Motivation

MOTIVATIONMOTIVATION

By By Faisal Bin HasanFaisal Bin Hasan

Presented to Presented to Mr. Saleem UllahMr. Saleem Ullah

Date Date 55thth oct , 2009 oct , 2009

OBJECTIVEOBJECTIVE

To increase our knowledge about Motivation and To increase our knowledge about Motivation and to Suggest ways how to counter De-motivation and to Suggest ways how to counter De-motivation and frustration. frustration.

PRESENTATIONPRESENTATION ROAD MAPROAD MAP

IntroductionIntroduction Kinds of MotivationKinds of Motivation What is De-motivation?What is De-motivation? Possible De-motivation Possible De-motivation

consequencesconsequences Factors causing De-motivation Factors causing De-motivation

in the current scenario in the current scenario De-motivation at work place-De-motivation at work place-

Reasons and possible solutionsReasons and possible solutions Positive Effects /Advantages of Positive Effects /Advantages of

MotivationMotivation Suggestions to improve Suggestions to improve

MotivationMotivation ConclusionConclusion

INTRODUCTIONINTRODUCTION

What is Motivation ?What is Motivation ?

The word “ Motivation” is derived from the word “Motive” which The word “ Motivation” is derived from the word “Motive” which means “induce to act.”means “induce to act.”

The definition of Motivation is to give reason, incentive, enthusiasm, The definition of Motivation is to give reason, incentive, enthusiasm, or interest that causes a specific action or certain behavior.or interest that causes a specific action or certain behavior.

Motivation is present in every life function. Simple acts such as eating Motivation is present in every life function. Simple acts such as eating are motivated by hunger. Education is motivated by desire for are motivated by hunger. Education is motivated by desire for knowledge. Doing work or job is motivated by the need of earning knowledge. Doing work or job is motivated by the need of earning money.money.


Motivation is simply:Motivation is simply:

The reason for an actionThe reason for an action That which gives purpose and direction to behaviour. That which gives purpose and direction to behaviour.

Motivation is “WHAT drives you” to behave in a certain way Motivation is “WHAT drives you” to behave in a certain way or to take a particular action. It is your WHY.or to take a particular action. It is your WHY.


Your WHY is the strong reason for you to desire something. It Your WHY is the strong reason for you to desire something. It is not what you desire, but the strong reason you desire it. is not what you desire, but the strong reason you desire it.

Your WHY has to look beyond the physical. It has to be from Your WHY has to look beyond the physical. It has to be from

deep within. That way when the going gets tough, your WHY deep within. That way when the going gets tough, your WHY will see you through it because it is a strong, burning reason. It will see you through it because it is a strong, burning reason. It is a reason that will stand strong in the face of opposition.is a reason that will stand strong in the face of opposition.

If YOUR “WHY” IS BIG ENOUGH, If YOUR “WHY” IS BIG ENOUGH, THE HOW DOESN’T MATTERTHE HOW DOESN’T MATTER

If your reason for wanting something is strong enough, even If your reason for wanting something is strong enough, even if at the time you don’t know how to achieve it, pursue it. It if at the time you don’t know how to achieve it, pursue it. It has often been said that when you desire something strongly has often been said that when you desire something strongly enough the whole universe conspires to bring about the enough the whole universe conspires to bring about the circumstances, people and resources you will need to achieve circumstances, people and resources you will need to achieve that purpose.that purpose.

If YOUR “WHY” IS BIG ENOUGH, If YOUR “WHY” IS BIG ENOUGH, THE HOW DOESN’T MATTERTHE HOW DOESN’T MATTER

The Biggest example is the The Biggest example is the Achievement of Pakistan.Achievement of Pakistan.

The people of Pakistan against all odds The people of Pakistan against all odds achieved independence from Britain achieved independence from Britain under the Dynamic leadership of under the Dynamic leadership of Quaid-e-Azam Mohammad Ali Jinnah.Quaid-e-Azam Mohammad Ali Jinnah.

There were so many factors to de--There were so many factors to de--motivate and frustrate them in their motivate and frustrate them in their struggle but theirstruggle but their

WHYWHY

was big enough. was big enough.

KINDS OF MOTIVATIONKINDS OF MOTIVATION There are three main kinds of Motivation: Intrinsic , Extrinsic and Reward There are three main kinds of Motivation: Intrinsic , Extrinsic and Reward

motivation. motivation.

Intrinsic motivationIntrinsic motivation is internal. It is under your control. It occurs when is internal. It is under your control. It occurs when people are compelled to do something out of pleasure, importance, or desire. people are compelled to do something out of pleasure, importance, or desire. For e.g. Achievement, advancement, recognition, growth, responsibility, and For e.g. Achievement, advancement, recognition, growth, responsibility, and job nature are internal motivators.job nature are internal motivators.

Extrinsic motivationExtrinsic motivation occurs when external factors compel the person to do occurs when external factors compel the person to do something. It is under the control of others.For e.g. Salary, benefits, working something. It is under the control of others.For e.g. Salary, benefits, working conditions, supervision, safety, security, affiliation, and relationships are all conditions, supervision, safety, security, affiliation, and relationships are all externally motivated needs. externally motivated needs.

KINDS OF MOTIVATIONKINDS OF MOTIVATION

Reward motivationReward motivation occurs when the prospect or occurs when the prospect or hope of getting a reward compels people to do hope of getting a reward compels people to do something.something.

For example: "I will give you a candy bar if you clean For example: "I will give you a candy bar if you clean your room." This is an example of reward motivation.your room." This is an example of reward motivation.

WHAT IS DE - MOTIVATION ?WHAT IS DE - MOTIVATION ?

It is the opposite of Motivation.It is the opposite of Motivation.

It is infact lack of motivation or having negative motivation.It is infact lack of motivation or having negative motivation.

In this state of mind a person starts to get pessimistic and frustrated In this state of mind a person starts to get pessimistic and frustrated about affairs.about affairs.

If some one says , “ I can’t do this work or I can’t accomplish my If some one says , “ I can’t do this work or I can’t accomplish my goals ” without even attempting it, This means that he / she is goals ” without even attempting it, This means that he / she is completely de-motivated and frustrated about the task.completely de-motivated and frustrated about the task.

POSSIBLE DE – MOTIVATION POSSIBLE DE – MOTIVATION CONSEQUENCESCONSEQUENCES

Individual level – disappointment, frustration, aggression – resignation, reduction of commitment – bad mood up to depression – diminishing (stunting) of knowledge and abilities – increasing distance from colleagues, social isolation – damage causing to involvement outside the company, as well as to family life.

Interpersonal relations level – conformity, adapted behaviour – passivity/indifference in coordination and decision-making – diminishing interaction.

Organizational level – unused potentials – reduction of innovation tendencies – growth of industrial accidents – increased number of errors – worsening atmosphere in a company .

Social level – decrease of innovation abilities – competitive ability worsening – increased number of sick leave days, unemployment, and premature retirement.

FACTORS CAUSING DE - FACTORS CAUSING DE - MOTIVATION IN THE CURRENT MOTIVATION IN THE CURRENT SCENARIOSCENARIO

One of the biggest reason of De- motivation in the current scenario is global recession since 2004 which has effected almost every one.

From Organizations to Entrepreneurs , From Top managers to Non-managerial employees and labor force to final consumers all have had their share of recession to some extent.

A part from that their are some other basic reasons of De-motivation at work place:

DE-MOTIVATION AT WORK DE-MOTIVATION AT WORK PLACE: REASONS AND POSSIBLE PLACE: REASONS AND POSSIBLE SOLUTIONSSOLUTIONS::>> >> Employees are not treated wellEmployees are not treated well

Solutions:Solutions:

Treat employees as valued business partnersTreat employees as valued business partners Encourage employee independence Encourage employee independence Support professional developmentSupport professional development

>>>> No appreciation for hard work and commitmentNo appreciation for hard work and commitment


Use individual-based recognition instead of group recognitionUse individual-based recognition instead of group recognition Provide immediate rather than after-the-fact recognitionProvide immediate rather than after-the-fact recognitionSenior management must serve as role modelsSenior management must serve as role models

DE-MOTIVATION AT WORK DE-MOTIVATION AT WORK PLACE: REASONS AND POSSIBLE PLACE: REASONS AND POSSIBLE SOLUTIONSSOLUTIONS::>> >> Employees are not respected.Employees are not respected.


Get to know your employees as peopleGet to know your employees as peopleCommunicate with employees individually Communicate with employees individually Apply discipline to individuals, not teams.Apply discipline to individuals, not teams.Recognize that employees have lives outside of work. Recognize that employees have lives outside of work.

>> >> Boss is a terrible manager.Boss is a terrible manager.


Involve Employees in decision makingInvolve Employees in decision makingEmpower EmployeesEmpower EmployeesProvide personal recognition.Provide personal recognition.

DE-MOTIVATION AT WORK DE-MOTIVATION AT WORK PLACE: REASONS AND POSSIBLE PLACE: REASONS AND POSSIBLE SOLUTIONSSOLUTIONS::>> >> Too much of work is carried out by less number of peopleToo much of work is carried out by less number of people


Set realistic expectations.Set realistic expectations.Ask employees about the workloadAsk employees about the workloadRetrain staff.Retrain staff.

>> >> Employees not paid fairlyEmployees not paid fairly


Avoid paying by the hourAvoid paying by the hourWeed out ineffective performersWeed out ineffective performersOffer additional responsibilities to the top of the range employees.Offer additional responsibilities to the top of the range employees.Promote your best performersPromote your best performersEncourage those unhappy with their pay to leave.Encourage those unhappy with their pay to leave.

DE-MOTIVATION AT WORK DE-MOTIVATION AT WORK PLACE: REASONS AND POSSIBLE PLACE: REASONS AND POSSIBLE SOLUTIONSSOLUTIONS::>>No link between job performance and pay>>No link between job performance and pay


Make your pay-for-performance criteria clear to employeesMake your pay-for-performance criteria clear to employeesUse objective or goal oriented performance measures.Use objective or goal oriented performance measures.

>> Promotion seems impossible>> Promotion seems impossible

Set realistic expectations for employeesSet realistic expectations for employeesBe sure to point out opportunities for improvementBe sure to point out opportunities for improvementPromote the bestPromote the bestCreate new positionsCreate new positionsPromote from withinPromote from within

DE-MOTIVATION AT WORK DE-MOTIVATION AT WORK PLACE: REASONS AND POSSIBLE PLACE: REASONS AND POSSIBLE SOLUTIONSSOLUTIONS::

>> Monotonous job>> Monotonous job


Enrich jobsEnrich jobsProvide other opportunitiesProvide other opportunitiesLet people go if very unhappy.Let people go if very unhappy.

>> People afraid to speak up>> People afraid to speak up

Foster a spirit of opennessFoster a spirit of opennessImprove your listening skillsImprove your listening skillsGet in the habit of making self-disclosures.Get in the habit of making self-disclosures.

>> Not getting much time for personal life>> Not getting much time for personal life

Provide flexibility in working timeProvide flexibility in working timeBecome known as an organization where balance is valued.Become known as an organization where balance is valued.

POSITIVE EFFECTS / ADVANTAGES POSITIVE EFFECTS / ADVANTAGES OF MOTIVATIONOF MOTIVATION

It keeps the employees cheerful .It keeps the employees cheerful .

Each member of organization feels for the company and tries to gives his Each member of organization feels for the company and tries to gives his sincere effort in achieving new goals.sincere effort in achieving new goals.

Changes can be easily brought in a firm if employees have complete faith on its Changes can be easily brought in a firm if employees have complete faith on its firm. This happens only when they are motivated regularly.firm. This happens only when they are motivated regularly.

Motivation gives job satisfaction. Motivation gives job satisfaction.

POSITIVE EFFECTS / ADVANTAGES POSITIVE EFFECTS / ADVANTAGES OF MOTIVATIONOF MOTIVATION

Productivity is the out come of performance. Performance can be Productivity is the out come of performance. Performance can be improved by motivation.improved by motivation.

It raises self respect and raises discipline among employees.It raises self respect and raises discipline among employees.

It helps to avoid strikes and other such activity that hampers company’s It helps to avoid strikes and other such activity that hampers company’s

productionproduction..

SUGGESTIONS TO IMPROVE SUGGESTIONS TO IMPROVE MOTIVATIONMOTIVATION

How can a manager improve his/ her subordinates’ motivation ?How can a manager improve his/ her subordinates’ motivation ?

Provide Challenging workProvide Challenging work

Learn to listenLearn to listen

Set meaningful goalsSet meaningful goals

Recognize achievements.Recognize achievements.

Support balanced risk taking.Support balanced risk taking.

SUGGESTIONS TO IMPROVE YOUR SUGGESTIONS TO IMPROVE YOUR MOTIVATIONMOTIVATION

Attend A personal development workshopAttend A personal development workshop

Join a Master Mind GroupJoin a Master Mind Group

Exercise / RunningExercise / Running

Read or Listen to motivational materialRead or Listen to motivational material

Take time-off Take time-off

Lastly Associate with Positive People Lastly Associate with Positive People

CONCLUSIONCONCLUSION

THANK YOUTHANK YOU

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Motivation