Microsoft Word 2010 - Illustrated Unit E: Creating and Formatting Tables

Microsoft Word 2010 - Illustrated

Unit E: Creating and Formatting

Tables

Objectives

• Insert a table• Insert and delete rows and columns• Modify rows and columns• Sort table data

Microsoft Office Word 2010 - Illustrated Complete

Objectives (continued)

• Split and merge cells• Perform calculations in tables• Apply a table style• Create a custom format for a table


Inserting a Table

• A table is a grid made up of rows and columns of cells that you fill with text and graphics• A cell is the box formed by the

intersection of a column and a row• The lines that divide the columns and

rows are called borders


Inserting a Table (continued)


Column

Row

Cell


• Table menu includes a grid for selecting number of columns/rows for the table• Also has commands for inserting

tables:



• To create a table:• Use Table button in Tables group on

Insert tab to open Table menu and insert a blank table

• Type text in the table cells• Press [Tab] to move from cell to cell or

click in a cell to move the insertion point• Press [Tab] at the end of the last cell to

create a new blank row at the bottom of the table


Inserting and Deleting Rows and Columns• To select rows and columns:

• Use Select command in Table group on Table Tools Layout tab

• Use the mouse• Click margin to the left of a row to select it• Click top border of a column to select it• Drag across a row or down a column to

select the row or column


Inserting and Deleting Rows and Columns (continued)• First, select the row or column where

you want to add or remove information• Use the appropriate Insert command in

the Rows & Columns group of the Table Tools Layout tab

• Use the Delete command in the Rows & Columns group of the Table Tools Layout tab


Inserting and Deleting Rows and Columns (continued)


New row

inserted

Rows & Columns

group

Table Tools Layout tab

Inserting and Deleting Rows and Columns (continued)• Copying and moving rows and

columns• Copy and move rows and columns the

same way you copy and move text• Use the Copy, Cut and Paste buttons

• Rows are inserted above the row containing the insertion point

• Columns are inserted to the left of the column containing the insertion point


Modifying Rows and Columns

• Change the size of columns and rows by:• Dragging a border• Using AutoFit command in Cell Size

group on Table Tools Layout tab• Setting exact measurements using the

Table Row Height and Table Column Width text boxes in the Cell Size group or the Table Properties dialog box



Modifying Rows and Columns (continued)

Rows are all the same height

Table resize handle

Table move handle

Modifying Rows and Columns (continued)• To set advanced table

properties:• Properties command in

Table group on Table Tools Layout tab

• Table Properties dialog box opens


Sorting Table Data

• To sort data is to organize the data alphabetically or sequentially based on the data in one or more columns• Data is sorted based on criteria you set• Sorting in ascending order organizes

the data alphabetically (A-Z) or sequentially (0-9)

• Sorting in descending order organizes the data in reverse alphabetical (Z-A) or sequential (9-0) order


Sorting Table Data

• Sort using data in one column or multiple columns

• When you sort by multiple columns:• Select primary, secondary, and tertiary

sort criteria• Click the Sort button in the Data

group on the Table Tools Layout tab• The Sort dialog box opens

• Select column(s) to sort, type of information, and sort order


Sorting Table Data (continued)


Primary sort

column

Secondary and tertiary

sort columns

Sort order

Type of data



Rows sorted first

by type

Within each type, rows sorted by

cost


• Sorting lists and paragraphs• Use Sort command in Paragraph group

on Home tab, and then choose: • Type of data (text, numbers, dates)• Sort by criteria (paragraphs or fields)

• Fields are text or numbers that are separated by a character, such as tabs or commas

• Sort order (ascending or descending)


Splitting and Merging Cells

• Merge cells to combine adjacent cells into one larger cell

• Split cells to divide a cell into multiple cells• Use Merge Cells and Split Cells

commands in Merge group on Table Tools Layout tab



Splitting and Merging Cells (continued)

Cells merged to create new cell

Cells split into 3 new rows

Splitting and Merging Cells (continued)• Cells have .08" left and right margins

with no spacing between cells• Adjust them using Cell Margins button

in Alignment group on Table Tools Layout tab

• Table Options dialog box opens• Settings are applied to the entire table


Performing Calculations in Tables• Formula command allows you to

quickly total the numbers in a column or row, perform averages, etc.

• Use cell references to refer to the cells in the table• Cell references are composed of a

letter and a number• Letter represents column, number

represents row


Performing Calculations in Tables (continued)


Row 3

Column D

Cell reference

Formula

Range of cells


Performing Calculations in Tables (continued)

Total sum of above cells

B9-B10=1,270

Cell B9

Cell B10

Performing Calculations in Tables (continued)• Working with formulas:

• Word includes formulas for averaging, counting, rounding, and adding

• Formula dialog box• Enter cell references in parentheses after

the function name• =Average(A1,B2,C5)

• Separate cell ranges by a colon• =SUM(A1:A9)


Applying a Table Style

• Use table styles to make tables more attractive and easy to read

• Table styles include borders, shading, fonts, alignment, colors, and other formatting effects

• Use the buttons in the Table Styles group on the Table Tools Design tab

• Apply a style then choose a theme


Applying a Table Style (continued)


Gallery of table styles


Applying a Table Style (continued)

Light List, Accent 6 style and Paper theme applied to table

Applying a Table Style (continued)• Using tables to lay out a page:

• Tables can help structure the layout of a page

• Text, graphics, bulleted lists, charts, tables and other objects can be inserted in table cells

• A table inserted in a cell is called a nested table


Applying a Table Style (continued)• Using tables to lay out a page (cont.)

• Remove the table borders to hide the table structure

• After removing borders, display the table gridlines to help you work

• Gridlines are blue dotted lines that show cell boundaries onscreen but do not print

• Use the View Gridlines button in the Table group on the Table Tools Layout tab to turn the display of gridlines on and off


Creating a Custom Format for a Table

• Use the formatting tools available in Word to create your own table designs• Add or remove borders and shading• Vary the line style, thickness, and color

of borders• Change the orientation of text


Creating a Custom Format for a Table (continued)


Shaded cell

Choose colors from

Origin theme

Text rotated



Completed table

Bottom border added to cell


• Draw Table feature allows you to draw table cells exactly where you want them• Click Table button on the Insert tab, and then

click Draw Table• If a table is already started, click the Draw

Table button in Draw Borders group on Table Tools Design tab to turn on the Draw pointer

• To erase a border click the Eraser button in the Draw Borders group to activate the Eraser pointer


Summary• Tables help you illustrate information

intended for reference and analysis• Can be used to structure the layout of a

page• Table menu includes a grid for

selecting the number of columns and rows you want the table to contain, as well as several commands for inserting a table• Modify a table’s cells, rows, and

columns


Summary (continued)

• Word allows you to easily sort and calculate the data in a table

• Word includes built-in table styles that you can apply to a table to format it quickly


Documents

Microsoft Word 2010 - Illustrated Unit E: Creating and Formatting Tables