Microsoft Office

Project One

Creating and Editing

a Word Document

Textbook pages WD4-63

What is Word 2003?Full featured Word processing program that allows you to create professional

looking documents and revise them easily• Announcements• Letters• Memos• Resumes• Reports• Fax cover sheets• Mailing labels• Newsletters• Web pages

Features in Word

• Change the shape, size and color of text• Include borders, shading, tables, images,

clip art and Web addresses• Voice recognition, dictation, and

handwriting instead of typing are possible with the proper hardware

• Detects and corrects spelling and grammar errors

• Special text formatting capabilitiesscsite.com/off2003sch/qaWant to learn more?

Starting and Customizing Word pp WD6-10

To start Word, Windows must be running

To begin do one of the following:1. Click the Word 2003 icon on your desktop

2. Follow the step listed below

– Click the Start button

– Click All Programs

– Point to Microsoft Office

– Click on Word 2003

• Once Word has opened it may display a task pane on the right side of the screen. A task pane is a separate window that enables users to carry out some Word tasks more efficiently.

• Toolbars contain button and boxes that allow you to perform frequent tasks quickly. The toolbars should be displayed on two separate rows.

• Each time you start Word, the Word window appears the same way it did the last time you used Word.

The Word Window pp wd10-16

Document window – displays text, tables, graphicsInsertion point – blinking vertical bar where text is insertedEnd mark – short horizontal line that indicates end of documentMouse pointer – different shapes depending on the taskRulers – horizontal/vertical to set tabs, indents, marginsScroll bars – horizontal/vertical for displaying portions of your workStatus bar – presents information dealing with status of workMenu bar – displays the Word menu names to perform tasksShort menu, Full menu, Dimmed command, Hidden command, Sub-menu

Tools barsScreen tips, Standard toolbar, Formatting toolbar, Docked toolbar, Floating toolbar

Fundamentals of Word - Entering and Saving TextFonts• Name of the typeface • Font size is determined using points• 72 points = 1 inch• Fonts can be selected and sized before typing• Default size is 12 point Times New RomanSpelling and Grammar Status• Red check mark – everything OK• Red wavy line – word is not in the dictionary• Green wavy line – word is incorrect grammatically• Red X – spelling or grammar error is detectedFormatting mark (non-printing character)• Paragraph mark indicates where you pressed the ENTER key• Raised dot indicates where you pressed the SPACEBARWord wrap

Allows you to type words in a paragraph continually without pressing the ENTER key at the end of each line

Scrolling refer to tables 1-1 and 1-2 on pp. 24-25 for shortcut keysSaving a Document

A saved document is called a file. It must be properly named and saved in the correct folder location. The file will have a .doc extension which identifies it as being a Word document.

Fundamentals of Word Paragraph and Character

formatting• Paragraph formatting – changing the

appearance of a paragraph (center/indent)– Alignment – right, center, left,

• Character formatting – changing the way characters (letters, numbers, symbols) appear– Font size– Bold, italicize, Underline, Shadow

Fundamentals of Word

Inserting Clipart• Files containing graphical images are

called GRAPHICS

• Clipart is predefined graphics located in the Clip Organizer

• Clipart can be line-art, photographs, sounds and video clips

• Clipart can be enlarged, reduced, moved, ordered, edited, animated and formatted

Project OneEdison Inventors Competition

Step One

Start on page WD16 and follow the step by step instructions up to page WD31 to practice entering text.

Step Two

Start on page WD31 and follow the step by step instructions up to page WD45 to practice formatting both characters and paragraphs

Step Three Start on page WD45 and follow the step by step instructions up to page WD59 to practice:

• adding and resizing a clip art image.• saving, quitting and reopening the document • inserting, deleting and modifying text. • how to use the Help system.

Follow the directions given in class