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Mini Grant Mini Grant Mandatory SessionMandatory Session
WELCOMEPLEASE SIGN
IN
Mini Grant Mini Grant Mandatory SessionMandatory Session
General Information
• Cynthia Sodari, Executive Director
• Location : 1114 Yuba St., Ste 147, Marysville
• Hours: Monday – Friday 8:00 – 5:00
• Phone Number: (530) 749-4877
• Meetings are 4th Thursday every month
• Website: first5yuba.org
• Social Media: facebook.com/first5yuba
• E-mail: [email protected]
YUBA COUNTY ONE STOP
Mini Grant Mini Grant Mandatory SessionMandatory Session
Overview of Session
• First 5 Background
• First 5 in Yuba County
• Purpose of Mini Grant
• Completing the Application Packet
• Funding Process and Scoring Matrix
• What to Expect if Awarded
• Question & Answers
First 5 Background
5858 commissions invested over
$460 $460 million to improve the lives of
836,775836,775 California children*
50¢ tax 20% State 80% to Counties
* 2011/12
First 5 in Yuba County
First 5 Yuba Commission
1. Scotia Holmes-Sanchez, Yuba County Office of Education Superintendent
2. Andy Vasquez, Yuba County Supervisor
3. Jim Arnold, Yuba County Chief Probation Officer
4. Pam Morasch, Deputy Director Yuba County Health and Human Services
5. Joginder Sekhon, Retired Yuba City Unified School District
6. Sally Sokoloski, Retired YCOE Assistant Superintendant
7. Melinda Staples, Foothills Community Member/Mother
First 5 in Yuba County
First 5 Yuba Strategic PlanThere are specific components consistent with
all Commissions, however it is a guiding blueprint for each County Commission.
• Mandated Priority Areas
• Goals and Strategies
• Measurable Outcomes – Project Specific
The Strategic Plan is reviewed annually and community input is essential
First 5 in Yuba CountyActive Grantees
Major Grants Mini Grants
Bring Me A Book Beale Air Force Base Child Development
Butchie’s Pool Bridges to Housing
Camptonville Community Partnership Butchie’s Pool
Family Soup E Center Head Start
Harmony Health Family Resource Center Fusion Early Learning
Marysville Joint Unified School District Loma Rica Community Hall
The Salvation Army Pathways
Yuba County Health Department Sutter Health
Yuba County Library Wee R’ Crusaders Preschool
Yuba County Office of Education Yuba County Office of Education
Yuba County Recreation Department Yuba Environmental Science Charter Academy
Yuba Feather Community Services Recreation Committee Yuba-Sutter Gleaners
Yuba -Sutter Child Care Planning Council Yuba Sutter Veterans Stand Down
Mini Grant Overview
Purpose of Mini Grants
• An opportunity to involve community members to build upon existing community resources consistent with the Commission’s Strategic Plan.
• Fund projects benefiting pregnant women, children prenatal through age five and their families in Yuba County.
• A total of $30,000 for fiscal year 2015-16 has been allocated to mini grant projects, $5,000 is the maximum allowed for individual projects.
• Individuals, groups, public funded agencies, faith-based, non-profit and for-profit organizations are all eligible to apply.
Application Packet
Sections
• Page 7: Application
• Page 8: Project Narrative, max 3 pgs
• Page 9: Budget Form & Justification
• Page 10: Insurance Requirements & Non-Discrimination Statement
• Page 11: Mini Grant Agreement
• Attachments: Miscellaneous Information Referenced in Narrative
Submitting your Application
Deadline and ChecklistComplete and sign the mini grant application
Project narrative sections are identified
Totals on the budget request form are accurate
Cleary state and explain the proposed budget
Be familiar with the step you’ll need to take to comply with the insurance requirements if you are awarded
Indicate whether or not a vehicle will be used
Sign the nondiscrimination statement
Complete and sign the mini grant agreement
Submit one (1) original and seven (7) copies
31MAR
DEADLINE at 5:00 PM
Funding ProcessWhat Next?
1. In early April, applications will be reviewed by the Application Review Committee and selected applications will then be referred to the Commission.
2. Each Commissioner will read and score all referred applications.
3. Commission staff will calculate the average score for each applicant and present the average scores to the Commission on Thursday, April 23rd at 3:30 p.m. The Commission will review the scores and approve what applications to fund and the amount to fund.
4. If the total amount of complete applications received is more than the allocation amount for mini grant funds, the Commission can vote to increase the amount or consider the recommendation provided by the Application Review Committee to provide partial funding or no funding to low scoring applicants.
5. Applicants will be notified of Commission decisions by May 1st .
23APRIL
APPROVAL
23APRIL
APPROVAL
Scoring MatrixEvaluation Scale
•Projects will be evaluated and graded on a 100-point scale, with a value scale applied to the information provided
•Value Scale: 7-10 points for clear descriptions4-6 points for mostly clear descriptions0-3 points for no defined or unrealistic
descriptions
*Points Doubled
What to Expect if yourProject is Awarded
Responsibilities of Awarded Grantees
Timeframe: Grantees will have approximately a year to complete the project. The term of this mini grant funding is for fiscal year 2015 to 2016 and the project must be complete by end of the fiscal year.
Contract: Authorized signature of the terms of the agreement is a legal contract. To fully execute the agreement grantees must submit the certificate of insurance and endorsement page.
Budget: Upon contract execution 75% of approved mini grant award will be issued. Mini grant funds will not be used to replace or supplant funding from other sources. Keep careful records, including receipts to document expenses that are in accordance with the approved application narrative and budget.
What to Expect if yourProject is Awarded (cont.)
Responsibilities of Awarded Grantees
Delivery: Participate fully in Commission evaluation efforts and site visits applicable to the mini grant. Add the statement, “IN PARTNERSHIP WITH FIRST 5 YUBA” and include the First 5 Yuba logo to any materials written, publicized, produced or distributed by the approved project.
Compliance: Submit the Final Report by Thursday, June 30, 2016. The Final Report must include the following:
An invoice with receipts that reconcile the original 75% received or a check of any mini grant funds not expended *
An invoice with receipts that reconcile the remaining 25%
A post evaluation survey30JUN
FINAL REPORT
* After the reconciliation of the original 75% received, the balance of 25% will be paid to the organization/group upon receipt, review and approval of final report and all expenditure backup documentation. Final payment amount will not exceed the 25% balance or the amount actually expended for the project.
