Office 2007 Overview

Office 2007 Overview

April 20, 2023

Presented by Jeff Balvanz, IT Services

Office 2007 Overview

Goals

• Highlight the changes to Office 2007• Guide your department on choosing when to

adopt Office 2007

More extensive training on Office 2007 will be available later this year.

Office 2007 Overview

Roadmap

Office 2007 Overview

Roadmap

Office 2007 Overview

Roadmap

Office 2007 Overview

The Ribbon

•What is it?•Allows for more of a visual approach to the commands •Click of a button instead of the drop down menu

•What programs use it?•Word•Outlook•Excel•PowerPoint•Access

Office 2007 Overview

The Ribbon (cont.)

Tabs

Groups Commands

Office 2007 Overview

The Mini-Toolbar

• What is it?• New toolbar for quick formatting

fixes

• When will I see it?• It only appears when you have

selected text or an object with your mouse.

• Faded vs. Solid• When the toolbar first appears it

will be faded, once you put your mouse on top of it, it will be solid

Office 2007 Overview

The Office Button

• Replaced the “File” Drop Down Menu

• Use this to:• Print• Save• Open

• Word Options• Display settings• Proofreading options• Customizable functions• Add-ins

Office 2007 Overview

The Quick Access Toolbar

• Why use it?• Customizable• A command that you use often,

but is not in an easy location to remember

• A command that is in the Office Button drop down menu, but you want it in a set location

Office 2007 Overview

Customizing with Quick Access

•What if I don’t like the Ribbon?•No way to delete or replace, but you can minimize it

•Minimizing the Ribbon•Perfect for those who format after they are done creating•The ribbon will reappear once you have clicked on a tab

Office 2007 Overview

New File Formats

• Greater Security• Cannot store macros (cannot be

used to spread viruses or malware)

• Office Open eXtensible Markup Language (OOXML)

• Important for Cross-Platform Compatibility and Archival Document Storage

• Smaller Risk of Corruption

• Smaller File Size

Office 2007 Overview

What are the new formats?

• X Suffix Extension• The standard document and template formats for the Office 07 products

have the same extension as the old ones, but with an X (for XML) added to the end

Product Document Template

Word DOCX DOTX

Excel XLSX

Powerpoint PPTX POTX

Office 2007 Overview

The New Formats (cont.)

• M Suffix Extension• For increased security the new standard formats cannot contain macros

because Office viruses use macros. However, many applications use macros in documents for programming purposes.

Product Document Template

Word DOCM DOTM

Excel XLSM

Powerpoint PPTM POTM

• Other New Formats• XLSB – Excel binary workbook format• ACCDB – New standard Access database format

Office 2007 Overview

Compatibility Issues

• Opening documents from Office 03 and earlier

• Automatically saves in original format

• Compatibility Checker• Using Save As…

• Exchanging files

• Office 2008 (Mac) uses OOXML

• Conversion Pack for Office 2000, 2003, and 2004 (Mac)

• OpenOffice 2.x, do Save As to Office 2003 formats

• For Read-Only documents, Save as PDF

Office 2007 Overview

Outlook 2007

Office 2007 Overview

Questions

Office 2007 Overview

Learning more…• ITS Training

http://www.it.iastate.edu/training– Express (for people upgrading from Office 2000/2003)– In-depth (for people who haven’t used Office before)

• Microsoft Online Traininghttp://office.microsoft.com/en-us/training– Numerous free self-paced courses for all versions of

Office– Interactive reference guides for 2003-2007 transition

Office 2007 Overview

If you would like more information about moving your department to Office 2007, please contact your

IT Coordinator.

Office 2007 Overview

Presentation Design• Ashley Weese• Scott Saunders• Jeff Balvanz• Frank Poduska