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Need to KnowTEST SPECIFIC CTC TRAINING
APRIL 2015
2Remember your manuals!
This training does not replace your responsibility to read and
follow all manuals.
3Calendar of EventsElementary Jr High
April 20 5th Math 8th Math
April 21 3rd Math4th Math
6th Math7th Math8th Social Studies
April 223rd Reading4th Reading5th Science
6th Reading7th Reading8th Science
April 23-24 Make-up tests* Make-up tests*
May 7(May 8: Makeup test)
~ Algebra I EOC
Re-testing Elementary Jr High
May 12 5th Reading 8th Reading
June 23 5th Reading 8th Reading
The first
round of
testing
is done!
Woohoo!
!!
STAAR, STAAR A, STAAR L, STAAR Spanish
*Students should make-up one test per day if there is enough time left in the window.
4Calendar of Events
The first
round of
testing
is done!
Woohoo!
!!
STAAR, STAAR A, STAAR L(Note: TAKS testing is July 6-9)
Date Test
May 5 US History
May 6 Biology
May 7 Algebra I
May 8 Make up
Re-testers
July 6 English I
July 7 Algebra I (AM) & Biology (PM)
July 8 English II
July 9 US History* and Make up
July 10 Make up
5Important DatesElementary campuses and Jr Highs:
April 8: Additional orders must be submitted to the DTC
April 14: Deadline to build your online test sessions for April STAAR testing
April 24: Jr highs only: Deadline to build Algebra I EOC online test sessions
April 17: Training for Test Administrators must be complete
April 27: All scorable materials must be returned to the DTC
May 6: All nonscorable materials must be returned to the DTC
High School and Crossroads
April 15: Additional orders must be submitted to the DTC
April 24: Deadline to build your online test sessions for May EOCs
May 1: Training for Test Administrators must be complete
May 11: All scorable materials must be returned to the DTC
May 22: All nonscorable materials must be returned to the DTC
6Test VersionsSTAAR
The first consideration for ALL students with or without Type 1 or Type 2 accommodations
STAAR A• Students who cannot
access STAAR with or without accommodations
• Students must be serviced through SPED or 504 with Dyslexia
• Online assessment with embedded accommodations & accessibility tools
• ARD or 504 Committee decision
STAAR LAvailable for ELL students who:
• Are not most appropriately assessed with STAAR Spanish AND
• Have not attained Advanced High in TELPAS Reading (2-12) AND
• Have been enrolled is US schools for 3 years or less (5 years for asylee/refugee)
• LPAC decision
• Not available for students whose parent denies program services
• Linguistically accommodated online test
• Available for math, science & social studies
STAAR Spanish• Any student in grades 3-5 for
whom the Spanish version of STAAR appropriately measures their academic progress
• LPAC decision• No linguistic accommodations• Not available for students
whose parent denies program services
• Available in the same subject areas assessed by the English version
7Planning and PreparationWhere are you in the campus planning process?
Don’t forget allowable and required materials! Allowable test administration procedures (TA manuals p. 13)
Calculators
Grade 8 math, Algebra I, Biology (STAAR, STAAR A, STAAR L)
Must be cleared to factory default setting
Any others must meet specific accommodations
Dictionaries
Dictionary accommodation policy
Linguistic accommodation
Remember, student tutorials! STAAR A
STAAR L
8Test Specific Campus Trainings Who must be trained?
All test administrators
Any new staff who will assist with testing
What additional training must you provide? Specific accommodations training
Example: Oral Administration – Appendix B, Accommodations policy
Example: Braille – Accommodations policy, Specific Braille Instructions (SBI)
Linguistic accommodations
STAAR A and STAAR L test administrators
Training materials Must include security and confidentiality with a big emphasis on ACTIVE
MONITORING
Sample seating charts and answer documents
Remember your new teachers!
9Reading directions Test Administrators MUST read the “Guide to the Test
Administration Directions” [page 41 (3-5/6-8), page 43 (EOC)]
Test Administrators must read word for word all directions in bold following the word “SAY”
Be aware of the different sets of directions for the various types of administrations (Writing, Spanish, STAAR L, STAAR A, SOA)
“Optional Directions for General Tools Available in TestNav” for STAAR L, STAAR A and SOA can only be read if a student DID NOT complete the tutorial (page 161 in 3-5 Manual, page 139 in 6-8 Manual and page 121 in the EOC manual)
10Precodes
Precodes are in! Make sure you pick yours up today!
Be sure to verify the data on the precode documents.
Verify online student data by pulling a registration file in TAMS.
Remember, new students or errors in the following need a new answer document that will be hand gridded:
Name
PEIMS number
DOB
11Answer documentshttp://tea.texas.gov/student.assessment/training/answer-docs/
Grades 3-8 Grade 3 Reading & Math
Grade 4 Reading & Math
Grade 5 Science
Grade 5 Math & Reading
Grade 6 Math & Reading
Grade 7 Math & Reading
Grade 8 Math & Reading
Grade 8 Social Studies & Science
EOC Algebra 1
Biology
U.S. History
12
13Required Documentation
Located in the Test Coordinator folder under Forms – Required Documentation
14Materials Return Keep the materials in locked storage until they are returned!
Scorables and Nonscorables will be check in separately
Packing Scorables (DCCM S-51to S-57) Include: Used and voided answer documents
Answer documents in alphabetical order
See additional slides
Packing Nonscorables (DCCM S-63 to S-64) Include: test booklets (grouped by grade/course), braille and large
print materials, unused/voided precode labels, unused ID sheets, unused answer documents, photocopies of secure test materials (e.g. from a Type 2 accommodation)
Materials
should be
arriving soon!
15Voided Answer Document ID Sheets
• Mark “VOID” in large, bold letters across the front
• Includes unused precoded answer documents
• No particular order
• ONE sheet for ALL – secure with gummed band
• If the stack is too large for one band, break it down and mark each band (1 of 2, 2 of 2). The ID sheet goes with the first stack.
• Bottom of box
16Class ID Sheets• Used to sort and count answer
documents for accountability purposes
• Use to designate one or more “classes” in each grade level
• You can organize by test administrator, principal, homeroom teacher, counselor, etc.
• Fill in information in items 1, 2 and 3
• Leading zeros are required
• Exact number of answer documents must match the number on the sheet
• Secure the stack with a gummed paper band
17Campus and Group ID sheet• Leading zeros are required
• Exact number must be gridded correctly
• Information must be filled out and bubbled for each subject test
• Place one pick sheet on the top of the first class ID sheet (green)
• A completed sheet needs only to be on top of the first stack
• Secure with gummed paper band
• If the stack is too large for one band, break it down and use multiple bands. Number each band appropriately (1 of 3, 2 of 3, etc.).
18Campus & Class Identification Sheets
Campuses should have one Campus and Group (pink) ID sheet and at least
one Class (green) ID Sheet for each test
subject
19Box Labels Use the same boxes the materials came in Fill out and place a scorable or non-scorable
box label on each box when returning it
20
Test Security & ConfidentialityAPRIL UPDATE
21Test Security
Test security is accounting for all secure materials and confidential examinee information before, during, and after testing
Assemble and securely store student authorization and proctor authorization forms
Collect and destroy all student authorizations and any used charts, scratch or graph paper after testing is complete
Maintain an inventory of all secure materials
Use limited access locked storage for test materials
Keep all materials secure at all times
22Confidentiality Maintaining confidentiality involves protecting all contents of the
online assessment and secure test materials
All testing personnel must be trained and sign an oath
For online testing, all testing personnel must accept a statement of confidentiality when accessing the Texas Assessment Management System (TAMS)
All tests must be administered according to the manual
No person may view, reveal or discuss test content
No person may duplicate, print, record or capture test content
No person other than the examinees may work problems or respond to test items
Oral test administrators must sign an additional portion of the security oath
23Testing IrregularitiesIncidents resulting in a deviation from documented
testing procedures are defined as testing irregularities
Procedural Examples Serious Examples
Improper accounting for secure materials
Directly or indirectly assisting students with responses to test
questions
Eligibility Error Tampering with student responses
Monitoring Error Viewing secure content
IEP Implementation Issue Discussing test content, student responses or student performance
Procedural Error Formally or informally scoring student tests
Duplicating or recording test content
Reporting Irregularities
If you become aware of any irregularities, contact the DTC immediately with the who, when, where,
what and why.
If the irregularity is deemed an incident the following documentation is required:
Incident report including a plan of action (local form)
Signed statement(s) from individual(s) involved (typed, printed and signed name, and dated)
Statements should not include names of students The local disciplinary referral form used to report
disciplinary actions taken against students for cheating, cell phone issues or disruptions
Incident documentation for any irregularity must be submitted to the DTC with 24 hours of the incident.
24
25Irregularities for 2014-2015
March Administration Procedural:
Monitoring errors: 7
Other procedural: 1
Serious: 0
Total: 8
Year to date Procedural: 10
Monitoring errors: 7
Other procedural: 3
Serious: 0
Total: 10
These errors could have been prevented!
26Active Monitoring Monitoring during test administrations is the responsibility of
the test administrator, the campus test coordinator, and administrators.
What is active monitoring?
Confirm students are working only on assessment being administered
Verify student have access only access to allowable materials
Ensure responses are being recorded in the correct section of the answer document
When collecting materials, make sure students have recorded their answers on the answer document
27
Questions?
