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Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20 · PDF fileExchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server

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  • Microsoft Exchange Server 2016

    Product Guide

    Published: October 1, 2015

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    2015 Microsoft Corporation. All rights reserved. This document is provided "as is." Information and views expressed in this document, including URL and other Internet website references, may change without notice. You bear the risk of using it. This document does not provide you with any legal rights to any intellectual property in any Microsoft product. You may copy and use this document for your internal, reference purposes.

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    Contents Introducing Microsoft Exchange Server 2016 ........................................................................................... 4

    Better collaboration ...................................................................................................................................... 5

    Sharing documents ................................................................................................................................... 5

    Receiving and editing documents ............................................................................................................. 6

    Infrastructure options for document collaboration ................................................................................. 7

    Smarter Inbox ............................................................................................................................................... 8

    Search enhancements ............................................................................................................................... 8

    Inbox enhancements................................................................................................................................. 9

    Outlook add-ins ....................................................................................................................................... 12

    Mobile productivity ..................................................................................................................................... 14

    Outlook 2016 .......................................................................................................................................... 14

    Outlook on the web ................................................................................................................................ 16

    Outlook for iOS and Android ................................................................................................................... 17

    Simplified architecture ................................................................................................................................ 19

    Simplified architecture ............................................................................................................................ 19

    Performance and reliability .................................................................................................................... 20

    Hybrid capabilities................................................................................................................................... 21

    Security and compliance ............................................................................................................................. 23

    Data Loss Prevention improvements ...................................................................................................... 23

    Enhanced auditing .................................................................................................................................. 24

    eDiscovery improvements ...................................................................................................................... 24

    Additional services for protection and compliance ................................................................................ 24

    Conclusion ............................................................................................................................................... 24

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    The growing volume of email coupled with emails mission-critical role in many businesses

    presents challenges to end users and places heavy demands on IT administrators. End users

    need tools that help them focus on whats most important in their inboxes, schedules, and their

    collaborations with others. IT administrators require tools that help them manage, preserve, and

    protect the messaging environment.

    Microsoft Exchange Server 2016 was designed to meet these challenges. It helps users be more

    productive and collaborate better through a deeper integration with other Office products. It

    helps IT administrators be more efficient with a simplified architecture, additional recovery

    features, and enhanced compliance tools for protecting and preserving data.

    This version of Exchange Server is special because it originated in the cloud. From back-end

    components like the transport pipeline to the most visible parts of the Outlook web user

    interface, the code that makes up Exchange Server 2016 has already powered millions of

    mailboxes in Office 365. Before this code was packaged up for on-premises delivery, it was

    proven and hardened in a high-scale, distributed, worldwide messaging environment.

    Exchange Server 2016 is an evolution and refinement of what was delivered in Exchange Server

    2013, with an emphasis on simplicity. Along with a new simplified architecture, there are

    performance and reliability improvements, hybrid enhancements, and a variety of cloud services

    that can enhance your on-premises Exchange experience. This version of Exchange is also

    designed to work well with other products, and delivers outstanding user experiences by being

    better connected with other technologies including SharePoint and OneDrive for Business as

    well as 3rd party applications and services.

    Exchange 2016 is a messaging foundation that meets your current needs while being ready for

    changes that may occur in your business in the years to come.

    Introducing Microsoft Exchange Server 2016

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    Better collaboration The tools for working together on documents have come a long way. Still,

    most people collaborate on documents by sending them as attachments

    because its the simplest way to start collaborating. But things can go badly

    when people need to work on a document at the same time, the size of a

    group is large, or when people reply out of order. Too often someone ends up

    with multiple files in their inbox that have conflicting changes that must be

    manually merged into a single version.

    The tools to solve this problem are already available in Microsoft SharePoint.

    But people are reluctant to leave their inboxes to upload files, or they have

    trouble remembering the right SharePoint URL, or they struggle to set up the

    appropriate sharing permission permissions, so they stick with the habit of

    sending documents as email attachments. Wouldnt it be great if there were a way out of this?

    One that didnt require people to learn an entirely new set of behaviors? The solution is here--

    weve brought Exchange together with other members of the Office family to solve this problem

    in an elegant way.

    Upload and share. Exchange Server 2016 allows you to upload documents to OneDrive for

    Business or SharePoint Server 2016 (currently in preview) right from your Outlook on the web

    inbox. The process feels much like sending a traditional attachment, but the document is stored

    in a central location, instead of each person having a copy in their inbox. This enables more

    effective collaborationeveryone has access to the latest version, multiple people can co-author

    documents together, and you can avoid the headaches associated with merging multiple

    versions together.

    Sharing documents

    FIGURE 1: UPLOADING A DOCUMENT IN OUTLOOK ON THE WEB

    https://blogs.office.com/2015/08/24/announcing-availability-of-sharepoint-server-2016-it-preview-and-cloud-hybrid-search/

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    Automatic permissions. When you send a file as a document link; the permissions are set

    automatically, giving recipients of the email the ability to access the document, just as if it were

    a traditional attachment. You can also adjust the permissions before you send the email. For

    example, you can change whether people can edit the document or just view it.

    Attach existing files. If the file you want to send is already stored on SharePoint or OneDrive

    for Business, you can easily browse to those documents in Outlook on the web or Outlook 2016

    and send them as links. A recent files list makes it easy to access files you have worked with

    recently, and you can also browse the full contents of your files stored in SharePoint or

    OneDrive for Business.

    Minimal changes to user experience. When an attachment is sent as a link, it appears just like

    a traditional attachment in Outlook 2016 and Outlook on the web. The attachment includes a

    cloud icon, which indicates the document is stored remotely. In older versions of Outlook, or in

    non-Outlook email systems, the link is shown as a specially formatted link in the body of the

    email.

    Side-by-side view. Exchange 2016 integrates with Office Online Server (currently in preview) to

    give you a better experience when viewing documents in Outlook on the web. When you click a

    Word, Excel, or PowerPoint attachment,

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