Microsoft Word 2007 Graphic User Interface

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Microsoft Word Graphic User Interface (GUI)

Start =>Programs=> Microsoft Office=> Word

The elements of Word editors interface:

The title bar (Quick Access Toolbar)

Office Button

The ribbon divided in tabs (Home,Insert,Page Layout,References ,Mailings

(),Review andView (buttons)

The editing surface

The scroll bars

The informative bar

Working with the text files

Creating a new word document:

Office button , NEW command (blank document or using templates)

Opening of a file

Office button , Open command.

Viewing modes:

Outline the document is displayed having the first paragraph lines marked-up;

Print Layout the document is displayed having page numbering, header andfooters in the printing layout;

Web Layout the document is displayed like using a web browser;

Full screen reading the document is displayed full-screen without the bars;

Draft, the document is displayed draft way.


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Saving a document:

Office button , Save as...

Saving Options

Printing a document

Office button , Print...

Print preview

Closing the current file

Office button , Close

Typing the text:

- using the keyboard (input device);

- the usage of Enter key is done at the end of the paragraph;

- to move to the next line (in a paragraph) Shift+Enter key combination

- Editing Capital letters (Caps Lock key On, orShift+text key)- Text Alignment - using specified buttons

- Text Effects (bold, italic, underline)

A paragraph means a text area typed between the twice usage of Enter key.

Accesing different areas in the document:

- mouse clicks inside the document;

- using the scroll bars;

- using the keyboard: the arrow keys and key combinations Alt, Ctrl, Page Up, Page

Down, End, Home: one line up; one line down;

one character to the right; one character to the left;


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Ctrl + one word to the right; Ctrl + one word to the left;

Ctrl + one paragraph up; Ctrl + one paragraph down;

End the end of the current line;

Home the begining of the current line;

Page Up one page up;

Page Down one page down;

Ctrl + Page Up the begining of the current screen;

Ctrl + Page Down the end of the current screen;

Alt + Ctrl + Page Up the begining of the previous page;

Alt + Ctrl + Page Down the begining of the next page;

Ctrl + End the end of the current document;

Ctrl + Home the begining of the current document.

Home tab, Editing group, Find &Replace /Go to...

Selecting the text

Mouse techniques:

Selecting a word, double click the word; Selecting a text line 3 clicks on the black line in the right margin;

Selecting a paragraph, 3 clicks in the paragraph.

Selecting all the text Select All or Ctrl+A.

Moving and copying the text

The moving (copying) the text, consists:

Selecting the text;

Home/Clipboard Cut(Copy);

Accesing the wanted area (move or copy to);

Home/Clipboard Paste.


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Finding and replacing text fragments

Home/ Editing Find &Replace section.

Editing Capital letters and case changings

Caps Lock, Shift+text

Home/Font, Change Case.

Inserting special characters

-Different keyboards: English US, UK, French, German, Romanian...

- Insert/Symbols, Symbol (More symbols...).

Font: (normal text), Subset: Basic Latin.

Assigning key combinations

Working with two or more files at the same time

View/Window,Arrange All.

Spelling and Grammar Checking

Review/Proofing, Spelling & Grammar

Text formatting can be performed at 3 levels

Document level: format of the page , the margins, eventually headers and footers

Paragraph level: the characterictics of a paragraph: the aligment, line spacing, ,

indentation (the distance between the text lines and the margins);

Character level: font type, size, style, text effects, character spacing.


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Document formatting

Page Layout, Page Setup

Paper size= physical size of the paper (includes logical size and the margins)

-logical page = the area where effectivelly type the text (except the

margins)

Page Orientation (Orientation - landscape, portrait),Mirror Margins used if the

document is printed on both sides of the paper.

Different types of documents (one type of page, two types of page: left & right):

-(Odd page) placed to the right side

- (Even page) placed to the left side

- (Paper Size: A3, A4, A5, B5, letter...

- (Header /Footer)

Paragraph level

- alignment of the text , line spacing, text indentation.

Align (left, right, center, justify)

Format/paragraph(Indents & spacing):

Indentationthe distance between the text lines and the margins

There are 3 indentation categories:

(Right), the text will be placed to the interior from the right side (Left), the text will be placed to the interior from the left side (Special), with the options:

o None all the lines will use the distance specified in the Left field

o First line only the first line will be indented using the specified value in

the By field, plus the specified value in Leftfield.

o Hanging all the lines (except the 1rst one ) are intended to the specified

value in By field.


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Line spacing (the space between the paragraph lines): single, 1.5, double,exactly, at

leastor multiple, using At field.

Line and page breaks

Widow/Orphan control the paragraph cannot have one line on one page and therest of the lines on the next page

Keep lines together the paragraph will be placed on one page and it cannot be

split up

Keep with next the paragraph will be placed on the same page with the next

paragraph

Page break before the paragraph will be placed on the next page

Supress line number Dont hyphenate

Character formatting:

Font;

Size;

FontStyle;

Effects; CharacterSpacing.

Home,Font

Afont= a characterand symbol set, having the same typeface design. A font is described

by thesymbol set,spacing,pitch, point size,style and type face family.

Size.

Font Style: Regular, Bold,Italic, Underline

Text Effects.


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Special text editing methods

Inserting breaks and or defining text sectionsPage Layout,Page Setup, Breaks

Break (section)= a continous area in the document that can pe formatted in a separateway compared to the rest of the document (and other sections).

Next Page new section on the next page

Continuous new section on the current page

EvenPage new section on the first even page

OddPage new section on the first odd page.

Column editing:

Format| Columns:

The user can specify:

Number of columns

Widthandspacing

Spacing

Interrupting the column editing:

Insert|Break and then ColumnBreak.

Ctrl + Shift + Enter.

Format| Colums and Start New Column.

Or choosingPage Layout,Page Setup, Columns and One column..


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Dropped Capital Letter

Insert,Text, Drop Cap.

Creating Bulleted & numbered lists:

Home,Paragraph

Bulleted, Numbered,

Outline numbered.

Format|BulletsandNumbering.

Using the Enter, TAB, Backspace.

Example:

Counties and cities:

1. Cluj County:

1.1. Cluj-Napoca

1.2. Dej

1.3. Huedin


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Page numbering, header and footer

Insert,Header & Footer, Pagenumber Format Page numbers

Insert,Header & Footer, Header

Insert,Header & Footer, Footer

Inserting the footnotes and endnotes:

Insert|Reference | Footnote...

Example:

Styles

A style =a multitude of formatations saved with a specified name (heading).

Home, Styles, New Style button

Insert, Illustrations Picture

Inserting the files

footnote

~~~~~~~~~~~~~~~~~~~

~~~~~~~text1~~~~~~~~~~~~~~~~~~~~~~~~~

~~~~~~~~~~~~~~~~~~~

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

~~~~~~~~~~~~~~~~~~~

~~~~~~~~~~~~~

1explanation

~~~~~~~~~~~~~~~~~~~

~~~~~~~~text2~~~~~

~~~~~~~~~~~~~~~~~~~

~~~~~~~~~~~~~~~~~~~

~~~~~~~~~~

2

explanation

endnote


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Insert, Text, Object(create from file)

Insert,LinksBookmark. (bookemarks)

Inserting references (captions)

Table 1, Equation 2.

References , Captions ,InsertCaption

Inserting comments

Review, New comment

Microsoft Equation 3.0

Insert, Text, Object (create new),Microsoft Equation 3.0


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Documents

Microsoft Word 2007 Graphic User Interface