MINUTES OF THE WORKSHOP AND REGULAR MEETING OF THE … 09... · 2019-05-14 · 1 . minutes of the . workshop and regular meeting of the board of trustees . lone star college system

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MINUTES OF THE WORKSHOP AND REGULAR MEETING OF THE BOARD OF TRUSTEES

LONE STAR COLLEGE SYSTEM LONE STAR COLLEGE-NORTH HARRIS

STUDENT SERVICES BUILDING – ROOM 208 2700 W. W. THORNE DRIVE

HOUSTON, TEXAS 77073-3499 September 6, 2018

5:00 p.m.

PRESENT: Dr. Alton Smith, Chair Dr. Kyle Scott, Vice Chair Mr. Ken Lloyd, Secretary

Ms. Myriam Saldívar, Assistant Secretary Ms. Linda Good Mr. David Vogt

Mr. Art Murillo ABSENT: Dr. David Holsey

Dr. Ron Trowbridge I. CALL TO ORDER: Dr. Smith called the workshop and regular meeting of the Board of

Trustees to order at 5:02 p.m. after determining that a quorum was present.

II. PLEDGE OF ALLEGIANCE: Mr. Lloyd led the Board and guests in reciting the Pledge of Allegiance.

III. CERTIFICATION OF THE POSTING OF THE NOTICE OF THE MEETING:

Chancellor Head confirmed that the Notice for the meeting had been properly posted. No action was required. A copy is attached as Exhibit “A”. Ms. Saldivar entered the meeting at 5:04 p.m.

IV. CLOSED SESSION: At 5:05 p.m. Dr. Smith convened the Board in closed session, in accordance with Section 551.001 et seq. of the Texas Government Code under one or more of the following provision(s) of the Act:

Section 551.071 – Consultation with Attorney

• Status of Pending Litigation • On any item on the Agenda

Section 551.072 – Deliberation Regarding Real Property • LSC-University Park, LSC-CyFair, LSC-North Harris, LSC-

Tomball, LSC–Montgomery, LSC-Kingwood, LSC-System Office, Future Land Purchases

Section 551.074 - Personnel Matters

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Section 551.076 – Deliberation Regarding Security Devices Mr. Vogt entered the meeting at 5:12 p.m.

V. RECONVENE REGULAR MEETING: Dr. Smith reconvened the open meeting at 6:12 p.m.

VI. INTRODUCTIONS, SPECIAL GUESTS AND RECOGNITIONS: Dr. Head thanked Dr. Gerald Napoles for hosting the board meeting at the LSC-North Harris campus. Dr. Napoles introduced the LSC-North Harris ambassadors working at the board meeting: Jonan Navarro, Chrischien Nelson, Ruth Ogionwo, Cinthya Perez and Victoria Nguyen. Dr. Head introduced the new faculty senate presidents: Devethia Guillory, LSC-North Harris, Roger Chambers, LSC-Kingwood, Donna Willingham, LSC-Tomball, and Dave Gaer, LSC-University Park. The chancellor introduced the new vice chancellor for academic success, Dr. Dwight Smith. Dr. Seelpa Keshvala gave a presentation on the spring 2018 Micro-G NEXT challenge through NASA, which students at LSC-CyFair participated in. Students were asked to design and manufacture a device that can cut and retain a zip tie during extra-vehicular activity in microgravity. A video demonstration was presented of the click cutter and the testing phase done by NASA. Dr. Keshvala announced the device has been selected to go to the international space station in spring 2019. The student team that designed the device were: Sean Palmer, James Philippi, Daniel Vasek, Francesca Liso and Maria Gonzalez. Also in attendance were Dr. Yiheng Wang, professor of engineering, Jared Cammon, professor of engineering technology, Dr. Claire Phillips, dean of instruction and Katie Livingwood, NASA Micro-G coordinator. Nicole Robinson, executive director of the foundation and Lee Ann Nutt, president of LSC-Tomball recognized Lynn LeBoeuf, CEO of Tomball Regional Health Foundation for surpassing more than $1 million in funding for Lone Star College. Dr. Head announced the trustees running for the Lone Star College Board of Trustees election on November 6, 2018: District 1 – Michael (Mike) Stoma and George Edwards, Jr. District 2 – Ernestine M. Pierce and Matthew Wheeler District 8 -Mike Sullivan and Guillermo Puente. Dr. Head gave an update on fall enrollment: credit hours -1% and -3% in contact hours. In-District is 82.5%, Out of District is 13.6%, International is 2.4% and Out of State is .2%. Female students is 55.47% and male students is 44.3%. Diverse Issues in Education published data from the U.S. Department of Education that lists Lone Star College in the Top 10 degree producers for minorities: All minorities – all

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disciplines ranked 5th, Hispanics – all disciplines ranked 5th and African-American – all disciplines ranked 12th. Dr. Head will be testifying at legislative hearings – September 12th on dual credit and September 19th to report on the impact of Hurricane Harvey and what the state can do improve on their services. On September 21st, the chancellor will meet with the governor’s staff to discuss community college policies.

VII. WORKSHOP: Jennifer Mott, CFO gave a presentation on energy sustainability and utility management.

VIII. APPROVAL OF THE MINUTES OF THE AUGUST 2, 2018 WORKSHOP AND REGULAR MEETING OF THE BOARD OF TRUSTEES: upon a motion by Dr. Scott and a second by Mr. Vogt, the board approved the minutes of the August 2, 2018 Workshop and Regular Meeting of the Board of Trustees. The vote was unanimous.

IX. SPECIAL REPORTS AND ANNOUNCEMENTS:

1. Chancellor: Presented earlier.

2. College Presidents: Shah Ardalan, president of LSC-UP gave a presentation on Giving Back through Service, Collaboration and Volunteerism.

3. Vice Chancellors: None.

4. Faculty Senate Presidents: Roger Chambers, faculty senate president, LSC- Kingwood gave a presentation on Hurricane Harvey – A Year in Review.

5. Board Members: Mr. Murillo attended a breakfast meeting hosted by Near Northwest

Management District where Dr. Quentin Wright gave a presentation on LSC-Houston North. Dr. Smith was invited to Taylor High School in the Alief School District to speak to 9th grade students about opportunities available to them. Mr. Lloyd discussed a report from the University of Notre Dame that interviewed schools and churches on partnerships that have been cultivated and how it has positively impacted performance.

X. CITIZEN PARTICIPATION: Mr. Joe Ramirez spoke about diversity. Mr. John Burghduff, representing AFT, spoke to the board about the agenda item on legal affairs.

XI. CONSIDERATION OF THE CONSENT AGENDA: Item numbers 2 and 4 were removed from the agenda to be considered separately. Item number 6 was pulled from the agenda to be presented at a later date. Chair Smith proceeded with the Consent Agenda.

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Ms. Good made a motion to approve Action Items 1, 3, 5, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, and 22. Mr. Lloyd seconded the motion and the Board unanimously passed the Consent Agenda. A copy is attached as Exhibit “B”.

XII. POLICY REPORTS AND CONSIDERATIONS:

1. Consideration and Review of the Recommended Revision of the Lone Star College (the

“College”) Board Policy Manual Section IV.D.3. Retirement Plans (FIRST READING): the Board of Trustees considered and reviewed revisions to the College’s Board Policy Manual Section IV.D.3. Retirement Plans, which describes employee retirement plan eligibility speech areas. A copy is attached as Exhibit “C”.

2. Consideration and Review of the Recommended Revision of the Lone Star College System Board Policy Manual Section VII. Regarding Legal Affairs (FIRST READING): the Board of Trustees considered and reviewed revisions to the College’s Board Policy Manual Section VII. regarding legal affairs and the Office of the General Counsel. A copy is attached as Exhibit “D”.

3. Consideration and Approval of the Recommended Revision of the Lone Star College

System Board Policy Manual Sections II.E.1. and VI.D.10. Regarding Free Speech Rights on College Premises (ACTION ITEM 1): the Board of Trustees considered and approved revisions to the College’s Board Policy Manual Sections II.E.1. and VI.D.10. to clarify that students’ and employees’ free speech rights are not limited to College-designated free speech areas. This item was passed in the Consent Agenda. A copy is attached as Exhibit “E”.

4. Consideration and Review of the Recommended Revision of the Lone Star College System Board Policy Manual Section III.B.1. Annual Operating Budget (ACTION ITEM 2): upon a motion by Dr. Scott and a second by Mr. Lloyd, the Board of Trustees considered and approved revisions to the College’s Board Policy Manual Section III.B.1. to include budget goals in the budget planning process. A roll call vote was taken. Voting aye: Mr. Lloyd, Ms. Saldívar, Dr. Smith, Dr. Scott, Mr. Vogt, Ms. Good and Mr. Murilllo. The vote was unanimous. A copy is attached as Exhibit “F”.

XIII. FINANCIAL REPORTS AND CONSIDERATIONS:

1. Consideration of Approval of the Annual Appointment of County Tax Assessor-Collectors to Collect Property Taxes Levied on Behalf of Lone Star College (the “College”) (ACTION ITEM 3): the Board of Trustees approved the annual appointment of the county tax assessor-collectors to collect property taxes levied on behalf of the College for the tax year 2018 (FY 2019) as detailed: Ann Harris Bennett, Harris County at an estimated cost of $1,800,000 and Tammy J. McRae, Montgomery County and San Jacinto County at an estimated cost of $550,000. This item was passed in the consent agenda. A copy is attached as Exhibit “G”.

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2. Consideration of Approval for Lone Star College (the “College”) to Provide Notice of Intent to Hold Required Public Hearings and to Set the Ad Valorem Tax Rate for the Tax Year 2019 at the October Board Meeting (ACTION ITEM 4): Dr. Smith moved to propose the Maintenance & Operations (M&O) ad valorem rate of 0.0800 per $100 valuation for the 2018 tax year be adopted at the October 4, 2018 regular Board of Trustees meeting and two public hearings be held at 2:00 p.m. on September 18th and at 5:00 p.m. on September 26, 2018. If adopted as proposed, the total ad valorem tax rate for Lone Star College will be 0.1078 per $100 valuation. Dr. Scott seconded the motion and a roll call vote was taken. Voting aye: Mr. Murillo, Ms. Good, Mr. Vogt, Dr. Scott, Dr. Smith, Ms. Saldívar and Mr. Lloyd. The vote was unanimous. A copy is attached as Exhibit “H”.

3. Consideration of Approval of the Proposed 2019 Internal Audit Plan (ACTION ITEM

5): the Board of Trustees approved the Fiscal Year 2019 Internal Audit Plan based on a risk assessment completed in August 2018. This item was passed in the Consent Agenda. A copy is attached as Exhibit “I”.

4. Consideration of Approval to Purchase Promotional Products for Lone Star College

(the “College”) (ACTION ITEM 6: This item was pulled from the agenda with action to be taken at a future board meeting. A copy is attached as Exhibit “J”.

5. Consideration of Approval for Annual Purchases of Repair and Replacement (“R&R”) Construction and Construction Related Services on Behalf of Lone Star College (the “College”) (ACTION ITEM 7): the Board authorized the Chancellor or designee to execute individual contracts in excess of $250,000, but less than $500,000, without obtaining the Board’s individual pre-approval for each individual contract in circumstances when multiple projects of similar type equipment or services can be combined into one Project for leveraging purposes as long as the combined Project doesn't exceed $500,000. The Chancellor also recommends that the Board of Trustees waive Board Policy section III.E.1.2. (f) R&R Project in these circumstances. Contract sums exceeding $250,000, which do not meet the leveraging criteria above will be individually presented to the Board for consideration of approval. This item was passed in the Consent Agenda. A copy is attached as Exhibit “K”.

6. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute Contracts on Behalf of Lone Star College (the “College”) to Purchase Moving and Relocation Services (ACTION ITEM 8): the Board of Trustees authorized the Chancellor or designee to negotiate and execute contracts on behalf of the College to purchase moving and relocation services from the following vendors in a sum not exceeding $600,000 over a five-year period. The term of this award is for an initial three years with the option to renew for two additional one-year periods. The Chancellor recommends that the three firms with the highest evaluation score be eligible to enter into a contract with the College. This item was passed in the Consent Agenda. A copy is attached as Exhibit “L”.

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7. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute a Contract on Behalf of Lone Star College (the “College”) to Purchase Professional Services with Deloitte and Touche LLC (“Deloitte”) (ACTION ITEM 9): the Board of Trustees authorized the Chancellor or designee to negotiate and execute a contract on behalf of the College to purchase professional services from Deloitte and Touche LLP (“Deloitte”), 1111 Bagby Street, Houston, TX 77002 for a sum not exceeding $150,000 to assist the Financial Operations and Facilities Division through the completion of an Enterprise Risk Assessment. This item was passed in the Consent Agenda. A copy is attached as Exhibit “M”.

8. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute a Contract on Behalf of Lone Star College (“the College”) for Furnishings for Lone Star College-Kingwood (LSC-Kingwood”) (ACTION ITEM 10): the Board of Trustees authorized the Chancellor or designee to negotiate and execute a contract on behalf of the College with the top ranked firm, McCoy-Rockford, Inc., 6869 Old Katy Road, Houston, Texas 77024 for furnishings in a sum not exceeding $ 2,528,449. If negotiations cease for any reason with McCoy-Rockford, the College may proceed to negotiate with the next firm in the order of selection ranking with a score of not less than 70 until a contract is executed. The term of the contract will be for the duration of the project. This item was passed in the Consent Agenda. A copy is attached as Exhibit “N”.

9. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and

Execute a Contract on Behalf of Lone Star College (the “College”) to Purchase Software License Upgrades, a Software Subscription, and Annual Maintenance and Support for 25Live/Series25 Software from CollegeNet, Inc. (“CollegeNet”) (ACTION ITEM 11): the Board of Trustees authorized the Chancellor or designee to negotiate and execute a contract on behalf of the College to purchase license upgrades, a software subscription, and annual maintenance and support for 25Live/Series25 software (formally known as R25) from CollegeNet, Inc., 805 Southwest Broadway, Suite 1600, Portland, OR 97205 in a sum not exceeding $95,000.00 annually, with a possible annual fee increase of 5%, for an overall sum not exceeding $525,000 over a five-year period. This item was passed in the Consent Agenda. A copy is attached as Exhibit “O”.


Execute Easements or Agreements on Behalf of Lone Star College (the “College”) for Construction and Related Services with Entergy Texas Inc./Lamar Technical Services Inc. (“Entergy”) at the Lone Star College-Conroe Center (“LSC-Conroe Center”) (ACTION ITEM 12): the Board of Trustees authorized the Chancellor or designee to negotiate and execute various easements or agreements on behalf of the College with Entergy Texas, Inc./Lamar Technical Services Inc. for construction and related services at the LSC-Conroe Center. This item was passed in the Consent Agenda. A copy is attached as Exhibit “P”.

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11. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute a Second Amendment on Behalf of Lone Star College (the “College”) to Extend a Lease Agreement with Stephen F. Austin State University (“SFA”) for Lone Star College-University Center The Woodlands (ACTION ITEM 13): the Board of Trustees authorized the Chancellor or designee to negotiate and execute a second amendment on behalf of the College to extend a lease agreement with SFA for educational space at the Lone Star College-University Center The Woodlands for an additional year commencing September 28, 2018 and expiring September 27, 2019. This item was passed in the Consent Agenda. A copy is attached as Exhibit “Q”.


Execute a Contract on Behalf of Lone Star College (the “College”) to Purchase Police Supplies and Equipment with Motorola Solutions, Inc. for Lone Star College-Police Department (“LSC-Police Department”) (ACTION ITEM 14): the Board of Trustees authorized the Chancellor or designee to negotiate and execute a contract on behalf of the College with Motorola Solutions, Inc., PO Box 404059, Atlanta, Georgia 30384 to purchase thirty portable radios, VHF Band, AES, Encryption, unit chargers and speaker microphones in a sum not exceeding $200,000 over the next three years. The Chancellor also requests specific authority to execute a contract over $100,000 for any purchase under this Board Agenda Item. The Chancellor also represents that in no event will this Board Agenda Item be utilized to spend more than $200,000. This item was passed in the Consent Agenda. A copy is attached as Exhibit “R”.


Execute a First Amendment on Behalf of Lone Star College (the “College”) to a Lease Agreement with Freeport-McMoRan Oil & Gas LLC (“Freeport-McMoRan”) (ACTION ITEM 15): the Board of Trustees authorized the Chancellor or designee to negotiate and execute a first amendment to a lease agreement dated June 27, 2014 to lease additional space to Freeport-McMoRan at Lone Star College-System Office University Park (“LSC-SO University Park”), Building 11, floor 6. This item was passed in the Consent Agenda. A copy is attached as Exhibit “S”.

14. Consideration of Approval to Authorize the Chancellor of Designee to Negotiate and

Execute a Contract on Behalf of Lone Star College (the “College”) for Construction Services for Lone Star College–System Office The Woodlands (“LSC-SO The Woodlands”) Community Building (ACTION ITEM 16): the Board of Trustees authorized the Chancellor or designee to negotiate and execute a contract on behalf of the College for construction services with LMC Corporation (“LMC”), 9191 Winkler Dr., Houston, TX 77017 to build back the LSC-SO The Woodlands Community Building in a sum not exceeding $650,000. This was passed in the Consent Agenda. A copy is attached as Exhibit “T”.

15. Consideration of Approval to Authorize the Chancellor or Designee to Amend the

Contract on Behalf of Lone Star College (the “College”) to Purchase Additional

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Facilities Management Services for Lone Star College-North Harris (“LSC-North Harris”) and Related Satellite Centers (ACTION ITEM 17): the Board of Trustees authorized the Chancellor or designee to amend the contract on behalf of the College to purchase additional facilities management services with TD Industries, Inc., 13850 Diplomat Drive, Dallas, TX 77040 for LSC-North Harris and related satellite centers in a sum not exceeding $340,000 and to purchase materials in a sum not exceeding $2,730,000. This was passed in the Consent Agenda. A copy is attached as Exhibit “U”.


Contract on Behalf of Lone Star College (the “College”) for Additional Design Services with AutoArch Architects LLC for Lone Star College-Kingwood (“LSC-Kingwood”) (ACTION ITEM 18): the Board of Trustees authorized the Chancellor or designee to amend the contract on behalf of the College for additional design services with Autoarch Architects LLC, 6200 Savoy, Houston, TX 77036 in a sum not exceeding $1,125,000 for the LSC-Kingwood design of the build back of the six affected buildings including reimbursables for permitting with a total revised sum not exceeding $2,190,700. This item was passed in the Consent Agenda. A copy is attached as Exhibit “V”.


Contract on Behalf of Lone Star College (the “College”) for Additional Design Services with PBK Architecture (“PBK”) for Lone Star College-North Harris (“LSC-North Harris”) (ACTION ITEM 19): the Board of Trustees authorized the Chancellor or designee to amend the contract on behalf of Lone Star College for additional design services with PBK Architecture, 11 Greenway Plaza, Houston, Texas 77046 in a sum not exceeding $250,000 for LSC-North Harris Transportation Technology Center for a total revised contract sum not exceeding $2,050,629. This was passed in the Consent Agenda. A copy is attached as Exhibit “W”.

18. Consideration of Ratification for the Purchase of Emergency Remediation Services for

Lone Star College-System Office The Woodlands (“LSC-SO The Woodlands”) (ACTION ITEM 20): the Board of Trustees ratified the emergency purchase of remediation services at LSC-SO The Woodlands from Servpro Industries, Inc. 801 Industrial Boulevard, Gallatin, Tennessee for a sum not exceeding $185,000. This item was passed in the Consent Agenda. A copy is attached as Exhibit “X”.

XIV. PERSONNEL REPORTS AND CONSIDERATIONS:

1. Consideration and Authorization for the Chancellor or Designee to Execute Proposed

Employment Contracts for the Attached Individuals (ACTION ITEM 21): the Board of Trustees authorized the Chancellor or a designee to execute proposed employment

Certification of Posting of Notice to the September 6, 2018 Workshop and Regular Meeting of the

Lone Star College System’s Board of Trustees

I, Stephen C. Head, Chancellor of the Lone Star College System, do hereby certify that a notice of this meeting was posted on Friday the 31st day of August, 2018 in a place convenient to the public at LSC-System Office The Woodlands, The Woodlands Leadership Building, on all college campuses and on the system website as required by Section 551.002 et seq., Texas Government Code. Special notice of the meeting was provided to the news media as required by Section 551.001 et seq., Texas Government Code.

Given under my hand this the 31st day of August, 2018.

LONE STAR COLLEGE SYSTEM

_____________________ Stephen C. Head

Chancellor

Exhibit "A"

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Consideration of Consent Agenda Board Meeting 9-6-18

Consent Agenda: A roll call of individual action items will determine the consent agenda. If a trustee

has a question or plans to cast a negative vote regarding a specific recommendation, then the trustee/trustees need to acknowledge their intention to the Chair by show of hand during the roll call: this action item will be considered in the regular order of business as an individual action item.

Those action items that the trustees plan to approve without further question or discussion will be placed on the consent agenda during roll call of individual action items. Upon the creation of the consent agenda, a motion, a second to the motion, and unanimous approval of the Board of Trustees is needed to approve the action items. Upon approval of the consent agenda, the Board of Trustees will proceed with the remainder of the agenda.

Rationale: The consent agenda format is an organization process for meetings that allows the governing board to focus their time and attention on action items that require more elaboration, information, and/or discussion. The intent of the consent agenda is to support efficiency and effectiveness of the meeting.

Tally of Action Items: Chancellor Board

Consent Recommended Separate Agenda Separate Action Action

# 1 – Approve Rev Board Policy II.E.1 VI.D.10 Free Speech ______ ______ ______ # 2 – Approve Rev Board Policy III.B.1 Annual Oper Budget ______ ______ ______ # 3 – Approve Ann/Appt/County Tax Assessors/Collection ______ ______ ______ # 4 – Approve Notice Public Hearings To Set AV Tax Rate ______ ______ ______ # 5 – Approve Proposed FY 2019 Internal Audit Plan ______ ______ ______ # 6 – Approve Purch Promotional Products for LSC ______ ______ ______ # 7 – Approve Annual Purch Repair/Replace/Const Svcs ______ ______ ______ # 8 – Auth Chan/Neg/Purch Moving and Relocation Svcs ______ ______ ______ # 9 – Auth Chan/Exec/Purch/Prof/Svcs/Deloitte and Touche ______ ______ ______ #10 – Auth Chan/Exec/Contr/Furnishings/LSC-Kingwood ______ ______ ______ #11 – Auth Chan/Exec/Purch/Software License 25Live/Ser 25 ______ ______ ______ #12 – Auth Chan/Exec/Easements/Entergy Texas ______ ______ ______ #13 – Auth/Chan/Neg/Exec/Amend/Lease/SFA/LSC-Univ Ctr ______ ______ ______ #14 – Auth/Chan/Neg/Exec/Purch/Police Supplies ______ ______ ______ #15 – Auth/Chan/Neg/Amend/Lease/Freeport-McMoran Oil ______ ______ ______ #16 – Auth/Chan/Neg/Amend/Lease/Const Svcs LSC-SO TW ______ ______ ______ #17 – Auth/Chan/Neg/Exec/Purch/Add’l Facilities Mgmt Svc ______ ______ ______

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X

*X

Exhibit "B"

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Tally of Action Items: Chancellor Board

Consent Recommended Separate Agenda Separate Action Action

#18 – Auth/Chan/Amend/Cont/Add’l Design Svcs AutoArch ______ ______ ______ #19 – Auth/Chan/Amend/Cont/Add’l Design Svcs PBK Arch ______ ______ ______ #20 – Ratify Purch of Remediation Svcs LSC-SO TW ______ ______ ______ #21 – Auth Chan Exec/Employment Contracts ______ ______ ______ #22 – Auth Chan Exec/Employment ContrWF Skilled Instruct ______ ______ ______

* Pulled from the agenda for action to be take at a future board meeting

Policy Report and Consideration No. 1 (FIRST READING) Board Meeting 9-6-18

Request: Consideration and Review of the Recommended Revision of the Lone Star College (the “College”) Board Policy Manual Section IV.D.3. Retirement Plans

Chancellor’s Recommendation:

That the Board of Trustees consider and review revisions to the College’s Board Policy Manual Section IV.D.3. Retirement Plans, which describes employee retirement plan eligibility.

Rationale: This revision addresses and clarifies retirement plan options for active Social Security retirees, including the option to opt out of participating in such plans. This issue was not addressed in previous revisions to this section.

Fiscal Impact: None.

Staff Resource: Mario K. Castillo 832-813-6606

Exhibit "C"

LONE STAR COLLEGE SYSTEM DISTRICT BOARD POLICY MANUAL

Fourth Edition

Page 1 of 1

IV.D.3. Retirement Plans

IV.D.3.1. PolicyThe College offers comprehensive retirement plans and optional income tax deferrals toeligible employees. As a Texas institution of higher education, the College’s retirementplans are governed by the State of Texas. Indeed, the State of Texas is the final authorityon plan eligibility, contribution levels, and other plan-related details. Every Collegeemployee eligible for TRS participates in TRS or in ORP, if eligible for ORP and if a timelyORP election is made. Employees not eligible for TRS must enroll in TIAA if they areeligible for TIAA, except that active Social Security retirees may choose not to participatein TIAA.

(a) Teacher Retirement System of Texas (TRS)TRS is a defined benefit plan controlled and governed by the State of Texas. TRScontributions are housed in a State-controlled trust fund and managed by investmentprofessionals. TRS is available to all benefits-eligible employees.

(b) Optional Retirement Program (ORP)ORP is a defined contribution plan that allows certain eligible participants to select aCollege-approved financial institution for retirement fund investment. Benefits-eligibleemployees must enroll in either TRS or ORP within 90 calendar days of employment. Thisis an irrevocable decision. If a benefits-eligible employee fails to make such a decision, thebenefits-eligible employee will be automatically enrolled in TRS.

(c) TIAATIAA is a defined contribution plan. College employees not eligible for TRS mustparticipate in TIAA if eligible, except that active Social Security retirees may choose notto participate in TIAA. For TRS-ineligible, TIAA-eligible employees not participating inTIAA, the College will withhold from these employees’ paychecks the employee portionof Social Security payroll taxes and remit these amounts with the employer portion ofSocial Security payroll taxes as required by federal law.

(d) Tax Deferred Annuity (TDA)TDA allows employees to set aside tax-deferred income. TDA is optional and available toall College employees. Contribution levels are subject to current federal income tax laws.

(e) Deferred Compensation PlansDeferred compensation plans allow employees to defer certain compensation, taxable atdistribution. The College’s deferred compensation plans are optional and available tocertain College employees.

Policy Report and Consideration No. 2 (FIRST READING) Board Meeting 9-6-18

Request: Consideration and Review of the Recommended Revision of the Lone Star College System Board Policy Manual Section VII. Regarding Legal Affairs


That the Board of Trustees consider and review revisions to the College’s Board Policy Manual Section VII. regarding legal affairs and the Office of the General Counsel.

Rationale: It has been several years since most of Section VII. was revised, and this proposed revision revisits and, as necessary, revises, clarifies, and reaffirms several policy matters related to the College’s legal affairs. The proposed revised version of Section VII. also streamlines and condenses the section for readability and utility.

These proposed revisions were posted for notice and comment from May 31, 2018 through June 30, 2018.


Resource: Mario K. Castillo 832-813-6606

Exhibit "D"


Fourth Edition

Page 1 of 1

SECTION VII – LEGAL AFFAIRS

VII.A. OFFICE OF THE GENERAL COUNSEL

VII.A.1. PolicyThe Office of the General Counsel (“OGC”) provides legal services to the College. The GeneralCounsel serves as the College’s chief legal officer. OGC protects the College’s interests byproviding responsible legal advice. OGC employs all appropriate means to protect and advancethe College’s legitimate rights, claims, and objectives. The relationship between OGC and theCollege is that of attorney and client. OGC manages outside legal counsel and related serviceproviders for the College. OGC does not provide legal advice or representation to College officers,employees, or agents on personal legal matters. To the extent that the College’s legal interests arenot aligned with the legal interests of College employees, OGC represents only the College. OGCis the ultimate arbiter of Board Policy as between the various officers and employees of the Collegewhen an opinion cannot be rendered by or solicited from the Chancellor or the Board of Trustees.

VII.A.2. Definitions(a) Legal Opinion means any formal request for a recommendation or interpretation regarding theapplication of any legal authority to the College, including the legal advantages and disadvantagesof proposed College actions.

VII.A.3. Contract ManagementAll College contracts must be in writing and require OGC review. The College will comply withTexas Education Code § 51.9337(d) or any successor statute. OGC maintains a registry of writtenauthority delegations. Position vacancies nullify written authority delegations.

VII.A.4. Requests for Legal OpinionLegal opinion requests should be submitted to OGC. Requests for legal opinions from the Boardof Trustees should be directed to the Office of the Chancellor and to OGC.

VII.A.5. LitigationThe Chancellor delegates authority to OGC to manage College litigation.

VII.A.6. PrivacyThe College strives to ensure that confidential information is effectively managed and protectedin accordance with applicable laws and regulations. The General Counsel serves as the College’schief privacy officer. The chief privacy officer collaborates with various College divisions increating and issuing confidential information guidelines, required privacy notices, safeguards, andcontrols regarding the release, use, display, and transmission of confidential information.

VII.A.7. ProceduresThe Chancellor or designee may adopt procedures to implement this Section VII.

Policy Report and Consideration No. 3 (ACTION ITEM 1) Board Meeting 9-6-18

Request: Consideration and Approval of the Recommended Revision of the Lone Star College System Board Policy Manual Sections II.E.1. and VI.D.10. Regarding Free Speech Rights on College Premises


That the Board of Trustees consider and approve revisions to the College’s Board Policy Manual Sections II.E.1. and VI.D.10. to clarify that students’ and employees’ free speech rights are not limited to College-designated free speech areas.

Rationale: The College wishes to remove any potential ambiguity about its deep respect for free speech rights protected by the U.S. and Texas Constitutions. At some institutions of higher education, designation of free speech areas has been interpreted by students and employees as restricting their free speech rights outside those areas. Under applicable case law, designation of free speech areas only expands the free speech rights of students, employees, and members of the public—making certain areas public forums that might not otherwise be considered public forums. Traditional public forums, such as parks and sidewalks, continue to be public forums in which protected speech and expression activities are permitted, regardless of the College’s designation of additional locations as free speech areas.

These proposed revisions were posted for notice and comment on June 1, 2018 and will remain posted through August 31, 2018.


Resource: Mario K. Castillo 832-813-6606

Exhibit "E"


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II.E. SPEECH AND CONDUCT ON COLLEGE PREMISES II.E.1. Speech Activity on College Premises II.E.1.01. Policy The College recognizes and supports free speech rights and the free exchange of ideas. The College recognizes individuals’ freedom of speech, petition, and peaceful assembly rights as set forth in the United States Constitution and the Texas State Constitution. The College strives to provide a suitable environment for its faculty, staff, and students to work, study, and perform activities furthering the College’s mission without undue interference or disturbance. The College enforces Viewpoint- and Content-Neutral speech restrictions. Disruptive acts to the College’s normal operations, in the Chancellor’s or designee’s view, are not allowed. Faculty, staff, and students engaging in acts disruptive to the College’s normal operations may be subject to disciplinary action. Academic freedom and student First Amendment rights are covered elsewhere in the Policy Manual. Public individuals or groups may not enter College premises for the purpose of advocacy, information distribution, or for speech activity except as permitted under College policies. II.E.1.02. Definitions (a) College-approved means an event held on College premises that was approved through

appropriate College procedures.

(b) College-sponsored means the College’s publications, theatrical productions, and other expressive activities that students, parents, and members of the public might reasonably perceive to bear the College’s approval and license. These activities may be fairly characterized as part of the College curriculum, whether or not they occur in a traditional classroom setting, so long as they are supervised by employee-advisors and imparting particular knowledge or skills to student participants and audiences.

(c) Disruptive means substantially disrupting or materially interfering with the College’s central

mission of educating students. This definition does not include action that merely presents the possibility of discomfort or unpleasantness that often accompanies unpopular viewpoints.

(d) Free Speech Areas means designated areas of each College campus where anyone may engage in speech activities.

(e) Premises means any real property which the College possesses, controls, or owns.


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(f) Viewpoint- and Content-Neutral means speech policies or procedures that regulate speech without consideration for the speech’s content, such as regulations regarding speech’s time, manner, and place.

II.E.1.03. Respect and Conduct during Speech Activities All persons attending a College-sponsored or College-approved event will conduct themselves with respect for the forum and the learning environment at all times. Persons will have an opportunity to express contrary viewpoints as appropriate for the forum. Expression of a contrary or dissenting viewpoint may not be undertaken in a manner that disrupts the event or attempts to create a fearful or intimidating climate. All persons are permitted to engage in speech activities in Free Speech Areas. Designation of certain locations as Free Speech Areas does not diminish students’ or employees’ right of speech or expression on other premises. However, speech activities that disrupt the College’s normal operations or invade others’ rights will not be permitted. Disruption to the College’s normal operations, interference with an activity or event, threats, implied threats, physical intimidation, or any form of violent behavior will result in any or all of the following College actions: use of College disciplinary processes for students and employees, action by College police officers, or appropriate external law enforcement involvement. II.E.1.04. Speech Activities May Not Cause Obstruction Speech activities must not obstruct vehicular, bicycle, or pedestrian traffic. Speech activities must not interfere with ingress or egress to the College’s facilities, activities, or events.

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VI.D.10. Student First Amendment Rights and Other Rights

VI.D.10.01 Policy The College’s students enjoy First Amendment protections on all premises subject to limited exceptions. Student expression remains protected by the First Amendment and may not be abridged unless, in the Chancellor’s or a designee’s view, the speech is disruptive, College-sponsored, promotes illegal drug use, or the regulation remains viewpoint- and content-neutral. With the exceptions stated above, the College shall take no action respecting a religion’s establishment, nor will the College prohibit religion’s free exercise. The College will not abridge speech, the press, peaceful assembly, or grievance petitions. Students distributing literature, displaying signs, petitioning for change, and sharing information concerning issues of public concern are protected by the First Amendment. Students also maintain their rights against unreasonable searches and seizures as provided herein.

VI.D.10.02 Definitions

(a) College-sponsored means the College’s publications, theatrical productions, and other expressive activities that students, parents, and members of the public might reasonably perceive to bear the College’s approval and license. These activities may fairly be characterized as part of the College curriculum, whether or not they occur in a traditional classroom setting, so long as they are supervised by employee-advisors and imparting particular knowledge or skills to student participants and audiences.

(b) Disruptive means substantially disrupting or materially interfering with the College’s central mission of educating students. This definition does not include action that merely presents the possibility of discomfort or unpleasantness that always accompanies an unpopular viewpoint.

(c) Premises means any real property over which the College has possession, control, or legal ownership.

(d) Student means any person registered to attend College courses or classes. This definition includes individuals enrolled in non-credit classes, including but not limited to, continuing education, GED, or ESL classes.

(e) Viewpoint- and Content-Neutral means speech policies or procedures that regulate speech without consideration for the speech’s content, such as regulations regarding speech’s time, manner, and place.

VI.D.10.03 First Amendment Grievances A student that believes his or her rights have been violated under this section may file a grievance under Section IV.D.12.

Policy Report and Consideration No. 4 (ACTION ITEM 2) Board Meeting 9-6-18

Request: Consideration and Approval of the Recommended Revision of the Lone Star College System Board Policy Manual Section III.B.1. Annual Operating Budget


That the Board of Trustees consider and approve revisions to the College’s Board Policy Manual Section III.B.1. to include budget goals in the budget planning process.

Rationale: The College desires that the Board adopt a budget goal statement as part of College policy. As revised, this policy section would require each College budget to state whether budget goals are achieved and include a five-year forecast of adjustments required to achieve adopted budget goals. Proposed budget goals include (1) equalizing the amounts of revenue from property taxes and from students and (2) setting the College’s expenditure target at the statewide median expenditure per full-time student for all Texas community colleges times the number of projected full-time College students.

These proposed revisions were posted for notice and comment from June 25, 2018 to July 25, 2018.


Resource: Mario K. Castillo 832-813-6606Jennifer Mott 832-813-6512

Exhibit "F"


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III.B. BUDGETING, ACCOUNTING, AND REPORTING III.B.1. Annual Operating Budget

III.B.1.1. Policy The College constructs, adopts, and administers its annual budget following all legal requirements. The budget adheres to requirements of the Texas Higher Education Coordinating Board and the Southern Association of Colleges and Schools Commission on Colleges. III.B.1.2. Definitions (a) Expenditure Target means the statewide median of expenditures per full-time student

equivalent for all Texas community colleges according to the THECB, for the most recent year for which data is available, multiplied by the number of projected full-time student equivalents in the current budget year.

(b) Fiscal Year means September 1 through August 31.

(c) Property Tax Revenue means funds the College receives through ad valorem taxes levied on the assessed valuation of real and personal property in the College’s taxing jurisdiction.

(d) Rollback Tax Rate means the maximum ad valorem tax rate that the College may adopt without potentially facing a voter-petitioned rollback election as provided in Chapter 26 of the Texas Tax Code or its successor statute; under current law, this rate would raise approximately 108% of the tax revenue for operations that the College levied the year before, excluding tax revenue from new property.

(e) Student Revenue means funds the College collects for in-district tuition and all student fees except the out-of-district fee and out-of-state fee.

(f) THECB means the Texas Higher Education Coordinating Board. III.B.1.3. Budget Planning Budget planning ensures that the College’s budget effectively reflects its goals, programs, and activities, and that the College has sufficient resources to implement and support them. The process seeks to achieve the following Budget Goals: (a) Ensure sufficient resources to expend funds equal to the Expenditure Target.

(b) Equalize Property Tax Revenue and Student Revenue.

(c) If Property Tax Revenue is less than Student Revenue, include a proposed property tax rate that increases Property Tax Revenue, but this rate may not exceed the Rollback Tax Rate.


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(d) If Student Revenue is less than Property Tax Revenue, include proposed tuition and fees that increase Student Revenue, but not by more than eight percent per credit hour above the tuition and fees charged during the most recent fiscal year.

III.B.1.4. Budget Schedule The Chancellor or designee supervises the budget calendar development and the specific budget preparation plan, ensuring appropriate input from all College locations and levels of operation. III.B.1.5. Budget Adoption On or before September 1, the Board shall approve an itemized budget covering College operations for the fiscal year beginning September 1 of each year. The adopted budget provides authority to expend funds for the purposes indicated and in accordance with state law, Board policy, and the College’s adopted purchasing procedures. The budget shall:

(a) Include general revenue, local funds, and estimated institutional funds;

(b) Include detail by department for current and prior year;

(c) Include a summary by functional categories for current and prior year;

(d) Include a summary of the instructional budget by college for the current and preceding year;

(e) Include a summary by amount and method of finance for each listed informational item in the General Appropriation Act;

(f) Be prepared within the limits of revenue available; and

(g) Include a statement as to whether the budget achieves the Budget Goals and a five-year forecast of adjustments required to achieve the Budget Goals.

The Chancellor or designee ensures that funds are expended in accordance with the adopted budget.

III.B.1.6. Public Hearing The annual public hearing on the proposed budget follows the law, and has the following parameters under this policy:

(a) Before the hearing, the Board may establish time limits for speakers and may determine the

number of speakers for group presentations;

(b) The Board Chair shall request at the beginning of the hearing that all persons desiring to speak should register in advance;


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(c) Speakers shall confine their remarks to the appropriation of funds as contained in the proposed budget; and

(d) No officer or employee of the College shall be required to respond to questions from speakers at the hearing.

III.B.1.7. Budget Amendment by the Board The Board may amend the adopted budget at any time during the fiscal year. III.B.1.8. Budget Availability After the proposed budget is presented to the Board, and before its adoption, a copy of the proposed budget will be available for inspection at the College’s administrative offices during regular business hours.

Copies of the budget shall be furnished to the THECB and Legislative Budget Board, with five additional copies retained for distribution to legislators upon request, and a copy shall be maintained in the College’s libraries. III.B.1.9. Financial Reports and Statements The Chancellor or designee will submit periodic financial and budget reports to the Board outlining budget progress at least at every regularly scheduled board meeting and the status of all College funds and accounts. These financial and budget progress reports indicate revenues and their sources, and expenditures and their classification for the period.

Financial Report and Consideration No. 1 (ACTION ITEM 3) Board Meeting 9-6-18

Request: Consideration of Approval of the Annual Appointment of County Tax Assessor-Collectors to Collect Property Taxes Levied on Behalf of Lone Star College (the “College”)


That the Board of Trustees approve the annual appointment of the county tax assessor-collectors to collect property taxes levied on behalf of the College for the tax year 2018 (FY 2019) as detailed below.

Tax Assessor-Collector

Collecting Property Taxes Levied in

Estimated Cost of Service

Ann Harris Bennett, Harris County Harris County $1,800,000

Tammy J. McRae, Montgomery County

Montgomery County San Jacinto County* $550,000

* Montgomery County collects on behalf of San Jacinto County.

Rationale: Board Policy Section I.D.1.06 Taxing Authority requires that the College’s ad valorem taxes be assessed and collected by the Harris and Montgomery County Tax Assessor-Collectors. The Texas Property Code permits the Board to appoint the individual serving as the County Tax Assessor-Collector to collect taxes for the College in that county. Both Harris and Montgomery Counties request that the Board of Trustees annually approve this appointment.

Fiscal Impact: Funds for these services are included in the FY 2019 operating or debt service fund budgets as appropriate.

Staff Resource: Jennifer Mott 832-813-6512

Exhibit "G"


Request: Consideration of Approval for Lone Star College (the “College”) to Provide Notice of Intent to Hold Required Public Hearings and to Set the Ad Valorem Tax Rate for the Tax Year 2019 at the October Board Meeting


That the Board of Trustees approve for the College to provide notice of intent to hold required public hearings and to set the ad valorem tax rate for the tax year 2018 at the October Board Meeting.

Rationale: Legislation requires public hearings and specific language for the tax rate motion, resolution or ordinance, newspaper publications, and website posting when the proposed tax rate exceeds the net effective tax rate.

The chief tax appraisers from Harris, Montgomery, and San Jacinto Counties have now submitted certified tax rolls. The College staff is currently working with the tax assessor-collectors to determine the net effective, rollback and recommended tax rates. This information will be presented to the Board of Trustees at the September Regular Board Meeting to prepare the two required public hearings and adoption of the tax rate at the October Board Meeting.

Fiscal Impact: The established rate determines the tax revenues generated supporting the College’s operations and pays bonded debt obligations for FY 2019.

Staff Resource: Steve Head 832-813-6515Jennifer Mott 832-813-6512

Exhibit "H"

Project Description Cybersecurity Assessment Understand the College's cybersecurity risks and perform a benchmark of

current and future capabilities against a standard framework. Bond Construction Project Determine that financial transactions relating to construction activity for a

bond construction project complied with the terms of the contract. Recruiting and Hiring Process Evaluate the adequacy and effectiveness over the recruitment and hiring

processes to ensure compliance with relevant regulations and local policies and procedures.

Student Enrollment Changes Determine whether controls are adequate to ensure changes to student enrollment records are authorized, supported by appropriate documentation and in compliance with relevant regulations and local policies and procedures.

Accessibility Audit Determine if the College's electronic and information technology is effectively architected and administered to ensure continuous compliance with federal, state accessibility regulations.

Overtime and Supplemental Pay

Evaluate the adequacy and effectiveness of the controls and processes for administering overtime and supplemental pay.

Resource Development & Administration

Review grant development and monitoring processes.

Small Contracts Review small contract awards for conflict of interest or favoritism. Review of Safety and Security Audit

Review the Office of Emergency Management processes for conducting the School Safety and Security Audit to ensure compliance with Texas Education Code §37.108.

Vendor Maintenance Determine the effectiveness of operations and internal controls to manage risk within the vendor maintenance process.

Follow Ups and Special Projects Follow up, consulting services, and investigations.

Note: The proposed projects are arranged in descending order from the largest projects to the smallest (in terms of labor hours required to complete).

Proposed Internal Audit Plan Fiscal Year 2018-2019


Request: Consideration of Approval of the Proposed 2019 Internal Audit Plan


That the Board of Trustees approve the Fiscal Year 2019 Internal Audit Plan based on a risk assessment completed in August 2018.

Rationale: Auditing best practices include compliance with the Texas Internal Auditing Act and the International Standards for the Professional Practice of Internal Auditing. The Texas Internal Auditing Act requires that the Board approve the annual audit plan prepared using risk assessment techniques. The International Standards for the Professional Practice of Internal Auditing also require that an internal audit department establish a risk-based plan to determine the priorities of the internal audit activity.

The Department of Audit and Consulting Services conducted a risk assessment to help identify and rank potential risk areas for Lone Star College. The risk assessment is the basis for the Audit and Consulting Services Department’s recommendation for proposed projects. The proposed plan considers staff levels and available labor.

Fiscal Impact: Funds are available from the approved FY2018-19 budget.


Exhibit "I"


Request: Consideration of Approval to Purchase Promotional Products for Lone Star College (the “College”)


That the Board of Trustees approve the purchase of promotional products for the College from the attached list of recommended providers for a cumulative sum not exceeding $3,300,000 over a five-year period.

Rationale: Departments throughout the College require promotional products for events, conferences, fundraisers, employee motivation, job fairs and student recruitment/completion programs. The promotional items bear the College’s name and logo to build good will and promote the College.

In compliance with Texas Education Code §44.031 (a), a Request for Proposals (“RFP”) #590 was publicly advertised and fourteen responses were received. The evaluation of the proposals were conducted based on cost, qualifications, experience and service needs met; references; quality of services; the extent to which certified historically underutilized business (HUB), minority and/or veteran or women-owned business are utilized; past performance; long-term cost; and enhanced services and completeness and thoroughness of response.

The Chancellor recommends that the Board approve the award of the services required to the pool of fourteen vendors. Quotes will be requested from all vendors.

Fiscal Impact: Funds for these purchase are included in the FY 2019 operating budget. Funds for subsequent years will be included in future proposed budgets. Average annual costs are estimated to be $660,000 based on the College’s annual purchases in prior years.

Staff Resource: Helen Clougherty 832-813-6514Jennifer Mott 832-813-6512

Exhibit "J"


Request: Consideration of Approval for Annual Purchases of Repair and Replacement (“R&R”) Construction and Construction Related Services on Behalf of Lone Star College (the “College”)


The Chancellor recommends that the Board authorize the Chancellor or designee to execute individual contracts in excess of $250,000, but less than $500,000, without obtaining the Board’s individual pre-approval for each individual contract in circumstances when multiple projects of similar type equipment or services can be combined into one Project for leveraging purposes as long as the combined Project doesn't exceed $500,000. The Chancellor also recommends that the Board of Trustees waive Board Policy section III.E.1.2. (f) R&R Project in these circumstances. Contract sums exceeding $250,000, which do not meet the leveraging criteria above will be individually presented to the Board for consideration of approval.

Rationale: On August 2, 2018 the Board approved an agenda item authorizing the Chancellor to execute individual contracts in excess of $100,000, but less than $250,000, without obtaining the Board’s individual pre-approval. This approval was in compliance with Board Policy section III.E.1.2.(f), which defines an R&R Project as a project or piece of equipment costing between $10,000 and $250,000. The ability to combine multiple projects of similar type equipment or services and exceed the $250,000 project limit will allow the ability to aggregate volume and achieve a lower cost.

Fiscal Impact: Funds for these purchases are included in the proposed FY 2019 R&R budget. Funds from general obligation bonds will not be used for any expense relying on this board agenda item. Historical spend for FY 2018 is about $5,500,000.


Exhibit "K"


Request: Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute Contracts on Behalf of Lone Star College (the “College”) to Purchase Moving and Relocation Services


That the Board of Trustees authorize the Chancellor or designee to negotiate and execute contracts on behalf of the College to purchase moving and relocation services from the vendors listed below in a sum not exceeding $600,000 over a five-year period. The term of this award is for an initial three years with the option to renew for two additional one-year periods. The Chancellor recommends that the three firms with the highest evaluation score be eligible to enter into a contract with the College.

A-Rocket Moving & Storage, Inc. 3401 Corder Street Houston, TX 77021

Contract Resource Group, LLC 7108 Old Katy Road, Suite 150 Houston, TX 77024

Pioneer Contracting Services, Inc. 8090 Kempwood Drive Houston, TX 77055

Roadrunner, Ltd. d/b/a Roadrunner Moving and Storage

12425 Chimney Rock Road Houston, TX 77035

Rationale: Moving services are required in conjunction with on-boarding new faculty and staff as well as relocations occurring upon completion of renovations projects and during campus graduations. The College uses moving companies to perform these services since the companies have the equipment, skilled personnel, and trucks to complete the jobs. The services include moving furniture, equipment, and other items within a campus to other campus locations and off-site graduations. In the case of furniture, the moving company normally performs the take-down and reassembly as well.

In compliance with Texas Education Code §44.031 (a), a Request for Proposals (“RFP”) #580 was publicly advertised and five responses were received. The evaluation of the proposals was conducted based on cost, qualifications, experience, and service needs met; references; quality of services; the extent to which certified historically underutilized business (HUB), minority and/or veteran or women-owned business are utilized; past performance; long-term cost; and enhanced services and completeness and thoroughness of response.

Quotes will be requested from all vendors who execute a contract.

Exhibit "L"

Fiscal Impact: Funds for these purchases are included in the FY 2019 operating budget by campus. Funds for subsequent years will be included in future proposed budgets. Historical average annual spend has been $100,000.



Request: Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute a Contract on Behalf of Lone Star College (the “College”) to Purchase Professional Services with Deloitte and Touche LLC (“Deloitte”)


That the Board of Trustees authorize the Chancellor or designee to negotiate and execute a contract on behalf of the College to purchase professional services from Deloitte and Touche LLP (“Deloitte”), 1111 Bagby Street, Houston, TX 77002 for a sum not exceeding $150,000 to assist the Financial Operations and Facilities Division through the completion of an Enterprise Risk Assessment.

Rationale: The Financial Operations and Facilities Division has sought a professional services firm to assist with the completion of an Enterprise Risk Assessment. The firm was selected from a pool of audit and consulting companies already approved by the Board of Trustees at the June 1, 2017 Regular Board Meeting.

A Statement of Work (“SOW”) was issued on July 3, 2018 soliciting responses from firms included in the vendor pool for internal audit or consulting projects. Three responses were received and evaluated resulting in the selection of Deloitte as provider of the professional services.

The cost for this project exceeds the $100,000 threshold approved by the Board on June 1, 2017.

Fiscal Impact: Funds for these professional services are available in the FY 2019 operating budget.


Exhibit "M"


Request: Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute a Contract on Behalf of Lone Star College (“the College”) for Furnishings for Lone Star College-Kingwood (LSC-Kingwood”)


That the Board of Trustees authorize the Chancellor or designee to negotiate and execute a contract on behalf of the College with the top ranked firm, McCoy-Rockford, Inc., 6869 Old Katy Road, Houston, Texas 77024 for furnishings in a sum not exceeding $ 2,528,449. If negotiations cease for any reason with McCoy-Rockford, the College may proceed to negotiate with the next firm in the order of selection ranking with a score of not less than 70 until a contract is executed. The term of the contract will be for the duration of the project.

Rationale: Furnishings will replace the furnishings damaged by the Hurricane Harvey Storm Flood damage of the first floor in five of the nine buildings: Classroom Building A, Classroom Building B, Fitness Center, Health Science Building and Performing Arts Center.

In compliance with Texas Education Code §44.031 (a), a Request for Proposals (“RFP”) #603 was publicly advertised and five responses were received. The evaluation of the proposals were conducted based on price, qualifications, experience, and service needs met; references; quality of the goods and services; the extent to which certified historically underutilized business (“HUB”), minority and/or veteran or women-owned business are utilized; past performance; long-term cost; and value added services, completeness and thoroughness of response.

Fiscal Impact: Funds for these purchases are available from Fund 35. Subsequent reimbursement of Fund 35 will occur from insurance proceeds, FEMA Public Assistance proceeds, bond funds as deemed appropriate, and operation fund cash reserves, in this order.


.

Exhibit "N"


Request: Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute a Contract on Behalf of Lone Star College (the “College”) to Purchase Software License Upgrades, a Software Subscription, and Annual Maintenance and Support for 25Live/Series25 Software from CollegeNet, Inc. (“CollegeNet”)


That the Board of Trustees authorize the Chancellor or designee to negotiate and execute a contract on behalf of the College to purchase license upgrades, a software subscription, and annual maintenance and support for 25Live/Series25 software (formally known as R25) from CollegeNet, Inc., 805 Southwest Broadway, Suite 1600, Portland, OR 97205 in a sum not exceeding $95,000.00 annually, with a possible annual fee increase of 5%, for an overall sum not exceeding $525,000 over a five-year period.

Rationale: Lone Star College purchased Series25 software packages from CollegeNet to automate classroom and event scheduling. Currently, this product line is extensively used for student class schedule development throughout all campuses and locations. As a result, it is a critical tool that facilitates the accurate and efficient creation of class and course schedules for every semester and the effective use of available space and facilities. The product is fully integrated with the College’s Enterprise Resource Planning System (iStar).

The College made a large initial investment and long-term commitment in utilizing CollegeNet products. The College originally purchased the software in 1994 and reaffirmed the long-term commitment in the 2009 board approval. It is essential to continue purchasing any related products and services directly from CollegeNet, as well as the necessary software maintenance and support.

Pursuant to Texas Education Code Subchapter B., Section §44.031 (i), a sole source purchase is justified for an item for which competition is precluded because of existence of patent, copyright, secret process, or monopoly. The services will be purchased directly from the developer and copyright owner.

Fiscal Impact: Funds for these purchases are included in the proposed FY2019 budget.

Staff Resource: Link Alander 832-813-6832Jennifer Mott 832-813-6512

Exhibit "O"


Request: Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute Easements or Agreements on Behalf of Lone Star College (the “College”) for Construction and Related Services with Entergy Texas Inc./Lamar Technical Services Inc. (“Entergy”) at the Lone Star College-Conroe Center (“LSC-Conroe Center”)


That the Board of Trustees authorize the Chancellor or designee to negotiate and execute various easements or agreements on behalf of the College with Entergy Texas, Inc./Lamar Technical Services Inc. for construction and related services at the LSC-Conroe Center.

Rationale: Entergy proposes to secure an easement along the property line of Conroe Park North Drive from the LSC-Conroe Center where additional power poles, as well as power and communication lines, will be installed. Installation of this service will provide a second electrical feed making power at the LSC-Conroe Center more reliable. The additional power is also necessary due to growth in the area requiring more electrical service. All work will follow the National Electrical Safety Code and any other state and local laws.

Fiscal Impact: Installation costs for the power lines and poles as well as maintenance of encroaching vegetation will be the sole responsibility of Entergy Texas, Inc.

Staff Resource: Rebecca Riley 936-273-7222Jennifer Mott 832-813-6512

Exhibit "P"


Request: Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute a Second Amendment on Behalf of Lone Star College (the “College”) to Extend a Lease Agreement with Stephen F. Austin State University (“SFA”) for Lone Star College-University Center The Woodlands


That the Board of Trustees authorize the Chancellor or designee to negotiate and execute a second amendment on behalf of the College to extend a lease agreement with SFA for educational space at the Lone Star College-University Center The Woodlands for an additional year commencing September 28, 2018 and expiring September 27, 2019.

Rationale: The initial lease agreement between College and SFA was dated March 8, 2016. The lease was extended by a first amendment dated September 1, 2017, and will expire September 28, 2018. The current lease will commence September 28, 2018 and will expire on September 27, 2019.

Fiscal Impact: Total value of the lease extension is $50,507. The value of lease since March 8, 2016 is $96,097.26.


Exhibit "Q"


Request: Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute a Contract on Behalf of Lone Star College (the “College”) to Purchase Police Supplies and Equipment with Motorola Solutions, Inc. for Lone Star College-Police Department (“LSC-Police Department”)


That the Board of Trustees authorize the Chancellor or designee to negotiate and execute a contract on behalf of the College with Motorola Solutions, Inc., PO Box 404059, Atlanta, Georgia 30384 to purchase thirty portable radios, VHF Band, AES, Encryption, unit chargers and speaker microphones in a sum not exceeding $200,000 over the next three years. The Chancellor also requests specific authority to execute a contract over $100,000 for any purchase under this Board Agenda Item. The Chancellor also represents that in no event will this Board Agenda Item be utilized to spend more than $200,000.

Rationale: LSC-Police Department is requesting the purchase of additional Motorola radios. By adding additional radios, the LSC-Police Department is able to provide officers with additional material support that can be utilized while on patrol and during emergency response. Currently, officers share radios from one shift to the next. The police department plans to issue a radio to every police officer so that battery life can be extended, backups are available in the event of radio malfunctions, and there are enough radios for all the College’s first responders during mass deployment events such as storm ride out, active threats, etc.

This purchase complies with the Texas Education Code §44.031 (a) (4) which allows the use of inter-local contracts. This purchase will be made through HGAC Contract RA05-15. A market analysis was conducted to determine best value.

Fiscal Impact: Funds for this purchase are included in the proposed FY 2019 operating budget by campus. Funds for subsequent years will be included in future proposed budgets.

Staff Resource: Mario K. Castillo 832-813-6606Jennifer Mott 832-813-6512

Exhibit "R"


Request: Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute a First Amendment on Behalf of Lone Star College (the “College”) to a Lease Agreement with Freeport-McMoRan Oil & Gas LLC (“Freeport-McMoRan”)


That the Board of Trustees authorize the Chancellor or designee to negotiate and execute a first amendment to a lease agreement dated June 27, 2014 to lease additional space to Freeport-McMoRan at Lone Star College-System Office University Park (“LSC-SO University Park”), Building 11, floor 6.

Rationale: The initial lease agreement between the College and Freeport-McMoRan was dated June 27, 2014 for 12,112 square feet of space in Building 9, floor 4 at LSC-SO University Park. The original lease agreement is scheduled to expire on October 31, 2021. Freeport-McMoRan has requested to lease additional space in Building 11, floor 6 consisting of approximately 5,580 square feet. The term would be for a six-month period commencing on September 7, 2018 and ending March 6, 2019, which could be extended for one additional six-month period with the College’s consent. The additional space is being requested based on a temporary project need.

Fiscal Impact: Estimated revenue for the additional space will be $55,800 for six months or $111,600 for 12 months if the lease amendment is extended.


Exhibit "S"


Request: Consideration of Approval to Authorize the Chancellor of Designee to Negotiate and Execute a Contract on Behalf of Lone Star College (the “College”) for Construction Services for Lone Star College–System Office The Woodlands (“LSC-SO The Woodlands”) Community Building


That the Board of Trustees authorize the Chancellor or designee to negotiate and execute a contract on behalf of the College for construction services with LMC Corporation (“LMC”), 9191 Winkler Dr., Houston, TX 77017 to build back the LSC-SO The Woodlands Community Building in a sum not exceeding $650,000.

Rationale: As a result of a released fire suppression sprinkler system, the Community Building was flooded and is in need of repair from the damage caused by the water.

This purchase is in compliance with the Texas Education Code §44.031 (a) (4) which allows the use of cooperative contracts. This purchase from LMCis being conducted through the Choice Partners Cooperative Contract No.16-054-JN-07 expiring 5/17/2020. A market analysis was completed todetermine best value.

Fiscal Impact: Funds for these purchases are available from major insurance claims recovery funds. Subsequent reimbursement will occur from insurance proceeds and operating fund cash reserves, in this order.


Exhibit "T"


Request: Consideration of Approval to Authorize the Chancellor or Designee to Amend the Contract on Behalf of Lone Star College (the “College”) to Purchase Additional Facilities Management Services for Lone Star College-North Harris (“LSC-North Harris”) and Related Satellite Centers


That the Board of Trustees authorize the Chancellor or designee to amend the contract on behalf of the College to purchase additional facilities management services with TD Industries, Inc., 13850 Diplomat Drive, Dallas, TX 77040 for LSC-North Harris and related satellite centers in a sum not exceeding $340,000 and to purchase materials in a sum not exceeding $2,730,000.

Rationale: At the August 7, 2014 meeting, the Board of Trustees authorized the Chancellor or designee to negotiate and execute a contract to purchase a facilities management services program for LSC-North Harris and related satellite centers for a sum not exceeding $15,080,000 over a five year period.

The purpose of the contract amendment is to increase the management fee related to additional buildings and staffing needed due to attrition, include actual material costs from October 2014 to May 2018 of $1,756,337, and estimated material costs from June 2018 through October 2019 of $773,663 that were not included in the original board approval.

Fiscal Impact: $937,163 for this purchase is available from FY 2019 operating budget. Funds for subsequent years will be included in future proposed budgets.

Staff Resource: Gerald Napoles 281-618-5444Jennifer Mott 832-813-6512

Exhibit "U"


Request: Consideration of Approval to Authorize the Chancellor or Designee to Amend the Contract on Behalf of Lone Star College (the “College”) for Additional Design Services with AutoArch Architects LLC for Lone Star College-Kingwood (“LSC-Kingwood”)


That the Board of Trustees authorize the Chancellor or designee to amend the contract on behalf of the College for additional design services with Autoarch Architects LLC, 6200 Savoy, Houston, TX 77036 in a sum not exceeding $1,125,000 for the LSC-Kingwood design of the build back of the six affected buildings including reimbursables for permitting with a total revised sum not exceeding $2,190,700.

Rationale: Original estimates for build-back of the college were set to procure “like for like”. The build-back budget is now being refocused to account for the College’s standards updates and related items to put the college in more of a future focused position.

These services are required to complete design of the build back for buildings on the LSC-Kingwood campus. This purchase was deemed an emergency because the lead time to complete a qualification process would be 6 to 8 weeks which would delay the campus occupying classroom space.

Autoarch Architects was initially selected through a formal Request for Qualification to provide architectural services for LSC-Kingwood Phase II construction projects.

The table below summarizes all transactions approved by the Board of Trustees to date for this firm:

AutoArch Architects

LLC Board

Approval Description Sum Original 12/7/2017 Contract for

design services for lease space buildout

$126,2000

Administrative Approval

2/2/2018 Amendment for design services for lease buildout

$84,000

Exhibit "V"

Approved Amendment

3/1/2018 Amendment for design services required to prepare assessments for FEMA and design build back at main campus, six buildings and temporary space

$855,5000

Proposed Amendment

9/6/2018 Amendment for design services due

$1,125,000

Total $2,190,700

Fiscal Impact: Funds for these purchases are available from Fund 35. Subsequent

reimbursement of Fund 35 will occur from insurance proceeds, FEMA Public Assistance proceeds, bond funds as deemed appropriate, and operating fund cash reserves, in this order.



Request: Consideration of Approval to Authorize the Chancellor or Designee to Amend the Contract on Behalf of Lone Star College (the “College”) for Additional Design Services with PBK Architecture (“PBK”) for Lone Star College-North Harris (“LSC-North Harris”)


That the Board of Trustees authorize the Chancellor or designee to amend the contract on behalf of Lone Star College for additional design services with PBK Architecture, 11 Greenway Plaza, Houston, Texas 77046 in a sum not exceeding $250,000 for LSC-North Harris Transportation Technology Center for a total revised contract sum not exceeding $2,050,629.

Rationale: The architectural firm has been commissioned to design and oversee implementation of the Transportation Technology Center. The sum for additional fees is based on the increase for the project scope.

On April 9, 2015, the Board of Trustees approved PBK to provide design services for LSC-North Harris projects through a formal Request for Qualifications process in compliance with Texas Government Code §2254.004. The proposed contract extension complies with TexasEducation Code Chapter 44, Subchapter B, §44.031, §44.0311, and§44.312. The table below summarizes all transactions approved by theBoard of Trustees to date for this firm.

PBK Architecture

Contract Summary

Board Approval Description Sum

Original 4/9/2015 Design Services $1,141,000 1st Amendment 8/4/2016 Additional

Design Services $659.629

Proposed Amendment

9/6/2018 Additional Design Services due to Increased CCL from $4M to $7.9M

$250,000

Total $2,050,629

Fiscal Impact: $250,000 for these purchases are available from General Obligation Bonds, Series 2017A.


Exhibit "W"


Request: Consideration of Ratification for the Purchase of Emergency Remediation Services for Lone Star College-System Office The Woodlands (“LSC-SO The Woodlands”)


That the Board of Trustees ratify the emergency purchase of remediation services at LSC-SO The Woodlands from Servpro Industries, Inc. 801 Industrial Boulevard, Gallatin, Tennessee for a sum not exceeding $185,000.

Rationale: As a result of the release of the fire suppression sprinkler system, the Community Center at LSC-SO The Woodlands was flooded. Servpro Industries was called in to quickly begin remediation services to prevent any additional damage. Servpro Industries Inc. specializes in operational expertise in disaster recovery.

At the April 7, 2016 meeting, the Board of Trustees approved master service agreements to purchase additional facility related minor projects, maintenance, repairs, and inspection services for the College for a sum not exceeding $10,000,000 for a five-year period through a formal Competitive Sealed Proposal process in compliance with Texas Education Code §44.031(a). The Board approved a pool of vendors providing services inthe following trade skills: fire protection, finishing and painting, restorationand remediation, and flooring.

Fiscal Impact: Funds for these purchases are available from major insurance claims recovery funds. Subsequent reimbursement will occur from insurance proceeds and operating fund cash reserves, in this order.


Exhibit "X"

Personnel Report and Consideration No. 1 (ACTION ITEM 21) Board Meeting 9-6-18

Request: Consideration and Authorization for the Chancellor or Designee to Execute Proposed Employment Contracts for the Attached Individuals


That the Board of Trustees authorize the Chancellor or a designee to execute proposed employment contracts for the attached individuals. Each individual’s name, job title, not-to-exceed contract sum, and hire start date is attached.

Rationale: Board Policy Section III.D.1.3.(a) requires Board approval of employment contracts. In accordance with this policy, this authorization would expressly delegate such authority to the Chancellor or a designee for the attached individuals.

Fiscal Impact: Positions and salaries have been budgeted for 2017-2018.


Exhibit "Y"

Employment Contracts

Name Job Title

Not-to-Exceed

Contract Sum

Hire Date

Bacot, Danny Director - Professional Development and Apprenticeships $63,976 6-18-2018 Bandela, Annie Assistant Professor - Associate Degree Nursing $15,949 6-4-2018 Campana, Monica Director - Supplier Diversity $63,976 7-2-2018 Holmes, Deshonta Special Assistant to President $105,143 6-1-2018 Johnson, Vickie Executive Director - Veteran Financial Services $98,455* 7-1-2018 Laksh, David Director - Security Projects $63,976 6-18-2018 Williams, James Senior Project Director - Marketing $84,502 7-2-2018

* Employee transferred positions within same job grade, 2% higher than previous salary; approved by Mario K. Castillo.

Personnel Report and Consideration No. 2 (ACTION ITEM 22) Board Meeting 9-6-2018

Request: Consideration and Authorization for the Chancellor or Designee to Execute Proposed Employment Contracts for the Attached Workforce Skilled Instructors and Instructors


That the Board of Trustees authorize the Chancellor or a designee to execute proposed employment contracts for the attached Workforce Skilled Instructors and Instructors. Each individual’s name and job title is attached.

Rationale: Board Policy Section III.D.1.3.(a) requires Board approval of employment contracts. In accordance with this policy, this authorization would expressly delegate such authority to the Chancellor or a designee for the attached Workforce Skilled Instructors and Instructors.

Fiscal Impact: Positions and salaries have been budgeted for 2018–2019.


Exhibit "Z"

Workforce Skilled Instructors and Instructors Annual Contracts

Last Name First Name Title 1

Amnieh Hamid Workforce Skilled Instructor - Drafting Arjona Jorge Workforce Skilled Instructor - Machining Bachman Michael Workforce Skilled Instructor - Diesel Technology Billingslea Dennis Workforce Skilled Instructor - Truck Driving Blackburn Larry Workforce Skilled Instructor - Construction

Supervision Brady William Workforce Skilled Instructor - Truck Driving Branch Michael Workforce Skilled Instructor - Machining Brumlow Mark Workforce Skilled Instructor - HVAC Burns Haley Workforce Skilled Instructor - Cosmetology Caballero Osvaldo Workforce Skilled Instructor - Electrician Cardenas Gabriel Workforce Skilled Instructor - Machining Chapman William Workforce Skilled Instructor - Truck Driving Chavarria Ferman Full-Time Temporary Workforce Skilled

Instructor - Truck Driving Chenier Christopher Workforce Skilled Instructor - CISCO Davis Damain Workforce Skilled Instructor - Welding DiBiasio Michael Workforce Skilled Instructor - Engineering and

Manufacturing Technology Durant Jason Workforce Skilled Instructor - Welding Fruit Terry Workforce Skilled Instructor - Automotive and

Diesel Technology Gaber Ahmed Workforce Skilled Instructor - HVAC Galvan Rodriguez Juan Instructor - History Garcia Herbert Workforce Skilled Instructor - Oil and Gas Hill Taffi Workforce Skilled Instructor - Cosmetology Hughes John Workforce Skilled Instructor - Truck Driving Jones Mia Workforce Skilled Instructor - Patient Care Joubert Jeffrey Workforce Skilled Instructor - Truck Driving Lane James Workforce Skilled Instructor - Machining Larson Richard Workforce Skilled Instructor - Construction Molina Martin Workforce Skilled Instructor - Truck Driving Phan Grace Instructor - Nursing LVN Priddy Anthony Workforce Skilled Instructor - Welding Richards Eric Workforce Skilled Instructor - HVAC Robertson Thomas Workforce Skilled Instructor - Diesel Technology Severson Edward Workforce Skilled Instructor - Truck Driving Spear Maria Workforce Skilled Instructor - Patient Care Tighe Michael Workforce Skilled Instructor - Massage Therapy

Workforce Skilled Instructors and Instructors Annual Contracts

Last Name First Name Title 1

Waiters Keneshia Workforce Skilled Instructor - Cosmetology Washington Olympia Workforce Skilled Instructor - Patient Care Wentzel George Workforce Skilled Instructor - HVAC Whitaker Corey Workforce Skilled Instructor - Welding Wilkins John Workforce Skilled Instructor - Welding Williams Randy Workforce Skilled Instructor - HVAC Wilson-Newman Bernice Workforce Skilled Instructor - Phlebotomy Young Christopher Workforce Skilled Instructor - Welding Inspection

Financial Report and Consideration No. 1 Board Meeting 9-6-18

Report: Monthly Financial Statements

The financial statements for the month ended July 31, 2018 are presented for

Board review.

Exhibit "aa"

98.3%

94.6%

94.2%

98.5%

94.6%

91%

92%

93%

94%

95%

96%

97%

98%

99%

100%

2013-14 2014-15 2015-16 2016-17 2017-18

ACTUAL REVENUES AS A % OF BUDGET9/1 THROUGH 7/31

1

84.4%86.1%

84.7% 84.5%

80.4%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2013-14 2014-15 2015-16 2016-17 2017-18

ACTUAL EXPENDITURES AS A % OF BUDGET 9/1 THROUGH 7/31

2

LONE STAR COLLEGE

Statement of Revenues and ExpendituresGeneral and Auxiliary FundsYTD July 31, 2018Unaudited

PRIOR YEAR

% ACTUAL PRIOR YEAR % ACTUAL

TO BUDGET ACTUAL TO BUDGET

FORECASTED FISCAL YTD 92% FY FISCAL YTD 92% FY

BUDGET VARIANCE ACTUAL ELAPSED 7/31/2017 ELAPSED

REVENUES:

State Appropriations $ 77,952,734 $ 30,950 $ 70,575,395 90.5% $ 67,042,137 90.5%

Tuition and Fees 126,435,957 (8,529,505) 120,274,376 95.1% 114,225,757 95.7%

Taxes 152,113,453 (162,421) 147,072,019 96.7% 142,248,899 105.7%

Investments 651,988 878,766 1,195,623 183.4% 609,553 167.0%

Other 5,208,959 584,205 4,864,346 93.4% 6,302,582 105.7%

Total Current Operations Revenues 362,363,091 (7,198,005) 343,981,759 94.9% 330,428,928 98.8%

Auxiliary Revenues 11,370,000 (544,578) 9,568,234 84.2% 12,084,024 90.9%

Total Revenues 373,733,091 (7,742,583) 353,549,993 94.6% 342,512,952 98.5%

EXPENDITURES:

Instruction-Academic 88,783,900 (4,580,438) 75,842,010 85.4% 73,981,644 88.6%

Instruction-Workforce 30,525,862 (310,571) 28,185,425 92.3% 29,235,276 96.4%

Public Service 500,892 (5,060) 410,754 82.0% 553,810 90.6%

Academic Support 59,898,832 (1,606,895) 44,051,964 73.5% 43,484,072 82.5%

Student Services 47,063,460 (627,589) 37,457,853 79.6% 36,227,160 82.5%

Institutional Support 39,017,595 (1,317,107) 29,969,686 76.8% 29,673,045 79.1%

Plant Operation and Maintenance 40,601,389 (436,355) 31,568,255 77.8% 28,935,489 80.6%

Staff Benefits 34,519,450 (138,750) 27,126,210 78.6% 27,755,137 85.3%

Total Educational and General Expenditures 340,911,380 (9,022,765) 274,612,157 80.6% 269,845,633 85.1%

Prior Year Repair, Replacement and Other

Internally Designated - - - 0.0% 3,685,577 66.3%

Auxiliary 11,370,000 (629,064) 8,671,404 76.3% 9,731,019 77.1%

Total Expenditures 352,281,380 (9,651,829) 283,283,561 80.4% 283,262,229 84.5%

Reserves 0

Other Changes - Debt Service Transfers 8,500,000 - 6,428,097 5,609,920

Other Changes - R&R Transfers 5,470,000 - 5,469,080 -

Total Expenditures & Transfers 366,251,380 (9,651,829) 295,180,738 288,872,149

NET INCREASE IN FUND BALANCES

General Funds 7,481,711 1,824,760 57,472,425 51,287,798

Auxiliary Funds - 84,486 896,830 2,353,005

TOTAL NET INCREASE IN FUND BALANCES $ 7,481,711 $ 1,909,246 $ 58,369,255 $ 53,640,803

LONG TERM CASH RESERVES: FORECAST

Revised Forecasted Net Increase in Fund Balance $ 9,390,957

FY 2018 "One-Time" Cash Transactions -

Elimination of Non Cash Transactions 1,927,583

Beginning Cash Reserves, 9/1/2017 52,038,576

Forecasted Cash Reserves, 8/31/2018 $ 63,357,116

LONG TERM CASH RESERVES AS A % OF

BUDGETED EXPENDITURES 18.0%

3

LONE STAR COLLEGE

Balance Sheet

July 31, 2018

Unaudited

GASB Memorandum Memorandum

General & Reporting Totals Totals

ASSETS Restricted Entries (*) Current Year Prior Year

Cash, cash equivalents & investments $ 117,035,989 $ 206,177,818 $ $ 323,213,807 $ 324,434,667

Accounts receivable, net 15,929,886 3,942,106 3,846,986 23,718,978 27,834,283

Prepaid and deferred expenses 1,427,582 - 1,427,582 16,843,860

Inventories, at cost - - -

Capital assets, net - - 834,444,531 834,444,531 791,179,737

TOTAL ASSETS 134,393,457 210,119,924 838,291,517 1,182,804,898 1,160,292,547

Deferred Outflows - - 18,373,377 18,373,377 21,100,577

TOTAL ASSETS AND DEFERRED OUTFLOWS $ 134,393,457 $ 210,119,924 $ 856,664,894 $ 1,201,178,275 $ 1,181,393,124

LIABILITIES AND FUND BALANCES

LIABILITIES:

Accounts payable $ 10,124,604 $ (443,846) $ 9,680,758 $ 10,579,357

Deferred revenues 3,245,437 3,533,431 - 6,778,868 8,853,620

Accrued compensable absences payable 4,309,973 132,851 - 4,442,824 4,796,919

Accrued interest payable - 15,398,460 - 15,398,460 15,750,616

Bonds payable - - 799,503,667 799,503,667 828,516,273

Net Pension Liability - - 62,494,141 62,494,141 51,162,604

Assets held in custody for others - 10,954,130 - 10,954,130 9,137,655

L/T Due to Other Local Government - 16,541,551 - 16,541,551 16,294,135

TOTAL LIABILITIES 17,680,014 46,116,577 861,997,808 925,794,399 945,091,179

Deferred Inflows - - 10,662,554 10,662,554 23,436,941

TOTAL LIABILITIES AND DEFERRED INFLOWS 17,680,014 46,116,577 872,660,362 936,456,953 968,528,120

TOTAL FUND BALANCES 116,713,443 164,003,347 (15,995,468) 264,721,322 212,865,004

TOTAL LIABILITIES, DEFERRED INFLOWS AND

FUND BALANCES $ 134,393,457 $ 210,119,924 $ 856,664,894 $ 1,201,178,275 $ 1,181,393,124

* Includes GASB (Governmental Accounting Standards Board) reporting entries related to Capital Assets, Long-Term Debt, and Pensions

Auxiliary

4

LONE STAR COLLEGE

Statement of Revenues and Expenditures

Fund 35 Harvey Recovery

PROFORMA from inception to 07.31.18

Unaudited

System Office North Harris Kingwood Tomball Montgomery CyFair University Park UP SO Grand Total

ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL

REVENUES:

Revenue 10,356,859$ - - - - - - - 10,356,859

Total Revenues 10,356,859$ - - - - - - - 10,356,859

EXPENDITURES:

Buildings 8,744$ 43,961 3,379,396 17,566 5,201 792,330 10,671 4,257,870

Contracts 568,450 1,832 8,694,167 49,212 65,472 10,855 9,389,988

Equipment 531,129 982,842 185,493 1,699,465

Insurance Deductible/Attorney 1,504,050 1,504,050

Personnel 196,616 9,056 14,531 12,905 21,946 9,270 30,084 294,407

Supplies 13,661 1,567 455,722 5,755 1,171 5,876 483,753

Travel 288 203 791 2 1,284

-

Total Expenditures 2,822,937$ 56,620 13,512,918 20,286 80,853 98,495 997,949 40,757 17,630,816

FUND BALANCE - Increase (Decrease) 7,533,921$ (56,620) (13,512,918) (20,286) (80,853) (98,495) (997,949) (40,757) (7,273,957)

Encumbrances (88,186) - (5,252,613) - - - (478,017) (2,500) (5,821,316)

ADJUSTED FUND BALANCE 7,445,736$ (56,620) (18,765,530) (20,286) (80,853) (98,495) (1,475,966) (43,257) (13,095,273)

5

LONE STAR COLLEGE

Balance Sheet

Fund 35 Harvey Recovery

As of 07.31.18

Unaudited

All Locations

ASSETS

Cash & Cash Equivalents $

Accounts receivable, net -

Prepaid and deferred expenses -

TOTAL ASSETS

LIABILITIES AND FUND BALANCES

LIABILITIES:

Accounts payable $ 36,329

Due To Others 7,237,628

TOTAL LIABILITIES 7,273,957

TOTAL FUND BALANCE (7,273,957)

TOTAL LIABILITIES AND FUND BALANCE $

6

POOLS $ 21,754,945

MONEY MARKET ACCOUNTS 1,827,827

Operating Cash - Subtotal 23,582,772$

US GOVT. AGENCIES $ 46,464,285

US TREASURY NOTES 5,986,874

MUNICIPAL BOND 4,767,084

COMMERCIAL PAPER 2,969,840

Cash Reserves - Subtotal $ 60,188,083

TOTAL 83,770,855$

OPERATING FUNDS 07/31/2018

LONE STAR COLLEGE

SUMMARY OF OPERATING FUNDS

AS OF JULY 31, 2018

OPERATING CASH

CASH RESERVES

7

Building and Grounds Report Board Meeting 9-6-18

Report: Construction Projects Update

The monthly construction projects update is presented for Board review.

Exhibit "bb"

CONSTRUCTION PROJECTS UPDATE As of August 3, 2018

2014 General Obligation Bond Program Projects Summary

LSC-CyFair

• Westway Park Technology Satellite Center: A 54,000 sf renovation of an existing building, this project will support technology programs such as information systems and related support. The Board has approved the selected contractor and contract negotiations are in progress. Construction began in April and is scheduled to be completed in the fourth quarter of 2018.

• Fairbanks Center Roofing Replacement: The maintenance replacement of the existing roof at Fairbanks Center is needed. Replacement roof was completed in August of 2018.

LSC-Kingwood • Healthcare Instructional Building: A new 60,000 sf building to be built on the

Kingwood campus will support a healthcare instructional program. AutoArch has been awarded as the Architects and Tellepsen Builders will be the Construction Manager. Programming was completed and schematic design commenced in July 2018 with a planned completion of construction in the Summer of 2020.

LSC-North Harris

• East Aldine Satellite Center: A new 65,000 sf facility located in the Aldine School District, this building will offer general curriculum studies and workforce instruction as well as an Early College program partnership with Aldine ISD. The Guaranteed Maximum Price (GMP) was approved by the March 2018 Board. A Notice to Proceed was issued in April 2018 with a Substantial Completion scheduled for Summer of 2019.

• Central Plant Upgrades: The maintenance replacement of an existing cooling tower and chiller are necessary to support HVAC conditioning for the campus during the peak cooling season. The contractor has been released for equipment procurement and installation in March 2018. The project is expected to be completed in third quarter of 2018.

• Winship Re-roof: The maintenance replacement of the existing roof at the Winship Building is needed. The Board has approved the selected contractor. Demolition of the existing roof began in March 2018.

LSC-Montgomery • Student Services Building: A new 60,000 sf building to be built on the Montgomery

campus will expand student service capabilities. Contract negotiations are in progress with the Construction Manager. The architect, Harrison Kornberg, began programming third quarter of 2018 with a planned completion of construction in the Spring of 2020.

LSC-Tomball • South Entrance Drive: Discussions are in progress with TxDot and LSC regarding

the new main entrance monument sign, irrigation and landscaping. Negotiations are underway to purchase property for the sign location. The survey is in progress for the proposed location.

LSC-University Park

• Buildings 12 & 13 Entrance Canopy and Parking: Construction began December 2018 for a new entrance to building 12 & 13. The entrance will provide a drop off location for vehicular traffic off of Compaq Center W Drive. The work should be completed in Summer of 2018.

• Library Remodel, Building 12 Level 8: Construction of a partial remodel of the Library on the Level eight (L8) of Building 12 began in began December 2017. OC&A is the Architect and Westway Construction Services is the Contractor. Construction reached Substantial Completion on June 1, 2018. Furniture and technology install completed and opening for Fall semester 2018.

• Student Life Renovation, Commons Building Level 2: Based on construction plans prepared by the Architect, RdlR, proposals are being received for an interior renovation of the Student Life and Commons area in building 12.

• Instructional Arts Building: A new 40,000 sf building to be built on the University Park campus will support an instructional arts program. Studio Red Architects will be the design firm. Programming Kick-off commenced in May 2018 with a planned completion of construction in the Summer of 2020.

Hurricane Harvey Recovery

• LSC-Kingwood Main Campus: CMAR contract for build back has been awarded to Anslow Bryant. Design is ongoing for the build back construction for six buildings. Elevator rebuild and other minor repairs required for access to level two (L2) classrooms in the Administration and Library buildings are complete. The Modular Classroom buildings are complete and are being utilized for Summer 2018 classes. Fireproofing, framing and sheetrock walls began in July 2018 with a planned opening for Spring semester 2019.

Documents

MINUTES OF THE WORKSHOP AND REGULAR MEETING OF THE … 09... · 2019-05-14 · 1 . minutes of the . workshop and regular meeting of the board of trustees . lone star college system