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Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

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Page 1: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

Lesson 1: Getting Started

Courseware #: 3240

Microsoft OfficeWord 2010

Page 2: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 2

Lesson 1 Objectives

• identify elements on the screen

• use the Quick Access Toolbar

• use the Ribbon

• work with text

• move around the document

• identify screen symbols

• use Backstage to save, open, or create new documents

• switch between documents

• save in different file formats

• close a document

• add document properties

Page 3: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 3

Looking at the Screen

Page 4: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 4

Looking at the Screen

• ScreenTips– Quick description of feature

Page 5: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 5

Using the Quick Access Toolbar

• Contains buttons for frequently used commands

• Can be customized• Can be positioned above or below Ribbon

Page 6: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 6

Using the Ribbon

• Tabs work similar to menu commands

• Contextual ribbons appear when active– Different color than normal interface

• Use to hide or to show ribbon

Page 7: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 7

Using the Ribbon

• Can use keyboard to activate

Press H to access the Home tab

Press K to access Line Spacing options

Page 8: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 8

Working with Text

• Shows where you currently are

• Moves to the right as you type new text

Deleting Text • Delete character to the right using Delete

• Delete character to the left using Backspace

Word Wrap • When you fill line with text, next word automatically flows or wraps to next line of paragraph

• Press Enter to end each paragraph of text

Blank Lines • Paragraph with no text

• To insert, press Enter

• To remove, move to blank line and press Delete

Page 9: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 9

Identifying Screen SymbolsSpelling error Hide top & bottom margins

Grammatical error Show top & bottom margins

Contextual error Show/hide formatting marks

No proofing errors ¶ Paragraph mark

A proofing error exists Text wrapping mark

Check for proofing errors Tab mark

AutoCorrect item Spaces mark

AutoCorrect Options Soft page break mark

Paste options Manual page break mark

Page 10: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 10

Moving Around in the Document

• Click to move insertion point• Scroll bars• Keyboard options (for quick access):

– Next/Previous character /– Next/Previous word Ctrl+ /– Beginning/End of line Home/End– Beginning/End of document Ctrl+Home/End– Next/previous line /– Next/previous paragraph Ctrl+ /– Go to Ctrl+G

Page 11: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 11

Saving Documents

• Maximum of 255 characters• Should identify contents quickly• Cannot use: / \ : * ? “ < > | • Word automatically assigns .docx • When file name in shaded box, type to replace previous file name• Can save file to any location you can access

– Be careful about files with same name

Page 12: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 12

Saving Documents

• To save the first time or for changes to existing document:– Click Save on the Quick Access toolbar– Click File, Save– Press Ctrl+S

• To save document with different name:– Click File, Save As– Press F12

Page 13: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 13

Creating a New Blank Document

• To create a new blank document:– Click File, New, Blank document– Press Ctrl+N

• Word assigns name of Document#– Keeps track of new documents created this session

Page 14: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 14

Using the New Dialog Box

• Click File, New

Page 15: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 15

Switching Between Documents

• To switch between multiple documents:– On View tab, in Window group, click Switch Windows, or– click Word button on taskbar to display preview of each open document, or– if Word in Restore Down view, click title bar for document to switch to

Page 16: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 16

Saving as Another File Format

• Use Save as type field in Save As dialog box

Page 17: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 17

Working with the Compatibility Mode

• Check for issues between versions• Click File, Info, Check for Issues,

Check Compatibility

Page 18: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 18

Converting a Document

• Convert to Word 2010 format– Be very careful if others use earlier version

Page 19: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 19

Closing a Document

• To close document:– Click File, Close– Click – Press Ctrl+W or Ctrl+F4

• When all documents closed:– See grey screen with only File tab available

Page 20: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 20

Opening a Document

• To open document:– Click File, Open– Press Ctrl+O or Ctrl+F12– Click File, Recent

• May need to navigate to location where file saved

Page 21: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 21

Using Document Properties

• Click File, Info

Page 22: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 22

Using Document Properties

Page 23: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 23

Using Document Properties

Page 24: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 24

Using E-mail

• Downside is every recipient gets own copy of document

– Need to merge changes or add comments made by others

• To send document using e-mail in Word:

– Click File tab, click Save & Send, click Send Using E-mail:

• Send as Attachment

• Send a Link

• Send as PDF

• Send as XPS

• Send as Internet Fax

Page 25: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 25

Using E-mailSend as Attachment

Creates new message with your document as attachment

Send as Link Creates new message containing hyperlink to document

Send as PDF Convert document into PDF (Portable Document Format) before sending

Send as XPS Convert document into XPS format before sending

Send as Internet Fax

Convert document into electronic fax file and send using internet fax software on your local computer

Page 26: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 26

Using Save to Web

• Use web-based storage service– Office Web Applications

– Free to use and given 25 GB storage space

– Need Windows Live ID to access files • in Public folder at any time

• in My Documents folder only accessible by you

• To save document to SkyDrive from Word:– Click File tab, click Save & Send, click Save to Web

Page 27: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 27

Using Save to Web

Page 28: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 28

Using SharePoint

• Facilitates document sharing for authorized users:

– Shared network drives to store documents– Document version control– Workflow control– Social networking– E-mail– Other shared communications

Page 29: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 29

Using SharePoint

• To save document to SharePoint from Word:– Click File tab, click Share, click Save to SharePoint

Page 30: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 30

Using SharePoint

Page 31: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 31

Summary of Lesson 1

• identify elements on the screen

• use the Quick Access Toolbar

• use the Ribbon

• work with text

• move around the document

• identify screen symbols

• use Backstage to save, open, or create new documents

• switch between documents

• save in different file formats

• close a document

• add document properties

Page 32: Microsoft ® Word 2010 Core Skills Lesson 1: Getting Started Courseware #: 3240 Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 32

Review Questions

1. Explain how the Ribbon is organized.

2. Provide examples of when you might use a template to create a new document.

3. Explain why you would save a file in another format other than the Word 2010 document format.

4. How can the Compatibility Mode affect a file?

5. Provide an example of how you might use the information shown for a file’s properties.