Optical Instruments on Fixed Platforms

Informational Bidders’ Conference

6 January 2011

Request for Proposals (RFP) 1410-00002 for (OOI)http://www.oceanleadership.org/2010/rfp-1410-00002-for-optical-instruments-on-fixed-platforms-ooi/

For all further contact use this email address: RFP1410-00002@oceanleadership.org

2

OOI Overview

The Ocean Observatories Initiative (OOI) is a long-term,

NSF-funded program to provide 25-30 years of sustained

ocean measurements to study climate variability, ocean

circulation and ecosystem dynamics, air-sea exchange,

seafloor processes, and plate-scale geodynamics.

-- OOI Brochure

3

OOI Science Themes

• Ocean-Atmosphere Exchange• Climate Variability, Ocean Circulation, and

Ecosystems• Turbulent Mixing and Biophysical Interactions • Coastal Ocean Dynamics and Ecosystems• Fluid-Rock Interactions and the Sub-seafloor

Biosphere• Plate-scale, Ocean Geodynamics

Additional Science Foci• Ocean ecosystem health• Climate change• Carbon cycling• Ocean acidification

4

Overview of OOI

4

5

OOI Products

To Support OOI Science Themes-

• OOI is integrating 764 Instruments on 56 Platforms into an

Integrated Observatory

OOI Platforms include:

• Moorings: Surface and Subsurface buoys and instruments

• Benthic Nodes: Benthic Experiment Packages (BEP) and

Multifunction Nodes (MFN)

• Profilers: surface piercing, wire following, shallow, deep, hybrid

• Gliders/AUVs

5

6

Global Array – Irminger Sea

7

RSN Array Elements

RSN Array Elements

8

Endurance Array Oregon Line

Endurance Array

9

Pioneer Array

10

Water Column

Sensor Type #

Acoustic Doppler Current Profiler

39

Conductivity/Temp. 210 Hydrophone 10 Inverted echo

sounder 5

pH 37 Velocity, si ngle

point 53

Surface Waves 10 Meteorology 18 pCO2 36 Direct covariance

flux 10

Shallow water

Fluorometer 81 Nutrients 25 Dissolved oxygen 82 Spectral irradiance 22 Photosynthetically

available radiation 20

Optical absorption 31 Zooplankton sensor 13 Bottom Mass spectrometer 2 Seafloor

temperature 1

Seismometer 13 Camera 13 Benthic flow 1 Particulate DNA 1 Vent chemistry 2 Chemical sampling 3 Seafloor pressure 15

Instrument Distribution

11

SOLICITATION & SPECIFICATIONS

•ON THE WEB - http://www.oceanleadership.org/wp-content/uploads/2010/12/1410-

00002_RFP_for_Optical_Instruments_on_Fixed_Platforms_OOI.pdf

–Solicitation Number: (RFP) 1410-00002

–Specifications

–Questions and Responses

–Amendments - check regularly & refresh web page

11

12

What is Being Procured

•Two classes of optical instruments

•Optical Attenuation and Absorption (OPTAA)

Instruments

•Downwelling Spectral Irradiance (SPKIR)

Instruments

You may propose on either or both

classes of instruments

12

13

Basis of Award

• The offeror whose proposal provides the best value to the

project when price and other factors are considered will be

awarded the contract.

•Best Value is defined as an award based on the greatest

overall benefit in response to the requirement.

• The two classes of instruments may be awarded to the same

offeror or may be awarded to two separate offerors (one

vendor per instrument class)

13

Correction to table in C.1.5.1 of the Optical RFP

•The URL listed in this table incorrect:

http://www.oceanleadership.org/about-ocean-

leadership/ocean-of-opportunities/.

•The correct link (which is also to the RFP Notice) is:

(http://www.oceanleadership.org/2010/rfp-1410-00002-

for-optical-instruments-on-fixed-platforms-ooi/),  which

includes the links to the Configuration Management

Plan, the Systems Engineering Management Plan, and

the Final Network Design.

14

15

What are the Critical Calendar Events?•December 28, 2010:  RFP issued

•January 6, 2011:  Informational Bidders’ Conference

•January 7, 2011:  Deadline for submitting questions by

noon EST (9:00 am PST)

•January 12, 2011:  Responses to questions posted

•January 26, 2011 4:00 p.m. EST (1:00 p.m. PST):

 Proposals due

•Period of Performance: Three-year Base Period and One

(1) one-year Option Period

15

16

SSA

SSEB Chairperson

Director of Contracts &

Grants Jeanine Hubler(Sole Point of

Contact with the Offerors)

Non-Cost / Price

Evaluation Panel

Cost / Price Evaluation Panel

SSEB

Non- Voting Advisors

Source Selection Organization

16

17

DISCLAIMER

THE FOLLOWING IS A BRIEF OVERVIEW OF

SOME OF THE PROPOSAL REQUIREMENTS.

OFFERORS ARE CAUTIONED TO CAREFULLY

READ THE REQUIREMENTS OF THE

SOLICITATION AND COMPLY ACCORDINGLY

17

18

What is being Procured?• Two classes of Optical Instruments are required by OOI:

– Optical Attenuation and Absorption (OPTAA) instruments

– Spectral Irradiance (SPKIR) instruments

• OOI will be deploying suites of instruments in waters that are optically complex and the sampling strategy will include optical characterization of the water (e.g. light attenuation/absorption and dissolved and particulate material).

• The Optical Instruments will be deployed on a variety of fixed platforms, including seafloor packages and moorings, to measure optical absorption, optical attenuation, and downwelling spectral irradiance.

• OPTTA instruments will be used to measure optical attenuation and absorption in the coastal and open ocean.

• SPKIR instruments will be used to measure downwelling spectral irradiance in the coastal and open ocean.

18

19

Anticipated Quantities

SPKIR Series 2011 Total 2012 Total 2013 Total Combined Total

AB

25

111

08

324

Combined Total 7 12 8 27

OPTAA Series 2011 Total 2012 Total 2013 Total Combined Total

ABCD

1106

222

21

003

13

335

40

Combined Total 8 27 16 51

Optical instrument deployment depths vary for each instrument series. Instrument series are defined in appendix A-1 in RFP attachments J-2 and J-3.

19

20

What Do I Need To Submit?

• Section L of the RFP details the Required Information and Format for the Proposal

• The following 4 Volumes are required as part of your proposal (provide for each instrument class).

– Volume 1 Technical – <20 Page limit maximum >

– Volume 2 Past Performance – < 6 Page limit maximum >

– Volume 3 Management – <10 Page limit maximum >

– Volume 4 Cost/Price – No restriction

• Volume 5 is Optional (only if proposing both classes)

– Volume 5 Integrated Advantages (Optional - <5 Page limit maximum >

20

21

VOLUME 1 - TechnicalNON-PRICE/COST IN THIS VOLUME

• Technical Volume – 20 Page limit maximum

• Submit one Technical Volume for each instrument Class you are proposing to supply (the two Classes are OPTAA and SPKIR)

• Fill out Tables L-1 & L-2 with specifications of your proposed OPTAA instruments or Tables L-5 & L-6 for SPKIR instruments and include the tables in the Technical Volume of your proposal (tables do not count towards page limit)

– Tables L-1 & L-2 are in attachment J-7 for OPTAA

– Tables L-5 & L-6 are in attachment J-8 for SPKIR

• Fill in the Parameter Value by Series columns with the parameters of the instruments you are proposing

21

22

VOLUME 1- TechnicalNON-PRICE/COST IN THIS VOLUME

• Substantiation column should include details that substantiate the information provided in each parameter. You can provide links to external documents and websites.

• Explicitly state your approach to biofouling mitigation

• Ensure that the model numbers are the same as those provided in the tables in Section B

• Use a legible 12 point font and put page numbers on each page

• Remember the Cost and Non-Cost evaluation factors are evaluated separately

• OL desires to make the award without discussion. Following Section L should lead to a quicker award

22

23

VOLUME 1- TechnicalNON-PRICE/COST IN THIS VOLUME

Brief discussion of Attachments J-7 and J-8

Instrument Spec I.D.

Parameter UnitsParameter Value by SPKIR Series

SubstantiationA B

SPKI-001 Minimum valueμmol photons

m-2 s-1

SPKI-002 Maximum valueμmol photons

m-2 s-1

Instrument Spec I.D.

Parameter Units

Parameter Value byOPTAA Series

SubstantiationA B C D

ABSO-003 Accuracy a(λ)/m

ABSO-004 (threshold)

ABSO-005 (objective)

Precision a(λ)/m

24

Volume 2 – Past PerformanceNON-PRICE/COST IN THIS VOLUME

• Past Performance Volume - 6 Page limit maximum

• The Offeror should provide three contacts who have received similar optical instruments within the past three years (use Table L-4 for reference details)

– Verify contact information, including phone number, for all respondents and verify for each their willingness and ability to respond (no surprises)

• References to the size and dollar value of previous efforts is required

• Provide descriptions of how previous projects relate to the OOI acquisition and provide information on any problems encountered and their resolution.

24

25

VOLUME 3 - ManagementNON-PRICE/COST IN THIS VOLUME

•Management Volume - 10 Page limit maximum

•Project Management and Communications Document (fewer than 5 pages)

–Roles and responsibilities of the points of contact

–Specific reports and other communications

•List and explain ordering procedures that OL and the Procuring Organizations need to follow to facilitate efficient order fulfillment

•Scheduling information and ordering procedures

25

26

VOLUME 4 – Cost/PriceCOST/PRICE IN THIS VOLUME

•Cost/Price Proposal –No Page Limit

•Provide the prices for the Items and Services offered to meet the requirements

•Explicitly state discounts provided

•Provide a complete list of no-cost options that are available

•Provide links to product descriptions so we can identify specifically what is being offered for the proposed price

•Cost evaluation will be done separately team from the Technical and Management evaluations

26

27

VOLUME 5PROVIDE ADDITIONAL NECESSARY PRICES/COST IN THIS VOLUME

• Integrated Advantages - Maximum 5 Pages

•Provide ONLY if proposing both Optical Attenuation and Absorption and Downwelling Spectral Irradiance instruments

• Integrated Technical Advantages

• Integrated Price or Quantity Advantages

27

WHO WILL GET THE AWARD?

The offeror whose proposal provides

the best value to the project when price

and other factors are considered will be

awarded the contract.

29

What if I Have Additional QUESTIONS?

•Additional questions must be submitted via email to RFP1410-00002@oceanleadership.org

•SUBMIT QUESTIONS NLT tomorrow 7 January 2011 by noon EST (9:00 am PST)

•Questions received after 7 January may be responded to, may be held and addressed after RFP closing with those offerors determined to be in the competitive range, or may not addressed

29

QUESTIONS ?