GREATER VANCOUVER REGIONAL DISTRICT

UTILITIES COMMITIEE

Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD) Utilities Committee held at 9:00 a.m. on Thursday, June 25, 2015 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia.

MEMBERS PRESENT:

Chair, Mayor Darrell Mussatto, North Vancouver City Mayor Mike Clay, Port Moody Councillor Charlie Fox, Langley Township Councillor Robin Hicks, North Vancouver District Councillor Craig Speirs, Maple Ridge Councillor Tim Stevenson, Vancouver Councillor Harold Steves, Richmond Councillor Dave Woods, Surrey

MEMBERS ABSENT:

Vice Chair, Mayor John Becker, Pitt Meadows Councillor Craig Cameron, West Vancouver Mayor Lois Jackson, Delta Councillor Colleen Jordan, Burnaby Councillor Jaimie McEvoy, New Westminster

STAFF PRESENT:

Tim Jervis, General Manager, Water Services Simon So, General Manager, Liquid Waste Services Carol Mason, Commissioner/Chief Administrative Officer Janis Knaupp, Assistant to Regional Committees, Board and Information Services, Legal and

Legislative Services

1. ADOPTION OF THE AGENDA

1.1 June 25, 2015 Regular Meeting Agenda

It was MOVED and SECONDED

That the Utilities Committee: a) amend the agenda for its regular meeting scheduled for June 25, 2015 by

adding Item 3.1 Late Delegation - Kendall Christiansen, Senior Consultant to lnSinkErator Canada; and

b) adopt the agenda as amended. CARRIED

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2. ADOPTION OF THE MINUTES

2.1 May 28, 2015 Regular Meeting Minutes

It was MOVED and SECONDED That the Utilities Committee adopt the minutes of its regular meeting held May 28, 2015 as circulated.

CARRIED

3. DELEGATIONS

3.1 Late Delegation - Kendall Christiansen, Senior Consultant to inSinkErator Canada Members were provided a presentation about inSinkErator Canada highlighting food waste alternatives, the definition of "disposal", and suggested highest and best use of food waste and cost of processing.

The delegation requested that the Committee: • take the staff report under advisement and take no other action at this time; • consider food waste disposers as "and" not "or"; and • consider the establishment of a joint sub-committee of the Utilities and Zero

Waste Committees to consider the matter further.

On-table executive summary is retained along with presentation material titled "Food Waste Disposers as Organics Management Tool Comments and Recommendations" with the June 25, 2015 Utilities Committee agenda.

4. INVITED PRESENTATIONS No items presented.

5. REPORTS FROM COMMITTEE OR STAFF

5.1 Spread of the European Chafer Beetle and Potential Increase in Water Use Report dated June 16, 2015 from lnder Singh, Director, Policy, Planning and Analysis, Water Services, updating the Utilities Committee on the spread of the European chafer beetle in the region and the potential increase in water use as a result of reseeding and/or nematode treatment of damaged lawns.

In response to questions, members were informed about issuance of municipal lawn sprinkling permits related to beetle damage treatment and that staff will report back to Committee in the fall on the summer water system performance.

Request of Staff Staff was requested to prepare communications material for municipalities to issue with lawn sprinkling permits associated with reseeding and/or nematode treatment of damaged lawns resulting from European chafer beetle, including key messaging around water conservation and drought-resistant landscaping.

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It was MOVED and SECONDED That the Utilities Committee receive for information the report titled "Spread of the European Chafer Beetle and Potential Increase in Water Use", dated June 16, 2015.

CARRIED

5.2 Award of Contract Resulting from Tender No. 15-057: Installation of Capilano Main No. 9 - Phase 2 Report dated June 16, 2015 from Tracey Husoy, Division Manager, Purchasing and Risk Management, Financial Services, advising of the results ofTender No. 15-057, Installation of Capilano Main No. 9 - Phase 2 and recommending award of the contract in the amount of $13,497,395 (exclusive of taxes) to Pedre Contractors Ltd.

It was MOVED and SECONDED That the GVWD Board authorize: a) Award of a contract, for installation of Capilano Main No. 9 - Phase 2; in the

amount of $13,497,395 (exclusive of taxes) to Ped re Contractors Ltd.; and b) The Commissioner and the Corporate Officer to execute the contract.

CARRIED

5.3 Award of Contract Resulting from Request for Proposal (RFP) No. 14-214: Consulting Engineering Services for Detailed Design, Construction Engineering and Construction Management of Second Narrows Water Supply Tunnel Report dated May 27, 2015 from Tracey Husoy, Division Manager, Purchasing and Risk Management, Financial Services, advising of the results of RFP 14-214: Consulting Engineering Services for Detailed Design, Construction Engineering and Construction Management of Second Narrows Water Supply Tunnel, and recommending award for Phase A of the contract (detailed design) in the amount of $9, 740,595 (exclusive of taxes) to Jacobs Associates Canada Corporation.

It was MOVED and SECONDED That the GVWD Board authorize: a) Award of a contract in the amount of $9,740,595 (exclusive of taxes), for

Phase A Design Services, to Jacobs Associates Canada Corporation, for RFP No. 14-214 - Consulting Engineering and Construction Management of Second Narrows Water Supply Tunnel; and

b) The Commissioner and the Corporate Officer to execute the contract. CARRIED

5.4 Award of Contract Resulting from Request for Proposal (RFP) No. 14-097: Annacis Island Wastewater Treatment Plant Transient Mitigation and Outfall -Consulting Engineering Services Report dated June 3, 2015 from Tracey Husoy, Division Manager, Purchasing and Risk Management, Financial Services, advising the GVS&DD Board of the results of RFP 14-097: Annacis Island Wastewater Treatment Plant Transient Mitigation

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and Outfall - Consulting Engineering Services, and recommending award for Phase A of the contract (preliminary design) in the amount up to $5,145,027 (exclusive of taxes) to CDM Smith Canada ULC (CDM Smith).

It was MOVED and SECONDED That the GVS&DD Board authorize: a) Award of a contract for an amount up to $5,145,027 (exclusive of taxes), for

Phase A Design Services, to CDM Smith Canada ULC; for RFP No. 14-097: Annacis Island Wastewater Treatment Plant Transient Mitigation and Outfall; and

b) The Commissioner and the Corporate Officer to execute the contract. CARRIED

5.5 Status of Utilities Capital Expenditures to April 30, 2015 Report dated June 2, 2015 from Frank Huber, Director, Major Projects, Management Systems and Utility Services, Water Services, and Mark Ferguson, Director, Project Delivery, Liquid Waste Services, reporting to the Utilities Committee on the status of the utilities capital expenditures to April 30, 2015.

Members were provided a presentation about the status of utilities capital expenditures to April 30, 2015 highlighting the: Port Mann Water Supply Tunnel north valve chamber; South Delta Main No. 1 Replacement- Highway 17 crossing; Capilano Main No. 9 - Phase 1; Angus Drive Main - Phase 2; Northwest Langley Wastewater Treatment Plant (WWTP) Phase 1 upgrade; Annacis Island WWTP Stage 5; and Carvolth Trunk Sewer and Langley Connector.

Presentation material titled "Status of Utilities Capital Expenditures to April 30, 2015" is retained with the June 25, 2015 Utilities Committee agenda.

It was MOVED and SECONDED That the Utilities Committee receive for information the report titled "Status of Utilities Capital Expenditures to April 30, 2015", dated June 2, 2015.

CARRIED Mayor Clay absent at the vote.

5.6 2013-2014 Biennial Report - Integrated Liquid Waste and Resource Management Plan Report dated June 4, 2015 from Robert Hicks, Senior Engineer, Liquid Waste Services, presenting the "Biennial Report 2013-2014: Integrated Liquid Waste and Resource Management: A Liquid Waste Management Plan (the Plan) for the Greater Vancouver Sewerage & Drainage District and Member Municipalities, June 2015", for submission to the Province in accordance with the requirements of the Metro Vancouver Liquid Waste Management Plan approved by the Minister of Environment in May 2011.

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Members were provided a presentation on the Plan, highlighting actions and goals related to the protection of public health and the environment, use of liquid waste as a resource, and effective, affordable and collaborative management.

Presentation material titled "Biennial Report 2013-2014: Integrated Liquid Waste and Resource Management Plan for the GVS&DD" is retained with the June 25, 2015 Utilities Committee agenda.

It was MOVED and SECONDED That the GVS&DD Board direct staff to: 1. Submit the Biennial Report 2013-2014, dated June 2015, to the Ministry of

Environment in accordance with the requirements of the Integrated Liquid Waste and Resource Management Plan; and

2. Post the Biennial Report on the Metro Vancouver website and arrange for the Utilities Committee to receive comments and submissions from the public on the Liquid Waste Management Plan progress, as described in the biennial report, at the September 10, 2015 meeting.

CARRIED Councillor Woods absent at the vote.

5.7 Regional Position on the Use of Food Grinders and Similar Technologies Report dated June 18, 2015 from Fred Nenninger, Director, Policy Planning and Analysis, Liquid Waste Services, seeking GVS&DD Board endorsement of the position specific to the residential and commercial use of food grinders and other similar technologies.

Members requested that staff forward the report to the Zero Waste Committee for information.

Request of Staff Staff was requested to forward the report dated June 18, 2015 titled "Regional Position on the Use of Food Grinders and Similar Technologies" to the Zero Waste Committee for information.

It was MOVED and SECONDED That the GVS&DD Board endorse the following: 1. The development and implementation of demand side management

initiatives regarding the use of residential food grinders while continuing to evaluate their impact on the region's wastewater treatment plants; and

2. The development of regulatory options to regulate the use of food grinders and similar technologies by the commercial sector that would increase the loadings to wastewater treatment plants.

CARRIED

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5.8 Managers' Report Report dated June 16, 2015 from Tim Jervis, General Manager, Water Services and Simon So, General Manager, Liquid Waste Services, updating the Utilities Committee on Metro Vancouver water supply, beach closure events in 2014, and the Committee's 2015 Work Plan.

Members were updated on total water storage at Capilano, Seymour and Coquitlam reservoirs, peak day demand, transmission system status, monitoring of water storage and consumption, and the Water Shortage Response Plan.

In response to questions, members were informed about the Coquitlam Lake water agreement with BC Hydro, and updating of the Comprehensive Regional Water System Plan expected to be completed by the end of 2016.

On-table Attachment 3 titled "Total Source Storage for Metro Vancouver Usage (Incl. Coquitlam Lake)" is retained with the June 25, 2015 Utilities Committee agenda.

It was MOVED and SECONDED That the Utilities Committee receive for information the "Managers' Report" dated June 16, 2015.

CARRIED

6. INFORMATION ITEMS

It was MOVED and SECONDED That the Utilities Committee receive for information the following Information Item: 6.1 Correspondence dated May 12, 2015 and June 16, 2015 between lnSinkErator

(Canada) and Metro Vancouver re: Food Waste Disposers.

7. OTHER BUSINESS No items presented.

8. BUSINESS ARISING FROM DELEGATIONS No items presented.

9. RESOLUTION TO CLOSE MEETING

It was MOVED and SECONDED

CARRIED

That the Utilities Committee close its regular meeting schedule for June 25, 2015 pursuant to the Community Charter provisions, Section 90 (1) (a) as follows: "90 (1) A part of the meeting may be closed to the public if the subject matter being

considered relates to or is one or more of the following:

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(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district."

CARRIED

10. ADJOURNMENT/CONCLUSION

It was MOVED and SECONDED

That the Utilities Committee adjourn its regular meeting of June 25, 2015.

11549504 FINAL

CARRIED (Time: 10:19 a.m.)

Darrell Mussatto, Chair

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