26
Microsoft Exchange Server 2016 Product Guide Published: October 1, 2015

Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

  • Upload
    vunhan

  • View
    239

  • Download
    0

Embed Size (px)

Citation preview

Page 1: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

Microsoft Exchange Server 2016

Product Guide

Published: October 1, 2015

Page 2: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

2

2015 Microsoft Corporation. All rights reserved. This document is provided "as is." Information and views expressed in this document, including URL and other Internet website references, may change without notice. You bear the risk of using it. This document does not provide you with any legal rights to any intellectual property in any Microsoft product. You may copy and use this document for your internal, reference purposes.

Page 3: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

3

Contents Introducing Microsoft Exchange Server 2016 ........................................................................................... 4

Better collaboration ...................................................................................................................................... 5

Sharing documents ................................................................................................................................... 5

Receiving and editing documents ............................................................................................................. 6

Infrastructure options for document collaboration ................................................................................. 7

Smarter Inbox ............................................................................................................................................... 8

Search enhancements ............................................................................................................................... 8

Inbox enhancements................................................................................................................................. 9

Outlook add-ins ....................................................................................................................................... 12

Mobile productivity ..................................................................................................................................... 14

Outlook 2016 .......................................................................................................................................... 14

Outlook on the web ................................................................................................................................ 16

Outlook for iOS and Android ................................................................................................................... 17

Simplified architecture ................................................................................................................................ 19

Simplified architecture ............................................................................................................................ 19

Performance and reliability .................................................................................................................... 20

Hybrid capabilities................................................................................................................................... 21

Security and compliance ............................................................................................................................. 23

Data Loss Prevention improvements ...................................................................................................... 23

Enhanced auditing .................................................................................................................................. 24

eDiscovery improvements ...................................................................................................................... 24

Additional services for protection and compliance ................................................................................ 24

Conclusion ............................................................................................................................................... 24

Page 4: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

4

The growing volume of email coupled with email’s mission-critical role in many businesses

presents challenges to end users and places heavy demands on IT administrators. End users

need tools that help them focus on what’s most important in their inboxes, schedules, and their

collaborations with others. IT administrators require tools that help them manage, preserve, and

protect the messaging environment.

Microsoft Exchange Server 2016 was designed to meet these challenges. It helps users be more

productive and collaborate better through a deeper integration with other Office products. It

helps IT administrators be more efficient with a simplified architecture, additional recovery

features, and enhanced compliance tools for protecting and preserving data.

This version of Exchange Server is special because it originated in the cloud. From back-end

components like the transport pipeline to the most visible parts of the Outlook web user

interface, the code that makes up Exchange Server 2016 has already powered millions of

mailboxes in Office 365. Before this code was packaged up for on-premises delivery, it was

proven and hardened in a high-scale, distributed, worldwide messaging environment.

Exchange Server 2016 is an evolution and refinement of what was delivered in Exchange Server

2013, with an emphasis on simplicity. Along with a new simplified architecture, there are

performance and reliability improvements, hybrid enhancements, and a variety of cloud services

that can enhance your on-premises Exchange experience. This version of Exchange is also

designed to work well with other products, and delivers outstanding user experiences by being

better connected with other technologies including SharePoint and OneDrive for Business as

well as 3rd party applications and services.

Exchange 2016 is a messaging foundation that meets your current needs while being ready for

changes that may occur in your business in the years to come.

Introducing Microsoft Exchange Server 2016

Page 5: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

5

Better collaboration The tools for working together on documents have come a long way. Still,

most people collaborate on documents by sending them as attachments

because it’s the simplest way to start collaborating. But things can go badly

when people need to work on a document at the same time, the size of a

group is large, or when people reply out of order. Too often someone ends up

with multiple files in their inbox that have conflicting changes that must be

manually merged into a single version.

The tools to solve this problem are already available in Microsoft SharePoint.

But people are reluctant to leave their inboxes to upload files, or they have

trouble remembering the right SharePoint URL, or they struggle to set up the

appropriate sharing permission permissions, so they stick with the habit of

sending documents as email attachments. Wouldn’t it be great if there were a way out of this?

One that didn’t require people to learn an entirely new set of behaviors? The solution is here--

we’ve brought Exchange together with other members of the Office family to solve this problem

in an elegant way.

Upload and share. Exchange Server 2016 allows you to upload documents to OneDrive for

Business or SharePoint Server 2016 (currently in preview) right from your Outlook on the web

inbox. The process feels much like sending a traditional attachment, but the document is stored

in a central location, instead of each person having a copy in their inbox. This enables more

effective collaboration—everyone has access to the latest version, multiple people can co-author

documents together, and you can avoid the headaches associated with merging multiple

versions together.

Sharing documents

FIGURE 1: UPLOADING A DOCUMENT IN OUTLOOK ON THE WEB

Page 6: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

6

Automatic permissions. When you send a file as a document link; the permissions are set

automatically, giving recipients of the email the ability to access the document, just as if it were

a traditional attachment. You can also adjust the permissions before you send the email. For

example, you can change whether people can edit the document or just view it.

Attach existing files. If the file you want to send is already stored on SharePoint or OneDrive

for Business, you can easily browse to those documents in Outlook on the web or Outlook 2016

and send them as links. A recent files list makes it easy to access files you have worked with

recently, and you can also browse the full contents of your files stored in SharePoint or

OneDrive for Business.

Minimal changes to user experience. When an attachment is sent as a link, it appears just like

a traditional attachment in Outlook 2016 and Outlook on the web. The attachment includes a

cloud icon, which indicates the document is stored remotely. In older versions of Outlook, or in

non-Outlook email systems, the link is shown as a specially formatted link in the body of the

email.

Side-by-side view. Exchange 2016 integrates with Office Online Server (currently in preview) to

give you a better experience when viewing documents in Outlook on the web. When you click a

Word, Excel, or PowerPoint attachment, the document is rendered with high fidelity in the same

web browser window for easy viewing. The document and the email conversation are placed

side-by-side, which reduces the need to toggle back and forth between them.

FIGURE 2: SIDE-BY-SIDE VIEW WHILE EDITING A DOCUMENT IN OUTLOOK ON THE WEB

Receiving and editing documents

Page 7: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

7

Edit and reply. In Outlook on the web, you can edit a document and respond to the

conversation all without leaving the web browser. When you reply to a message, Exchange 2016

automatically places a copy of the document in your drafts folder, and once you send the

message, it attaches the modified file. There is no longer a need to download an attachment

locally, open it, make edits, re-attach the file, and reply.

There are two infrastructure options for enabling these document collaboration features. If you

require a fully on-premises infrastructure, you can deploy SharePoint 2016 on-premises for

document storage. Or, you can store documents in the cloud with OneDrive for Business (as part

of an Office 365 tenant) instead of an on-premises SharePoint Server. Either of these two

topologies enables you to share documents as links in Outlook 2016 and Outlook on the web.

To enable the viewing and editing of Office documents from Outlook on the web, an on-

premises deployment of Office Online Server is required. Office Online Server is new version of

Office Web Apps server, and provides the web-based versions of Word, PowerPoint and Excel.

Note: Both SharePoint 2016 and Office Online Server are presently available in preview versions.

FIGURE 3: DEPLOYMENT OPTIONS FOR DOCUMENT COLLABORATION

Infrastructure options for document collaboration

Page 8: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

8

Smarter Inbox As users receive more and more email, it becomes increasingly challenging for

them to keep up with the messages that accumulate in their inboxes.

Strategies for managing email vary greatly, with some people choosing to file

old messages into folders, and others leaving old messages in the inbox.

Some people pursue a goal of “inbox zero” by deleting or archiving old

messages, and others let old emails accumulate in the inbox. Regardless of

your personal email style, chances are that you would appreciate it if your

inbox to be more intelligent and helpful. That’s why Exchange 2016 includes

new capabilities that help you focus on what’s important and work more

efficiently.

Faster results. Exchange 2016 includes refinements to the product’s core search architecture

that are based on learnings from Office 365 search instrumentation and telemetry. This enables

the product to return lightning fast results, with most queries generating results in less than a

second.

Server-powered search in Outlook. Outlook 2016 has been updated to leverage this improved

search infrastructure. When Outlook 2016 is online, it uses the speed and robust indexes of the

server to provide query results. It also returns more complete results. Instead of initially

searching from cached messages and requiring the user to “click here to search more,” the full

mailbox is searched whenever the server is online. In situations when the server is unavailable,

cached search performance is also improved due to changes in the way Outlook 2016 handles

local indexing.

Search and People suggestions. As you begin to type a search in Outlook on the web and

Outlook 2016, intuitive search suggestions appear, based on people you communicate with,

your mailbox content and your query history. This makes everyday search tasks like finding a file

from the person you’re working with become faster and more intuitive.

Search refiners. In Outlook on the web, search refiners appear next to the search result set,

helping you quickly hone in what you are looking for based on sender, whether there is an

attachment, which folder it is in, or the date. Powerful, personalized search is now accessible to

everyone…not just for people who know how to add From or To or HasAttachments syntax to

their queries.

Search enhancements

Page 9: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

9

Fuzzy matching. The updated search capabilities in Exchange 2016 helps out when you don’t

quite spell a person’s name or a word just right, providing search suggestions with fuzzy

matching. This applies to both people names and keyword searches.

FIGURE 4: FUZZY MATCHING AND PEOPLE SUGGESTIONS IN OUTLOOK ON THE WEB

Calendar search. In Outlook on the web, you can now search for events in your calendar and

other people’s calendar. The calendar search includes body, title, and location of the events, the

name of an attendee/organizer, or even in the name of a category applied to an event.

Inline preview for URLs. When you compose a new email message and type the URL for an

external web page, Outlook on the web automatically generates a rich preview that lets you and

your recipients take a peek into the contents of the site. There’s no need for you to leave your

inbox in order to get a sense of what the web page is about.

Inbox enhancements

Page 10: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

10

FIGURE 5: INLINE PREVIEW FOR URLS

Inline video player. Outlook on the web saves you time by letting you view videos in the

context of their conversations. An inline preview of a video automatically appears when you

insert a video URL. You can click the video thumbnail to view it in an embedded player without

leaving your inbox, helping you stay focused on the task at hand.

FIGURE 6: INLINE VIDEO PREVIEW

Page 11: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

11

FIGURE 7: INLINE VIDEO PLAYER

Intelligent recipient selection and people search allows you to quickly select recipients when

replying to email and composing new messages. When you click the To: line, a list of the people

you have emailed most recently appears. As you being typing, the list is filtered to reflect the

people with matching names in your personal and company address book, and the list is

ordered based on the people you interact with the most.

Page 12: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

12

FIGURE 8: INTELLIGENT RECIPIENT AND PEOPLE SEARCH

Exchange Server 2016 provides powerful customization and extensibility using Outlook add-ins.

These add-ins allow in-house developers and 3rd parties to extend the capabilities of Outlook

using modern, web based standards like HTML and JavaScript. The add-ins work in Outlook

desktop as well as Outlook on the web.

When Outlook add-Ins were first introduced in Exchange 2013 and Outlook 2013, they enabled

custom applications to be part of the message “read” experience: for example, an Add-In could

detect a package tracking number and offer the option to view tracking details. In Exchange

2013 Service Pack 1 custom applications could be part of the message “compose” experience as

well; for example, to insert boilerplate text in an email response with one click. Exchange 2016

takes the power and usefulness of add-ins even further. Our continuing goal is to make

extending Outlook easier than ever and to connect to modern services and your own internal

line of business applications.

New integration points. Add-ins can now integrate with UI components in several new ways:

as highlighted text in the body of a message or meeting, in the right-hand task pane when

composing or reading a message or meeting, and as a button or a dropdown option in the

Outlook ribbon. Entities in the content are recognized via Bing entity extraction, or third-party

defined patterns and add-ins can be invoked directly from the content.

Outlook add-ins

Page 13: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

13

FIGURE 9: SALESFORCE ADD-IN FOR OUTLOOK

New ways of rolling out apps to users. To make it easier to share and tests add-ins before

they are published, you can now side-load add-ins with a user-to-user sharing model. You can

also install apps directly from the Office store or the Outlook ribbon.

Page 14: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

14

Mobile productivity

A recent study from the Pew research center found that 85% of U.S. adults

under age 30 own a smartphone. Checking that phone is the first thing most

people do in the morning, last thing they do at night, and in between, they

look at their phones 150 times on average. According to Pew, email outranks

social networking, news, games, and music use on smartphones.

So it’s no surprise that these days, greater than half of emails are first opened

on phones or tablets. Unfortunately, for many people, opening emails is pretty

much all they do – they read them, perhaps do some lightweight triage like

marking something as unread, or occasionally a quick reply. In today’s world,

too many email and calendaring tasks are deferred until people get back to

their desks. There’s plenty of mobile usage but not enough mobile

productivity.

Exchange Server 2016 powers rich Outlook experiences—on the desktop, on the web, on

phones, and on tablets. This enables people to be productive at their desks and wherever they

go.

Outlook 2016 supports Exchange’s new document collaboration features and new server-

powered search mentioned earlier in this guide. It also includes a host of enhanced features

that help it continue to be the most powerful email and client application on the planet.

Rich calendar appointments and meetings. Appointments and Meetings now offer all the

rich HTML formatting and attachment capabilities Outlook users are familiar with in email

messages.

Support for small screen portrait layouts. Outlook adapts to smaller screens with a dynamic

layout. For portrait devices like tablets, the Ribbon, Navigation Pane and Reading Pane

automatically adjust and a new back button allows you to toggle easily between the message

list and reading panes.

Outlook 2016

Page 15: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

15

Easy access to recent files. Easily locate and attach recently accessed files with the new Recent

Items dropdown list. Access files stored anywhere on your computer or in the cloud with

OneDrive, OneDrive for Business and SharePoint Online. All files can still be accessed from File

Explorer by selecting ‘Browse this PC’.

Modern help with TellMe. Find the right command, fast, without searching through the

Ribbon. Just type what you want to do in the Tell Me box at the top of Outlook and TellMe takes

you directly to the feature you need.

Smart Lookup. Smart Lookup finds contextual information from the web about the contents of

your email. Highlighting keywords, like people or places, in your inbox and selecting ‘Smart

Lookup’ provides useful information from Bing, Wikipedia and Oxford right in your inbox.

New Office themes. Outlook 2016 now supports the new Colorful theme, in addition to White

and Dark Grey.

High DPI screen support. Outlook renders better on devices with high resolution screens.

E-mail address internationalization. Outlook now supports more international characters,

expanding support for email addresses from more languages (e.g. üñîçøðé@üñîçøðé.com

Foreground network calls eliminated. Outlook no longer uses foreground network calls to

ensure that Outlook stays responsive on unreliable networks.

FIGURE 10: RECENT ITEMS IN OUTLOOK 2016

Page 16: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

16

Email delivery performance. We’ve reduced the amount of time it takes to download

messages, display the message list, and show new email after resuming from hibernation.

Lean storage footprint. We’ve added settings that allow users to better manage storage by

only retaining 1, 3, 7, 14 or 30 days of mail on the device. On devices with smaller hard drives,

Outlook will recognize the available disk space and automatically set a smaller sync timeframe.

Outlook on the web, formerly known as Outlook Web App, supports the document

collaboration capabilities, search enhancements, inline previews, and other capabilities

mentioned earlier in this guide. It also has a fresh new look and several enhancements designed

to make you more productive than ever when working in Microsoft Edge, Internet Explorer 11,

and the most recent versions of Mozilla Firefox, Google Chrome, and Safari.

FIGURE 11: OUTLOOK ON THE WEB

Optimized for tablets and smartphones. For situations in which you don’t want to install the

Outlook app on a tablet or smartphone, such as when you are borrowing someone’s device,

Outlook on the web has an user interface that is optimized for mobile devices. This includes

platform-specific experiences for phones for both iOS and Android.

Performance improvements have been made in a number of areas, including creating calendar

events, composing, loading messages in the reading pane, popouts, search, startup, and

switching folders.

Outlook on the web

Page 17: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

17

An action pane across the top of the browser window allows you to quickly click those actions

you most commonly use such as New, Reply all, and Delete.

Pin. You can now pin any message in your inbox to have it highlighted in yellow and kept at the

top of your inbox. Pins are a terrific way to keep important messages handy and prevent them

from getting buried in your inbox.

Sweep. Sweep provides a simple set of actions to manage emails from specific senders. It is

great for managing reoccurring messages like newsletters, digital coupons, and other email

received on a regular basis. With Sweep, you can choose to keep messages from a specific

sender for a specified number of days, only keep the latest message, or delete all messages from

the sender.

FIGURE 12: SWEEP IN OUTLOOK ON THE WEB

Undo. A dedicated Undo button let’s you quickly undo unintended actions, such as deleting a

message, or moving a message, with a single click.

Archive. One-click archiving allows you to quickly move messages out of the inbox to the

designated folder of your choice.

Emojis. Add spice, humor, or flair to email conversation by inserting emojis into your email

messages.

New themes. Thirteen new themes have been added, so you can personalize your Outlook web

experience with a variety of graphic designs.

Outlook for iOS and Android

Page 18: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

18

For many years, users with iOS and Android phones and tablets accessed their Exchange

mailboxes through the built-in email and calendar apps. With the introduction of Outlook for

iOS and Android in January 2015, rich Outlook experience became available on these devices.

Focused inbox. Two tabs segregate your most important emails from other types of email such

as newsletters, system notifications, updates, and promotions.

Schedule. The Schedule feature allows you to swipe to temporarily remove a message from

your inbox and have it return again at a more convenient time.

Send availability. The Calendar has a Send Availability feature that provides a quick method

for sending friends and colleagues a snapshot of your availability.

Quick access to files. You can connect to cloud-based file services and quickly attach files to

emails, or save attachments to these file storage locations.

Automatic replies: Full-featured support for setting Out of Office messages is included;

including the ability to set separate auto-replies for internal and external recipients, and a

banner that reminds you if an Automatic Reply is in effect.

Rich people and directory search: Search your company directory, and see extended

information about people, such as office location.

FIGURE 13: OUTLOOK FOR IOS AND ANDROID

Page 19: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

19

Simplified architecture Microsoft Exchange Server 2016 builds upon the architectural foundation of

Exchange Server 2013, with carefully selected refinements and simplifications. A

number of performance and reliability improvements which originated in Office

365 are included in Exchange 2016, some of which were so essential that we

shipped them in Exchange 2013 Cumulative Updates as well. Exchange 2016 also

includes hybrid enhancements, and a variety of cloud services that can enhance

your on-premises Exchange infrastructure. Exchange 2016 was designed to be a

flexible messaging foundation—one that meets your current needs while being

ready for changes that may occur in your business in the years to come.

The Exchange 2016 architecture is a refinement of Exchange 2013. In our continuing quest to

improve the product’s capabilities and simplify the architecture and its deployment, we have

removed the Client Access server (CAS) role and added the client access services to the Mailbox

role. The system maintains loose coupling in terms of functionality, versioning, user partitioning

and geographical affinity. This new architecture, the building block model, is based on the way

we run Exchange in Office 365.

FIGURE 14: BUILDING BLOCK ARCHITECTURE

Removal of the separate CAS role does not affect how communication occurs between servers,

and load balancer configuration is also not affected by this architectural change.

Simplified architecture

Page 20: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

20

Communication between servers still occurs at the protocol layer, effectively ensuring that every

server is an island. For a given mailbox’s connectivity, the protocol being used is always served

by the protocol instance that is local to the active database copy.

FIGURE 15: CLIENT PROTOCOL CONNECTIVITY

Coexistence. Due to the new building block architecture, Exchange 2016 coexistence with

Exchange 2013 is simplified and it is no longer necessary to work with two different Exchange

namespaces. Note: An addition namespace is required when deploying Office Online Server.

Since the launch of Exchange 2013 we have enhanced Exchange server performance and

reliability with a variety of automated repair and faster recovery features. Many of these

capabilities were shipped in Cumulative Updates to Exchange 2013 customers. Exchange 2016

includes a rollup of all these enhancements, and changes many from being off by default to

being active out of the box. It also features several net new capabilities not shipped in Exchange

2013 CUs.

Database Divergence Detection. Database maintenance activities have been improved by

comparing active and passive copies to detect logical corruption and data divergence. Exchange

can now deterministically find logic corruption due to controller failures, battery failures for

storage caches, hardware firmware bugs, and transient memory corruptions. This feature

ensures that identical data is provided at all times for all database copies. It is a new feature of

Exchange 2016.

Performance and reliability

Page 21: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

21

Get-MailboxServerRedundancy. This new PowerShell cmdlet helps you prioritize hardware

repairs and makes upgrades easier, by helping you maintain desired levels of database

redundancy as servers come in and out of operation.

Replay Lag Manager. The Replay Lag Manager automatically play down replication logs when

insufficient database copies are found. It was introduced in Exchange 2013 in a Cumulative

Update in a default off state, and is now on by default in Exchange 2016.

DAG management service. This service makes is easier to manage servers and replicated

database copies. It shipped to Exchange 2013 customers in a CU, and is included in Exchange

2016.

Resilient File System. Supported in previous Exchange releases, Resilient File System (ReFS) is

an operating system feature that is now the new recommendation for all volumes that contain

databases and logs. Use of ReFS should result in less corruption, less reseeds and less rebuilds.

MAPI/HTTP as default protocol: The MAPI/HTTP protocol was introduced in Exchange 2013 as

a successor to RPC/HTTP. It provides improved performance and troubleshooting. In Exchange

2016 this protocol is now set as default way that Outlook clients connect to Exchange.

Loose truncation. Ensures active database stay mounted during outages while seeding passive

database. This feature was added to Exchange 2013 in Service Pack 1, and is included in

Exchange 2016.

Exchange Server 2016 can be deployed in a hybrid configuration with Office 365, in which user

mailboxes are on-premises and some are in the cloud. It also gives you options to tap into cloud

services that enhance your on-premises environment with user mailboxes that remain on-

premises.

Hybrid Configuration Wizard. Exchange was designed to be a messaging foundation that

meets your current needs while being ready for changes that may occur in your business in the

years to come. Your future might be 100% on-premises, or, during the life of your Exchange

deployment it might include a merger, acquisition, or partial transition to the cloud so it should

be hybrid-ready. It should also let you to keep your mailboxes on-premises while tapping into

cloud services to enhance your environment.

Exchange Server 2016 was built on hybrid capabilities introduced in previous versions of

Exchange and is 100% cloud ready. The Hybrid Configuration Wizard is now cloud-deployed and

works with both Exchange Server 2013 and Exchange Server 2016, independent of CU. There is

Hybrid capabilities

Page 22: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

22

also multi-forest support for Azure Active Directory Sync Services which allows you to onboard

to Azure Active Directory and Office 365.

Cloud-connection options. Connecting your on-premises Exchange environment to cloud

services can enhance your deployment even if business or technical reasons require you to keep

all user mailboxes on-premises. For example, deploying a File Share Witness in Azure allows you

to leverage a three AD Site spread DAG even if you only have two datacenters.

Some of these cloud services currently available to enhance your on-premises deployment

include Exchange Online Protection, Exchange Online Archiving, Azure Rights Management, and

Office 365 Message Encryption. Another new service we’ve recently added is Advanced Threat

Protection (ATP) which protects against zero-day virus attacks. We will soon be adding

Equivio analytics for eDiscovery as an optional cloud service. Both of these are covered in

more depth in the next section.

Page 23: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

23

Security and compliance Today, IT is not just responsible for keeping a messaging environment up and

running. You are also charged with protecting your organization’s data and

helping your organization comply with legal and regulatory requirements.

Exchange 2016 includes protection and compliance features that integrated

and easy to use. Building on previous investments in these areas, it brings

expansion of built-in data loss prevention technologies, enhancements to

audit reporting, and improvements in built-in eDiscovery capabilities.

Data Loss Prevention (DLP) and PolicyTips were introduced in Exchange 2013. DLP helps protect

sensitive data from being accidentally, or intentionally, shared with unauthorized users through

deep content inspection within email and attachments. Policy Tips appear in Outlook desktop

and Outlook on the web to warn your workers that they may be about to send sensitive

information. This helps users be involved in your compliance process, rather than frustrated by

it.

DLP was enhanced in Exchange 2013 Service Pack 1, with the introduction of document

fingerprinting for forms and additional regional DLP templates. It has been further enhanced in

Exchange 2016.

More sensitive information types: Exchange 2016 has 30 new sensitive data types for

Exchange including data types focused on South America, Asia, and Europe. It also includes

updates to existing sensitive data types to improve accuracy,

DLP beyond Exchange: The DLP capabilities that originated in Exchange are being introduced

in the new versions of SharePoint and OneDrive for Business, to help protect documents stored

outside of email.

Data Loss Prevention improvements

Page 24: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

24

Enhanced transport rules: Transport rules are the foundation of inspecting email content, in

DLP as well as less sophisticated applications within Exchange. In the Exchange 2016 release,

transport rules have been improved in 3 ways:

New condition: ‘Any attachment has these properties, including any of these words’ has

been added

New action: ‘Notify the recipient with a message’ has been added

The Transport action ‘Generate incident report and send it to’ has been updated so that

reports can now be sent to multiple distribution lists

Capturing audit log data so you can investigate who did what in your email system is often

required by regulations. And even when it’s not required, it’s still a good idea. As in previous

versions of Exchange, Exchange Server 2016 allows you to store and run reports on 3 types of

audit data:

Non-owner mailbox access [logs whenever a delegate or an administrator or anyone

besides the owner accesses a mailbox]

Owner mailbox access [logs any action users do in their own mailboxes]

Administrator actions [logs any cmdlet run by an admin – whether via UI or PowerShell]

Exchange 2016 introduces a new auditing data export that enables better reporting and easier

integration with third party tools. This audit data export is a format used by SharePoint as well,

so it is easier to combine data from these products into a unified view.

Enhanced auditing

FIGURE 16: DLP IN EXCEL AND SHAREPOINT

Page 25: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

25

Improved eDiscovery performance: In Exchange 2016, the search architecture has been

redesigned. Previously, search was a synchronous operation with limited fault-tolerance. The

new architecture is asynchronous and decentralized so that it distributes the work across

multiple servers and keeps retrying if any servers are too busy. The result is an eDiscovery

pipeline that returns results more reliably and faster.

Increased scale: Another advantage of the new architecture is that search scalability is

improved. The number of mailboxes you can search at once using the console has increased

from 5,000 to 10,000 mailboxes. You can also search an unlimited number of mailboxes when

using Exchange Management Shell.

Search and hold public folder data: Exchange Server 2016 allows you to search, hold, and

export across all public folders in your organization. Placing public folder data on hold lets you

preserve it for long term retention or eDiscovery purposes.

Cloud-based services are a good option for further enhance your security and compliance

without the requirement to move user mailboxes in the cloud. Advanced Threat Protection was

recently launched as an Office 365 service, and Equivio analytics will be released soon.

Advanced Threat Protection, or ATP, is a service that works in conjunction with Exchange

Online Protection and protects against zero-day virus attacks. Using a feature called Safe

Attachments, all messages and attachments that don’t have a known virus/malware signature

are routed to a special hypervisor environment, where a behavior analysis is performed using a

variety of machine learning and analysis techniques to detect malicious intent. The Safe Links

feature provides real-time, time-of-click protection against malicious URLs.

Equivio Analytics is an Office 365-based service helps reduce eDiscovery costs by helping you

analyze unstructured data, perform more efficient email and document review, and make

decisions to reduce data for eDiscovery. When the service becomes generally available, you will

be able to use on-premises eDiscovery tools to identify the data relevant to a legal or HR matter

and export the data into a secure cloud environment for analysis and data reduction.

eDiscovery improvements

Additional services for protection and compliance

Page 26: Microsoft Exchange Server 2016 - the specializt MS Exchange Server 20… · Exchange Server 2016 allows you to upload documents to OneDrive for Business or SharePoint Server 2016

26

Email and calendaring are the productivity backbone of most organizations, and it is essential to

have a messaging infrastructure built for today’s challenges and opportunities. Exchange Server

2016 helps you have a modern email and calendar toolset and provides a future-ready

foundation for your email and calendar infrastructure. This release brings Exchange bits that

have already powered millions of Office 365 mailboxes to your on-premises environment,

enabling better collaboration, a smarter inbox, mobile productivity, simplified architecture, and

built-in security and compliance.

Conclusion