Organizational & Functional Structure

Updated as of September 16, 2016

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Introduction

LNIB is at a crossroads, as we need to organize the operations of the wide range of programs that Lower Nicola Indian Band (LNIB) delivers to its members, in order to do it better and more efficiently. After the experience of nine month of work and careful analysis of all programs and departments of LNIB, I submitted to Chief and Council an organization structure model based on five sectors, to replace the current long list of programs and departments.

We portrait the sectors as clusters of related programs that share a common type of client, and lead by one director.

I suggested the organization of its programs into the following five Sectors:

Human Services – Sector concerned with investment in people, such as education, health & wellness,, social development, employment, training & career building, home support, culture, language, recreation & leisure, addictions, community development, youth, elders, family-focused programs, and justice.

Lands & Economic Development – Sector concerned with investment in economic resources, including entrepreneurship development, business development, access to capital, land management & administration, membership and estates, economic infrastructure, administration of Indian Reserve lands, industry relations, Aboriginal rights & title, referrals, and negotiation of impact management benefit agreements.

Infrastructure – Sector concerned with capital project planning and management, public works, public buildings and facilities, municipal services, housing, fire department, and Shulus Arena.

Finance Sector concerned with accounting, payroll and benefits, revenue contract management, treasury and asset management, risk management & insurance, budget development & control, taxation and own source revenue, accountability, internal control and financial transparency, reporting, debt management, and financial audit

Administration – is a “residual” sector in the sense that it capture any program or activity not specifically included in the other sector. The Executive Director is the director of the Administration Sector.

Each operation of each sector is supervised by the members of Council who hold the specific portfolios included in each sector.

Each program manager reports directly to a sector Director, and each director reports directly to the Executive Director of LNIB.

Two important programs are not assigned to a specific sector: LNIB School, who will be supervised by a School Board appointed by Chief & Council, and the full range of LNIB Development Corporation and its subsidiaries whose boards of directors are currently being filled with qualified directors. Both the Executive Director and the Director of Finance monitor closely the operation of LNIB-owned businesses.

Helder Ponte

Executive Director

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Purpose of New Structure Program efficiency & rationalization – all current managers of programs report directly to executive director; organization in sectors allows for better integration of programs, efficiencies, and improvements in outcomes.

Program sector structure allows executive director to focus more on:

LNIB fundamentals, strategy, and planning

Development & implementation of LNIB-wide initiatives

Communications

Community engagement

Programs and staff evaluation

Project development & implementation - Lead the development of LNIB specific projects from birth to fruition

Develop post-Tsilhqot’in Supreme Court Decision strategy for LNIB title and rights (governance and business)

Develop LNIB self-government framework (By-laws & policy development)

Improved support to Chief & Council and committees (Negotiations, LNIB School Board, & other)

Better approach & support to initiatives that require consultation, accommodation & consent from LNIB

Structure, coach the development and implement business opportunities & focus on LNIB Entrepreneurs

Setup integrated structure for programs – reduced overlapping and improved focus for each sector

Deeper and wider knowledge base for LNIB organization, resources, and services

Compatible with Chief & Council portfolio structure

Sector structuring accomplished at no additional cost to LNIB

Improved system-wide control – more clear allocation of responsibilities and better path for reporting and monitoring

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LNIB Senior Management Team

Executive Director

(Helder Ponte)

Director of Human Services

(Bridget LaBelle)

Director Lands & Economic

Development (Leesa Mike)

Director of Community

Infrastructure

(Hyrum Peterson)

Director of Finance

(Barry Torgerson)

Principal

LNIB School

(Angie Sterling)

LNIB Development Corporation - &

Subsidiary companies & Joint

Ventures

(Sean Maloney)

Autonomous Entities

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LNIB Human Services Sector

Director of Human Services Sector

Health Social

Development

Home Support

Addictions

Education Recreation &

Leisure

Community Wellness

Community Development

Justice Youth, Elders & Family Violence

Culture Revival

Language Nest

Education and recreation programming added to portfolio.

Council Member Portfolio holders: - Education – Molly Toodlican - Health & Social Development – Art Dick

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LNIB Human Services Team Program / Service / Department Position Staff Member

Chief & Council Portfolio holder - Education Councillor Art Dick

Chief & Council Portfolio holder - Education Councillor Molly Toodlican

Human Services Sector Director Bridget LaBelle

Education Manager Sharon Parsons / Lynn Charlton

Education Education Coordinator Gail LaRochelle

Community Health Community Health Nurse

Community Health Community Health Representative Rhonda Dunn

Home Care Home Care Nurse Coordinator Irena Howe

Elders Programs Home Maker DeDee Voght

Personal Care Personal Care Aid Sheri Draw

Personal Care Personal Care Aid Audrey Hogan

Social Development Social Development Coordinator Carole Basil

Mental Health Mental Health Coordinator

Mental Health Addictions Specialist Christine Upfold

Career Development Centre Career Development Coordinator Robin Peterson

Community Wellness Community Services Assistant

Community Wellness Family Activities Coordinator Christine Hill

Administration Receptionist Wenona Mike

Administration Finance Clerk Krystal Langager

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LNIB Lands & Economic Development Sector Lands & Economic

Development Director

Economic Development

Economic

Governance

Government Revenue

Industry & Government

Relations

Research, Advocacy & Education

Business Development

Entrepreneurship Development

Business Start-ups

Access to Capital

Aboriginal Rights & Title, Traditional

Land Use & Referrals

Access to Lands & Resources

Development Referrals

Impact Management

Benefit Agreements

Title & Traditional Land Use

Indian Reserve Lands

Administration

Land Transactions

Land Code

Certificates of Possession &

Permits

Land Designations

Membership Services

Leases

Council Member Portfolio holders: - Aboriginal Title & Rights – Clarence Basil Jr & Chief Aaron Sam - Economic Development – Nicholas Peterson & Clyde Sam - Lands, Estates & Membership – Robert Sterling

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LNIB Lands & Economic Development Team Division / Department Position Staff Member

Chief & Council Portfolio holder – Economic Development Councillors Nicholas Peterson & Clyde Sam

Chief & Council Portfolio holder – Aboriginal Title & Rights Councillor Clarence Basil Jr & Chief Aaron Sam

Chief & Council Portfolio holder – Lands, Estates & Membership Councillor Robert Sterling

Lands and Economic Development Sector Director Leesa Mike

Economic Development Economic Development Officer

Land Administration Lands Manager Anna Hudson

Lands and Economic Development Executive Assistant Pauline Henry

Traditional Land Use Coordinator Dave Caswell

Natural Resources Referral Technician Ted Tom

Membership Services Membership Officer Geraldine Bangham

Lands Lands Officer Brandi O’Flynn

Lands Data Entry Jack Sterling-Moses

Lands Data Entry Jeremy Edward

Natural Resources Referrals & Data Entry Crystal Wallace

Lands Economic Development Assistant Sam Adams

Natural Resources Referral Technician/Special Projects Mary Suchell

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LNIB Infrastructure Sector

Director of Infrastructure

Capital & Public Works

Facilities & Buildings

Municipal Services

Capital Management

Plan

By-law Enforcement

Emergency Preparedness

Housing

Planning & Design

Construction & Renovations

Housing Administration

Market

Housing

Fire Department

Fire Prevention

Emergency Preparedness

Emergency Response

Community Support

LNIB Arena

Facility & Program

Management

Facility Maintenance

Council Member Portfolio holder: - Capital, Public Works & Housing – Harold Joe

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LNIB Infrastructure Team

Division / Department Position Staff Member

Chief & Council Portfolio Holder Infrastructure Councillor Harold Joe

Public Works & Capital Director Hyrum Peterson

Public Works & Capital Public Works & Capital Executive Assistant

Vonna Moses

Maintenance Tech Assistant Annika Antoine

By-law Enforcement Officer

Public Works Maintenance Supervisor Jason Sterling

Housing Manager Joe Shuter

Housing Officer Phyllis Edwards

Housing Maintenance Officer Mel Blankinship

Housing Maintenance Assistant Jonas Lafferty (in trades training at TRU)

LNIB Volunteer Fire Department Fire Chief Lindsay Tighe

Deputy Fire Chief Tony Allen

LNIB Arena Arena Manager Joe Quewezance

Shulus Gardens Supervisor Lorna Shuter

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LNIB Finance Sector

Director of Finance

Accounting Payroll & Benefits

Revenue / Contract

Management

Treasury & Asset Management

Audit Budget

Development & Control

Reporting Taxation

LNIB Own Source Revenue

Risk Management &

Insurance

Council Member Portfolio holder: - Finance – Clyde Sam

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LNIB Finance Team

Division / Department Position Staff Member

Chief & Council Portfolio Holder - Finance Councillor Clyde Sam

Finance Manager Director of Finance Barry Torgerson

Accounting Accounts Payable Clerk Marcy McLeod

Payroll & Benefits Payroll & Benefits Administrator Deneen Grismer

Accounting Accounts Receivable Clerk Thomas Spence

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LNIB Executive & Administration

Executive Director

Chief & Council Support

Governance & Bylaw/Policy Development

Administration Human Resources

Information Technology Communications

Membership Engagement

Business & Corporate

Affairs

Records Management Intergovernmental

Affairs

Chief Aaron Sam, Portfolio Holder of LNIB Representation, Communications, Community Engagement, Governance, Government-to-Government Relations, and other not specified responsibilities.

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LNIB Executive & Administration Team

Division / Department Position Staff Member

Chief & Council Portfolio Holder Chief Aaron Sam

Executive Executive Director Helder Ponte

Executive & Administration Executive Assistant Sondra Tom

Executive & Administration Receptionist Trena Tom

Community Engagement Strategic Initiatives Coordinator

Leanne Joe

Communications Communications Coordinator Ruth Tolerton

Communications Communications Assistant Yental Coutlee

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LNIB School

LNIB Chief & Council

LNIB School Board

LNIB School Principal

Teachers Learning Assistant Teachers

Custodial Services

School Bus Service

HeadStart Program

Hot Lunch

School Secretary

Portfolio Holder - Councillor Molly Toodlican

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LNIB School Team

Department Position Staff Member

Council Member Portfolio Holder Molly Toodlican

LNIB School Board 4 or 5 Board Members to be Appointed by C&C

LNIB School Principal Angie Sterling

School Secretary Doris Sterling

Teachers Cecilia Street, Theresa Bose, Amanda Straker, Donelda Haller, Lee-Sim Yee, Kylie Dowling, Jeff Bloom, Geraldine Bob

Learning Assistance Teachers Daryl-Lynn MacNeal, Jessie Devlin, Michelle Moncks-Spronson, James Shuter, Annie Major

School Bus Service Joe Collins, James Shuter, Sioux Swakum, Tanya Swakum, Bonnie Kozub

Custodial Services Rosalie Dick, Shannon Kilroy, Colleen Wycotte, Kathy Joe

Hot Lunch Cook Penny Toodlican, Joyce Cisco

HeadStart Program Coordinator Chelsea Skofleck

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LNIB Development Corporation LNIB Development

Corporation Board of Directors

Chief Operating Officer

Joint Ventures

LNIB Site Services (HVC

Crushing)

NVIT Catering Contract (CIVEO)

Operating Companies

Shulus Forest

Enterprises

Shulus Cattle Co.

Ownership Interests

Spayum Developments

Inc.

Stuwix Resources Ltd.

Non-Operating Companies

LNIB General

Contracting

LNIB Construction

LNIB Energy

LNIB Real Estate

NAIK Development Corporation

Leases

Mojo Site

Pipseul Business

Park

Executive Assistant

Board of Directors: Chief Aaron Sam Councillor Robert Sterling Chris Scott Dennis Coates Ruth Williams Chief Operating Officer Sean Maloney Executive Assistant

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LNIB-Owned Businesses Team

Company Position Name

LNIB Development Corporation Chair Board of Directors Chief Aaron Sam

Director Chris Scott

Director Dennis Coates

Director Councillor Robert Sterling

Director Ruth Williams

Chief Operating Officer Sean Maloney

Executive Assistant

Shulus Forest Enterprises General Manager Todd Chamberlain

Shulus Cattle Co. General Manager TBA

LNIB Site Services J V HVC Crushing Contract

Civeo NVIT Catering J V NVIT Catering Contract

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Next Steps

Develop Fundamentals for each sector

Vision & Mission Statements

Guiding Principles

Update organization chart

Core Services

Update Directors’ job descriptions

Develop Sector Business Model

Develop Sector Business Plan

Confirm financial resources

Appointment of directors

Program Management

Planning framework

Workplans, business plans, strategic plans, budgets, & calendars

Staff management

Staffing requirements

Staff recruitment, selection & hiring

Staff development & training

Staff discipline

Financial management & budget control

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LNIB Owned Business Ownership & Responsibility Structure

LNIB Membership

LNIB Chief & Council

LNIB Dev Corp Board of Directors

Chief Operating Officer

Operating Businesses

Non-Operating Businesses

Business Ownership Interests

Joint Ventures

LNIB Board of Directors: Chief Aaron Sam Councillor Robert Sterling Chris Scott Dennis Coates Ruth Williams

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LNIB Business Operational Structure

LNIB Board of Directors

Chief Operating Officer

Sean Maloney

Shulus Forest Enterprises

Todd Chamberlain

LNIB Aggregates Joint-Venture

Shulus Cattle Co.

TBA

Land Development

(Leases)

Mojo Site Leases

Pipseul Business Park

Non-Operating Companies

LNIB General Contracting

LNIB Construction

LNIB Energy

NAIK Development Corporation

Joint Ventures

TBA

LNIB Business Ownership Interests in

Spayum Developments

Stuwix Resources

Naik Dev Corp