MELJUN MS EXCEL 97 Lecture

8/9/2019 MELJUN MS EXCEL 97 Lecture

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Using Microsoft Excel

a SpreadsheetApplication Program

November 21, 2001

Meljun Cortes


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Meljun Cortes

Formatting a spreadsheetFormatting a spreadsheet

Work with formulasWork with formulas

Create charts and graphsCreate charts and graphs

GoalsGoalsBecome familiar with the spreadsheet basicsBecome familiar with the spreadsheet basics


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What is a SpreadsheetWhat is a Spreadsheet??

A TOOL FOR ORGANIZING DATAA TOOL FOR ORGANIZING DATA

A MATHEMATICAL TOOL TO CRUNCH NUMBERSA MATHEMATICAL TOOL TO CRUNCH NUMBERS

A GRAPHING APPLICATIONA GRAPHING APPLICATION

A CHARTING APPLICATIONA CHARTING APPLICATION


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Formatting a Spreadsheet

Text can be formatted using the formatting toolbar.

Other items that can be formatted include:

Background color

Cell border

Row/Column width and height


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Excel is the worlds most widelyExcel is the worlds most widely--used spreadsheetused spreadsheet

program, and is part of the Mic

rosoft Offic

e suite.program, and is part of the Mic

rosoft Offic

e suite.Other spreadsheet programs are available, butOther spreadsheet programs are available, butExcel is by far the most popular and has becomeExcel is by far the most popular and has becomethe world standard.the world standard.

Much of the appeal ofExcel is due to the fact thatMuch of the appeal ofExcel is due to the fact thatits so versatile. Excels forte, ofcourse, isits so versatile. Excels forte, ofcourse, isperforming numerical calculations, but Excel isperforming numerical calculations, but Excel is

also very useful for nonalso very useful for non--numeric

alnumeric

alapplicationsapplications..


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Here are just a few of the uses for Excel:

Number crunching: Create budgets, analyze survey results, andNumber crunching: Create budgets, analyze survey results, andperform just about any type of financial analysis you can think of.perform just about any type of financial analysis you can think of.Creating charts: Create a wide variety of highly customizableCreating charts: Create a wide variety of highly customizable

charts.charts.Organizing lists: Use the rowOrganizing lists: Use the row--andand--column layout to store listscolumn layout to store lists

efficiently.efficiently.Accessing other data: Import data from a wide variety of sources.Accessing other data: Import data from a wide variety of sources.Creating graphics and diagrams: Use Shapes and the newCreating graphics and diagrams: Use Shapes and the new

CliptArt to create professionalCliptArt to create professional--looking diagrams.looking diagrams.

Automatingc

omplex

tasks: Perform a tedious task with a singleAutomatingc

omplex

tasks: Perform a tedious task with a singlemouse click with Excels macro capabilities.mouse click with Excels macro capabilities.


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Working with FormulasFormulas are equations that perform calculations within a cellExample Formulas:

=SUM(A1+A2)Another:

=SUM(A1:A6)=Sqrt(25*B4-C4)/2

=SUM(A1-A2)

=(G6/H6-(Sqrt)R6)=ROUND(A1,0)

When finished writing a formula in a cell, type enter orreturnDO NOT click outside to another cell.


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Define FieldsYou can tell Excel to handle a row or column as aYou can tell Excel to handle a row or column as a

specific type of data:specific type of data: NumberNumber

TextText

DateDate

CurrencyCurrencyTo do this highlight the row or columnTo do this highlight the row or column

heading and chooseheading and choose Format:CellsFormat:Cells


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SORTINGDATASORTINGDATAOnce data is entered in your spreadsheet, youcan use the sort ascending or sort descending

tools.Click on any entry in your list of data and

then click one of the sorting buttons.

Watch how the information is quicklyswitched.


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CreatingCharts & Graphs

To graphs or chartsof data simply use

the chart wizard.

The wizard will give you

choices of graphs or charts.

The wizard then walks you

through the steps to create a

graph of your selected data


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Viewing the Final GraphViewing the Final Graph

To see the actual data, you can rollTo see the actual data, you can roll

your mouse over a point on theyour mouse over a point on the

graph.graph.


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Recapitulation

USE DATA TO BUILD A

SPREADSHEET, INSERT AFORMULA, AND CREATE A

GRAPH

B

rainstorming


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Questions!!!Questions!!!

Prepare for

Short Quiz

Documents

MELJUN MS EXCEL 97 Lecture