Michele Volavka 1601 Park Road, Bloomington MN 55425(T) 612-382-1904 (E) firstname.lastname@example.org
OBJECTIVETo be a partner with an executive(s) and their team. I have significant experience and I feel my main responsibility is to help the executive's life be organized and efficient. I treat everything as confidential.
Administrative CoordinatorASTORA Womens Health LLCEden Prairie, MN08/2015 to presentI supported the Director of Clinical, Regulatory and Health Care Affairs and his team. Astora is a company solely dedicated to womens pelvic health. Endo International plc, the parent company, that it will discontinue operations of it device segment, ASTORA Womens Health.
My responsibilities include heavy calendar management, travel arrangements (air and land transportation, hotel), process expense reports for the director and one manager, meeting planning (in office and out-of-state). Oversee the Grant (Charitable Product, Educational, and Fellowship) and ISR (Investigator Sponsored Research) Application process. Maintain each individual team members training plans in Agile and Compliance Wire. Create a weekly compliance training reports for management. Enter Requisitions in JDE for creation of Purchase Orders. Receive invoices against Purchase Orders and track payment history by Vendor/Purchase Order. Create Change Orders when necessary. Receive physician invoices/receipts. Enter physician payments in Salesforce.com.
Administrative AssistantJostens, Inc.Minneapolis, MN10/2000 to 08/2014Worked in the Memory Book Sales Division (two Area sales managers at the corporate office plus twelve regional sales managers and 240 independent sales representatives plus two Creative Accounts Managers in the field) and Educator Services (Director and three team members). Jostens is a jewelry manufacturing and printing company providing products, programs and services including school yearbooks, class rings, graduation products, and products for athletic champions and their fans. Jostens is a subsidiary of Visant Corporation.
My responsibilities included heavy calendar management, travel arrangements (air and land transportation, hotel), process expense reports for three managers/directors, meeting and event planning (small and medium groups - locally and out-of-state). Create and manage reports (weekly, monthly and annually - digital and paper). Field customer calls, word processing, prepare and update spreadsheets and presentations, data entry, etc. Process debit/credits to the independent sales representatives commission accounts and process/track Creative Accounts Managers rep chargebacks. Create Profit and Loss reports for large yearbook workshops. Order supplies as needed. Go-to-person for Memory Book sales force.
Office ManagerGrace Lutheran ChurchBloomington, MN1997 - 1999My responsibilities included greeting members and guests, answer the telephone, create and produce the weekly and special service bulletins. Manage the church and pastor's calendar. Coordinate the various volunteer teams. Maintain all records (membership, baptisms, marriages, etc.). Create bulletin boards. Order supplies. Treat everyone with respect and kindness. Listen.
Office Manager/Executive Conference PlannerBMC Industries, Inc.Bloomington, MN1994 - 1997Handled the logistics of the office - negotiating services/leases, coordinating with the building management/maintenance departments, and purchasing. Coordinate work stations/offices moves. Plan and execute all details for executive conferences including site location and budget.
Executive Assistant to CFOBMC Industries, Inc.Bloomington, MN1990 - 1994CFO and Finance Department - Answer and screen telephone calls. Manage calendars. Coordinate travel arrangements (domestic and international) air (paper tickets), hotel and ground transportation. Build a detailed itinerary and add to calendar for traveler (include anticipated drive and layovers periods). Process expense reports for CFO. Word processing, Excel spreadsheet and PowerPoint presentation creation and updates. Process all Accounts Payables (data entry to check creation and mailing). Build monthly and yearly financial reports for corporation. Maintain filing systems. Order supplies as needed.
Major: Legal SecretaryUniversity of Minnesota Mankato, MN
Software: Microsoft Word and Excel 2013, Microsoft Office 2010 (Word, Excel, Power Point, Access), Outlook, Compliance Wire, JDE, Agile, PREP Payments in SalesForce.com, Adobe Pro, SharePoint, Win Batch
Team Player, Self starter, detail orientated, demonstrates initiative, multiple tasks, prioritize, budgets, calendarMichele Volavka