Microsoft®

Word 2010Core

Skills

Lesson 2: Manipulating Text

Courseware #: 3240

Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

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Lesson 2 Objectives

• change views

• select text

• use cut, copy and paste

• use the clipboard

• move text with drag-and-drop

• use Paste Options

• use Paste Special

• find text or items with Browse by

• replace text or items

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Word 2010Core

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Changing the View

Print Layout Adjust overall layout of document.

Full Screen Reading

View document adapted to monitor size for ease of reading.

Web Layout Text wraps to screen size; backgrounds and pictures appear as if using Web browser to view.

Outline Promote or demote headings in hierarchical layout, or collapse to show headings and subheadings only.

Draft Appropriate for most typing, editing and formatting tasks.

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Changing the View

• To change view:– Click View tab and click option in Document Views group, or

– use View Buttons on status bar

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Adjusting the Zoom

• On View tab, in Zoom group, click option, or

• Zoom level button on status bar, or

• Zoom slider or incremental buttons of slider

• Press Ctrl as you move the wheel to increase or decrease zoom

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Adjusting the Zoom

• Use Zoom button to:– Adjust zoom quickly– Set own percentage– Display multiple pages

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Splitting the Window

• Can only split windows horizontally• Two windows only of same document• To split the window:

– On View tab, in Window group, click Split and drag dark line to height for second window, or

– drag Split Horizontal to height for second window

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Word 2010Core

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Splitting the Window

• To switch windows:– Click in window for that document, or– press F6 or Ctrl+F6 to move from one window to other, or– drag split bar to display more or less of either window

• To remove split pane:– On View tab, in Window group, click Remove Split, or– double-click split bar between windows

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Arranging Windows

• On View tab, in Window group, click View Side by Side

– Can sync both windows

• If multiple documents open, need to choose which two documents to view side by side

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Arranging Windows

• View multiple windows at same time• Click View tab, in Window group, click Arrange All

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Selecting Text

• If text typed, must select text before action applied• Shading stays on selected text for multiple actions

– Click away from selection to return to normal

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Selecting Consecutive Text

• Click at beginning of text to select, and then drag to “mark” text

– Can increase or decrease selection holding mouse button

– If using keyboard, position cursor, hold Shift, and press arrow keys

• To select entire word, double-click word.

• To select entire sentence, press Ctrl and click in sentence

• To select entire paragraph, triple-click in paragraph

• To select all text:

– On Home tab, in Editing group, click Select, click Select All, or

– press Ctrl+A

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Selecting Non-Consecutive Text

• To select multiple pieces of text, select first piece of text and then press Ctrl to select each piece of text

• Select blocks of text using Alt– Position cursor at beginning of block of text to select, press Alt as you drag to

bottom right of block

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Using the Selection Bar

• In “left margin” area of screen• To select line of text, click at left of line of text• To select entire paragraph, double-click at left of that paragraph• To select entire document, triple-click in selection bar, or press Ctrl and

click once in selection bar• To select multiple lines, drag to select text.• Use Ctrl to select non-consecutive text

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Using Undo

• To activate Undo:– In Quick Access Toolbar, click Undo, or– Click button itself to undo last action or

command– Click arrow to undo up to last 100

consecutive actions or commands performed

– press Ctrl+Z to undo last action performed

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Using Repeat

• To repeat the action just performed:

– In the Quick Access Toolbar, click Repeat, or

– press Ctrl+Y

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Using Cut, Copy and Paste

Cut Remove from original location in current document, and place in Clipboard.

Copy Copy from original location in current document, and place in Clipboard.

Paste Insert item from Clipboard into document at current cursor position.

Clipboard Temporarily stores cut or copied items

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Using Cut, Copy and Paste

• To cut or move item, after selecting it:

– On Home tab, in Clipboard group, click Cut, or

– press Ctrl+X, or

– right-click item and then click Cut

• To copy an item, after selecting it:

– On Home tab, in Clipboard group, click Copy, or

– press Ctrl+C, or

– right-click item and then click Copy

• To paste item, place insertion point where you want to paste item:

– On Home tab, in Clipboard group, click Paste, or

– press Ctrl+V, or

– right-click item and then click Paste, or

– click item in Office Clipboard, or

– click arrow for item in Office Clipboard, and then click Paste

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Using Cut, Copy and Paste• Paste Options button appears with pasted item• Click to display how pasted item can appear here• Number and type of options vary based on item

Keep Source Formatting (K)

Keep formatting for item as it was in original document.

Merge Formatting (M) Merge formatting from original document with formatting in this document.

Use Destination Styles (S)

Use style that exists for this document on pasted item.

Keep Text Only (T) Remove any existing formatting with original item and keep text only.

Set Default Paste Set how all pasted items of this type to appear.

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Using the Office Clipboard

• On Home tab, in Clipboard group, click Office Clipboard Task Pane

Paste All Paste all items currently in Clipboard in same order as in Clipboard.

Clear All Clear all items from Clipboard.

Options Select options for Clipboard.

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Moving Text Using Drag-and-Drop

• Drag text to move text selection• Best used to move text short distances• Does not use Clipboard, leaving contents of Clipboard intact• Select text, drag text and drop it to new location

– “ghost” cursor appears as guide

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Using Paste Special

• Copy from another program into document and links to update both copies

• On Home tab, in Clipboard group, click arrow for Paste and then click Paste Special

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Finding and Replacing Items

• Use to move insertion point to specified location

• Can find specific word, phrase, symbol or code, or any combination– Can then choose to replace item, or continue working with document

• To activate Find feature:– On Home tab, in Editing group, click Find, or – press Ctrl+F, or– click Find tab in Find and Replace dialog box, or– click Select Browse Object and then click Find

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Finding and Replacing ItemsBrowse the headings in your document

Display outline or hierarchical structure for headings used this document.

Browse the results from your current search

Display each page of document to show where search criteria exist.

Browse the pages in your document

Display each occurrence the document where search criteria were found.

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Finding and Replacing Items

• Can instruct Word to find text that:– Matches characters exactly as typed– Find whole words or parts of words– Specific types of formatting

• Replace individually, or replace all in document• To replace item:

– On Home tab, in Editing group, click Replace, or– press Ctrl+H, or– if Find and Replace dialog box is open, click Replace tab

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Finding and Replacing ItemsFind what Enter search

criteria to find.

Replace with

Enter what will replace search criteria.

More Display more options for search criteria.

Reading Highlight

Highlights all items found in document.

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Word 2010Core

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Summary of Lesson 2

• change views

• select text

• use cut, copy and paste

• use the clipboard

• move text with drag-and-drop

• use Paste Options

• use Paste Special

• find text or items with Browse by

• replace text or items

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 28

Review Questions

1. Explain what the differences are between using the Print Layout and Draft view modes.

2. Discuss the difference between using Paste versus Paste Special.

3. How could you use the Paste Options for text you have copied?

4. Give an example of why you might want to collect multiple items to the Office Clipboard.

5. When might you use the Browse the pages in your document tab in the Navigation pane?