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OFFICE OF THE STAFF JUDGE ADVOCATE
STANDARDS OF CONDUCT
Captain Greg WeissChief, Administrative Law
Telephone: 242-6402
OFFICE OF THE STAFF JUDGE ADVOCATE
AGENDA
• Conflicts of Interest
• Gifts
• Use of Government Resources
• Summary
OFFICE OF THE STAFF JUDGE ADVOCATE
CONFLICTS OF INTEREST
“An employee is prohibited by criminal statute, 18 U.S.C. 208(a), from participating personally and substantially in an official capacity in any particular matter in which, to his knowledge, he or any person whose interests are imputed to him under this statute has a financial interest, if the particular matter will have a direct and predictable effect on that interest.”18 U.S.C. §208; 5 C.F.R. Part 2635, Subparts D&F
OFFICE OF THE STAFF JUDGE ADVOCATE
CONFLICTS OF INTEREST
• Personal Financial Interests– Includes Spouse, Minor Child, General Partner, or
Organization In Which Serving as Director, Officer, Employee, etc.
– Job Hunting and Post-government Employment
– Stock Ownership (More Than $5,000)
OFFICE OF THE STAFF JUDGE ADVOCATE
CONFLICTS OF INTEREST Appearance of Impartiality
“Where an employee knows that a particular matter involving specific parties is likely to have a direct and predictable effect on the financial interest of a member of his household, or knows that a person with whom he has a covered relationship is or represents a party to such matter, and where the employee determines that the circumstances would cause a reasonable person with knowledge of the relevant facts toquestion his impartiality in the matter,
the employee should not participate in the matter unless he has informed the
agency designee of the appearanceproblem and received authorization fromthe agency designee . . .”
5 C.F.R. Part 2635, Subpart E
OFFICE OF THE STAFF JUDGE ADVOCATE
CONFLICTS OF INTEREST JOB HUNTING /
POST-GOVERNMENT EMPLOYMENT
• Seeking Employment With a Contractor– Substantial Work
– Matter Affecting the Contractor
• Post-government Employment Restrictions– Matters Worked on “Personally and Substantially”
While Government Employee
OFFICE OF THE STAFF JUDGE ADVOCATE
GIFTS
• Shall Not Solicit or Accept a Gift (Directly or Indirectly)
– From a Prohibited Source; or
– Because of One’s Official Position
• Gift Includes:– Services, Training, Transportation, Local Travel, Lodging
and Meals
• Prohibited Source– Anyone Seeking Official Action by the Agency
– Does Business or Seeks to Do Business W/ Agency
– Conducts Activities Regulated by Agency
– Has Interests Substantially Affected by Agency Decision
OFFICE OF THE STAFF JUDGE ADVOCATE
GIFTS
What Is Not a Gift:
• Value Less Than $20
• Based on Personal Relationships
• Political Organizations
• “Doughnut Rule”
• Cards
• General Availability
• Value Paid
OFFICE OF THE STAFF JUDGE ADVOCATE
GIFTS
Gifts That Cannot Be Accepted:
• Return or Pay Value
• If Perishable, May:
– Give to Charity, or
– Share, or
– Destroy
• Intangible Gifts
– May Pay the Fair Market Value
• Foreign Government or Organizations Gifts
OFFICE OF THE STAFF JUDGE ADVOCATE
GIFTS BETWEEN EMPLOYEES
• Subordinate to a Superior
• Special Infrequent Occasions– $300 Per Donating Group
OFFICE OF THE STAFF JUDGE ADVOCATE
GIFTSFREQUENT TRAVELER MILES
• New DA Travel Policy (11 JANUARY 2002):– Soldiers on official travel can keep promotional
benefits
– Restrictions:
• Traveling in premium classes in uniform
• Advertising position or rank
• City-Pairs
– Frequent Traveler Benefits:
• Points or miles
• Upgrades
• Access to carrier clubs or facilities
OFFICE OF THE STAFF JUDGE ADVOCATE
• Equipment
• Communications
• Time
• Personnel
• Vehicles
• Government Position
GOV
USING GOVERNMENT RESOURCES
OFFICE OF THE STAFF JUDGE ADVOCATE
“Employees shall protect and conserve Federal property and shall not use it for other than authorized purposes”
5 CFR 2635.101(b)(9)
USING GOVERNMENT RESOURCES
OFFICE OF THE STAFF JUDGE ADVOCATE
USING GOVERNMENT RESOURCES
WHAT IS AUTHORIZED?WHAT IS AUTHORIZED?
Unrelated to Mission(no permission)
Supportive of Mission(with supervisor’s permission)
Directly Related to Mission
No
Ca
utio
nY
es
OFFICE OF THE STAFF JUDGE ADVOCATE
Rule: Government resources are for the benefit of the Government.
Exception: Government may benefit by allowing employees to use Government resources:-Efficiency-Morale-Public Confidence
USING GOVERNMENT RESOURCES
OFFICE OF THE STAFF JUDGE ADVOCATE
OFFICIAL USE: Accomplish mission
PERSONAL USE:
- No adverse affect official duties- Reasonable duration and frequency- Personal time- Legitimate public interest- No adverse reflection on DoD- No significant additional cost to DoD- AUTHORIZED BY SUPERVISORAUTHORIZED BY SUPERVISOR
Equipment (Computers, Copiers, Printers)
OFFICE OF THE STAFF JUDGE ADVOCATE
OFFICIAL USE: Accomplish mission
PERSONAL USE:
- May not create significant additional cost to DoD- Must serve legitimate public interest
CONCLUSION: Rarely appropriate
SUPPLIES(Paper, Pens, Paper Clips, Etc.)
OFFICE OF THE STAFF JUDGE ADVOCATE
1. May I use the office copier to make myself a personal copy of my daughter’s report card to send to her grandparents?
2. May I use the copier to reproduce 75 color copies of my daughter's graduation picture?
3. May I use the copier to reproduce 200 copies of the President's address to my daughter’s graduating class?
4. May I use the office fax to receive a 40 page personal fax during working hours?
POP QUIZ...
OFFICE OF THE STAFF JUDGE ADVOCATE
(Not at Government Expense)(Not at Government Expense)Limited Personal Use:Limited Personal Use:- No adverse effect on official duties- Reasonable duration and frequency- Serve legitimate public interest- No adverse reflection on Government- Do not overburden communications- No significant additional cost to DoD
GOVERNMENT COMMUNICATION SYSTEMS
OFFICE OF THE STAFF JUDGE ADVOCATE
Privacy:
Any official or personal use may be monitored by the Government:
- E-mail - Internet searches/ use
USING GOVERNMENT SYSTEMS
OFFICE OF THE STAFF JUDGE ADVOCATE
You may use Government communications systems to:You may use Government communications systems to:
1. Send Faxes to advertise sale of your car?
2. Do a 12-minute lunchtime internet search about Gator Football?
3. Make off-duty toll-free long-distance call for honeymoon reservations?
4. Use DSN to call your friend at a DoD installation in Hawaii?
Pop Quiz - True/False
OFFICE OF THE STAFF JUDGE ADVOCATE
Supervisors may permit:
Excused absences: (for a reasonable length of time)- Non-profit professional associations
a. Related to employee’s dutiesb. DoD derives some benefit, andc. Participation does not interfere with official duties
- Volunteering
GOVERNMENT TIME
OFFICE OF THE STAFF JUDGE ADVOCATE
SUMMARY• Be Honest - Don’t Act on Anything That May
Impact Your Own or a Family Member’s Financial Interest.
• Use Common Sense - Don’t Do Anything That Will Appear Unethical.
• Don’t Accept Gifts From Strangers or Prohibited Sources Exceeding $20 Each or $50 Combined Annually.
• Subordinates Should Not Give Gifts Exceeding $10 to Superiors Unless for a Special Occasion.
• Use Government Resources for Official Purposes Only
• Questions? Call Your Ethics Counselor.