Office Safety. Overview Survey office for safety concerns Evaluate office for safety concerns Mitigation of safety concerns.

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  • Office Safety

  • OverviewSurvey office for safety concernsEvaluate office for safety concernsMitigation of safety concerns

  • BackgroundDisabling Office MishapsOffice workers sustain approx 76,000 fractures, dislocations, sprains, strains and contusions annuallyOSHA ActRequires employers to provide safe and healthy work environmentFall/SlipStrainStruck byCaught inSource: National Safety Council, Accident Prevention Manual, 1992

  • Survey Office SpacesUpon initial assignmentTake notesIdentify hazardous areas and processesMake liaisons in your unit

  • Evaluate Office SpacesFormal in natureUse checklist specifically designed for your UnitConduct job hazard analysisConduct work center analysis

  • Evaluate Office Spaces cont.Physical Layout SpacingLayoutWalkwaysHousekeeping HazardsExits and Egress Hazards

  • Evaluate Office Spaces cont.Fire HazardsHandling and StorageMachines and ToolsFurnitureElectrical Hazards

  • Evaluate Office Spaces cont.Work stationsVentilationLightingNoiseMishap Logs and Records

  • MitigationPhysical Layout SpacingLayoutWalkwaysHousekeeping HazardsExits and Egress Hazards

  • MitigationFire HazardsHandling and StorageMachines and ToolsFurnitureElectrical Hazards

  • MitigationWork stationsVentilationLightingNoiseMishap Logs and Records

  • MitigationFederal Employees Compensation Act (FECA)OPNAVINST 12810.1CNO ltr 1990Charge back to individual commandCommand pays for individuals medical expenses, lost time out of commands OPTARHRO Compensation Roll

  • MitigationGet People Back to WorkJob engineeringLight dutyRetrainFind jobs in other areas

  • ReferencesNAVMC DIR 5100.829 CFR 1910.1030

  • *Despite common belief that the office provides a safe environment to work in, many hazards do exist which cause thousands of injuries and health problemsamong office workers.

    Leading types of mishaps Falls and slipsStrains and over-exertionStruck by or striking against objectsIn addition to the obvious hazards of slippery floors or open file drawers, the modern office may contain hazards such as poor lighting, noise, and poorly designed furniture and equipment that leads to non-traumatic injuries and illnesses that occur over a long period of time

    *Physical layout and housekeepingExits and egressFire hazardsHandling and storage Office furnitureElectrical equipmentOffice machinery/toolsComputer TerminalsVentilationIlluminationNoiseStress

    *Ensure that all information obtained is documented and any discrepancies identified are mitigated and abated.*Poor design or poor housekeeping can lead to:CrowdingLack of privacy Slips, trips, and fallsImportant factors related to office layout and orderliness include:Maintain at least 3 feet distance between desksAt least 50 square feet per workerKeep telephone and electrical cords out of aisles and walkways

    House keeping: Regularly inspect, and repair or replace faulty carpetingRemove excess debris from the work areaClean up spills promptlyExits and egress: Blocked or improperly planned means of egress can lead to injuries as a result of slips, trips, and falls Serious injuries of fatalities can result if workers become trapped during an emergency due to improper egressControls to ensure proper and safe means of egress include:Minimum access to exit width of 28 inchesGenerally two exits should be providedExits and access to exits must be markedMeans of egress, including stairways used for emergency exit, should be free of obstructions and adequately litWorkers must be aware of exits and trained in evacuation procedures

    *Fire Hazards: A serious problem associated with office design is the potential for fire hazardsOffices contain large amounts of combustible materials, such as paper, furniture and carpeting, which can easily ignite and emit toxic fumes

    Handling and Storage: Improper lifting of materials can cause musculoskeletal disorders such as sprains, strains, and inflamed jointsOffice materials that are improperly stored can lead to hazards such as objects falling on workers, poor visibility, and fires

    Office Machinery: Office machines should be kept away from edges of desks and tablesOffice machines with hazardous moving parts, such as electric hole punches and paper shredders can cause lacerations, abrasions and fracturesMisuse of office tools, such as pens, pencils, paper, letter openers, scissors and staplers can cause cuts, punctures and related infectionsPhotocopying machinesHazards may include excessive noise and intense lightDuring repair or troubleshooting, some parts of the copier may be hotFan guard with openings no larger than 1/2 inch Position fans up high to avoid hands and clothing from being caught Check for loose blades or defective guards Check cords and plugs

    Furniture: Defective furnitureMisuse of chairs, desks, or file cabinetsImproper use of ladders and stools

    Electrical hazards: Faulty or defective equipmentUnsafe installationMisuse of equipment

    *Work-stations: Health concerns of computer monitors involve:Eye irritationLow back, neck, and shoulder painCumulative trauma disorders, such as carpal tunnel syndromeStressProper ergonomic design should be tailored to prevent discomfort

    Factors to consider include:Relation of operator to screenOperators postureLighting and backgroundKeyboard positionChair height Document holderScreen design, characters, and color

    Vent: Sources of air pollution in the office include both natural agents (i.e. mold spores) and synthetic chemicals (i.e. cleaning fluids)

    An adequate ventilation system which delivers quality indoor air and provides comfortable humidity and temperature is a necessity

    Office machines and ventilation system components should be checked and maintained on a regular basis

    Lighting: Lighting problems in the office include: GlareEyestrainFatigueDouble-vision

    Noise: Noise sources in the office include:Printers, and other office machinesTelephonesHuman voices

    High noise can produce tension and stress, as well as damage hearing*Fire: Fire extinguishers and alarms must be conspicuously placed and accessibleStore excess paper materials inside cabinets, files or lockersUse flame retardant materialsHandling and Storage: An effective ergonomics program incorporating worker awareness, training, and ergonomic design of work tasksNo storage of materials on top of cabinets or in aisles or walkwaysHeavy objects stored on the lower shelves and materials stacked neatlyFlammable and combustible materials identified and properly stored

    Machines and tools: Take precautions when using photocopying machines Keep the document cover closedReduce noise exposure by isolating the machineHave machines serviced routinelyFollow the manufacturers instructions for troubleshootingMachines with nip points or rotating parts must be guarded so that office workers cannot contact the moving partsSecure machines that tend to move during operationAvoid wearing long or loose clothing or accessories around machinery with moving parts Paper cuttersKeep blade closed when not in useA guard should be provided and fingers kept clearStaplersAlways use a stapler removerNever test a jammed stapler with your thumbPencils, pens, scissorsStore sharp objects in a drawer or with the point down

    Furniture: DrawersDont climb on any office chair; use a ladder or stoolChairs should be properly designed and regularly inspected for missing and loose partsDont lean back in an office chair with your feet upDont scoot across the floor while sitting in a chairOpen only one file drawer at a timeDont locate file cabinets close to doorways or in aislesUse drawer handles to close file drawersDesksKeep desks in good condition - free from sharp edges, nails, etc.Ensure that glass-top desks dont have sharp edgesKeep desk drawers closed when not in useLaddersEnsure ladders are in good condition and inspected regularlyDont use the top of a ladder as a stepBe sure ladder is fully open and the spreaders are lockedPlace the ladder on slip-free surfaceKeep area around ladders clear

    Electrical: Equipment must be properly grounded to prevent shock injuriesA sufficient number of outlets will prevent overloading of circuitsPoorly maintained or non-approved equipment should not be usedCords shouldnt be dragged over nails, hooks, or other sharp objectsReceptacles must be installed and equipment maintained so that no live electrical parts are exposed

    *Work Stations: Utilize ergonomics policies to ensure work stations are fitted to the worker.Ventilation: Obtain a copy of the Unit IH Survey and take necessary steps.Lighting: Obtain a copy of the Unit IH Survey and take necessary steps.Noise: Noisy machines should be placed in an enclosed spaceCarpeting, draperies, and acoustical ceiling tiles should be used to muffle noiseTelephone volume should be adjusted to its lowest levelTraffic routes in the office should be arranged to reduce traffic within and between work areas

    Mishap: AttitudeCommunicationTrainingComplianceInspections InvestigationProper maintenance*Change attitude of supervisors toward injured employees