Ohio Statewide Automated

Child Welfare

Information System

OCF ELC

January 19, 2006

SACWIS

OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM

SACWIS

Project Update

SACWIS

3

High-Level Project Schedule

Requirements Validation

Design & Development

County Data Conversion

User Acceptance Testing

Training

Pilot Operations

Statewide Implementation

2004

Q1 Q2 Q3 Q4

2005

Q1 Q2 Q3 Q4

2006

Q1 Q2 Q3 Q4

Contract Start

OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM

SACWIS

System Test/User Acceptance Test

SACWIS

5

System Test

• System Test Summary– October 14 – January 16– 6,900 Hours of testing– 11,600 Hours of Corrections– 167 Use Cases– 650+ Test Cases– 1,928 Defects found– 1,250 Defects Closed

SACWIS

6

System Test

• UAT vs System Test– System Test conducted by DRC– UAT conducted by ODJFS/Counties

(Facilitated by DRC)

– System Test is Use Case/Integration test• Makes sure all the pieces meet requirements and all

pieces work together in unison (integrate)

– UAT is business scenario based• Makes sure the system operates in a business flow/

user environment.

SACWIS

7

User Acceptance Test (UAT)

• UAT the Purpose– Validate the system meets the

functional and technical requirements and is ready to move to pilot operation and run live county operations.

SACWIS

8

User Acceptance Test (UAT)

• Will Be Conducted in three, 30 Day Waves– Wave 1: January 17th – February 17th– Wave 2: February 21st – March 21st– Wave 3: March 22nd– April 21st

• UAT training for Wave 2 will be held during the week of February 13th

SACWIS

9

User Acceptance Test (UAT)

• Seven Team Approach– Team 1 Intake/Investigations– Team 2 Case (On going Services)– Team 3 Court and Adoption– Team 4 Resources– Team 5 Finance– Team 6 System Administration– Team 7 Conversion (SIS-Muskingum)

SACWIS

10

User Acceptance Test (UAT)

• Session One UAT Training held January 11-13– Columbus Morse Road Training Center

• Two day class• Two Training Classes Totaling 30 UAT

members.• Session One UAT commenced

Tuesday January 17, 2006

SACWIS

11

User Acceptance Test (UAT)

• UAT Training– Day 1: System Overview of all major

functionality• Intake/Investigations• Case• Resources• Financial

– Day 2: Testing Process• Problem reporting process/procedures• Hands on exercises and Test Scenario

review/practice.

OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM

SACWIS

SACWIS Case Services

Kathy Bartlett

SACWIS

13

Presenting Issue

• Case services for paid and non-paid services must be reviewed and documented for each case member

SACWIS

14

SACWIS

SACWIS

16

SACWIS

17

SACWIS

18

SACWIS

19

Next Steps

• Next Steps:

1) Will Utilize Session One of UAT (Currently Underway) to Exercise the current Case Services Design in SACWIS and ascertain feedback from State and county Subject Matter Experts

2) Convene Short Term Workgroup to Review the history behind and viability of the current Case Services Design

OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM

SACWIS

SACWIS/CAPMIS Roll-out

Rick Smith

Nancy DeRoberts

SACWIS

21

Implementation Tools

• Minibites• System Workflows• Task Level Help• Practice Application• Assigned Liaisons• Upcoming Demonstrations• Work Process Products from Previously

Implemented Counties• Implementation Guide• On-site Support

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Minibites

• Desktop Conventions - Navigation and Common features • Administration 1- Ticklers, Routing and Approvals, Assignment, On Call, Staff Information,

Delegate• Administration 2 - Agency Information, Tickler Admin, Broadcast Messages, • Intake - Intake Workload and capturing screening information• CAPMIS - Safety Assessment and Safety Plan• CAPMIS - Family Assessment, Ongoing Assessment and Specialized

Assessment/Investigation Tool• Case 1 - Case Services, Case Review, Visitation Plan, Case Plan, • Case 2 - Activity Logs, Independent Living Assessments, Placement Requests, Placement

Leaves• Case 3 - Medical Records, Education,• Court - Tracking Legal Status, Delinquency Information, Legal Actions, Record

Complaints, Rulings, Transfers• Adoption 1 - Create Adoption Case, Child Study Inventory, Matching History, Pre-Adoptive

Staffing• Adoption 2 - Adoption Matching Conference, Placement Decision, and Finalization• Training Plan - Document Employee Training Plans• Provider Management - Recruitment Plans and Events, Home study Information• Eligibility - Determining Eligibility/Reimbursability• CRIS-E - Interface Information from CRIS-E• Finance 1 - Documenting Agency Services and costs, Ceilings, • Finance 2 - Service Authorizations, Contracts

SACWIS

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System Workflows

• Intake• Assessment/Investigation• Placements• ICPC• Case Planning and Management• Court• Adoption• Resource Management• Financial Management• Eligibility• Administration