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Workflow Configuration for Master DataGovernance for Material

Applies To: SAP ECC 6.0 EHP 5 & onwards.

Summary:

This document helps the SAP Technical consultants to understand the ‘Master DataGovernance for Material: Workflow Configuration’. It explains how to configure workflowfor ‘Master Data Governance for Material’. Any suggestions and improvements towardsthis document will be always welcome.

Author: Ketan D. Badnore

Company: Larsen & Toubro Infotech Ltd.,

Created on: 5 May 2012

Author Bio:

Workflow Configuration for Master Data Governance for Material

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Workflow Configuration for Master Data Governance for Material

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Ketan D Badnore, a SAP Technical Consultant, is an employee of Larsen &Toubro InfoTech Ltd.

He is associated with Larsen & Toubro InfoTech Ltd, since March 2011 and has experience of 14months..

Table of Contents

1. Overview on Master Data Governance Workflows2. Workkflows for Master Data Governance3. Configuring Master Data Governance

Realization Phase • Create a Supplier• Edit a Supplier• Block/Unblock a Supplier• Mark Supplier for Deletion• Process Multiple Supplier

4. Related Contents5. Copyright

1. Overview on Master Data Governance Workflows

Managing & Maintaining Master Data has become a major challenge for all customers today.Lack of transparency in roles & responsibilities for creating & approving changes in master data,manual work towards changes in master data have to be communicated to specialist. Along with this,Business need is to have single source of truth & high quality data.

Workflow Configuration for Master Data Governance for Material

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SAP Master Data Governance (MDG) which delivers out of the box governance is the solutionto the above challenges. SAP MDG is an extension of SAP Business suite which is for governingdomain specific data like Material, supplier, customer, also ensures high quality & correct masterdata. This article gives you a detailed view of Workflow Configuration needed to achieve Governanceover Supplier Master Data.

MDG is tightly integrated with the SAP Business Suite and thus uses the existing Process logicof SAP. SAP Delivers Standard Workflows which can be again integrated with MDG, thus avoidingany manual requests, follow ups and it builds a sense of Responsibility and Accountability acrossvarious business users within the system. One can either you a Standard workflow or customize thisto business Requirements or build his own workflow to achieve Governance of Data.

2. Workflows for Master Data Governance

The workflow used to implement Master Data Governance for Material is WS60800086.

     1. Workflow will be executed after triggering the “Created” event from the BusinessObject “BUS2250”.

So activate the event linkage.Go to Basic Data and switch to Start Event tab.

And activate the event.

Workflow Configuration for Master Data Governance for Material

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2. Assign Agents to the step “Approve Change Request”.

This step is to approve or reject the Change request which is getting generated and will beprocessed

by the Master Data Specialist having authority to approve or reject the change request.

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3. Activate the workflow after the changes.

3. Configuring Master Data Governance

To Proceed with the configurations, it is considered that workflow is created properly andproper agents are assigned to it who are going to take any action on the steps.

The following are the configuration needed:

1. 1. Activate the Linkage type.

Path: Spro -> Cross Application components -> Process and Tools for EnterpriseApplications ->

General Settings ->Process Modeling -> Workflow -> Activate Linkage Type

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Transaction: SWETYPV.

Ensure that one object type BUS2250 has the following settings:

Event: Created

Receiver Type: (Blank)

Type Linkage Active: Yes

The type linkage indicatoe must not be active for all other receiver types of object typeBUS2250 and event Created.

This receiver type is defined via the receiver is defined via receiver type function moduleUSMD_WF_REVEIVER_TYPE.

2. Configure Workflow Task.

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Path: Spro -> Cross Application components -> Process and Tools for Enterprise Applications->

General Settings ->Process Modeling -> Workflow -> Configure Workflow Tasks

Transaction: USMD_OOCU

a. Go to application components CA-MDG-AF and choose Assign Agents.

b. All activities (denoted by TS*) that are not set as Background Task need to be set toGeneral

Task. To do so, select tha activity, choose Attributes, and change to General task. ForMDG

Material, this must be done for Dialog Processing (TS60807954) task.

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3. Configure Workflow Task.

Path: Spro -> Cross Application components -> Process and Tools for Enterprise Applications->

General Settings ->Process Modeling -> Workflow -> Other MDG Workflows ->

Define Workflow Step Numbers

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Workflow Configuration for Master Data Governance for Material

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4. Configure Rule-Based Workflow.

MDG for Material uses advanced workflow capabilities by combibing the SAP BusinessWorkflow with tha SAP Business Rule Framework Plus tool.

Path: Spro -> Cross Application components -> Process and Tools for Enterprise Applications->

General Settings ->Process Modeling -> Workflow -> Other MDG Workflows ->

Configure Rule-Based Workflow

Enter the change request type's one after the another and choose the Start button.

If the change request is not visible then,

Export the content from client 000 and import it into your hub client.

a. Call transaction BRF+ in the client 000.

b. To switch to Expert mode from the Workbench menu choose User Mode.

c. Search for the object USMD_SSW_CATA_MAT01 using the Workbench menu bychoosing

OpenObject. Use the following values to search:

• Object Type CA: Catalog• Name: USMD_CATA_MAT*

d. From the search result select USMD_SSW_CATA_MAT01

e. To export the content from client 000, right -click on the application in the repository (notthe

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catalog entry) to open teh context menu and choose -> Tools-->XML Export.

Choose Include Referenced Objects (do not check Include Surrounding Application).

Generate the XMl file and download it. You can ignore the warnings on missong valuesnot in the

value list.

The file size of each XML file should be approximately 101 kb. The system may requireyou to

assign the import to a transport.

f. To Import the content into your MDG main client run the BRF+ transaction, from the Toolsmenu

choose XML Import, Select your XML File, and choose Upload file.

g. Repeat these steps for all relevant change request types including:

• MAT01 - Create Material• MAT02 - Edit Material• MAT06 - Mark Material for Deletion• MAT0A - Process multiple Material• MAT0B - Import Material

Define the steps in the Decision Table: DT_SINGLE_VAL_MAT01

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Define the steps in the Decision Table: DT_USER_AGT_GRP_MAT01

Define the steps in the Decision Table: DT_NON_USER_AGT_GRP_MAT01

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Follow the above procedures for all the change requests:

• MAT02 - Edit Material• MAT06 - Mark Material for Deletion• MAT0A - Process multiple Material• MAT0B - Import Material

Notes:

• It is necessary to activate your new entries for each of the three decision tables.The quickest way to allow users to participate in any workflow steps for testing purpose is tocopy to default entries in the DT_USER_AGT_MAT01/02/06/0A/0B tables and change theentries as follows:

• User Type: AG (Role)• User Value: SAP_MDGM (The MDGM role of PFCG/SU01)

• If the system cannot find a processor for your change requsts check the backgroundsteps of the change requests workflow log to see if a work item with the description SetStatus x for Change Request y is in process or in error. If this is the case regeneratethe authorization profile of SAP_ALL or include USMD* authorization objects into theauthorization for the user WF_BATCH.

Complete the configuration for Data repliaction and test the application.

5. Related Contents:

Workflow Configuration for Master Data Governance for Material

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http://wiki.sdn.sap.com/wiki/display/SAPMDM/SAP+Master+Data+Governance

http://help.sap.com/erp2005_ehp_06/helpdata/EN/5b/362c74ba324597ace35c6422370afe/content.htm

http://help.sap.com/erp2005_ehp_06/helpdata/EN/22/15d77f8acd44f1abfe7aa63c6200e1/content.htm

6. Copyrights:

© Copyright 2012 SAP AG. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for anypurpose without the express permission of SA AG. The information contained herein may bechanged without any prior notice. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign,SAP Business ByDesign, and other SAP products and services mentioned herein as well astheir respective logos are trademarks or registered trademarks of SAP AG in Germany andother countries.

These materials are subject to change without notice. These materials are provided bySAP AG and its affiliated companies ("SAP Group") for informational purposes only, withoutrepresentation or warranty of any kind, and SAP Group shall not be liable for errors or omissions withrespect to the materials. The only warranties for SAP Group products and services are those thatare set forth in the express warranty statements accompanying such products and services, if any.Nothing herein should be construed as constituting an additional warranty.