Midshire Business Systems - Equitrac - Legal Software Solutions Brochure

7/29/2019 Midshire Business Systems - Equitrac - Legal Software Solutions Brochure

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Recover

Advanced Technology. Accelerated Returns.

Legal Solutions Suite


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To our current and future customers and partners:

When we started our company in 1977, law rm technology

consisted o telephones, typewriters, three-minute-per-page ax

machines and a remarkable invention that made a black-and-white

copy o any document placed on its glass. Cost recovery in those

days was a manual and error-prone process. Billable document

expenses routinely eluded capture, coming instead out o rms

hard-earned ees.

Our ounders listened to you and created an innovative copy

counting technology that literally bolted onto Xerox machines,

answering your proessions need or eortless and accurate

document accounting. Equitracs pioneering cost recovery

solution gained widespread peer support and quickly became

an industry best-practice.

By continuing to listen to you and understanding your needs,

Equitrac today remains the dominant worldwide provider o cost

recovery solutions or the legal proession. Thats because as new

digital technology improves the practice o law and redenes the

very concept o a document, Equitrac has continued to provide

the only source o consistent, reliable and proven cost recovery

technology. Our newest solution, resulting rom an unprecedented

collaborative eort with all major printer manuacturers, delivers

exactly what youve asked or: protection against obsolescence,

fexibility to work with whatever systems you own today andreedom to choose whichever ones youll want tomorrow.

You spoke and we responded. Only Equitrac would take that

approach to meeting your changing needs. Because only

Equitrac can.

Michael Rich

CEO

Beginning with our pioneeringcopy counting solution, Equitrac innova-

tions have helped law frms proft rom

technologies that improve client service.

Tracking and recovering document-relate

expenses used to be a time-consuming a

error-prone manual process. Equitrac intr

duced the speed and accuracy o automa

A trusted partner for three decades


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As digitalprinting and scanningreplace copying, many o thedocuments your rm produces

are going untracked and unbilled costing you up to $5,000 perattorney per year in otherwisereimbursable client expenses.*

In act, three out o our law rmsthat routinely track and bill or papercopies arent doing the same withtheir digital documents. Many are alsoailing to capture and charge or theuse o color, dierent paper stock orother billable document eatures. Andwhile some rms have tried to direct

more output to ecient networkedprinters, they inadvertently createproductivity-draining lines and tie-ups.

As a result, the typical AMLAW200 rm loses more than $2 millionper year in unbilled scans and prints,*spends ar more than they realizemaintaining unnecessary personalprinters, and wastes countless billablehours when attorneys and supportsta wait or documents to print. Thelarger your rm, the greater your cost.

It doesnt have to be this way.

* Source: ALL Associates Group, 2005.

The world around you is changing

your cost recovery solution needs to keep pace

As volume printing o PC-

generated documents and

online research replaces

copying, law frms can count

on Equitrac or a revolutionary

new approach to cost recovery.

Growth o printing and email also show decline o copying and drop in recovery rates.

With a technological reputation rivaling Silicon Valley, Canadas

Waterloo Region is home o the Equitrac Innovation Center.

Here, our 100-member team has responded to your needs by

producing the industrys frst vendor-neutral cost recovery platorm.

Copies

PAGEVOLUMES

Prints


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A solution engineered to meet your changing requirements

Equitrac works closely with the manuacturers o equipment and systems the legal proession

depends on most. For example Equitrac already provides the best-selling eCopy Connector and th

most widely interaced solution to Elite. Together with the worlds leading technology companieswere creating the vendor-neutral cost-recovery solutions that will meet your needs or years to co

Introducing the newest generationEquitrac Legal Solutions Suite built onEquitrac Proessional 5, the industrys mostmodern network services-based cost recov-ery and print management technology.

The result o signicant co-developmentprojects with major equipment manuactur-ers working with us in the Equitrac InnovationCenter, the Equitrac Legal Solutions Suiteprovides the fexibility and reedom o the rsttruly vendor-neutral cost recovery platorm.

Available as both device-embedded andterminal-based sotware, the Equitrac LegalSolutions suite works with every manufacturersprinter, copier and multiunction device, allmajor document management systems andthe legal proessions avorite time and billing

sotware. Which means you can capture,allocate and accurately bill or any documentoutput to any device, anywhere in your rm,without changing the way your attorneys work.


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Only Equitrac technology integrates intoheterogeneous network and application envi-ronments to let you choose the systems thatwork best or you, decide when or whetherto buy new printers, and extend the return

on equipment you already own. Where otherssolutions cobbled together rom third partycomponents can require expensive newterminals you may soon abandon, Equitracsully engineered, industry-standard, technologydelivers a cost-eective bridge to the uture.

None o this should come as any surprise.No other cost recovery provider has the samedepth o vendor relationships, shared customerexperiences or the years o successul collabo-ration that it takes to learn your industry andmeet your needs.

Track and recover all billable costsCapture and charge or every copy, ax,print or scan any document output toany device anywhere in the rm. Andincrease the accurate billing o client-relatedphone calls and other disbursements. Allwithout changing the way you work.

Best o both worlds

Access document tracking capabilitiesthrough the control panel o todays newestdevices. Or use Equitracs ergonomic

terminals to put matter-centric cost recoveryat your ngertips and extend the returnon your equipment investment.

Get maximum value rom yourprinting eet

Make more inormed decisions and put theright printer in the right place with new insightgained through real-time inormation andcomprehensive reports.

Document security simplifed

Equitrac Follow-You Printing with Secure

Document Release protects client condentialityby keeping documents in a secure print queueuntil users identiy themselves at the printer.

Enjoy the ultimate reedom o choice

Where others limit your options, Equitracexpands them. Industry standard Equitractechnology supports and integrates with theoce equipment rom every majormanuacturer.


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The newest generation EquitracLegal Solutions Suite speeds yourdiscovery and recovery o billable

expenses. Just as important, Equitracgives you the insight to save time,simpliy workfow, eliminate waste andree your attorneys and support sta todevote more hours to billable activities.

Easy, accurate and automaticcost recovery

Providing more ways to assure usersenter correct billing codes, Equitracsotware virtually automates thecharging o documents to clientsand matters. Integration with your

existing document managementsystem provides eortless, error-ree,coding or every document outputrom any computer to any printer,local or networked. Easy-to-use search,scan and recall eatures lets usersquickly nd account codes. Web-basedexception editing allows on-the-fyassignment o billing codes rom anyPC. Delivery o document chargesdirectly into time and billing systemsincreases charge-back speed andaccuracy.

Increased security, conf-dentiality and compliance

Compatible with all printers, EquitracFollow-You Printing with SecureDocument Release helps protect clientcondentiality and satisy regulatoryprivacy requirements. Documents nolonger sit exposed and unclaimed inremote output trays. Instead, print jobsare routed through a secure server andonly released when users authenticate

themselves at the printer. Wasteul,unnecessary, output can be reducedby automatically deleting unprinted,expired, documents rom the queue.

The marketing power o color

Now that in-house color has becomecompetitive with outside printing,you can aord to give all your newclient presentations and handouts theimpact and persuasiveness o color.Equitrac sotware makes it easy torestrict color output to approved pur-poses and to charge clients or the useo color on high-impact trial exhibits.

Simplifed, more reliable, IT

Equitrac Legal Solutions centralizeequipment administration and control,improving service levels, minimizingIT resource requirements and reducingdemand on help desks. Pro-active aultdetection and timely error noticationhelp you resolve issues beore theybecome problems. Multi-vendorsupport and simplied IP-based net-working deliver a more modern andreliable print management environment.

A better environment

By helping to reduce unnecessaryoutput and eliminate wasteul personaldesktop printers, Equitrac reducesconsumption o natural resources, thevolume o non-recyclable materials thatend up in landlls and the oil consumedto make them. Just as important, youcan pursue the same environmentalobjectives as your clients.

Rapid returns enabled by best-in-class technology

More than tracking documents,

the Equitrac Legal Solutions

Suite also supports increased

recovery o client-related expense

such as research, communica-

tions, couriers and catering.


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Equitrac Follow-You Printing

increasesmobility and productivity by freeing

professional and support staff to output

documents at any printer where they

can enter a user ID. or swipe a card.

With no more waiting in line or standing

guard to catch private documents before

they print, your staff makes better use

of billable time.

Complete call tracking

Part o a complete legal cost recoverysolution, Equitrac Call Accountingintegrates with PBX, key and VoIP-basedtelephone systems to capture, identiyand price all reimbursable calls. Clientbilling codes can be entered duringdialing or ater the call. Automaticnotication can alert users immediatelyor in daily email when they have placedcalls needing billing codes. Web-basedexception editing makes cost allocationquick and easy.

CostDiscoverySM consulting

Document cost recovery is a complexspecialization with huge bottom-lineimpact. Only Equitrac CostDiscovery

services combine the latest technolo-gies with the industrys best practicesto identiy your hidden costs, revealleakages, plug gaps and improveprocesses throughout your rm.


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1000 South Pine Island Road, Plantation, FL 33324

P + 1.800.327.0183 F + 1.954.475.7295 www.equitrac.com

2008 Equitrac Corporation. All rights reserved. Equitrac, Equitrac Proessional, Equitrac Proessional Enterprise Edition, Equitrac

Print Tracking, Equitrac PageCounter, Equitrac PageCounter Proessional, Follow-You Printing and CostDiscover y are trademarks,registered trademarks or service marks o Equitrac Corporation. All other brands and their product s are trademarks or registered

trademarks o their respective holders and should be noted as such. Companies, names and/or data used in screens and sample

output are ctitious, unless otherwise noted.

Equitrac. Building your bottom line for three decades.

Equitrac is the world leader and most trusted name in intelligentcost recovery and print management solutions. Were home tothe industrys best-unded R&D program, preerred partnershipswith leading equipment manuacturers and the largest team ocost recovery experts in the world. In the majority o AMLAW200 rms, at Fortune Global 100 corporations, on the worldsleading college campuses, and in government agencies acrossthe globe, youll nd Equitrac solutions at work helping recovercosts, reduce waste, increase returns and get maximum eciencyout o every printer, copier and multiunction device.

With worldwide service and support consistent with ourposition as the legal proessions dominant provider o costrecovery solutions, Equitrac can help you wherever your rm islocated now and wherever you plan to expand in the uture.

Integration with most legal software including all major time and billing systems

Generating more revenue for more law rms than any one else in our industry

Relied on by the worlds largest law rms

Engineering, marketing and supporting our own technology

Industrys largest and best funded research and development program, includingour Innovation Center where 100 technology proessionals are ocused on yourneeds and uture

Largest international network for sales, service and support

Vendor-neutral technologies that work with every device, analog or digital,rom every manuacturer

Embedded in digital copiers and MFPs for over ve years

Standards-based solutions supporting Microsoft, Citrix and Novelltechnologies and services

Extending value of your existing investments

CostDiscoverySM consulting rom the worlds largest team o cost recovery experts

Discover the Equitrac Advantage

LT000LSB-0508

Build a Complete Solution with Equitrac

Enterprise-wide cost recovery and expensemanagement

Sotware-based capture, costing and reporting oall client-related expenses including: copy, print,scan, ax, phone, research, courier and catering

Scalable architecture that accommodates uturetechnological & workow changes

Global support or multi-national deployments

New generation of embedded cost recoverysolutions

Embedded terminal solutions or every majorofce equipment manuacturer

Integration with traditional terminals to supportmixed vendor and legacy equipment

Integrated Tracking and Cost Recovery forevery printer

Rules-based local and network printing

Network print routing

Follow-You Printing with Secure DocumentRelease

Flexible charge splitting and frst set ree options

Confgurable DMS integration or matter centrictracking and pop-up suppression

Extensive cost recovery and printmanagement reporting

Over 100 cost recovery web reports available

Summary, detailed and total activity reports bynetwork user and device

Report event scheduling

Automatic reporting and distribution

Personalized and standard templates

Remote report accessIntegrates with current technology

Seamless integration with specifc legal sotware including all major time and billing systems

CITRIX and Novell compatible

MSDE and Microsot SQL database support

Call Accounting with VoIP Integration

Identifes, prices and records every call or improvedcost recovery and expense management

Integrates with PBX, key and VoIP based telephonesystems to capture detailed inormation on allphone system usage

Automatic exception notifcation with ully integrateweb based editing or call accounting and otherdisbursements