12
- INTRODUCTION TO ABACUS Our Services (What we do) Through financial planning, we help people make the best use of their financial resources, freeing their time to enjoy what matters most in life. We show them where they are, protect them from financial dangers, create a roadmap for their future, manage their investments, and provide advice that touches every area of their lives. Our Purpose (Why we do what we do) To expand what’s possible with money Our Core Values (How we do what we do) Serve Others We put the needs of our clients, the team, and our community above our individual desires. Listen Deeply & Speak with Care We come to each conversation with an open mind rather than the “right answer.” We tell the whole truth to ourselves, our clients, and each other. Bring Genius We spend our time doing what we are best at and love most. Enjoy! We believe that our time with Abacus should be the best years of (y)our life.

Our Services (What we do) Our Purpose (Why we do what we do) · Abacus pays $10,000 for referrals of advisors who join Abacus and who bring clients with them to Abacus. The revenue

  • Upload
    others

  • View
    0

  • Download
    0

Embed Size (px)

Citation preview

Page 1: Our Services (What we do) Our Purpose (Why we do what we do) · Abacus pays $10,000 for referrals of advisors who join Abacus and who bring clients with them to Abacus. The revenue

- !INTRODUCTION TO ABACUS

!Our Services (What we do) Through financial planning, we help people make the best use of their financial resources, freeing their time to enjoy what matters most in life. We show them where they are, protect them from financial dangers, create a roadmap for their future, manage their investments, and provide advice that touches every area of their lives. !Our Purpose (Why we do what we do) To expand what’s possible with money !Our Core Values (How we do what we do) Serve Others We put the needs of our clients, the team, and our community above our individual desires. !Listen Deeply & Speak with Care We come to each conversation with an open mind rather than the “right answer.” We tell the whole truth to ourselves, our clients, and each other. !Bring Genius We spend our time doing what we are best at and love most. !Enjoy! We believe that our time with Abacus should be the best years of (y)our life. !

Page 2: Our Services (What we do) Our Purpose (Why we do what we do) · Abacus pays $10,000 for referrals of advisors who join Abacus and who bring clients with them to Abacus. The revenue

Our Staff

Listens from the heart

Impeccable Communication

Endearing (you want to hang out with them)

A+ student intelligence (Constantly Learning)

Doesn’t sell products/work for Wall Street

Walks the Talk (Sufficiency, Generosity)

Visionary

Emotional Intelligence

Open

Tolerant

Trustable

Present

Page 3: Our Services (What we do) Our Purpose (Why we do what we do) · Abacus pays $10,000 for referrals of advisors who join Abacus and who bring clients with them to Abacus. The revenue

Our Clients

Passionate, Engaged Life

Grateful

Generous

Intelligent

Realistic Expectations Influential

Trusting

Loyal

Listens well

Gives constructive feedback

Page 4: Our Services (What we do) Our Purpose (Why we do what we do) · Abacus pays $10,000 for referrals of advisors who join Abacus and who bring clients with them to Abacus. The revenue

BENEFITS !

Abacus Employee Benefits Summary Abacus offers generous employee benefits in addition to salary and bonus. Here’s an overview of what our employees enjoy.

Health/Dental/Vision insurance - We pay 90% of our employees’ premiums and 50% of their dependents’. (After 60 days of tenure)

Disability Insurance - We pay for short and long-term disability policies. (After one year of tenure)

401k Match - We 100% match the first 3% of your salary that you contribute to our 401k, and 50% match the next 2%. (Match begins after one year of tenure, you may contribute after 90 days)

Education Reimbursement - We offer educational assistance for our employees to study for the CFP or other relevant certifications or licenses. (Details on subsequent pages)

Cell Phone Reimbursement - We cover the costs for voice and data cell phone plans, if the plans are part of our AT&T or Verizon Corporate accounts. We do not cover the cost of the phone purchase or phone upgrades for most employees.

Charity - Every employee is given a $250 annual allowance to give away to charitable projects through the Glue Network. An additional $250 match to a charity of your choice is available as well if you donate time or money to that charity. (Details on subsequent pages)

Time-Off - Employees do not earn or accrue a specified number of days off. We trust our staff to balance their need for revitalization with our clients’ needs and the needs of the firm. (Details on subsequent pages)

Telecommuting - Similar to our Time-Off policy, as long as our clients’ needs are being met, and you get buy-in from your team and Abacus management, you may work from home, Starbucks, the ski slopes, or the Great Barrier Reef (these are all actual examples). (Details on subsequent pages)

Other benefitsWe also offer: !

Basic life and personal accident insurance

Technology and other online and in-person skill training and classes

Employee assistance programs

Adoption and commuting programs

Page 5: Our Services (What we do) Our Purpose (Why we do what we do) · Abacus pays $10,000 for referrals of advisors who join Abacus and who bring clients with them to Abacus. The revenue

Abacus Revenue Sharing Compensation Plan All full-time (non-hourly) employees receive a portion of their compensation based on a percentage of Abacus revenue. Here is how that works.

Each employee is given a certain percentage of revenue as part of their offer letter. This percentage may change over time as employees progress in their career. Every quarter, the employee’s percentage is multiplied by the prior quarter revenue to determine the dollar amount of their compensation for the subsequent quarter. That amount is paid equally among the six paychecks throughout the quarter.

IllustrationEmployee X is paid a base salary of $40,000 per year and receives 0.4% of revenue. Pretend that revenue for Q4 2013 is $2,000,000

How percentages might changeAn employee’s percentage might change in a variety of scenarios. Here are a few examples.

As an employee moves from one role to another, or becomes significantly more adept in their current role, the percentage of revenue may increase. A new firm is acquired or an advisor with existing revenue joins Abacus. In this case, everyone’s percentage of revenue would go down proportionally such that the dollar amounts paid would stay the same as the new revenue is added. As we grow and add additional staff, everyone would eventually receive a smaller percentage of revenue which would be shared with the new staff. This is usually done in such a way that everyone’s total pay stays the same or increased, even though their percentage decreases (by reducing percentages in high growth quarters). When certain employees or teams under or outperform the rest, then sometimes we would reduce one team’s percentage of revenue and shift it to others.

Total Revenue Q4 2013 2,000,000

Quarterly Base Salary (40k divided by 4) 10,000

Total Bonus for Q1 2014 (0.4% times 2 million) 8,000

Total Pay for Q1 2014 18,000

Six paychecks in Q1 2014 - each is (18k divided by 6)

3,000

Page 6: Our Services (What we do) Our Purpose (Why we do what we do) · Abacus pays $10,000 for referrals of advisors who join Abacus and who bring clients with them to Abacus. The revenue

Abacus Education Reimbursement Program !CFP and CFA Certification Programs: !The employee’s supervisor and a member of management must pre-approve the reimbursement of expenses relating to the CFP and CFA programs. A minimum of one year of tenure is required before reimbursement is available. !Abacus pays 80% of CFP-related education courses, books and exam prep courses, of which half is paid prior to passing the exam and half is paid after passing the exam. We pay for all exam fees upfront. The upper limit on what we are willing to pay is $6,000 (including exam fees). !Abacus pays 80% of the cost for CFA exam registration and CFA-provided study materials and exam prep materials. We pay 50% upfront and 50% upon successfully passing the exam at each level. The upper limit on what we are willing to pay for each level is $2,000 ($6,000 total for all three levels). !Registered Paraplanner Course: !Abacus pays the full cost for the Registered Paraplanner “RP” program. We pay for this program 100% upfront, but a bonus will be added to motivate employees to pass the courses. !Continuing Education: !Abacus pays for all required continuing education for NAPFA, the CFP, the CFA, the CPA/PFS, JD, and Paraplanner. Available on day one of employment. For certain positions, this will be mandatory. !Series 65: !Abacus pays for study materials for the Series 65 exam as well as all exam fees. Available on day one of employment. For most employees this will be mandatory. !Other Programs: !Other educational costs will be decided on a case-by-case basis (e.g. Kinder Life Planning, AAMS, AWMA, CMFC, ADPA, APMA, CPRC, CRPS, Masters Degrees, etc.).

PAGE !6

Page 7: Our Services (What we do) Our Purpose (Why we do what we do) · Abacus pays $10,000 for referrals of advisors who join Abacus and who bring clients with them to Abacus. The revenue

Abacus Charitable Gifting Program !As a firm that believes that philanthropy, self-sufficiency, and generosity are cornerstones of a healthy and fulfilling relationship to money, the Principals of Abacus have elected to donate 5% of the firms’ profits annually to charity. This document describes the mechanisms by which that money will be donated. By and large, our intent is that our charitable giving will be focused in three main areas. !

Poverty Environment Financial literacy !

The Abacus charitable giving allocation will be divided into three ‘buckets’: Employee Gifts, The Abacus Wealth Partners Charitable Grant, and Principal Gifts.

Employee Gifts (Non-principals)

Each non-owner, full-time employee who was employed by January 1st of the current year may direct $250 to any of the charitable projects offered through the Glue Network Portal. You will be sent a gift code to the portal in January each year.

The firm will also provide an additional $250 match if an employee has personally donated money or volunteered at least 3 hours during the past 12 months for the charity. The charity must be a 501(c)(3) and their mission should not be generally offensive or political (the donation is made by Abacus and must not reflect badly on the firm). Donations to your church or your kid’s school are acceptable for the matching portion of your gift.

Your gift allowance does not roll over to the next year. Make sure to request all your gifts by 12/31 of any given year.

!!

PAGE !7

Page 8: Our Services (What we do) Our Purpose (Why we do what we do) · Abacus pays $10,000 for referrals of advisors who join Abacus and who bring clients with them to Abacus. The revenue

Abacus Advisor Referral Program !New advisors: !Abacus pays $5,000 for referrals of new advisors with no assets. 50% of the bonus is paid after six months of employment, and the remainder is paid after 12 months of employment. Both the new advisor and the referring employee must be current employees at the time the bonus is due in order for it to be paid. If either the advisor or the referring employee leave employment, the bonus is forfeited. !Advisors with clients: !Abacus pays $10,000 for referrals of advisors who join Abacus and who bring clients with them to Abacus. The revenue from the Advisor’s clients must be over $200,000 in the first year for the referring employee to earn this bonus. 50% of the bonus is paid after six months of employment, and the remainder is paid after 12 months of employment. Both the new advisor and the referring employee must be current employees at the time the bonus is due in order for it to be paid. If either the advisor or the referring employee leave employment, the bonus is forfeited. !Advisory firms: !For referrals of advisory firms, Abacus will pay 5% of the first-year revenue of firms that merge with Abacus and whose principals become owners at Abacus. The referral fee is capped at $20,000. This is a difficult referral to get, as you can’t just refer us the name of a firm, you need to have a personal relationship with one of the principals or key employees. 100% of the bonus is paid one year after the merger is effective. The referring employee must be a current employee at the time the bonus is due in order for it to be paid. If the referring employee leaves employment, the bonus is forfeited. !!

PAGE !8

Page 9: Our Services (What we do) Our Purpose (Why we do what we do) · Abacus pays $10,000 for referrals of advisors who join Abacus and who bring clients with them to Abacus. The revenue

Abacus Lead Gen(eration) Bonus If you refer a client to Abacus you will receive a bonus! You get 30% of estimated annual fees from that client. !• The 30% of estimated fees is placed into a Lead Generation “bucket”. At the

end of the year, you are able to withdraw 50% of the balance in your “bucket”. The remaining balance rolls over to the next year.

!What counts for the Lead Gen bonus and what doesn’t? !COI and Client referrals - Counts most of the time The staff member who is initially contacted by the COI or the Client with the referral gets it. If the Client reaches out to multiple staff members with the initial referral, nobody gets it. !Speaking Events, Seminars, Teaching, Workshops, Conferences - Sometimes they count, sometimes not • If the firm provides more than $1,000 in support of expenses, travel costs or staff time (at a specific

hourly rate), then it doesn’t count. • If more than one staff member participates at the event, then it doesn’t count. • Otherwise, it counts, but check in advance if there are questions. !Blogs, Media quotes/articles, TV, Radio, Podcasts, Books, Magazine ads, referrals from NAPFA, DFA, B Corp, Search Engines/Web, Acquisition - Doesn’t count These belong to the firm. Abacus pays for the tools and structures that support our marketing activity, your participation in these activities doesn’t then offer exclusive rights to leads that come from your participation. It’s a team effort. !The above is not necessarily a comprehensive list. There may be other situations that are not listed. Guess who is the final arbiter of such situations… !Important Notes: • If the referring employee leaves employment, any remaining bonus is forfeited. • Clients who receive any level of discounted fee (including family discounts) are not eligible. If the

discount is ever removed and the client starts paying full fees, then the client becomes eligible for the Lead Gen bonus at that time. !

Illustration Year 1 Year 2 Year 3 Year 4

Fees referred ($1million AUM per year) 10,000 10,000 10,000 10,000

Amount added to your account 3,000 3,000 3,000 3,000

Balance at end of year 3,000 4,500 5,250 5,625

Withdrawal (50% at end of year) 1,500 2,250 2,625 2,813

Remaining Balance 1,500 2,250 2,625 2,813

PAGE !9

Page 10: Our Services (What we do) Our Purpose (Why we do what we do) · Abacus pays $10,000 for referrals of advisors who join Abacus and who bring clients with them to Abacus. The revenue

Employee Discounts !Employee Discount: Abacus provides investment management and financial planning services at no cost to all of our employees. This includes spouses, dependents and adult children of employees. It does not include parents, siblings, or ex-spouses. At the time the employee leaves employment, fees revert to the Abacus standard fee schedule. !Family Discount: !Abacus provides investment management and financial planning services at a discounted fee to the family members of our employees. This includes any immediate family member of you or your spouse, including parents, grandparents, grandchildren, siblings, half-siblings, step-siblings, ex-spouses, step-parents and ex-step-parents, aunts, uncles, nieces, and nephews. This does not include cousins or anything once-removed… ! This discount is up to 50% at the discretion of the employee. The employee must submit the discount request to Jessica at the time the client inboards with Abacus. The discount is not automatic. Note that any discount makes this client ineligible for the lead generation bonus, so please consider whether your family member needs the discount, or whether it’s worth it to you to offer it to them. !Other advisors at the firm are not required to service your discounted family members, although they are free to agree to do so. !At the time the employee leaves employment, fees revert to the Abacus standard fee schedule. !A Note on Domestic Partners and Adoption: !Abacus firmly believes that people have the right to define their family regardless of what state and federal laws dictate. For the purposes of employee and family discounts, we recognize anyone as a spouse whom you recognize as a spouse, regardless of gender or legal status. Similarly, adopted children, legally or otherwise, are recognized as your children for the employee discount. !A “Brother from another Mother”, however, doesn’t get a discount. !

PAGE !10

Page 11: Our Services (What we do) Our Purpose (Why we do what we do) · Abacus pays $10,000 for referrals of advisors who join Abacus and who bring clients with them to Abacus. The revenue

Abacus Telecommuting Guidelines !Abacus trusts its employees and would like to allow all staff to use their judgement to determine when they need to work from the office, and when they can work remotely. Below are some guidelines to help you use your judgement in a way that does not negatively affect Abacus, its clients and your team. Client Service:

Client Service is paramount. If a client ever indicates that you working remotely is a problem, then you will stop working remotely. Training and Meetings:

If you are assigned as a CSA or Advisor to a client who will be in the office, you must be available in the office. Client meetings are mandatory, regardless of whether you are attending the meeting personally. You are expected to know when your clients will be in the office. Additionally, if a face-to-face work group meeting or training is being held, it is your responsibility to attend the meeting at the office.

Your Team:

It is your responsibility to avoid over-burdening your team or other staff with requests for help when you are working remotely. If you need certain files for work, make sure they are scanned in prior to leaving. If you are expecting an important, time-critical package from a client or custodian, you should plan to be in the office to process that package. Agree in advance with your team on the hours you will consider "work time".

Repeated complaints about your remote work from your team will result in a change to your remote work privileges.

Data Security:

Employees may not compromise the confidentiality or security of client information due to telecommuting, remote computer access, and so on. The employee must comply with the policies and guidelines of proper use of information technology found in our Compliance Policies and Procedures. Breeches of information security while telecommuting, whether by accident or design, will likely result in disciplinary action and/or the loss of the telecommuting option.

Expenses:

Expenses to set up your remote office or to work remotely are your responsibility.

Dependent Care:

During established work hours, the telecommuter agrees that family care demands shall not compete with work except in the case of an emergency. Telecommuting will not be a substitute for day-care provision.

PAGE !11

Page 12: Our Services (What we do) Our Purpose (Why we do what we do) · Abacus pays $10,000 for referrals of advisors who join Abacus and who bring clients with them to Abacus. The revenue

Abacus Time-Off Policy

PAGE !12

Abacus Wealth Partners encourages employees to take time off for rest, relaxation, and personal pursuits. Exempt employees will not earn or accrue a specified number of vacation days. Instead, employees will be able to take as much time off as their job and schedule allows. This doesn’t mean we don’t have rules, however. Rule #1 is that you can’t do anything that creates a lower quality of service for our clients. Rule #2 is that you respect your team. Below are some guidelines for a few different situations.

Sick DaysIf you are sick, we don’t want you infecting your co-workers. Stay Home! Depending on how sick you are, we may call you with questions throughout the day, and we’d love to get a response back within two hours. If you aren’t able to maintain that level of availability, please let someone know in the office and we will leave you alone.

Personal DayIf you need to take some time to bring your car to the mechanic, take your dog to the vet, or even just take a mental health day and hit the beach, we’re OK with that. We do ask that you keep your cell phone at hand and call us back within two hours or so if we have a questions for you. We promise to avoid bothering you too much. AVOID PERSONAL DAYS IN DECEMBER AND EARLY APRIL.

Extended time-off (beyond one day)We want your time-off to be restful and recuperative. Please don’t check your email or answer your cell phone when on extended time-off. In order to plan for your time away, we need you to find someone to agree to act as your back-up and do your job while you’re gone. You also need to get approval. Please do both of these things prior to making reservations or buying plane tickets. You may not be able to find a back-up and you may not get approval - in either case, you can’t go. Once you receive approval, you must add your vacation time to the “Vacation” shared calendar so that we can see everyone who is out at any given time.

NOTE: TIME OFF IN DECEMBER AND EARLY APRIL ARE UNLIKELY TO BE APPROVED.

Abusing the systemPlease don’t abuse the system. You’ll ruin it for everyone. If you do, you won’t be able to find someone to back you up when you want to take time-off, or we won’t approve your time-off. You are not entitled to any time-off, other than time granted by specific law. Abacus allowing an employee to take time-off does not imply that the additional time counts as additional wages. This policy does not apply to leaves of absence protected by state and federal laws, such as family medical leave. This policy does not apply to non-exempt employees.