
PARTNERSHIP AS AN INTERVENTION STRATEGY 257
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The First Intervention PhaseFigure 1 presents a causal diagram summarizing the Ministry’s theory of
intervention that underpinned their approach to the initiatives in the first
phase. Various contextual factors shaped the partnership in this phase. The
first, described above, was a commitment to strengthening the schools’ self-
management capabilities. For the Ministry, this required avoiding direct
intervention in the schools’ operational autonomy. This right of schools to
manage their own operations was not only respected by the Ministry, but
also defended strongly by the schools. As one principal stated when the
coordinator of the initiatives suggested that the school employ a consultant to
assist with serious governance and management problems, ‘‘I’m happy to
receive advice, but I don’t want anyone telling us what to do.’’
The second contextual factor was the strained relationships between the
schools, the Ministry, and the communities. The fragility of the relationships
between the Ministry and the schools was reflected in the survey of schools
conducted during the consultation phase of the initiatives. Confidence in the
Ministry to deliver resources on time, in ways that were responsive to
concerns, or likely to provide an adequate return on effort, were all rated
between 3.5 and 3.7 on a 7-point rating scale. The descriptor associated with a
rating of 3 was ‘‘little confidence.’’
Similarly, the community appeared to lack confidence in the schools. In one
of the two districts, 70% of secondary school aged students (Years 9–13)
attended schools outside of the district. At the community meetings held at
this time, community members made various condemnatory statements about
the schools. For example, one person announced, ‘‘We are here because the
schools have failed. We need to do away with the traditional education
approach.’’
Rather than perceiving this kind of challenge as legitimate, negativity
developed in many of the schools towards the people expressing these
sentiments. As one principal expressed it in an interview:
At the initial meetings we were led to believe that it was going to be
community driven. These groups came out and they said . . . how terrible
schools were and they were allowed to say that . . . . They led us on a merry
dance and it was a very uncomfortable dance for a lot of principals.
The history of self-management and the strained relationships between the
Ministry, the schools, and the community meant that school leaders felt little
enthusiasm for the proposed partnership with the Ministry. What they wanted
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Fig. 1. The Ministry of Education’s theory of intervention in Phase One.
PARTNERSHIP AS AN INTERVENTION STRATEGY 259
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from the Ministry was not partnership, but empowerment, by which they
meant the right of schools to determine how they would spend the additional
funding. As one principal stated, ‘‘In the past the Ministry always dumped on
[the district] . . . . I believed . . . that here for once was an intervention and
support for [the district] which would achieve its stated objective of
empowerment – of schools and the community.’’
Faced with these contextual conditions, together with a demand to do
something positive in response to the 1996 Education Review Office Report,
the Ministry adopted the intervention strategies identified in Figure 1. Schools
had maximum freedom to define how they might strengthen the education they
offered within the overarching framework of a generic Ministry-funded
project of ‘‘Communities in Schools via Literacy.’’ This did not mean that the
Ministry intervention team was passive. Rather, it was very active in assisting
the schools to formulate their projects and frequently challenged their ideas.
As a result of this process, eight schools with weak governance and
management systems agreed to engage the services of a consultant. Consistent
with self-management policy, the schools appointed their own consultants.
The Ministry was also seeking to introduce strategies that would more
directly impact on the quality of schooling in the district. In the applications
for additional funding, each school was required to provide a data-based
analysis of its literacy provision. This analysis included a vision for the school,
identification of any discrepancies between this vision and the literacy
achievement of the students, and a review of the programs that were offered.
The power of these kinds of internal review processes to increase schools’
capacity to improve the quality of education has been demonstrated by many
school improvement researchers (Newmann, King, & Rigdon, 1997; Stoll,
1999). In addition to this internal review, the Ministry intervention team
monitored each school’s project through milestone reports, and the Education
Review Office was contracted by the Ministry to provide an independent audit
of each project, including its management.
The Ministry hoped that these strategies would result in the intermediary
outcomes identified in Figure 1. They believed that allowing schools to
develop their own projects not only respected their operational autonomy, but
also would develop ownership of the improvement process. When asked to
identify Ministry priorities for the initiatives, one Ministry official responded,
‘‘If there has to be a priority, then it would be on the side of school confidence
and security. [Ownership is] critical, critical. Without owning the task,
commitment reduces.’’
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The overarching project of ‘‘Communities in Schools via Literacy’’ was
designed to increase parent and community participation in the schools and
the confidence of the community in the schools. These intermediary outcomes
were not considered by the Ministry to be an end in themselves, but rather a
means to the goals of strengthening self-management and improving student
literacy achievement. How this might occur was never articulated by the
Ministry nor discussed with the schools.
Phase One: The Partnership Relationship
Despite the care with which the Ministry set about the intervention process, only
one of the nine schools on which we focused perceived the relationship to be one
of partnership, with another equivocal. The schools agreed with the Ministry’s
strategies of asking them to develop their own projects and appoint their own
consultants, because the need to respect self-management and the desirability of
promoting confidence and ownership were accepted by both partners as a given.
As one principal explained, the projects offered an opportunity to deliver
something new and this would improve confidence. ‘‘I think confidence goes
with delivery . . . that’s where your confidence comes from.’’
But the Ministry wished to make a difference to the quality of education,
and sought to do so by requiring schools to show evidence of data-based self-
review in their application. This type of review, however, was new to all but
one of the schools and the language used was unfamiliar. The Ministry’s
insistence on its importance was not well understood. As a result, most schools
perceived the application process to be an imposed hierarchical requirement
to access the additional funding they believed to be rightfully theirs. The
rewriting process frustrated all of the schools and was not perceived to be
consistent with their perceptions of a partnership.
We report some of the principal’s reactions to the different phases of the
initiatives through the story of Alex. He experienced the intervention like this:
We were told to come up with a project so we had to sit down and think.
Some of the senior management went off-site for a Saturday and we sat
down and brainstormed and developed our ideas of what we wanted to do.
And this is where we felt it wasn’t a partnership. We’d come up with our
project, I got my ‘‘brains trust’’ to write it but we felt we weren’t listened to.
We got a D-fail. It wasn’t written how everybody wanted it written. We
were told that people in the Ministry and Treasury wouldn’t be able to read
it. But then when we wrote it in that way, we couldn’t really read it.
PARTNERSHIP AS AN INTERVENTION STRATEGY 261
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Although Alex’s story is unique, we checked the extent to which other
principals and project leaders experienced the process in the same way. Seven
of our nine schools strongly identified with it, one was ambivalent and one
disagreed. Although the principal at this latter school was non-committal
because he was not closely involved in the initiatives, the project leader in this
school perceived the relationship with the Ministry to be a partnership because
she had found the submission process challenged her educational ideas and
practices. As she explained:
I saw it as a partnership. Right from the beginning he [the Ministry
coordinator] challenged us. He kept asking us to justify what we did and
that made us think what we needed to do. He was always available,
weekends, evenings.
The monitoring process was perceived by all the schools to be an imposed
hierarchical requirement. Under ‘‘milestone’’ reporting, each school was
required to enter monthly updates on expenditure and was visited regularly by
the intervention team to determine if they had spent the funding as specified.
Our principal, Alex, experienced the process in this way:
Milestones. I’ve spent $18,000 on such and such and then they just tick that
off. What we’re not being monitored for, or given any idea about is whether
we are on the right track. Like, what we think is wonderful is not making
any difference. We are collecting masses of achievement data but what
we’d love is to know if we’re making a difference. My cry is, have we
wasted that money?
At this time, the Ministry restricted its monitoring to financial matters and did
not monitor whether the projects were resulting in the desired outcome of
improving literacy achievement. Monitoring educational outcomes was seen
to be a school responsibility. As the Ministry official said above, ‘‘As a
Ministry person, I was told not to intervene.’’
Despite the Ministry’s efforts to respect schools’ status as self-managing,
their intervention was perceived in most cases to be a series of imposed
bureaucratic requirements. Of our nine schools, Alex and two others were
looking to the Ministry to be an educational partner. Five others considered an
educational role to be inappropriate for the Ministry and preferred it to remain
distant from educational matters. They perceived the submission, rewriting
and monitoring requirements to be excessively bureaucratic and one for which
they did not understand the need. The one project leader who strongly
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perceived the relationship to be one of partnership did so because the
submission process challenged her educational ideas and practices. However,
she too complained about the monitoring processes.
Phase One: Achieving the Task
In such a complex intervention it is difficult to determine what counts as the
task or its success. In Figure 1, we indicate there were three types of tasks to be
accomplished – the intervention strategies, the desired intermediary outcomes
and the desired educational outcomes. The rationale for how the strategies
would result in each level of outcome was not articulated by the Ministry,
although most understood the relationship between developing projects,
creating ownership and increasing confidence. How these processes were to
strengthen self-management and improve literacy achievement were uncriti-
cally accepted as a given.
The first of the two tasks identified as strategies in Figure 1 was achieved by
all schools. Projects were developed around the concept of community
involvement with a focus on literacy. On the other hand, the data-based needs
analysis was poorly completed because it was an unfamiliar process for most
schools and its rationale and language poorly understood. Three of the nine
schools specifically mentioned that they believed it to be a ‘‘Treasury
requirement’’ to access the funding and had little to do with education because
a Treasury signature was required for funding release. One of these schools
reported that the analysis took them 240 hr to complete. Inspection of the
schools’ initial submissions for funding confirmed that only one of our nine
schools adequately documented a literacy need that was directly connected to
an intervention to address that particular need with an appropriate outcome
measure identified to find out if the need had been addressed. When asked to
rate to what extent their understanding of their school’s needs had changed
during the course of writing their funding submission, their average rating was
1.80, falling between the descriptors of ‘‘exactly the same’’ and ‘‘mostly the
same.’’
The intermediary tasks of ownership and increasing confidence through
the strategy of project development (see Table 2) were largely achieved.
Participants’ ratings on the questionnaire conducted during this phase were
very high for their sense of ownership and high for items asking about their
confidence that their projects would improve literacy achievement, school
management, student literacy achievement, and relationships between the
school and community.
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While these ratings showed that people believed that their projects would
be effective, how these intermediary outcomes would result in school
improvement was never discussed between the schools and the Ministry in this
phase. One problem with the proposed projects was that 21 of them nominated
programs that were already operating in other schools in the two districts.
None of these programs had been evaluated in terms of their impact on student
achievement. A second problem was that only six projects involved any
analysis of the quality of current literacy teaching with a focus on how to
improve it. Other projects were additional to the regular classroom program.
Two problems, both of which were evident in these initiatives, have been
identified with this add-on quality in terms of their impact on the higher level
tasks of strengthening self-management and improving literacy achievement.
McLaughlin (1990), in her review of school interventions, concluded that
special projects aimed at discrete elements of the school system usually
bypass the systemic and interconnected conditions that influence classroom
practice. Similarly, Bryk (1999) identified from his work in Chicago, that
additional programs create issues of coordination and organizational
integration. ‘‘As a result, schools became more complex and not very robust
organizations’’ (p. 73). Although we agree, as do many others (e.g., Hatch,
1998), that the intermediary processes are important in achieving the
educational tasks (Fig. 1), the causal links between them are tenuous. What
was missing in this first phase was a dialogue between the partners about the
assumptions underpinning those causal links and how they applied to the
achievement of the educational tasks.
Table 2. Average Ratingsa of School Principals, Teachers, and Project Leaders on theAchievement of Intermediary Process Tasks.
Tasks Phase One (n¼ 38) Phase Twob (n¼ 33)
1. Ownership of projects 8.1 6.82. Confidence in improving management 7.6 7.03. Confidence in improving student literacy
achievement7.6 7.6
4. Confidence in improving relationshipsbetween the school and the community
7.4 7.2
Note. aA scale of 1–10 was used with 1 representing ‘‘No sense of ownership/not at allconfident,’’ and 10 representing ‘‘strong sense of ownership/very confident.’’bResults of a t-test for paired samples indicate no significant difference in all ratings atp< .05.
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The Second Intervention PhaseThe second phase involved re-negotiation of the funding for each school for
the 2nd year. Although the Ministry intended the intervention process to be
an evolving one, this re-negotiation came as a surprise to most school leaders
who thought that the funding was assured for a 2-year period. In this phase,
the Ministry intervention team took a much stronger advocacy role for
the achievement of particular tasks by articulating their beliefs about the
characteristics of strong schools. These characteristics formed criteria against
which the quality of each school’s proposals was judged. They included a
focus on student achievement, a strong working relationship with the
community, professional development based on a needs analysis, and
organizational growth based on cycles of planning, implementation, and
evaluation (Annan, 1999). The meaning of the criteria was explained to each
school and they were asked to justify how their projects would result in
achieving the criteria or what changes were needed in the 2nd year to do so.
The schools now had a much clearer understanding of the outcomes the
Ministry wanted to achieve. Part of the Ministry’s new advocacy role included
a proposal for district-wide professional development in the analysis and use
of student achievement data. Schools could choose to be involved.
In taking this role, the Ministry moved from one in which it mainly handed
over definition of the task to the schools, to one in which it took a clearer
advocacy role in identifying the tasks to be achieved. There were two main
reasons for this change in stance on the part of the Ministry. Firstly, the
intervention team had better information on each school’s operations as a
result of negotiating and monitoring the 1st-year projects. When the initiative
began, the Ministry’s information on the schools was limited to the Education
Review Office Report (1996), which did not specify which schools were
offering an inadequate education, and the schools’ and communities’ views of
their needs. The Ministry’s new information was supplemented by detailed
Education Review Office reports on the progress of each school’s initial
submission. These reports identified both positive progress and specific
problems the schools needed to address and were used as the basis for revision
to the 2nd-year proposals. The second reason was concern about the overall
impact of the initiatives on the quality of education provided in the two
districts. The research team had reported on its perspective of the progress of
the initiatives as a whole and expressed concern that most projects focused on
peripheral rather than central practices (Timperley, Robinson, & Bullard,
1999).
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The changes were not adopted lightly by the Ministry personnel involved in
the initiatives because they demanded a very different partnership relationship
with the schools. A new line was being drawn between the perceived right of
schools to have operational autonomy and the need to make a difference to the
quality of education offered in the two districts. An example of the tensions
was the process for appointing governance and management consultants.
Eight additional schools were identified as needing these consultants,
including Alex’s school. In the first phase, schools appointed their own
consultants. In the second phase, they were appointed jointly with the co-
ordinator of the initiatives. The issues debated within the Ministry included,
‘‘Did more direct Ministry involvement undermine rather than strengthen self-
management in keeping with the aims of the initiatives?’’ and ‘‘What were the
implications for the state’s responsibility and risk should the consultants not
perform to the satisfaction of the Board?’’ These issues had to be weighed
against the greater risk of failing to make a difference.
Phase Two: The Partnership Relationship
Although the new role adopted by the Ministry was not negotiated directly
with the school partners, six of the nine schools indicated in their interviews
that they accepted it and perceived it to be closer to a partnership relationship.
As in Phase One, all continued to find the administration of the monitoring
system unnecessarily cumbersome. The relationship was perceived to be more
like a partnership because they better understood the rationale underpinning
the Ministry’s actions. Alex, for example, was confronted by two issues in
Phase Two. One related to management and the other to the operation of his
1st-year project. This project had involved withdrawing the more able students
from the regular classroom program and providing them with specialist
teaching. The coordinator of the initiatives was concerned that this withdrawal
program was not impacting on regular classroom teaching and learning. Alex
found the process uncomfortable, but challenging and useful:
We got quite a shock when we had to reapply and rewrite and redo all those
sorts of things. I’d had this teacher released to do our project, but now all of
a sudden we were told the [withdrawal] program we were running is
supposed to be run in the classroom. We had been expected to turn things
around when we didn’t really know what was wrong in the first place. We
didn’t quite understand and of course we got prickly – people talked about
failing and we sort of thought we weren’t failing. Then [an intervention
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team member] came in and smoothed things down. We started to feel that
the partnership came. I understand now that we maybe have to drop
something. [The coordinator] did challenge us and challenged us in a way
that my project leader said, ‘‘Well, we’re going to beat the buggers.’’ It was
more or less inferred that we wouldn’t get the money [for Year Two] unless
we had Patricia [a consultant] helping us with monitoring. I objected
because I’d never met the lady. It’s been the best thing that was pushed on
me. She’s monitoring what we’re doing and she’s also my mentor.
For me, a partnership is being honest and pragmatic and up-front. For
example, one day [in Phase One] the coordinator said, ‘‘Perhaps Julia [a
consultant] could do something for you’’ and I said, ‘‘What for? I mean is
there something wrong?’’ It wasn’t a partnership before because I didn’t
know what the problem was and who was doing the deciding. In a
partnership there should be honesty about what’s going to happen.
What was significant about Alex’s story, and others like it, was that the
intervention team’s incursions into his operational autonomy felt more like a
partnership than had the hands-off role adopted by the Ministry in the earlier
phase. Alex’s reaction was similar to the school that perceived the Phase One
relationship to be a partnership. These schools wanted a partner that was going
to challenge their educational thinking and practice, and do so in an open and
up-front way.
Given the 10-year history of self-management in New Zealand (New
Zealand Government, 1989), and the specific context of the earlier phase of
the intervention, it was predictable that some of the principals would be
unenthusiastic about the new roles and arrangements. Three of the nine
schools perceived that the Ministry intervention team had encroached on their
right to define their own projects. In a letter of complaint to the Minister of
Education (Mangere Principals’ Association, August 1999) concern was
expressed ‘‘that the role of the facilitator [had] shifted from facilitator to
director.’’ They requested that a way forward be identified ‘‘to further enhance
student achievement in such a way to affirm the role of the school in the
decision making.’’ They had neither realized, nor agreed, that acceptance of
the additional funding meant a reduction in their control over their projects or
their schools. Although they were able to continue with the substantive
content of their original projects, the intervention team’s new style of
challenge was perceived to be a ‘‘take-over’’ of their autonomy and, as such,
was resented.
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Despite the Ministry’s change in style and the objection of some people to
the change, feelings of project ownership and confidence remained at similar
levels. There was no significant difference between Phase One and Two in the
ratings of those school personnel completing both questionnaires for project
ownership or confidence that the projects would improve management,
student literacy achievement, and relationships between the school and
community (Table 2).
Phase Two: Achieving the Task
Although the re-negotiation of Phase Two projects was constrained by
commitments made during Phase One, 60% of the schools changed their
projects. In each case, the changes were designed to have more direct impact
on classroom teaching and management practices. Three schools, for
example, agreed to drop parts of their original proposals because they
believed that more focus on a single aspect was likely to have greater impact
on teaching practices and student achievement. One project leader, whose
school had become intensively involved in a whole school develop-
ment process that was designed to improve the teaching of children from
non-English speaking backgrounds (NESB), wrote in the Phase Two
questionnaire:
We were opting for [a social skills program]. Changed to continuing with
our NESB contract. The contract involves whole school philosophy,
methodology and community involvement. Even 2 years is only a
beginning. One year would be flirting, 2 years coming to grips, 3 years
embracing, 4 years RESULTS.
Although few others were as enthusiastic as this project leader, average
ratings in Phase Two for the extent to which their understanding of their
school’s needs had changed since they submitted their first proposal were
higher than the average ratings in Phase One for changed understanding
during the submission process. In Phase Two the average ratings of 2.6 fell
between the descriptors of ‘‘Mostly the same’’ and ‘‘Some differences.’’ These
ratings were significantly different from those in Phase One (t¼ 4.265,
p< .01) when the average ratings fell between the descriptors of ‘‘Exactly the
same’’ and ‘‘Mostly the same.’’
In addition, a change in perception about the purpose of the initiatives
occurred among the schools as a whole. This change was reflected in the
answers to two questions in the Phase Two questionnaire on the views they
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held of the Ministry initiatives. Respondents were asked to indicate for Phases
One and Two what they believed the initiatives to be about. The change in
ratings for the two phases indicated a shift in perception towards a greater
understanding that they were about helping schools to undertake school self-
review (Table 3). Perceptions that the initiatives were designed to provide
money to schools to complete a project, however, still had equal weighting
with that of self-review. Schools’ understanding of the importance of
examining their own practices was still tentative.
Most indicative of change during this phase was the willingness of schools
to take part in a Ministry-initiated professional development contract in
analyzing and using student achievement data for school improvement
purposes. Twenty-four of the 26 schools indicated that they wished to be
included in this contract because they now recognized the need to conduct this
kind of review. During Phase One, only one of the nine schools had any
understanding of the requirements of this task, with others believing it to be a
waste of time.
Overall, we have interpreted the changes between the two phases as
indications of shifts towards achieving the desired educational outcome of
strengthening self-management as identified in Figure 1. Schools were making
changes to their projects to focus more on the core functions of teaching and
learning, with more recognizing the importance of self-review and making
commitments to becoming more skilled in the process.
The goal of improving literacy achievement, noted in Figure 1, was
impossible to ascertain. Despite relatively high ratings of confidence that the
projects would impact on literacy achievement, the lack of data made
Table 3. Average Ratingsa of Principals, Teachers, and Project Leaders on Beliefs About thePurpose of the Initiatives.
Beliefs Phase One (n¼ 33) Phase Two (n¼ 33)
I thought [the initiative] was about providing 4.9 4.1�more money to schools to enable them to dothe things they think best
I thought [the initiative] was about helping 3.9 4.9�schools undertake school self-review
Note. aA rating of 1 represented ‘‘Strongly disagree,’’ a rating of 4 represented ‘‘neither agreenor disagree’’ and rating of 7 represented ‘‘Strongly agree.’’�p< .05.
PARTNERSHIP AS AN INTERVENTION STRATEGY 269
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assessment of impact impossible. Some schools reported achievement data in
their applications for continued funding in Phase Two. The form in which
these data were presented served to highlight the need for teacher
development in the analysis and use of student achievement data for review
purposes. Most data described the progress of individual students, without
reference to expected progress over the same time period or comparison with
others not involved in the program. For example, one school that employed a
specialist reading teacher with their additional funding provided a single
reading score for each child accompanied with a comment such as, ‘‘Knows
what to do with unknown word but not an established response.’’ An overall
comment evaluated the impact of the program, ‘‘All children have displayed
improvement in reading level except for H. Children are using the strategies of
re-running but are not confident about reading on.’’ These data and comments
gave no indication of expected reading levels or comparative progress with
other children not included in the program.
DISCUSSION AND CONCLUSIONS
Partnership is a potentially powerful intervention process. Through partner-
ship it is possible to avoid the negative consequences of ‘‘taking over’’ failing
schools (Hatch, 1998; McLaughlin, 1990) or ‘‘handing over’’ extra resources
to fund self-identified needs that do not challenge dysfunctional institutional
norms (Anderson, 1998; Datnow, 1999). As an intervention process, however,
partnership is not an easy option, particularly where the context is one of
school self-management with expectations of continuing operational auton-
omy, strained relationships, and only one of the partners believing in a need
for fundamental change. Strained relationships and differences in perceptions
are common in the school improvement context. As more school systems
decentralize, however, expectations of continued autonomy will become more
common.
Our research questions about the implications of the partnership relation-
ship for task success were based on our definition of partnership in which we
proposed that entities are in partnership when they accept some responsibility
for a problem or task and establish processes for working together that imply
mutual accountability and shared power over task-relevant decisions. At the
beginning of the initiative, one of the problems besetting the partnership was
the failure of any individual school partner to accept that they were one of the
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40% perceived to be offering an inadequate education. Although happy to
accept additional funding for a self-identified project peripheral to their
regular teaching programs, they had not accepted responsibility for the more
serious task of making fundamental changes to their core operations. The
processes of working together, therefore, focused on the intermediary tasks of
developing strategies to achieve project ownership and increased confidence,
rather than the more demanding task of school improvement. Not surprisingly,
the attempts by the Ministry partner to introduce improvement strategies, such
as a data-based needs analysis followed by close monitoring, was misunder-
stood and greeted with suspicion by the school partner. In the second phase,
the rationale for these activities was better understood and more widely
accepted.
It could be argued that respecting autonomy and building confidence was
appropriate in the early stages of the intervention because it developed the
positive relationships necessary for tackling the more complex task of school
improvement. We take an alternative view and argue that the educational task
itself should be used to motivate the partnership and to regulate the
relationship. In this context, the different perspectives of each partner would
need to be negotiated and resolved according to their likely impact on task
success. When partners hold different expectations, as they did at the
beginning of the initiative, this approach does not avoid conflict, but it does
provide opportunities for the conflict to be resolved in terms of task criteria.
We acknowledge that situations exist in which relationships are too strained
for partners to work on a major educational task. In this case, improving
relationships may become the task and how to achieve it becomes the joint
responsibility of the partners. For example, they may choose to do so through
working together on a relatively minor or short-term task. As the relationship
evolves, so would the significance of the tasks that are tackled. Attempting to
solve relationship problems under the guise of working on a major educational
task, such as school improvement, is liable to compromise achievement of the
task because decisions are more likely to be determined by their impact on the
relationship, than by their impact on task success.
Tasks can be defined in many different ways. In education, tasks are often
defined at the level of ownership, participation, and confidence without
making explicit the assumptions about how these qualities impact on the
educational task of improving outcomes for students. In the initiative reported
in this study, the focus on the intermediary tasks in Phase One was one
example of this approach. The New Zealand Ministry, however, is not alone in
PARTNERSHIP AS AN INTERVENTION STRATEGY 271
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defining tasks in these terms. Edwards and Warin (1999), for example, note
that evaluation of partnership initiatives between parents and schools are
usually made in terms of participation rates rather than in terms of the
educational outcomes the participation is designed to achieve. Without the
assumptions of how one impacts on the other being made explicit, processes
such as confidence and participation, may be perceived as ends in themselves.
The more explicit stance taken by the Ministry in the second phase, through
articulating desired outcomes in terms of the characteristics of a strong school,
and asking schools to justify how their projects impacted on that outcome,
brought a more direct focus on educational goals.
In our definition of partnership, we refer to processes of mutual
accountability and shared power over task-relevant decisions. In the absence
of a shared definition of the problem or task, it is almost inevitable that
partners will hold different ideas about appropriate accountabilities and that
power struggles will develop. Both the Ministry and the schools in this study
perceived that they were accountable for implementing their self-identified
projects because it was this for which they accepted responsibility. Both had
untested beliefs about how this would improve student achievement and did
not have the monitoring systems in place to test if it had been accomplished.
Schools had not been accountable for this before, so had not considered
that they should be so now. Similarly, it was not until the Ministry introduced
its list of characteristics of a strong school (Annan, 1999), had either partner
expressed what ‘‘strengthened self-management’’ might look like, let
alone how the partners could be held accountable for achieving it.
Accountabilities for the task cannot be established in the absence of its
shared definition.
In answer to our research questions, we have concluded from this study that
while a working relationship is fundamental to the success of a partnership,
the relationship must be developed within the context of a shared un-
derstanding of the task the relationship has been established to accomplish, if
the partnership is to achieve the purpose for which it was established.
ACKNOWLEDGEMENTS
The authors wish to acknowledge both the financial assistance from the Ministry of Educationand the time officials from the Ministry spent with us debating the policy issues. We also wish tothank the school principals and project leaders for their ongoing participation in the research.
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