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Medical Residents Performance Enhancement Initiative
Documentation Improvement
Dr. Omer KhanTeam Leader Medical Residents
Proposal for Documentation Improvement Project @ SBAHC• Step 1: Demonstrate purpose of good documentation and
introduction to Clinical Documentation Improvement (CDI) • Step 2: Conducting needs assessment based on chart
reviews and understanding impact on key metrics• Step 3: Engage all physicians and create an effective CDI
Program city wide• Step 4: Develop a CDI Toolkit including e.g diagnoses
coding simplification, tip sheets, auto data entry and Trakcare-enabled physician guidelines in collaboration with IT and QM department
Problem Statement
Problem Statement
• While physicians, especially the medical residents generally work hard to ensure complete and accurate documentation, deficiencies do exist
• Inadequate documentation impacts both patient care and outcomes
Five C’ s
• Clear• Concise• Consistent• Current • Complete
Five C ‘s
• Clear, Concise, Consistent, Current and Complete documentation in the medical record is an essential component of quality patient care
The Wider Picture
• Medico-legally, documentation is regarded as the MOST essential element
• Failure to document relevant data is itself considered a significant breach of and deviation from the standard of care
However…..• Protection from legal jeopardy is far from the only
reason for documentation in clinical care. The patient's record provides the only enduring version of the care as it evolves over time
“The rule is simple: if you don’t write it down, it never happened.”
Other nice points why good documentation is needed
• The physician’s thought process is demonstrated through good documentation.
Being Clear and Logical
• The symptoms and physical findings on which a plan of care is based depends on clear and logical documentation
Good notes = Good work
• Good notes clearly document the facts of the situation and demonstrate thorough work.
• Inadequate notes Open to misinterpretation Unhelpful in providing care to the patient Unhelpful in demonstrating what took place.• Poor charting reflects less than sufficient attention
to detail and risks the conclusion that care was poor.
MEDICAL RESIDENTS P&Ps
POLICIES AND PROCEDURESSUBJECT: House Physician Patient Care Department/Service: Medical StaffPolicy No:MS-1.023Original Issue Date/Revision Date: February 2008 / March 2014
MEDICAL RESIDENTS P&Ps• PURPOSE:To provide the guidelines for house physician services for patients
care at Sultan Bin Abdulaziz Humanitarian City (The City).
• POLICY:Medical needs will be identified by initial assessments, and it will be
completed within established time frame i.e., 24 hrs. Assessment findings will be documented in the patient’s record and it will be available to those responsible for the patient’s care. All patients will be reassessed at appropriate intervals to determine their response to treatment and to plans for continued treatment or discharge
MEDICAL RESIDENTS P&Ps
PROCEDURES:• The house physician will provide the following according to
job description • Regardless of the patient’s source of referral or related
specialty the House Physician will assess the patient after admission in the unit within 2 hours or earlier depending upon the condition of the patient. History and physical examination will be documented within 24 hrs. The plan of care will be individualized and will be based on the patient’s initial assessment data
MEDICAL RESIDENTS P&Ps• The History and Physical examination will be completed by the
House Physician as outlined below within 24-hours of admission.
• Chief complaint• History of present Illness• Past medical history to understand the previous care rendered.• Current Medications, OTCs, supplements and herbal products • Social history• Family history• Pre-morbid functional status• Current Functional Status
MEDICAL RESIDENTS P&Ps• Review of systems
– General– Vital signs– Head/Eyes/Ears/Nose/Throat (HEENT)– Neck– Lungs– Cardiovascular– Abdomen– Extremities– Central nervous system– Skin
• Impression• Plan
MEDICAL RESIDENTS P&Ps
• House physician will make the initial diagnosis, differential diagnosis; identify the patient’s medical and nursing needs based on the history, physical examination and investigations.
• House physician will discuss the initial assessment with
the primary responsible physician. • Orders will be written when required and will follow
the organization policy.
POSITION DESCRIPTION / PERFORMANCE EVALUATION
INTERPERSONAL AND COMMUNICATION SKILLS:1. History &
Physicala. Completed
within 24 hours (100%)
a. Components included
Chief Complaint
• One sentence that covers the dominant reason(s) for hospitalization
• Ideally ,the complaints should have a time frame
Since 2007, for two years, since RTA
History of Present Illness (HPI)
• Should provide enough information without being too inclusive.
• Covers all events leading to the patient's arrival to the hospital
• It gets a bit tricky when writing up rehab patients with pre-existing illness(es) or a chronic, relapsing problem
Past Medical History• Includes any illness (past or present) for which the patient
has received treatment• Items which were noted in the HPI do not have to be re-
stated. You may simply write "See above" in reference to these events.
• All other historical information should be listed• Detailed descriptions are generally not required • Get in the habit of looking for the data that supports each
diagnosis that the patient is purported to have• All past surgeries should be listed, along with the rough date
when they occurred
Medications
Includes all currently prescribed medications as well as over the counter and non-traditional therapies. Dosage and frequency should be noted
Allergies/Reactions
Identify the specific reaction that occurred with each medication
Social History JCI observation during last visitBroad category which includes:• Cigarette smoking: Determine the number of packs used per day and
the number of years which the patient has smoked. When multiplied this is referred to as "pack years." If they have quit, make note of when this occurred.
• Alcohol Intake: Specify the type and quantity• Other Drug Use: Specify type, frequency and duration.• Marital Status:• Sexual History:• Work History (type, duration, exposures):• Other (e.g. travel, pets, hobbies):
Family History
• History of illnesses within the patient's immediate family.
• Cancer, coronary artery disease etc or other heritable diseases among first degree relatives.
Premorbid Functional Status
• Healthy/unwell• Any restrictions• Milestones
Current Functional Status
Review of Systems
• Most important ROS questioning (i.e. pertinent positives and negatives related to the chief complaint) is generally noted at the end of the HPI.
• The responses to a more extensive review which covers all organ systems are placed in this "ROS" area of the write-up.
• Tailor your documentation to the individual patient setting
Physical Exam
• Generally begins with a one sentence description of the patient's appearance
• Use the template provided• Tick the relevant boxes and provide details of
the findings
Impression/Diagnoses
• List all diagnoses, impressions, problem list
Plan
• Treatment plan• Admission for rehabilitation• Investigations (Baseline/additional)• Diet• Consultations• Added medications
The Final Touch
• Incorporate standards of capitalization, punctuation, syntax, and grammar
• Include only the approved abbreviations• Proof-read your notes
• And most importantly PLEASE AUTHORISE
• Issues?• Concerns?• Questions?