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Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition Using Reports

Microsoft Office 2007- Illustrated Introductory, Windows ... · Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition • Report Wizard is one way to create a report

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Microsoft Office 2007- Illustrated Introductory,

Windows Vista Edition

Using Reports

Objectives

• Preview a report

• Use the Report Wizard

• Use Report Design View

• Use report sections

(continued)

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition 2

Objectives

• Add subtotals and counts

• Resize and align controls

• Format a report

• Change page layout

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition 3

Previewing a Report

• The report feature helps you create a

professional-looking, easy-to-read

document that summarizes data

• Reports are read-only objects

• Report sections determine where and

when controls print in the report

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition 4

Report Sections

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition 5

Using the Report Wizard

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

• Report Wizard is one way to create a

report

• It is a tool that asks you questions to

guide development of the report

• Your responses determine record

source, style and layout

• The Wizard helps sort, group and

analyze records

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Report Wizard

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

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Using Report Design View

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

• Report Design View is another way

to create a report

• It is not quite as simple as Report

Wizard but it allows more changes

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Report Design View

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition 9

Adding fields to

Report Design View

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition 10

Using Report Sections

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

• A section determines where and how

often controls in that section print in

the report

• Grouping means to sort records in a

specific order plus provide a header

or footer section after each group

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Using Report Sections

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

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Adding Subtotals and Counts

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

• Calculations are used to add

subtotals and counts to a report

• Expressions are needed to create a

calculation

• Functions are built-in Access

formulas

• Arguments are information needed

by a function

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Examples of Access Expressions

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition 14

Resizing and Aligning Controls

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

• You can resize a control by using the

↔ pointer

• After resizing a control, it may need

to be realigned

• Two ways to align controls:

* Within its own border

* With respect to each other

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Precise Resizing and Aligning

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

• [Ctrl] + arrow key(s) move a control

one pixel at a time

• [Shift] + arrow key(s) resize a control

one pixel at a time

• Pixel:

* pix = picture

* el = element

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Formatting a Report

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

• Formatting can make a report look

more professional and easier to read

• Formatting includes:

* Font style, size and color

* Background colors

* Line thickness and color

* Alignment

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Typical Formatting Commands

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

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Changing Page Layout

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

• Altering the layout can make a report

fit better on the page, making it

easier to read

• Page layout includes:

* Orientation (portrait or landscape)

* Margins

• Remember to use Print Preview

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Page Orientation

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

• Portrait:

• Landscape:

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Page Layout Buttons

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

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Summary

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

• Build reports to summarize and

professionally present information

• Report sections determine where and

how often the controls within them

are printed

• Add calculations using text boxes

that contain expressions

• Align and format controls to improve

the appearance of the report

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