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Mt. Diablo Unified School District - Background The Mt. Diablo Unified School District is located in Contra Costa County and includes the communities of Walnut Creek, Concord, Pleasant

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Text of Mt. Diablo Unified School District - Background The Mt. Diablo Unified School District is located in...

  • Joel D. MonteroChief Executive Officer

    Transportation ReviewSeptember 4, 2012

    Mt. Diablo Unified School District

  • Fiscal crisis & ManageMent assistance teaM

  • FCMATJoel D. Montero, Chief Executive Ocer

    1300 17th Street - CITY CENTRE, Bakerseld, CA 93301-4533 . Telephone 661-636-4611 . Fax 661-636-4647422 Petaluma Blvd North, Suite. C, Petaluma, CA 94952 . Telephone: 707-775-2850 . Fax: 707-775-2854 . www.fcmat.org

    Administrative Agent: Christine L. Frazier - Oce of Kern County Superintendent of Schools

    September 4, 2012Steven Lawrence, Ph.D., SuperintendentMt. Diablo Unified School District1936 Carlotta Drive

    Concord, CA 94519

    Dear Superintendent Lawrence:

    In April 2012, the Mt. Diablo Unified School District and the Fiscal Crisis and Management Assistance Team (FCMAT) entered into an agreement to provide a review of the districts special education and trans-portation programs. Specifically, the transportation portion of the agreement states that FCMAT will perform the following:

    Provide a comprehensive evaluation of the districts pupil transportation program to include both home-to-school and special education student transportation services, vehicle mainte-nance and safety and training practices. Specific areas to be reviewed include:

    1. Analysis of the districts state transportation revenue and contributions (encroachment) from the unrestricted general fund for the transportation program for home-to-school and special education transportation.

    2. Evaluate the Transportation Departments staffing and provide recommenda-tions to improve the efficiency, if needed.

    3. Review routing methodology and relative routing efficiency for both home-to-school and special education transportation services.

    4. Review the districts scheduling of extracurricular field trips/athletic trips.

    5. Provide an evaluation of the Transportation Departments operational effi-ciency and make recommendations for potential savings.

    6. Review the departments driver training and safety, and compliance with driver training laws and regulations.

    7. Review the departments compliance with all laws and regulations which shall include Vehicle Code, Education Code, CAC Title 5, 8 &13.

    8. Evaluate the departments vehicle maintenance program, vehicle safety, compliance with vehicle maintenance laws and regulations. This component will also include a review of the bus and vehicle replacement schedule and provide recommendations.

  • 9. Review the departments board policy, administrative regulations and purchasing procedures for parts and equipment.

    10. Evaluate the departments transportation operations facility to include compliance with industrial waste and hazardous materials rules and storm water run-off regulations.

    11. Review of the districts fuel storage facility and management systems.

    12. Review use of technology within the transportation program in the areas of routing, scheduling of extracurricular/athletic trips, vehicle maintenance and other areas for efficiency.

    This report contains the study teams findings and recommendations.

    We appreciate the opportunity to serve you and extend our thanks to the district staff for their cooperation and assistance.

    Sincerely,

    Joel D. MonteroChief Executive Officer

  • Mt. Diablo UnifieD School DiStrict

    iT A B L E O F C O N T E N T S

    Table of contentsAbout FCMAT ......................................................................................... iii

    Introduction ............................................................................................ 1

    Executive Summary .............................................................................. 3

    Findings and Recommendations ..................................................... 7

    Transportation Finance and Purchasing ................................................. 7

    Staffing ............................................................................................................ 15

    Bus Routing and Scheduling .................................................................... 21

    Bus Driver Training and Safety ................................................................25

    Bus Maintenance and Vehicle Replacement ....................................... 27

    Transportation Facility ................................................................................ 31

    Appendices ............................................................................................33

  • Fiscal crisis & ManageMent assistance teaM

    ii T A B L E O F C O N T E N T S

  • Mt. Diablo UnifieD School DiStrict

    iiiA B O U T F C M A T

    About FCMATFCMATs primary mission is to assist Californias local K-14 educational agencies to identify, prevent, and resolve financial and data management challenges. FCMAT provides fiscal and data management assistance, professional development training, product development and other related school business and data services. FCMATs fiscal and management assistance services are used not just to help avert fiscal crisis, but to promote sound financial practices and efficient operations. FCMATs data management services are used to help local educational agencies (LEAs) meet state reporting responsibilities, improve data quality, and share information.

    FCMAT may be requested to provide fiscal crisis or management assistance by a school district, charter school, community college, county office of education, the state Superintendent of Public Instruction, or the Legislature.

    When a request or assignment is received, FCMAT assembles a study team that works closely with the local education agency to define the scope of work, conduct on-site fieldwork and provide a written report with findings and recommendations to help resolve issues, overcome challenges and plan for the future.

    92/93 93/94 94/95 95/96 96/97 97/98 98/99 99/00 00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/11* 10/11***Projected

    **Actual

    90

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    70

    60

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    40

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    20

    10

    0

    Studies by Fiscal Year

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    FCMAT also develops and provides numerous publications, software tools, workshops and professional development opportunities to help local educational agencies operate more effec-tively and fulfill their fiscal oversight and data management responsibilities. The California School Information Services (CSIS) arm of FCMAT assists the California Department of Education with the implementation of the California Longitudinal Pupil Achievement Data System (CALPADS) and also maintains DataGate, the FCMAT/CSIS software LEAs use for CSIS services. FCMAT was created by Assembly Bill 1200 in 1992 to assist LEAs to meet and sustain their financial obligations. Assembly Bill 107 in 1997 charged FCMAT with responsi-bility for CSIS and its statewide data management work. Assembly Bill 1115 in 1999 codified CSIS mission.

    AB 1200 is also a statewide plan for county office of education and school districts to work together locally to improve fiscal procedures and accountability standards. Assembly Bill 2756 (2004) provides specific responsibilities to FCMAT with regard to districts that have received emergency state loans.

  • Fiscal crisis & ManageMent assistance teaM

    iv F C M A T

    In January 2006, SB 430 (charter schools) and AB 1366 (community colleges) became law and expanded FCMATs services to those types of LEAs.

    Since 1992, FCMAT has been engaged to perform nearly 850 reviews for LEAs, including school districts, county offices of education, charter schools and community colleges. The Kern County Superintendent of Schools is the administrative agent for FCMAT. The team is led by Joel D. Montero, Chief Executive Officer, with funding derived through appropriations in the state budget and a modest fee schedule for charges to requesting agencies.

  • IntroductionBackgroundThe Mt. Diablo Unified School District is located in Contra Costa County and includes the communities of Walnut Creek, Concord, Pleasant Hill and Clayton. The district has an enroll-ment of approximately 33,000. Enrollment has been in decline for several years. Students attend six comprehensive high schools, 11 middle schools, 28 elementary schools and one charter school. Clayton Valley High School will convert to a charter school starting with the 2012-13 school year.

    The district encompasses approximately 150 square miles and has 12 regular home-to-school bus routes. Seven of those routes transport students from Bay Point to Mt. Diablo High School or Delta View Elementary School. The remaining routes transport students from the attendance area of a school in Program Improvement who choose to attend another school in the district under the federal No Child Left Behind law. Some students are transported to other schools because the school in their area does not have adequate room for them in their grade level.

    Seventy-nine bus routes serve special education students. At the beginning of the 2011-12 school year this service was expanded from 58 routes to include students that were previously trans-ported by the Contra Costa County Office of Education.

    On April 19, 2012, the district contracted with FCMAT to evaluate its Transportation Department. The study agreement specifies that FCMAT will perform the following:

    Provide a comprehensive evaluation of the districts pupil transportation program to include both home-to-school and special education student transportation services, vehicle mainte-nance and safety and training practices. Specific areas to be reviewed include:

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