Microsoft Office 2007 - Illustrated Creating and Formatting Tables

Microsoft Office 2007 - Illustrated Microsoft Office 2007 - Illustrated

Creating and Formatting Creating and Formatting TablesTables

Microsoft Office 2007- Illustrated

ObjectivesObjectives

• Insert a tableInsert a table

• Insert and delete rows and columnsInsert and delete rows and columns

• Modify rows and columnsModify rows and columns

• Sort table dataSort table data

Microsoft Office 2007- Illustrated

• Split and merge cells

• Perform calculations in tables

• Apply a table style

• Create a custom format for a table

Objectives (continued)Objectives (continued)

Microsoft Office 2007- Illustrated Complete

Inserting a TableInserting a Table

• A A tabletable is a grid made up of rows is a grid made up of rows and columns of cells that you fill with and columns of cells that you fill with text and graphicstext and graphics• A A cellcell is the box formed by the is the box formed by the

intersection of a column and a rowintersection of a column and a row• The lines that divide the columns and The lines that divide the columns and

rows are called rows are called bordersborders


Inserting a Table (continued)Inserting a Table (continued)

• Table menu includes a grid for selecting number of columns/rows for the table• Also has commands for inserting

tables:






• To create a table:To create a table:• Use Table button in Tables group of Use Table button in Tables group of

Insert tab to open Table menu and Insert tab to open Table menu and insert a blank tableinsert a blank table

• Type text in the table cellsType text in the table cells• Press [Tab] to move from cell to cell or Press [Tab] to move from cell to cell or

click in a cell to move the insertion pointclick in a cell to move the insertion point

• Press [Tab] at the end of the last cell, to Press [Tab] at the end of the last cell, to create a new blank row at the bottom of create a new blank row at the bottom of the tablethe table


Inserting and Deleting Rows Inserting and Deleting Rows and Columnsand Columns

• To select rows and columns: To select rows and columns: • Use Select command in Table group on Use Select command in Table group on

Table Tools Layout tabTable Tools Layout tab• Use the mouseUse the mouse

• Click margin to the left of a row to select itClick margin to the left of a row to select it• Click top border of a column to select itClick top border of a column to select it• Drag across a row or down a column to Drag across a row or down a column to

select the row or columnselect the row or column


Inserting and Deleting Rows Inserting and Deleting Rows and Columns (continued)and Columns (continued)

• First select the row or column where First select the row or column where you want to add or remove you want to add or remove informationinformation• Use the appropriate Insert command in Use the appropriate Insert command in

the Rows & Columns group of the the Rows & Columns group of the Table Tools Layout tabTable Tools Layout tab

• Use the Delete command in the Rows Use the Delete command in the Rows & Columns group of the Table Tools & Columns group of the Table Tools Layout tabLayout tab






• Copying and moving rows and Copying and moving rows and columnscolumns• Copy and move rows and columns the Copy and move rows and columns the

same way you copy and move textsame way you copy and move text• Use the Copy, Cut and Paste buttonsUse the Copy, Cut and Paste buttons

• Rows are inserted above the row Rows are inserted above the row containing the insertion pointcontaining the insertion point

• Columns are inserted to the left of the Columns are inserted to the left of the column containing the insertion pointcolumn containing the insertion point


Modifying Rows and ColumnsModifying Rows and Columns

• Change the size of columns and Change the size of columns and rows by:rows by:• Dragging a borderDragging a border• Using AutoFit command in Cell Size Using AutoFit command in Cell Size

group on Table Tools Layout tabgroup on Table Tools Layout tab• Setting exact measurements using the Setting exact measurements using the

Table Row Height and Table Column Table Row Height and Table Column Width text boxes in the Cell Size group Width text boxes in the Cell Size group or the Table Properties dialog boxor the Table Properties dialog box



Modifying Rows and Columns Modifying Rows and Columns (continued)(continued)• To set advanced table To set advanced table

properties:properties:• Properties command in

Table group on Table Tools Layout tab

• Table Properties dialog box opens


Sorting Table DataSorting Table Data

• To To sortsort data is to organize the data data is to organize the data alphabetically or sequentially based alphabetically or sequentially based on the data in one or more columnson the data in one or more columns• Data is sorted based on criteria you setData is sorted based on criteria you set• Sorting inSorting in ascending order ascending order organizes organizes

the data alphabetically (A-Z) or the data alphabetically (A-Z) or sequentially (0-9)sequentially (0-9)

• Sorting inSorting in descending order descending order organizes organizes the data in reverse alphabetical (Z-A) or the data in reverse alphabetical (Z-A) or sequential (9-0) ordersequential (9-0) order


Sorting Table Data (continued)Sorting Table Data (continued)





• Sorting lists and paragraphsSorting lists and paragraphs• Use Sort command in Paragraph group Use Sort command in Paragraph group

on Home tab, and then choose: on Home tab, and then choose: • Type of data (text, numbers, dates)Type of data (text, numbers, dates)• Sort by criteria (paragraphs or fields)Sort by criteria (paragraphs or fields)

• Fields are text or numbers that are separated Fields are text or numbers that are separated by a character, such as tabs or commas by a character, such as tabs or commas

• Sort order (ascending or descending)Sort order (ascending or descending)


Splitting and Merging CellsSplitting and Merging Cells

• MergeMerge cells to combine adjacent cells cells to combine adjacent cells into one larger cell into one larger cell

• SplitSplit cells to divide a cell into multiple cells to divide a cell into multiple cellscells• Use Merge Cells and Split Cells Use Merge Cells and Split Cells

commands in Merge group on Table commands in Merge group on Table Tools Layout tabTools Layout tab



Splitting and Merging Cells Splitting and Merging Cells (continued)(continued)• Cells have .08" left and right margins Cells have .08" left and right margins

with no spacing between cellswith no spacing between cells• Adjust them using Cell Margins button Adjust them using Cell Margins button

in Alignment group on Table Tools in Alignment group on Table Tools Layout tabLayout tab

• Table Options dialog box opensTable Options dialog box opens• Settings are applied to the entire tableSettings are applied to the entire table


Performing Calculations in Performing Calculations in TablesTables

• Formula command allows you to Formula command allows you to quickly total the numbers in a column quickly total the numbers in a column or row, perform averages, etc.or row, perform averages, etc.

• Use cell references to refer to the Use cell references to refer to the cells in the tablecells in the table• Cell referencesCell references are composed of a are composed of a

letter and a numberletter and a number• Letter represents column, number Letter represents column, number

represents rowrepresents row


Performing Calculations in Performing Calculations in Tables (continued)Tables (continued)



Performing Calculations in Performing Calculations in Tables (continued)Tables (continued)

• Working with formulas:Working with formulas:• Word includes formulas for averaging, Word includes formulas for averaging,

counting, rounding, and addingcounting, rounding, and adding• Formula dialog boxFormula dialog box

• Enter cell references in parentheses after Enter cell references in parentheses after the function namethe function name• =Average(A1,B2,C5)=Average(A1,B2,C5)

• Separate cell ranges by a colonSeparate cell ranges by a colon• =SUM(A1:A9)=SUM(A1:A9)


Applying a Table StyleApplying a Table Style

• Table styles include borders, Table styles include borders, shading, fonts, alignment, colors, and shading, fonts, alignment, colors, and other formatting effectsother formatting effects

• Use the buttons in the Table Styles Use the buttons in the Table Styles group on the Table Tools Design tabgroup on the Table Tools Design tab


Applying a Table Style Applying a Table Style (continued)(continued)



Applying a Table Style Applying a Table Style (continued)(continued)• Using tables to lay out a page:Using tables to lay out a page:

• Tables can help structure the layout of Tables can help structure the layout of a pagea page

• Text, graphics, bulleted lists, charts, Text, graphics, bulleted lists, charts, tables and other objects can be tables and other objects can be inserted in table cellsinserted in table cells

• A table inserted in a cell is called a A table inserted in a cell is called a nested tablenested table


Applying a Table Style Applying a Table Style (continued)(continued)

• Using tables to lay out a page (cont.)Using tables to lay out a page (cont.)• Remove the table borders to hide the Remove the table borders to hide the

table structure table structure • After removing borders, display the table After removing borders, display the table

gridlines to help you workgridlines to help you work• GridlinesGridlines are blue dotted lines that show are blue dotted lines that show

cell boundaries onscreen but do not printcell boundaries onscreen but do not print• Use the View Gridlines button in the Table Use the View Gridlines button in the Table

group on the Table Tools Layout tab to group on the Table Tools Layout tab to turn the display of gridlines on and offturn the display of gridlines on and off


Creating a Custom Format Creating a Custom Format for a Tablefor a Table

• Use the formatting tools available in Use the formatting tools available in Word to create your own table Word to create your own table designsdesigns• Add or remove borders and shadingAdd or remove borders and shading• Vary the line style, thickness, and color Vary the line style, thickness, and color

of bordersof borders• Change the orientation of textChange the orientation of text


Creating a Custom Format Creating a Custom Format for a Table (continued)for a Table (continued)





• Draw Table feature allows you to draw Draw Table feature allows you to draw table cells exactly where you want themtable cells exactly where you want them• Click Table button on the Insert tab, and then Click Table button on the Insert tab, and then

click Draw Tableclick Draw Table• If a table is already started, click the Draw If a table is already started, click the Draw

Table button in Draw Borders group on Table Table button in Draw Borders group on Table Tools Design tab to turn on the Draw pointer; Tools Design tab to turn on the Draw pointer; then, and drag to draw a cellthen, and drag to draw a cell

• To erase a border, Eraser button in Draw To erase a border, Eraser button in Draw Borders group to activate the Eraser pointer; Borders group to activate the Eraser pointer; then, click the border to removethen, click the border to remove


SummarySummary

• Tables help you illustrate information Tables help you illustrate information intended for reference and analysisintended for reference and analysis• Can be used to structure the layout of a pageCan be used to structure the layout of a page

• Table menu includes a grid for selecting Table menu includes a grid for selecting the number of columns and rows you want the number of columns and rows you want the table to contain, as well as several the table to contain, as well as several commands for inserting a tablecommands for inserting a table

• Word allows you easily sort and calculate Word allows you easily sort and calculate the data in a tablethe data in a table

• Word includes built-in table styles that you Word includes built-in table styles that you can apply to a table to format it quicklycan apply to a table to format it quickly

Documents

Microsoft Office 2007 - Illustrated Creating and Formatting Tables