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New Fleet Manager Workshop: GSA’s Role · PDF file Continuous Learning Points (CLPs) Earn continuous learning points (CLPs) for attending FedFleet 2020! You can earn 4 CLPs for attending

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    New Fleet Manager Workshop: GSA’s Role

  • Schedule 1:00pm-1:15pm Welcome and Fleet Manager Talk (15 minutes)

    1:15pm-1:45pm What’s your role in Federal Fleet Management? (30 minutes) Barry Shpil, [email protected] Scott Conlon, [email protected]

    1:45pm-2:45pm What’s GSA’s role in Federal Fleet Management? (60 minutes) Connie Aaron, [email protected] Patrick McConnell, [email protected] Laura Farley, [email protected]

    2:45pm-3:00pm Break and Fleet Manager Talk (15 minutes)

    3:00pm-3:30pm What’s EPA’s role in Federal Fleet Management (30 minutes)

    Kristine Kenausis, [email protected]

    3:30pm-4:00pm Federal Fleet Resources (30 minutes)

    Connie Aaron, [email protected]

    4:00pm-4:45pm What’s DOE’s role in Federal Fleet Management (45 minutes) Cabell Hodge, [email protected] Jesse Bennett, [email protected]

    4:45pm-5:00pm Questions and Fleet Manager Talk (15 minutes)

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  • Continuous Learning Points (CLPs)

    Earn continuous learning points (CLPs) for attending FedFleet 2020! You can earn 4 CLPs for attending the New Fleet Manager pre-event workshop on Monday, January 27, 2020. You must attend the entire session so don’t forget to get scanned when you arrive and leave. To receive credit, attendees must be registered in FAITAS and request credit. Here is the link to the session description in FAITAS: FCL-GSA-0127 : NEW FLEET MANAGER WORKSHOP.

    FAITAS (For non DoD attendees). Non DoD attendees must can request a completion certificate after the event and follow agency procedures. More information to come after the conclusion of FedFleet2020.

    New Fleet Manager Workshop (4 CLPs): FedFleet 2020 Workshops(10 CLPs):

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    https://www.gsa.gov/node/https:/faitas.army.mil/Faitas/External/Login https://www.gsa.gov/node/https:/faitas.army.mil/Faitas/External/Login https://faitas.army.mil/Faitas/External/Courses/Search/Results;keywords=FCL-GSA-0127/Details/FCL-GSA-0127 https://faitas.army.mil/Faitas/External/Courses/Search/Results;keywords=FCL-GSA-0127/Details/FCL-GSA-0127 https://faitas.army.mil/Faitas/External/Courses/Search/Results;keywords=FCL-GSA-0127/Details/FCL-GSA-0127 https://faitas.army.mil/Faitas/External/Courses/Search/Results;keywords=FCL-GSA-0127/Details/FCL-GSA-0127 https://faitas.army.mil/Faitas/External/Courses/Search/Results;keywords=FCL-GSA-0127/Details/FCL-GSA-0127 https://faitas.army.mil/Faitas/External/Courses/Search/Results;keywords=FCL-GSA-0127/Details/FCL-GSA-0127 https://www.gsa.gov/node/https:/faitas.army.mil/Faitas/External/Login https://faitas.army.mil/Faitas/External/Courses/Search/Results;keywords=FCL-GSA-0127/Details/FCL-GSA-0127 https://faitas.army.mil/Faitas/External/Courses/Search/Results;keywords=FCL-GSA-0128/Details/FCL-GSA-0128 https://faitas.army.mil/Faitas/External/Courses/Search/Results;keywords=FCL-GSA-0128/Details/FCL-GSA-0128 https://faitas.army.mil/Faitas/External/Courses/Search/Results;keywords=FCL-GSA-0128/Details/FCL-GSA-0128

  • • Fleet Composition by Agency Type

    • USPS: 36%

    • Civilian: 38%

    • Military: 26%

    • Fleet Composition by Vehicle Source

    • Agency-owned: 69%

    • GSA Fleet: 30%

    • Commercial Lease: 2,000 veh)

    • Miles Traveled: 4.64 billion

    • Operating Costs: $3.6 billion

    • Fleet Composition by Vehicle Type

    • Trucks: 64%

    • Sedans: 34%

    • Buses/Ambulances:

  • What’s your role in Federal Fleet Management? Fleet Manager Talk

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  • Roles of the Fleet Manager

    • Manager • Supervisor • Communicator • Financial Analyst • Vehicle Technician • Procurement Officer • Environmental Specialist • Vehicle Disposal Manager • Trainer • Other duties as assigned!

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  • Let’s talk more about your role as a Communicator

    • Effective communication between the agency fleet manager to senior management to the field fleet managers to drivers is CRITICAL to a successful fleet program.

    • It’s key to successfully influencing driver behavior and introducing new initiatives.

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  • Communication Barriers, Different Priorities

    Field Fleet Manager

    • Answer data calls form Agency Fleet Manager

    • Keep drivers happy

    • Maintain and keep vehicles on the road

    • Pickup new vehicles

    • Manage vehicle accidents and drivers

    • Negotiate local agreements for fuel and maintenance

    • Other duties as assigned

    Agency Fleet Manager

    • Compliance with environmental mandates

    • Compliance with fleet reporting requirements- FAST, VAM, OMB A-11, etc.

    • Fleet replacement and lifecycle costs analysis- where’s the money coming from?

    • Develop internal agency policy on fleet management

    • Manage H-T-W program

    • Agency VIPs- help!

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  • Ways to Communicate

    • Agency and bureau level fleet handbooks

    • Driver packets in vehicles

    • Agency intranet pages

    • Agency training workshops on fleet management

    • Mini-training sessions on vehicle pickup days

    • Agency broadcast emails on hot fleet topics

    • Agency social media pages with fleet articles and info blasts

    • Fleet specific events at HQ and the field (Earth Day, Driver Safety Week, etc.)

    • Agency videos on driving GOVs

    • Send posters out the to the field on the do’s and don’ts when driving a GOV

    • Regularly scheduled working groups between HQ, Field and Drivers

    • Driver and field fleet manager incentives

    • Fleet email box for questions

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  • What’s your role in Federal Fleet Management? Barry Shpil, [email protected] Scott Conlon, [email protected]

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  • Connie Aaron, GSA OGP Patrick McConnell, GSA OGP [email protected] Laura Farley, GSA Fleet [email protected] use subject line: customer feedback

    What’s GSA’s role in Federal Fleet Management?

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  • Office of Government-wide Policy (OGP)

    • Office of Transportation and Asset Management

    • Vehicle Policy Division

    Federal Acquisition Service (FAS)

    • GSA Fleet

    U.S. General Services Administration

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  • • GSA OGP, Office of Transportation and Asset Management

    • Vehicle Policy Division

    • FMR Bulletins

    • FMR 102-34 Motor Vehicle Management,

    • FMR 102-5 Home to Work Transportation

    • Federal License Plate Program and Federal Motor Vehicle Registration System (FMVRS)

    • Manage the Federal Automotive Statistical Tool (FAST) with DOE and publish the Federal Fleet Open Data Set

    • Manages interagency councils- FEDFLEET and MVEC

    • Training at various events each year

    • Office of Evidence and Analysis has developed a Federal Fleet Inventory Tool

    • Travel, Relocation, Mail & Transportation Division- Federal Travel Regulation (FTR)

    • Personal Property Division- FMR 102-35 to FMR 102-42 (Disposal, Exchange Sale, U&D)

    • GSA Fleet

    • Mandatory source for buying

    • Leasing

    • FedFMS and FMVRS

    • Federal Fleet Management Certification, Desktop Workshops, and FedFleet

    GSA’s role in Federal Fleet Management

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  • What every fleet manager needs to know:

    • The Rules

    • The Fleet • The Resources • The Data

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  • Directives Hierarchy

    LAWS

    EXECUTIVE ORDERS

    REGULATIONS, CIRCULARS, BULLETINS

    GOVERNMENT-WIDE POLICIES

    AGENCY REGULATIONS AND POLICIES

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  • The Rules

    Congressional statutes Executive Orders OMB Circulars GAO Reports/Findings Government-wide regs (That’s us!) Advisory bulletins (Still us!) Agency supplements (Your agency) Bureau/Command policies (Still your agency)

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  • The Rules - Statutes

    • 1949 Federal Property & Admin. Services Act – GSA, Interagency Motor Pools

    • 1973/1990 Clean Air Act – Emissions

    • 1986 Pass. Carrier Act – Home-to-Work

    • 1989 Ethics Reform Act – Incidental Use

    • 1992/2005 Energy Policy Act – Alternative Fuels and AFVs • Federal Motor Vehicle Expenditure Control Act (FMVEC)

    40 U.S.C 175

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  • The Rules - Executive

    • EO 10579 – Interagency Motor Pools

    • EO 13043 – Increasing Seat Belt Use • EO 13834 – Efficient Federal Operations

    • OMB Circular A-11 – Budget Process

    • OMB Circular A-76 – Commercial Activities

    • OMB Circular A-119- Federal Participation in the Development and Use of Voluntary Consensus Standards and in Conformity Assessment Activities (ASTM Standards)

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  • The Rules - Regulations

    • 41 CFR 1

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