MuninDoctoral theses and articles

PhD-school EPINOR17 June 2008Leif Longva

http://uit.no/munin

The agenda

• Munin and open archives

• - and the question of rights

• Journal articles and other published documents

• Doctoral theses

Munin

• Project decided by the University board

• To establish an open institutional archive for UiT, disseminating:– Master’s theses– Doctoral dissertations– Journal articles– Books, scientific reports, conference papers,

working papers …

Open archives

• Different types:– Institutional archives

• Universities • Research institutes

– Subject specific • Lingbuzz – linguistics• ArXiv – physics, maths, computer science• RePec – economics• …

• Norwegian archives

International trend

Why open archives?

• Dissemination – the world wants to read your works!

• Archives are ”harvested” by search services devoted to scholarly works– NORA (Norw. Open Research Archives)– Google Scholar– OAIster

• And of course indexed by Google• Open archives: In addition to journals and

books – not instead of

Why open archives?

• Scholars want to be read and cited

• Institutions want to show their production

• Moral motivation:– Results of publicly funded research should

be publicly available

• And: The internet has made this dissemination-tool possible

Published materials

• Is open archiving in Munin a violation of publishing agreements?

• Not necessarily– Different policies among the publishers– The majority of scholarly journals agree on open

archiving (in some form)– Many publishers realise that open archives gives the

publisher publicity– Pressure is growing from funders: agree on open

archiving, or the article goes elsewhere• European Research Council, NIH, Wellcome Trust, …

– And pressure from the scholars …

Journal articles

• Different policies among the publishers and journals– Author’s final draft post refereeing – this

version is often OK to archive– Preprint: version prior to refereeing – some

publishers say OK to archiving this– Publisher’s pdf-version – most commonly,

this is not OK to archive– Normal: Some embargo period

Publishing agreement

• The agreement the author signs determines what is allowed wrt open archiving

• But: Authors can ask for permissions beyond what the standard agreement says

• Author addendum– A standard formular to use to reserve the right to

archive– SPARC Author Addendum

• openaccess.no – a site with further information on these things

Mandatory to archive

• Public research funding:– More and more mandate open access or open

archiving– Publicly funded – should be publicly available!

• European Research Council• National Institutes of Health• Norwegian Research Council?

• Publishers must and will accept these terms• The Sherpa/Romeo database: information on

what each journal accepts

Institutional mandates

• Many institutions have adopted policies saying all research results should be available in an open archive:– Harvard University, Faculty of Arts and

Sciences– Harvard Law School– University of Sterling– University of Southampton– Helsinki University

What the mandates say

• Mandates require deposit into an open archive• Access to the article is the next question

– In order to appreciate special concerns from authors and publishers: Exceptions are allowed

– Harvard-mandate: Authors must apply in order to be exempted from the mandate

• All are depositied• Articles not to be openly available are the exceptions – and

needs extra effort

– Embargo is accepted; normal 12 months

Deposit into Munin

• Journal articles:– Deposit through the Frida registration form– Munin will do all the work to check what the

publisher allows– If author addendum is used, we need to be

notified

Doctoral theses

• Important material for the institution to ”brag about”

• Has been through extensive peer review

• The best source for important new thoughts and ideas

• Very limited and inefficient distribution in print

Two major types

• The monograph– Unknown in the STM (Science, technology and

medicine) fields– May have a future as a book?– Often high scholarly value– Inefficient distribution, quickly out-of-print

• The article-based– Articles already published in journals, or is in the

process of being published– A synthesis chapter summarising findings and/or

theoretical aspects – not published anywhere else

Avoiding problems

• Unpublished manuscripts: Not included in Munin if author(s) ask us not to

• We ask publishers for permission to include published articles when archiving theses

• Trend: Publishers consent– Funders’ and institutions’ mandates– They realize that archives is another

marketing channel for the journal

Advantages of archiving

• Increased readership– In time: Before the defence

• Preferably: We make it available 2 weeks prior to defence

– In space: Worldwide readership• Not really an alternative with print version

• Increased availability– Never out-of-print

What you need to do

• Only to answer our e-mails• Hand in pdf-version of your dissertation to the

faculty admin– We communicate with the faculty– We want to make available your thesis prior to

defence• And we will do all the labour• But:

– When submitting manuscripts to journals: Ask for permission to include a copy of the article in Munin

– (And preferrably choose journals who permit this)

Munin

http://uit.no/munin