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Administrators’ Meeting
September 3, 2014
Central Region Office
Scaled Professional Learning Platform
Dr. Albert PayneRegion Superintendent
Data Trend Analysis
oat.dadeschools.net
School PerformanceReports
2012-2014Trend Analysis
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Highlight your schoolfrom the drop down
menuThen click your Grade level
configuration
Dr. Jacques BentolilaAdministrative Director
Financial Business Operations
Budget• Budget Conferences will be
September 22 – October 3
• Please review your documents and make sure they are up-to-date
Budget• Are all your students coded correctly?• SPED• SPED EMS = ISIS = Student Schedule• PF17 “Y” for consultation• Contact Attendance Services to update as per the
IEP, as needed• ELL - Are students coded to receive the correct
Spanish?• Product Codes: T0510P35 and T0511P07
• Pull FTE Simulation Reports now!• Payroll – Sub Days, PT and Hourly
Count of Active Studentsw/ESOL Courses
Elementary Course Countfor World Languages
Supplements• Email sent with memo and instructions• Supplement Handbook• Briefing 16131 Salary Supplement
Processing for 2014-15• Submit required documents for Region
via email. Items must be scanned in PDF and in color. Utilize attachment manager if needed.• SPED Supplements• Briefing 15941 Supplements for SPED
SUPPLEMENT REQUEST SUMMARY CHART
School Name:
School Location Number:
Principal's Name:
GRADE LEVEL/DEPARTMENT CHAIRPERSON/LEADERSHIP SUPPLEMENTS
ELEMENTARY(One Grade Level Chairperson for every 10 full-time instructional staff members-minimum of three per school)MIDDLE (First five Department Chairpersons' supplements, with 15-28 classes, are not charged against the school Supplement Allocation Budget - Use Code 10CF
PLEASE EMAIL THE FOLLOWING DOCUMENTATION FOR ETPS:1. WAIVER-FM-4509 (Supplement Waiver Request form) if required by contract2. If the teacher does not reflect a full schedule in ISIS due to services provided through the Support Facilitation Model or the Consultation Model, a statement is required in the rationale section of the waiver form.
List teacher information 1 time for each supplement given. If the employee is getting 2 ETPS list the teacher twice in the chart below, once for each ETPS.
Number of full-time instructional staff members :
TEACHER'S NAMEEMPLOYEE # (ASCENDING
ORDER)SUPPLEMEN
T CODE
Supplement Description (i.e. Dept.
Chair Math, Team Leader 8th Gr, ETPS
Math)
NUMBER OF PEOPLE IN
GRADE/DEPT./TEAM (NOT NEEDED
FOR ETPS)
NUMBER OF CLASSES/SECTIONS
TOTAL IN (NOT NEEDED FOR ETPS)
Class Size• Review your class size portal daily
• Review items such as rooms/fish, course codes, co-teachers, etc., as that may clear up situations for you
• You will attempt to meet class size to the extent that your resources allow you to
• Utilize all available resources wisely
AUDITS•Mini Property Audits will be conducted
again this year. Form is in the eFolder.
• Special Fees and Charges (FM 2396 08-14) updated for Technology Fee. All schools with the new devices should initiate this fees
Free Lunch = $5.00Reduced Lunch = $10.00Regular Lunch = $20.00
AUDITS• Fund Raisers• Community vs In-house• Use correct form and don’t send additional
forms• Catalog Sales• Include a range of prices and a copy of catalog
cover (you should have an entire catalog in your records for auditor)• Look through the entire catalog and make sure it
does not make statements that are against our policies. (i.e., credit card payments or to submit checks if you only take cash etc.)
AUDITS• Photo and Yearbook bids• Utilize correct cost comparisons.• Should have been sent out by school with
DUE date!•Monthly Financial Reports for Internal
Funds• Please scan in color and email to MS. DIAZ
(do not include me) by the 20th of each month.• Principals must be copied on the email.
Briefings/Other Information• Briefing 15956 Payroll Reporting Procedures
for PT Hourly Employees and Temp Instructors• Briefing 15984 Discrimination and
Harassment Poster• Briefing 16024 United Way Online System
Training• Briefing 16027 2014 United Way
Ambassador Training• Briefing 16050 Individual Professional
Development Plan (IPDP)
Briefings/Other Information• Briefing 16065 Alternate Shopping Cart and
Journal Voucher Approver Reminder• Briefing 16068 New Internal Fund Structure
Special Technology Fee• Briefing 16113 Insurance Coverage for District
Laptops and BYOD• Briefing 16139 Salary Supplement
Processing for 2014 2015 School Year
Briefings/Other Information• Briefing 15941 Supplements for
Exceptional Student Education• Briefing 16017 for 2014 Florida Teacher
Supply Assistance Program• Briefing 16132 October 2014 Survey 2 FTE
Procedures Workshop• Briefing 16183 Online Tool for IPEGS
Observations• Briefing 16202 Handbook and Guideline
Revisions
Briefings/Other Information• Briefing 16192 Mentoring and Induction
for New Teachers (MINT)• Time Admin Role Authorizations – Pull
AAAA Authorizations from ControlD and review. Sign and Date and keep for audit.
Contact Information
Dr. Jacques Bentolila, Administrative [email protected]
(305) 499-5050 ext. 5057 – Office(305) 470-9523, Private Line
(305) 499-5076 – Fax(786) 525-0149 – Cell
Raquel Diaz, District Administrative [email protected](305) 499-5050 ext. 5047
Contact InformationBudget Office
Ms. Keisha Johnson Cabrera, Budget [email protected]
(305) 995-1886 – Office
Mr. Jesus Larranaga, Instructional [email protected]
(305) 995-7225 – Office
Raquel Diaz, District Administrative [email protected](305) 499-5050 ext. 5047
Dr. Janice Cruse-SanchezAdministrative Director
Community & School Operations
Suspensions/Attendance• Alternative to Suspension Plan • Suspension Requests• Code of Student Conduct Parent Letter –
must be sent home and placed on file upon return
• Alternative to Outdoor Suspension (AOS) Program• Attendance Monitoring• Truancy Intervention Program for
Students Ages 6-17
Office of Professional Standards
• Discrimination/Harassment Poster
• Security Monitor Online Training Participating Schools
Professional Development• My Learning Plan Professional Development
• 2014-2015 Instructional Rounds Process
• Individual Professional Development Plan (IPDP)
• 2014-2015 IPEGS Training Information for New Administrators
• 2014-2015 IPEGS Training Information for New Instructional Professionals
SPED•WonderWorks (Tier 2) Intervention (RtI
process)
• 2014-2015 Frequently Asked Questions on Gifted K-12 Education
• Use of Williams Creativity Scale for Gifted Plan B
• Professional Development for Gifted Middle School Elective Courses
General Weekly Briefings• Open House Dates and Powerpoint
Elementary/K8 Centers – September 15-16, 2014Middle Schools– September 22-23, 2014
Senior High – September 29-30, 2014Special Centers – September 29 – October 2, 2014
• CPR Day Miami
•WalkSafe Program and International Walk Your Child to School Day
• Out of the Darkness Suicide Prevention Community Walk
Contact Information
Dr. Janice Cruse-Sanchez, Administrative [email protected](305) 499-5050 ext. 5058 – Office
(305) 470-9464, Private Line(305) 305-499-5074 – Fax
(786) 229-5412 Cell
Rosa Lewis, Administrative [email protected](305) 499-5050 ext. 5046
Contact InformationNon-Instructional
Ms. Helen Piña, District DirectorOffice of Professional Standards
[email protected](305) 995-7103 – Office
Andrea Quidley, District Administrative [email protected](305) 499-5050 ext. 5048 – Office
Ms. Lourdes P. GimenezAdministrative Director
Personnel / Technology Operations
Documenting for Non-Compliance
• Examples:• Refuse to complete tasks requested by
administration (in line with job responsibilities)
• Consistently defies site policies / procedures
• Pattern of inappropriate behavior
Progressive Discipline• Verbal Communication• Maintain log/notes of verbal communication• Monitor performance•Written Communication• Professional Responsibilities Memorandum• Review Job Description / Expectations• Continue monitoring performance• Conference-for-the-Record – Directives issued• Conference-for-the-Record for Insubordination• Conference-for-the-Record for Gross
Insubordination
Documenting Absences• Absences• Maintain a log• Notify the employee of your concern• Provide information regarding FMLA, ADA, EAP
• If absences continue … Begin progressive discipline:• Issue an Absence from Worksite Directive Memorandum
LWOP (Authorized vs. unauthorized) Directives Issued• Issue District referral to support agency (EAP)• Conference for the record for insubordination• Conference for the record for gross insubordination • Refer to OPS
Contact InformationMs. Lourdes P. Gimenez, Administrative Director
[email protected](305) 499-5050 ext. 5056– Office
(305) 470-9531, Private Line(305) 499-5051 – Fax(305) 776-9223 – Cell
Andrea Quidley, District Administrative [email protected]
(305) 499-5050 ext. 5048
Contact Information
Instructional Personnel
Dr. Jimmie L. Brown, Jr., District DirectorOffice of Professional [email protected]
(305) 995-7217 – Office
Andrea Quidley, District Administrative [email protected]
(305) 499-5050 ext. 5048
Ms. Amelia LethAdministrative Director
Community & School Operations
Community & School Operations
•Maintenance / Capital Improvements• Portables without DCA Labels• Student Transfers• Fee Waivers FM 5576• Surveillance Videos• Special Requests• Dream in Team Regional Challenge• District Technology Program
Contact InformationMs. Amelia Leth, Administrative Director
[email protected](305) 499-5050 ext. 5059– Office
(305) 470-9447, Private Line(305) 499-5051 – Fax(786) 412-6796- Cell
Yolanda Busquet, Social Work ChairpersonStudent Administrative Transfers
[email protected](305) 499-5050 ext. 5061
Ana Perez, District Administrative [email protected](305) 499-5050 ext. 5061
