Miscellaneous Charges Setup Manual - AutoPower There are 3 options for how sales tax calculations will

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  • Miscellaneous Charges

    Setup Manual

    400 Technology Park Lake Mary, FL 32746

    Ph 407-695-7300 Fax 407 696 8001

    info@autopower.com

    www.autopower.com

    mailto:info@autopower.com http://www.autopower.com/

  • Copyright Notice

    © 2017 – 2018 AutoPower Corporation. All Rights Reserved.

    AutoPower Corporation makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. AutoPower Corporation shall not be liable for errors contained herein or for incidental or

    consequential damages in connection with the furnishing, performance, or use of this material.

    The software described in this document is furnished under a license agreement and nondisclosure agreement. The software may be used or copied only in accordance with the terms of these agreements.

    This document contains proprietary information, which is protected by copyright laws. All rights are reserved. No part of this document may be copied, reproduced, transmitted, or translated into another language in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of AutoPower Corporation. The information contained in this document is subject to change without prior notice. Companies, names, and data used in examples herein are fictitious unless otherwise noted.

  • Page 3 of 30

    Table of Contents

    Table of Contents ....................................................................................... 3

    Miscellaneous Charges ..................................................................................... 5

    Set up Miscellaneous Charges ........................................................................... 6

    Adding a Miscellaneous Charge Code................................................................ 7

    Enter a MIS Code. ....................................................................................... 8

    Enter a Description. .................................................................................. 10

    Enter or Select a Sales Account. ................................................................. 10

    Enter a Sell Price. ..................................................................................... 11

    Enter a Taxable Setting. ............................................................................ 12

    Enter Cost information. ................................................................................ 12

    Enter or Select Cost of Goods Sold Account. ................................................. 12

    Enter or Select Offset Cost Account. ............................................................ 14

    Enter Cost. .............................................................................................. 14

    Check Active. ........................................................................................... 14

    Editing a Miscellaneous Charge Code ............................................................... 15

    Editing an existing Miscellaneous Charge Code ................................................ 16

    Update the Description. ............................................................................. 17

    Update Sales Account. ............................................................................... 17

    Update Sell Price. ..................................................................................... 18

    Update Taxable Setting. ............................................................................ 19

    Update Cost information. .............................................................................. 19

    Enter or Select Cost of Goods Sold Account. ................................................. 19

    Enter or Select Offset Cost Account. ............................................................ 20

    Enter Cost. .............................................................................................. 21

    Check Active. ........................................................................................... 21

    Using a Miscellaneous Charge in Order Entry .................................................... 22

    Enter Quantity and Options ........................................................................ 24

    Enter Description ...................................................................................... 25

    Enter Cost ............................................................................................... 26

    Enter Operator ......................................................................................... 26

    Enter Price ............................................................................................... 27

  • Page 4 of 30

    Accept the Price Change ............................................................................ 28

    Miscellaneous Charges Scenarios .................................................................... 29

    MISTOW:.................................................................................................... 29

    MISSHIP: ................................................................................................... 30

  • Page 5 of 30

    Miscellaneous Charges

    Most businesses have miscellaneous charges that are added to customer orders. In the past, AutoPower processed miscellaneous charges as a MIS part number in the system. This traditional method is being superseded with a new method that assures

    miscellaneous charges are posted to the correct general ledger (GL) account, not affect inventory, and in the appropriate situation be billed with its true cost.

    The new method supports various types of miscellaneous charges for many purposes,

    including but not limited to: reimbursable expenses, credits, surcharges, non- inventory parts, towing, freight charges, shipping and handling charges, and more.

    Miscellaneous charges should be established with an understanding of accounting

    and/or with the help of an accountant. These miscellaneous charges are used by the order entry processes to apply charges related to customer order fulfillment and the setup must reflect the costs (if any), the amount to be charged and the general

    ledger accounts to be posted.

    Depending on the type of miscellaneous charge used specific general ledger accounts are associated with each type of miscellaneous charge. This document provides the

    display screens associated with the setup of this new miscellaneous charge feature.

  • Page 6 of 30

    Set up Miscellaneous Charges

    We use miscellaneous charges in order entry to add any non-inventory charge to the customer’s orders.

    Prior to setting up a new miscellaneous charge you will need to determine which general ledger accounts to use in posting the sales amount. If there is a cost associated with the miscellaneous charge, you will need to determine which cost of

    goods sold (COGS) and offset expense or accrued liability general ledger accounts to use in posting the cost amounts.

    We have provided some posting examples to assist in the setup of the miscellaneous

    charge.

    To add or edit a miscellaneous charge select the Miscellaneous Charges Setup option from either Accounts Receivable File Maintenance, Inventory File Maintenance, or A/R

    Setup Menu found on the utilities menu.

    The Miscellaneous Charges screen displays a list of established miscellaneous

    charges.

  • Page 7 of 30

    Adding a Miscellaneous Charge Code

    To add a new miscellaneous charge code, select the Add button

  • Page 8 of 30

    The Miscellaneous Charge Setup screen will display.

    Enter a MIS Code.

    The MIS Code added will be entered into a sales order and printed on the invoice. It is a good idea to make the MIS Code easily recognizable. An example is “MISTOW”

    for towing charges. “TOW” would be an identifiable code that users will be able to easily remember and understand.

  • Page 9 of 30

    The program will prevent you from entering a duplicate charge. You will have the option to edit an existing code - click Yes to “edit now” message box.

    The program will advise you when the MIS Code entered is currently a stocked part in inventory.

  • Page 10 of 30

    Enter a Description.

    The description appears on the invoice. Enter a short description to further define the meaning of the MIS Code.

    Enter or Select a Sales Account.

    This is the account to which the sale amount for the miscellaneous charges posts to in the general ledger.

    Clicking the list dropdown will display the currently available GL account numbers and their descriptions.

  • Page 11 of 30

    Search for an existing GL account by entering into the Sales Account field one or more digits of the account number or any letter or word in the account description.

    Only existing GL account numbers will be accepted. If you need to create a new GL account number be sure to add it to the Chart of Accounts.

    Enter a Sell Price.

    The Sell Price is used in order entry as the amount charged to t