Organizational Structure

NCA Khartoum

01.01.2012

Liasion OfficerYassin

Country DirectorHans

Finance ManagerAnne

HR/Admin Manager

Kamal

Operations Manager

Dave

Program ManagerDawood

Funding ManagerJohn B

Darfur DirectorPatricia

NCA Khartoum officeOrganogram 01.01.2012

Gender and Peace Manager

Tariq

Senior Program AdvisorIngrid

Logistics OfficerAbdelsalam

Logistics AssistantMohammed

Travel Officer Ali

Cars/office mainten./mech.

Bella

Liasion OfficerMona

Receptionist/ AssistantRebecca

Administration AssistantHanadi

Chief Accountant Flora

Finance Assistant Lama

IT/Communica-tion Officer

Hani

Office MaidJoice

Assistant mechanic/driver

Rabeh

Driver Lois

Driver Faisel

Guesthouse staff

Program AdvisorTore

GuardsIbrahim, Salah

and Abd El-Gadir

GardenerHassan

WASH Officer KadugliSalam

Guard Kadugli

Country DirectorHans

Finance ManagerAnne

HR/Admin Manager

Kamal

Operations Manager

Dave

Program ManagerDawood

Funding ManagerJohn B

Darfur DirectorPatricia

NCA Khartoum officeDivision of responsibility and functions

• Program management• Program

development• PME/M&E• Partner relations• Networking• Donor reporting• NCA planning• NCA reporting• Capacity

development NCA and partner

• Procurement and logistics management• Security

management• Inventory and stock-

taking• Travel/

accommodation• Cars and office

maintenance

• Human resource management incl payroll• Authorities/

HAC focal point• Registration• Visas/permits• Insurances (all)• Office

administration incl communication equipment• Guards

• Financial management• Budgeting• Accounting• Vouchers, payments,

transfers• Donor reporting• AFS• Auditor• IT/communication • Systems and

management manuals • Archiving• Internal control• Assets

• Funding management• Fundraising and donor

liasion• Internal and external

communication incl printed matters

• Support, control and quality assurance• Systems and

routines• Capacity building

NCA and partners

• Support, control and quality assurance• Systems and

routines• Capacity building

NCA and partners

• Support, control and quality assurance• Systems and

routines• Capacity building

NCA and partners

• Support, control and quality assurance• Systems and

routines• Capacity building

NCA and partners

• Support, control and quality assurance• Systems and

routines• Capacity building

NCA and partners

Overall organisational model

• A consistent and robust organisational model with clear division of work and responsibility based on department structure

• All departments supporting Darfur programme with crosscutting dedicated functions based on needs identified by the Darfur programme management. Dedicated functions replaces the previous Darfur Programme Support Unit

• Multiple lines of support and communication between NCA Khartoum and Darfur programme

• Darfur programme will have a dedicated focal point at NCA Khartoum office: main responsible for support functions at NCA Khartoum and coordination

• Dedicated functions may also be assigned for partner support/ODCB• The need for dedicated functions will vary and the organisational model

must accommodate for scale-up/scale down (flexibility)

4

Country DirectorHans

Finance ManagerAnne

HR/Admin Manager

Kamal

Operations Manager

Dave

Program ManagerDawood

Funding ManagerJohn B

Darfur DirectorPatricia

NCA Khartoum officeDedicated functions for Darfur programme and partner support/ODCB

• Program management and development• PME/M&E• Partner relations• NCA planning and

reporting• …

• Procurement and logistics management• Security

management• Travel/

accommodation• …

• Human resource management incl payroll• Authorities/

HAC focal point• Registration• Visas/permits• Insurances (all)• …

• Financial management• Budgeting• Accounting• Auditor• IT/communication • Archiving• Internal control• …

• Funding management• Fundraising and donor

liasion• Internal and external

communication incl printed matters• …

Darfur programme

Partner support/ ODCB x

Partner support/ ODCB y

• HAC focal point• Visas/permits

• Procurement and logistics• Travel/

accommodation• Darfur focal point

• HAP support• SOI and

baselines

• Accounting• IT support

• …

• Funding

• … • Procurement• Logistics

• HAP support• Partner focal point• Partner relations• Prog dev support• M&E• …

• Finance/ accounting ODCB

• Funding

Country DirectorHans

Finance ManagerAnne

HR/Admin Manager

Kamal

Operations Manager

Dave

Program ManagerDawood

Funding ManagerJohn B

Darfur DirectorPatricia

NCA Khartoum officeMeeting structure

• Flora• Lama• Hani

• Yassin• Mona• Rebbeca• Hanadi• Joice • Ibrahim, Salah and

Abd El-Gadir• Hassan

• Abdelsalam• Mohammed• Ali• Bella • Rabeh• Lois• Faisel

• Ingrid• Tariq• Tore• Salam • Guard

Team Participants Frequency Agenda

Khartoum Management Team

Country representative and heads of departments at NCA Khartoum

Monthly on Sundays • Overall planning and budgeting• Detailed planning 2 months• Updates from departments• Strategic discussions• Reflection on overall organisational

performance

Sudan Senior Management Team

All management teams in Sudan (Darfur and Khartoum)

Twice a year • Strategic discussions• Team-building/competence

development• Organisational development

Khartoum Department Team

Head of department and department staff

Every week • Updates and daily running• Strategic discussions• Planning• Updates

Khartoum Staff Meeting All staff NCA Khartoum Monthly on Thursdays • Staff handbook• Questions & Answers• Training