Microsoft Office 2003- Illustrated Introductory, Microsoft Office 2003- Illustrated Introductory, Premium EditionPremium Edition

with Chartswith ChartsWorkingWorking

2Working with Charts

Plan and design a chartPlan and design a chart Create a chartCreate a chart Move and resize a chartMove and resize a chart Edit a chartEdit a chart

ObjectivesObjectives

3Working with Charts

ObjectivesObjectives

Format a chartFormat a chart Enhance a chartEnhance a chart Annotate and draw on a chartAnnotate and draw on a chart Preview and print a chartPreview and print a chart

4Working with Charts

Unit IntroductionUnit Introduction

Worksheets are not always the best Worksheets are not always the best way to present data to othersway to present data to others– Information in a range or worksheet can Information in a range or worksheet can

be displayed in a chartbe displayed in a chart– Charts allow you to communicate the Charts allow you to communicate the

relationships in worksheet data using relationships in worksheet data using pictures pictures

5Working with Charts

Planning and Designing Planning and Designing a Charta Chart

Chart planning guidelinesChart planning guidelines– Determine purpose of chartDetermine purpose of chart– Identify data relationshipsIdentify data relationships– Determine results with chart typeDetermine results with chart type– Identify worksheet dataIdentify worksheet data– Sketch the chart and decide on chart elementsSketch the chart and decide on chart elements

6Working with Charts

Common chart types

Planning and Designing Planning and Designing a Charta Chart

7Working with Charts

Planning and Designing Planning and Designing a Chart (cont.)a Chart (cont.) Chart elementsChart elements

– The horizontal axis (x-axis) is also called the The horizontal axis (x-axis) is also called the category axiscategory axis

– The vertical axis (y-axis) is also called the The vertical axis (y-axis) is also called the value axisvalue axis

– Area inside the axis is called the Area inside the axis is called the plot areaplot area– The scale of measure on the y-axis is The scale of measure on the y-axis is

identified by identified by tick markstick marks– A A data pointdata point is the value in a cell is the value in a cell– A A data markerdata marker represents the data point in the represents the data point in the

chartchart– A group of related data points is a A group of related data points is a data seriesdata series

8Working with Charts

Planning and Designing a Chart Planning and Designing a Chart (cont.)(cont.)

Data markerCategory (x) axis

Category (y) axis

Data series

Plot area

Tick mark

9Working with Charts

Creating a ChartCreating a Chart

To create a chart, first select a range To create a chart, first select a range of dataof data– Use the Excel Chart Wizard to create a Use the Excel Chart Wizard to create a

chartchart• Choose the chart typeChoose the chart type• Choose the data to chart and how it appearsChoose the data to chart and how it appears• Add chart optionsAdd chart options• Determine chart placementDetermine chart placement

– Can create a Can create a chart sheetchart sheet, a separate , a separate sheet containing just the chartsheet containing just the chart

10Working with Charts

Creating a Chart (cont.)Creating a Chart (cont.)LegendColumn labels

Row labels

Data range

Chart object

X-axisY-axis

11Working with Charts

Moving and Resizing a ChartMoving and Resizing a Chart

A chart is a graphic, or drawn object, A chart is a graphic, or drawn object, and is not located in a specific cell or and is not located in a specific cell or rangerange– An An objectobject is an independent element on is an independent element on

a worksheeta worksheet– An object can be moved anywhere on An object can be moved anywhere on

the worksheet without affecting the worksheet without affecting formulas or dataformulas or data

– Resize a chart by moving a selection Resize a chart by moving a selection handle; move a chart by dragging ithandle; move a chart by dragging it

12Working with Charts

Moving and Resizing a Chart Moving and Resizing a Chart (cont.)(cont.)

Selection handle

Common mouse pointers

13Working with Charts

Editing a ChartEditing a Chart

Changing data values in the worksheet Changing data values in the worksheet automatically updates the chartautomatically updates the chart

Change value here…

…see data marker change

here

14Working with Charts

Editing a Chart (cont.)Editing a Chart (cont.)

Rotating a 3-D chartRotating a 3-D chart– Other data series in Other data series in

the same chart can the same chart can obscure columns or obscure columns or barsbars

– Rotate the chart to get Rotate the chart to get a better view by a better view by dragging the Corners dragging the Corners objectobject

Corners object

15Working with Charts

Formatting a ChartFormatting a Chart

Change a chart’s appearance by formatting itChange a chart’s appearance by formatting it– The horizontal and vertical lines in a chart are called The horizontal and vertical lines in a chart are called

gridlinesgridlines

Change data series color

Gridline

16Working with Charts

Enhancing a ChartEnhancing a Chart

Create titles, add graphics, or add Create titles, add graphics, or add background colorbackground color

Drop shadow

Gridline

Value axis title

Category axis title

17Working with Charts

Enhancing a Chart (cont.)Enhancing a Chart (cont.)

Changing text alignment in chartsChanging text alignment in charts– Change text alignment of axis text to fit Change text alignment of axis text to fit

better in plot areabetter in plot area– Double-click the axis to be modified, Double-click the axis to be modified,

click the Alignment tab in the Format click the Alignment tab in the Format Axis dialog box, then change the Axis dialog box, then change the degree numberdegree number

18Working with Charts

Annotating and Drawing Annotating and Drawing on a Charton a Chart A A text annotationtext annotation is a label that you is a label that you

add to a chart to further describe add to a chart to further describe datadata– Use lines and arrows to point out exact Use lines and arrows to point out exact

locations you want to emphasizelocations you want to emphasize– Typing text in the formula bar creates Typing text in the formula bar creates

annotation textannotation text

19Working with Charts

Annotating and Drawing Annotating and Drawing on a Chart (cont.)on a Chart (cont.)

Annotation text

Arrow

20Working with Charts

Annotating and Drawing Annotating and Drawing on a Chart (cont.)on a Chart (cont.) Exploding a pie sliceExploding a pie slice

– Emphasize a pie slice in a pie chartEmphasize a pie slice in a pie chart– Click and drag the desired pie sliceClick and drag the desired pie slice

Exploded pie slice

21Working with Charts

Previewing and Printing a ChartPreviewing and Printing a Chart

Before printing, it’s a good idea to Before printing, it’s a good idea to preview your chartpreview your chart– When you When you previewpreview a chart, you see a a chart, you see a

copy of the chart exactly as it will copy of the chart exactly as it will appear on paperappear on paper

– The The landscapelandscape page orientation runs page orientation runs text the long way on the pagetext the long way on the page

22Working with Charts

Previewing and Printing a Chart Previewing and Printing a Chart (cont.)(cont.)

Landscape page

orientation

23Working with Charts

SummarySummary

Plan your chartPlan your chart Create the chartCreate the chart Resize, move, and edit the chartResize, move, and edit the chart Enhance the chartEnhance the chart Preview and print the chartPreview and print the chart