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Microsoft Office Excel 2007 Key Features 2011 Office of Enterprise Development and Support Applications Support Group

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Page 1: Microsoft Office Excel 2007 Key Features - WordPress.com Office Excel 2007 Key Features 2011 Office of Enterprise ... Excel . 1. Click the Microsoft Office Button , ... Excel displays

Microsoft OfficeExcel 2007

Key Features

2011

Office of Enterprise Development and Support Applications Support Group

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Office of Enterprise Development and Support Applications Support Group 2011

• Office of Enterprise Development & Support Acknowledgment …. ……… 3

• Introduction………. ……… 4

• Key Features……………… 5

• Office Button……... ……… 6

• Quick Access Toolbar…… 8

• The Ribbon……………… 9 Groups, Commands

• The Mini Toolbar............. 16

• Contextual Tabs……...... 17

• Galleries……………....... 22

• Live Preview……............ 27

• Quick Print …………..... 29

• HELP ………………........ 30

• Contact Information....... 31

2

TABLE OF CONTENTS

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OFFICE OF ENTERPRISE DEVELOPMENT & SUPPORTACKNOWLEDGMENT

The Applications Support Group encourages you to visit

http://office.microsoft.comfor additional ‘hands-on’

and ‘context sensitive’ training.

3

Sections in this manual were excerpted from

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INTRODUCTION

4

• Microsoft Office system took on the challengeof making the core Microsoft Office applicationseasier to work with.

• The result of these efforts is the MicrosoftOffice Fluent User Interface (UI) — a userinterface that makes it easier for people to getmore out of Microsoft Office applications so thatthey can deliver better results faster.

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KEY FEATURES• Design goals and approach

• In previous releases of Microsoft Office applications, people used asystem of menus, toolbars, task panes, and dialog boxes to gettheir work done.

• Now that the programs do so much more, the menus and toolbarssystem does not work as well. Too many program features are toohard for many users to find.

• For this reason, the overriding design goal for the Office Fluent UI isto make it easier for people to find and use the full range of featuresthese applications provide.

• With these goals in mind, Microsoft developed a results-orientedapproach that makes it much easier to produce great results using the2007 Microsoft Office applications.

• This approach – covered in this booklet – includes new concepts suchas Buttons, Ribbon (Groups & Commands), Mini Toolbar, ContextualTabs, Galleries and Live Preview.

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KEY FEATURES

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• Create New Documents• Open documents• Save (.xlsx) new EXCEL 2007 extension• ‘Save As’ in various file formats• Print• Prepare for distribution• Send as Email w/ Attachments• Publish in different formats• Close document

List of recently opened documents

Change various options in, and other 2007 applications

• See example on next page

Click to Exit

• Microsoft Office Button

• The Office Fluent user interface brings together the capabilities of the Microsoft Office system into a single entry point in the UI: the Microsoft Office Button.

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KEY FEATURES• Microsoft Office Button

• Excel Options – Use to Customize the Quick Access Toolbar

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• Change various options in, and other 2007 applications

• Customize theQuick Access Toolbar

CUSTOM IZE

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KEY FEATURES• Quick Access Toolbar

• The Quick Access Toolbar (QAT)is a customizable toolbar that containsa set of commands that are independent of the tab that is currently displayed.

(default location)

• Below the Ribbon, which is part of the Microsoft Office Fluent user interface

The Quick Access Toolbar can be located in one of two places:• Upper-left corner next to the Microsoft Office Button

8

Place pointer on command

3

2

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KEY FEATURES• What's on the Ribbon?

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• The three parts of the Ribbon are tabs, groups, and commands.

There are three basic components to the Ribbon. It's good to know what each one is called so that you understand how to use it.

Tabs. There are seven basic ones across the top. Each represents an activity area

Groups. Each tab has several groups that show related items together.

Commands. A command is a button, a box to enter information, or a menu.

Everything on a tab has been carefully selected according to user activities. For example, the Home tab contains all the things you use most often, such as the commands in the Font group for changing text font: Font, Font Size, Bold, Italic, and so on.

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• In the Office Fluent UI the traditional menus and toolbars have been replaced by the Ribbon — a component of the UI designed for easy browsing that presents commands organized into a set of:

KEY FEATURES IN EXCEL 2007• The Ribbon - Excel Tabs

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1- Home 2 – Insert 3 – Page Layout 4 – Formulas 5 – Data 6 – Review 7 - View

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KEY FEATURES IN EXCEL 2007• Example of Groups on:

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• Excel Page Layout Tab:

There are 5 groups on the Excel Page Layout Tab

Themes _ a set of colors, fonts, and other formatting details that work together to give your documents a stylish, professional design.

Page Setup _ margins, orientation, size, print area, insert and remove page breaksprint titles

Scale to Fit_ scaling, paper size, (also access to sheet/header /footer/margins)

Sheet options_ Gridlines, repeat row and column titles

Arrange _ used with charts, view gridlines

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KEY FEATURES IN EXCEL 2007• Example of GROUPS

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• Home Tab in EXCEL

Note:Click the to expand Command functions in new Window

Note:Hover over the to view Command Preview pane

Dialogue Box Launcher

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KEY FEATURES IN EXCEL 2007• Example of COMMANDS

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• Home Tab in EXCEL

The Dialog Box Launcher in the lower- right corner of the Group tabs indicates additionaloptions for the group.

- i.e.., Clipboard Group “Cut”, “Paste”, Copy” , Font Group Type and Size etc., -

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To Minimize the RibbonUsers can minimize the Ribbon to provide more screen space

Normal view of Ribbon

To minimize, place your mouse pointer anywhere on the ribbon Tabs (e.g. Home, Insert,etc.) and click with your right mouse button to open Quick Access dialogue box.

Select/ Click on ‘Minimize the Ribbon’

Ribbon after minimized

Note: When you click on a Tab the Ribbon will reveal the Commands associated with the Tab again. You can press Ctrl + F1 again to restorethe Ribbon to Normal view).

KEY FEATURES TIP

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Press Ctrl + F1(on keyboard)

SHORTCUT:

Click To Select

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KEY FEATURES TIP• Add formatting to your

document by using the Mini toolbar:

• When you select text, you can show or hide a handy, miniature, semitransparent toolbar called the Mini toolbar. The Mini toolbar helps you work with fonts, font styles, font sizing, alignment, text color, indent levels, and bullet features.

• NOTE You cannot customize the Mini toolbar.

• The following shows how the semitransparent toolbar looks when you select text in Microsoft Office 2007.

• The following shows the Mini toolbar when you rest your pointer on it. To use the toolbar, click any of the available commands.

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KEY FEATURES TIP

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Turn off the Mini toolbar:

Excel

1. Click the Microsoft Office Button , and then click Excel Options.

2. Click Popular, and then under Top options for working with Excel.

3. Clear the Show Mini Toolbar on selection check box.

1

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KEY FEATURES• What are Contextual Tabs?

• Certain sets of commands are only relevant when objects of a particular type are being edited.

• For example:• Headers/Footers for Excel

(1 Tab) [Design]

• Chart Tools in Excel (3 Tabs)[Design, Layout, Format]

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KEY FEATURES IN EXCEL 2007

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Add or change the header or footer text in Page Layout view

1. Click the worksheet to which you want to add headers or footers, or that contains headers or footers that

you want to change.

2. On the Insert tab, in the Text group, click Header & Footer.

NOTE Excel displays the worksheet in Page Layout view. You can also click Page Layout View on

the status bar to display this view.

3. Do one of the following:

To add a header or footer, click the left, center, or right header or footer text box at the top or the

bottom of the worksheet page.

To change a header or footer, click the header or footer text box at the top or the bottom of the

worksheet page respectively, and then select the text that you want to change.

4. Type the new header or footer text.

• See example of how to work with headers and footers in Excel 2007 on next page

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KEY FEATURES IN EXCEL 2007

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Sample Header& Footer Contextual Tab Excel 2007 Click the Insert Tab to access the Header/Footer commands in Excel 2007

• Click the Header & Footer icon on the Ribbon

After clicking the Header & Footer icon, a Design tab appears on the Ribbon

• The Design tab in Excel 2007 has four (4) Groups 1/ Header & Footer…2/Header & Footer Elements…3/ Navigation…4/Options

Note:

4 Groups

• After clicking the Header & Footer

command, a header box will appear

above Row 1 in the worksheet for

entering header text.

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KEY FEATURES IN EXCEL 2007

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Sample Contextual Tab for Chart in Excel 2007 Ribbon before the chart is selected:

[7 tabs: Home, Insert, Page Layout, Formulas, Data, Review, View]

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KEY FEATURES IN EXCEL 2007

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When the Chart is selected the Ribbonchanges and ‘Contextual ‘ Tabs appear.

After clicking (selecting) the Chart, a Chart Tools tab appears on the Ribbon•Design, Layout, and Format tabs are parts of the Chart Tools tab

When the Chart is clicked these‘selection handles’ will appear.

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KEY FEATURES• What are Galleries?

• Galleries simplify the process of producing professional looking documents, or spreadsheets.

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Main Appearance Features:• Galleries enable users to easily find and select

a design for their work.• Galleries work with ‘Live Preview’[enables the user to view the result before applying it to their document.]

Following are examples for applying the Gallery feature:o Charts in Excel

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KEY FEATURES IN EXCEL 2007• Galleries Examples:

In Excel 2007 you can use the Chart Tools tab to access the Design tab

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Place your pointer on the chart and click once to reveal the Chart Tools tab

In this example the Chart Tools Design tab is used to select and ‘Live Preview ‘ the result of a Gallery Chart Style. You can also change the chart type, switch data rows/columns, select from chart layouts, and move chart location.

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KEY FEATURES IN EXCEL 2007• Contextual Tabs in Layout

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Change the Layout or style in an Excel 2007 chart• Instantly change the look of a chart instead of manually adding

or changing chart elements or formatting .• Users can quickly apply a predefined layout and style to a chart. • Microsoft Office Excel provides a variety of useful predefined layouts.

Following are examples for applying Layout features:o Charts in Excel

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KEY FEATURES IN EXCEL 2007• Chart Tools:

In Excel 2007 you can use the Chart Tools tab to access the Layout tab

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The Layout Tab in Excel 2007 has 6 primary Groups

Current Selection Provides options to select and format various parts of the chart [e.g., chart area, chart title, horizontal axis, legend etc.]

Insert Insert pictures, graphs, text boxes

Labels Choose the placement of the Chart title, Axis Titles, Legend, Data Labels, Data Table, or remove them.

Axes Choose theplacement of Axes, or remove them. Choose Major or Minor gridlines, or remove them.

Background Change various plot options, add 3-D rotation viewpoint., change chart 3-D wall, or floor

Analysis Analyzes charts by adding trendlines, or error bars for the various chart types

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KEY FEATURES IN EXCEL 2007• Chart Tools:

In Excel 2007 you can use the Chart Tools tab to access the Format tab

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Visual Styles

Format Tab in Excel 2007 has 5 primary Groups

Current Selection Provides options to select and

format various parts of the chart [e.g., chart area, chart title, horizontal axis, legend etc.]

Shape Styles Change shape fill, outline, add shape effects [shadows, 3D rotation], visual styles *see sample fig.

WordArt Styles Apply visual effects to text, text fill, and text outline

Arrange Select multiple objects. Align and center multiple objects.

Size Change the height, or width of a shape or picture

*

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KEY FEATURES• Live Preview

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• Live Preview is a new technology thatshows the results of applying an editing orformatting change as the user moves thepointer over the results presented in aGallery.

• On the Home tab, in the Styles group, right-click the style that you want to change in the Quick Style gallery.

• A ‘Live Preview’ shows the results of the style choice in the figure.

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KEY FEATURES

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Live Preview Sample

After highlighting (selecting) the text Contextual . . . in the PowerPoint illustration below, the

DrawingTools (fig. ) tab appears along with the Format command tab (fig. )

The WordArt Styles Group provides samples to choose from in addition to a

‘Live Preview’ of the results (how text will look) before the actual selection is made.

WordArt Styles selection.

‘Live Preview’ of results for

the WordArt selection.

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KEY FEATURES

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• QUICK PRINT• Use Quick Print if you do not have to choose the printer, or make changes to your document. The print dialog box willnot appear. Documents go directly to the printer.

QUICK PRINT:

Applies to programs that use the Microsoft Office Fluent user interface:

• To print without using the Print dialog box, click the Microsoft Office Button,

• Point to the arrow next to Print, and then click Quick Print

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GETTING HELP Microsoft Office 2007 provides extensive help to assist you with completing your documents. Each application has a Table of Contents filled with information and demonstrations.

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1. Press F1 on your keyboard, or click the question markon the far right above the ribbon:

2. Click the Book to show the Table of Contents:

Click a book to see the topics

What’s New?Topic listing

CLICKa title to

reveal a topic

3.4.

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Office of Enterprise Development and Support Applications Support Group 2011 31

FOR MORE INFORMATION

For Hardware and Network Support: Call the OSSS Help Desk (718) 349-5783

For Applications and Training Support: Call the Applications Support Group (718) 349-5700

E-mail:[email protected]

Training Registration Link:http://intranet.opt-osfns.org/dsf/resources/passportregistration/

Microsoft Office Online Link:http://office.microsoft.com