Material Master

To create the material you have to follow the following navigation path:

SAP Menu Logistics Material Management Material Master Create General

MM01-Immediately

Create Material Master

You can directly put the Transaction Code in the Command Box:

1. MM01: Create Material2. MM02: Change Material3. MM03: Display Material

After executing MM01 you will find the following screen:

MM01: Create Material

MM02: Change Material

MM03: Display Material

Create Material

1. Material : This field refers to Material code which we are going to create. There are two ways of coding in the SAP: A. External Coding: If we want to give the code by our own choice. Alpha Numeric Coding is possible. Material will be saved in your desired code. B. Internal Coding: If we want system generated code then this field will be left blank. After you save the material System will give you the code.

2. Industry Sector: For JBM Group Industry Sector will be Mechanical Engineering.

3. Material Type: There are following type of Material Type relevant for JBM Group:

FERT Finished ProductIBAU Maintenance assembliesUNBW Non - valuated materialNLAG Non Stock MaterialHIBE Operating suppliesVERP PackagingFHMI Production resources/toolsROH Raw MaterialLEIH Returnable PackagingHALB Semi finished productsDIEN ServicesERSA Spare parts

After Pressing Enter you will find the following screen:

You will find the various views relating to Different type of data related the Material.

Select the views in which you want to maintain the data and press enter.

After Pressing Enter System will ask you:

Plant: Enter the plant in which you are creating the material.

Storage Location: Storage Location in which material will be stored after GRN.

Screen-1: Basic Data 1

1. Material Description : Enter the Material Description here, you are advised not to write Vendor specific name, Vendor Name. For Material Description character length is 40.

2. Material Group : Material Group is the logical grouping of material based on our requirement. E.g. Material group for Raw Material are:

MG Code MG Description MG Code MG DescriptionRLAL RM,Plate,Aluminium RQRBE2 RM,Rod in Coil form,Round,Black,EN19RLBR RM,Plate,Brass RQRBE8 RM,Rod in Coil form,Round,Black,EN8RLCC RM,Plate,Chromium RQRBMS RM,Rod in Coil form,Round,Black,MSRLCU RM,Plate,Copper RQRBSS RM,Rod in Coil form,Round,Black,SSRLD2 RM,Plate,D2 RQRBW1 RM,Rod in Coil form,Round,Black,10B21RLE2 RM,Plate,EN24 RQRBW2 RM,Rod in Coil form,Round,Black,15B25RLE3 RM,Plate,EN31 RQRBW4 RM,Rod in Coil form,Round,Black,15B41RLE6 RM,Plate,EN36 RQRCWA RM,Rod in Coil form,Round,Clean,1021RLE8 RM,Plate,EN8 RQRCWB RM,Rod in Coil form,Round,Clean,15B25RLHA RM,Plate,Hardox RQRCWC RM,Rod in Coil form,Round,Clean,15B41

RLHC RM,Plate,HCHCR RQRCWDRM,Rod in Coil form,Round,Clean,SAE1541

RLHD RM,Plate,HMD5 RQRCWE RM,Rod in Coil form,Round,Clean,RLI2 RM,Plate,IS2062 RQRCWF RM,Rod in Coil form,Round,Clean,RLMS RM,Plate,MS RQRCWG RM,Rod in Coil form,Round,Clean,

RLOH RM,Plate,OHNSRQRCWM RM,Rod in Coil form,Round,Clean,MS

RLPB RM,Plate,PhosPhorous Bronze RAF30 RM,Casting,F30RLS4 RM,Plate,ST42 RAM15 RM,Casting,M15RLS5 RM,Plate,ST52 RCCS4X RM,Sheet,CR,SS,SS-304,RLSE RM,Plate,SAE8620 RCCNPC RM,Sheet,CR,NC,Pickle,GRD-DRLSK RM,Plate,SKD11 RCCNPD RM,Sheet,CR,NC,Pickle,GRD-DDRLSS RM,Plate,Stainless Steel RCCNPE RM,Sheet,CR,NC,Pickle,GRD-EDDRLCR RM,Plate,105CR1 RCCNPH RM,Sheet,CR,NC,Pickle,GRD-HTRLC4 RM,Plate,C40 RCCNPI RM,Sheet,CR,NC,Pickle,GRD-IFRLE5 RM,Plate,EN353 RCCNPD RM,Sheet,CR,NC,Pickle,GRD-DDRLD3 RM,Plate,D3 RCCS3X RM,Sheet,CR,SS,SS-430,RLD2 RM,Plate,Weldox RCCS4X RM,Sheet,CR,SS,SS-304,RPCAND RM,Pipe,Round,Al,NC,GRD-DD RCCS6X RM,Sheet,CR,SS,SS-436,RPCCNC RM,Pipe,Round,CR,NC,GRD-D RCCS9X RM,Sheet,CR,SS,SS-409,RPCCND RM,Pipe,Round,CR,NC,GRD-DD RCCNPD RM,Sheet,CR,SS,Pickle,GRD-DDRPCCNE RM,Pipe,Round,CR,NC,GRD-EDD RCCXAC RM,Sheet,CR,CO,AL,GRD-DRPCCNM RM,Pipe,Round,CR,NC,GRD-MS RCCXAD RM,Sheet,CR,CO,AL,GRD-DDRPCCS3 RM,Pipe,Round,CR,SS,GRD-SS304 RCCXAE RM,Sheet,CR,CO,AL,GRD-EDDRPCCS9 RM,Pipe,Round,CR,SS,GRD-SS409 RCCXZC RM,Sheet,CR,CO,Zinc,GRD-DRPCCXA RM,Pipe,Round,CR,CO,AL-Coating RCCXZD RM,Sheet,CR,CO,Zinc,GRD-DDRPCCXN RM,Pipe,Round,CR,CO,Ni-Coating RCCXZE RM,Sheet,CR,CO,Zinc,GRD-EDDRPCHND RM,Pipe,Round,HR,NC,GRD-DD RCCXZH RM,Sheet,CR,CO,Zinc,GRD-HTRPRCND RM,Pipe,Rectng,CR,NC,GRD-DD RCHNPC RM,Sheet,HR,NC,Pickle,GRD-DRPRCNM RM,Pipe,Rectng,CR,NC,GRD-MS RCHNPD RM,Sheet,HR,NC,Pickle,GRD-DDRPRHND RM,Pipe,Rectng,HR,NC,GRD-DD RCHNPE RM,Sheet,HR,NC,Pickle,GRD-EDDRPSCND RM,Pipe,Square,CR,NC,GRD-DD RCHNPH RM,Sheet,HR,NC,Pickle,GRD-HTRPSCNM RM,Pipe,Square,CR,NC,GRD-MS RCHS3X RM,Sheet,HR,SS,SS-430,RPSCS3 RM,Pipe,Square,CR,SS,GRD-SS304 RCHS6X RM,Sheet,HR,SS,SS-436,RPSHND RM,Pipe,Square,HR,NC,GRD-DD RCHS9X RM,Sheet,HR,SS,SS-409,RBRBAL RM,Bar,Round,Black,Aluminium RCHXAD RM,Sheet,HR,CO,AL,GRD-DDRBRBBR RM,Bar,Round,Black,Brass RCHXAH RM,Sheet,HR,CO,AL,GRD-HTRBRBC2 RM,Bar,Round,Black,C20 RCHXZD RM,Sheet,HR,CO,Zinc,GRD-DDRBRBC3 RM,Bar,Round,Black,C35 RCHXZE RM,Sheet,HR,CO,Zinc,GRD-EDDRBRBCO RM,Bar,Round,Black,CU RCHXZH RM,Sheet,HR,CO,Zinc,GRD-HTRBRBD2 RM,Bar,Round,Black,D2 RSCXZI RM,Sheet,CR,CO,Zinc,GRD-IFRBRBE1 RM,Bar,Round,Black,EN1 RSHXZC RM,Sheet,HR,CO,Zinc,GRD-DRBRBE2 RM,Bar,Round,Black,EN24 RHA RM,Structure Steel,AngleRBRBE3 RM,Bar,Round,Black,EN31 RHC RM,Structure Steel,ChannelRBRBE5 RM,Bar,Round,Black,EN353 RHB RM,Structure Steel,BeamRBRBE6 RM,Bar,Round,Black,EN36 RHF RM,Structure Steel,FlatRBRBE8 RM,Bar,Round,Black,EN8 RHQ RM,Structure Steel,Cheqred SteelRBRBE9 RM,Bar,Round,Black,EN9 RCCS4X RM,Coil,CR,SS,SS-304,RBRBHC RM,Bar,Round,Black,HCHCR RCCNPC RM,Coil,CR,NC,Pickle,GRD-DRBRBLB RM,Bar,Round,Black,Gun Metal RCCNPD RM,Coil,CR,NC,Pickle,GRD-DD

RBRBHC RM,Bar,Round,Black,HCHCR RCCNPE RM,Coil,CR,NC,Pickle,GRD-EDDRBRBMS RM,Bar,Round,Black,MS RCCNPH RM,Coil,CR,NC,Pickle,GRD-HTRBRBNY RM,Bar,Round,Black,NYLON RCCNPI RM,Coil,CR,NC,Pickle,GRD-IFRBRBOH RM,Bar,Round,Black,OHNS RCCNPD RM,Coil,CR,NC,Pickle,GRD-DDRBRBPB RM,Bar,Round,Black,PP BRONZE RCCS3X RM,Coil,CR,SS,SS-430,RBRBS1 RM,Bar,Round,Black,SAE1010 RCCS4X RM,Coil,CR,SS,SS-304,RBRBS5 RM,Bar,Round,Black,SAE1541 RCCS6X RM,Coil,CR,SS,SS-436,RBRBS8 RM,Bar,Round,Black,SAE8620 RCCS9X RM,Coil,CR,SS,SS-409,RBRBSK RM,Bar,Round,Black,SKD11 RCCNPD RM,Coil,CR,SS,Pickle,GRD-DDRBRBSS RM,Bar,Round,Black,SS RCCXAC RM,Coil,CR,CO,AL,GRD-DRBRCBB RM,Bar,Round,Black, RCCXAD RM,Coil,CR,CO,AL,GRD-DDRBRCBD RM,Bar,Round,Clean, RCCXAE RM,Coil,CR,CO,AL,GRD-EDDRBRCBE RM,Bar,Round,Clean, RCCXZC RM,Coil,CR,CO,Zinc,GRD-DRBRCBG RM,Bar,Round,Clean, RCCXZD RM,Coil,CR,CO,Zinc,GRD-DDRBRCBJ RM,Bar,Round,Clean, RCCXZE RM,Coil,CR,CO,Zinc,GRD-EDDRBRCBM RM,Bar,Round,Clean, RCCXZH RM,Coil,CR,CO,Zinc,GRD-HTRBRCE2 RM,Bar,Round,Clean,EN24 RCHNPC RM,Coil,HR,NC,Pickle,GRD-DRBRCE8 RM,Bar,Round,Clean,EN8 RCHNPD RM,Coil,HR,NC,Pickle,GRD-DDRBRCE4 RM,Bar,Round,Clean,EN12 RCHNPE RM,Coil,HR,NC,Pickle,GRD-EDDRBRCMS RM,Bar,Round,Clean,MS RCHNPH RM,Coil,HR,NC,Pickle,GRD-HTRBSBC2 RM,Bar,Square,Black,C20 RCHS3X RM,Coil,HR,SS,SS-430,RBSBE8 RM,Bar,Square,Black,EN8 RCHS6X RM,Coil,HR,SS,SS-436,RBSBMS RM,Bar,Square,Black,MS RCHS9X RM,Coil,HR,SS,SS-409,RBSBSS RM,Bar,Square,Black,SS RCHXAD RM,Coil,HR,CO,AL,GRD-DDRBSCBE RM,Bar,Square,Clean, RCHXAH RM,Coil,HR,CO,AL,GRD-HTRBSCMS RM,Bar,Square,Clean,MS RCHXZD RM,Coil,HR,CO,Zinc,GRD-DD

RCHXZE RM,Coil,HR,CO,Zinc,GRD-EDDRCHXZH RM,Coil,HR,CO,Zinc,GRD-HT

3. Old Material Number : Enter the existing Number Code of the Material. Old Material number is a search criteria also it means if you do not know the New material number then also you can search the material with reference to Old Material Number. Entry is Optional.

4. X Plant Status : The cross-plant material status restricts the usability of the material for all plants, that is, it defines whether a warning or error message is displayed if you include the material in a particular function. The Entry is Optional.

There are following options for this entry:

01 01 Blocked for Procurement/Warehouse02 02 Blocked for task list/BOM03 BP Blocked for Purchasing04 KA Blocked for Costing05 OB Obsolete Materials06 PI Free for Pilot Phase07 Z1 Blocked for Procurement/Inventory

Screen-2: Basic Data2

No entry is mandatory in this view

Screen-3: Purchasing View

1. Basic Unit of Measure : It is the basic unit of Measure of the Raw Material. All the conversions for Alternate Unit of Measure will be done with respect to Basic Unit of Measure.

2. Order Unit : If the Order unit is different than Basic Unit of Measure than only this field is Mandatory and then System will ask you the Conversion Factor. If Order unit is same as Base Unit of measure than this field need to be blank, system will consider Base unit of measure as ordering unit.

Purchase Group: Enter the code of Buyer.

Material Group: It is the logical grouping of Raw Material.

Automatic Purchase Order: This indicator defines that purchase orders are generated automatically when purchase requisitions are converted into purchase orders. If this indicator is flagged, the system does not display the purchase orders on the screen before they are saved. For this condition you have to maintain Source List, Quota Arrangement (if applicable), Purchase Info record, without that PO will not be created.

Batch Management: If you want to maintain Batches for the material during GRN then this check box should be ticked.

Purchase Value Key: It is the reminder to Vendor about Delivery. In starting we will avoid this option if it is required any time then we can give the values.

GR Processing Time: It is time required from Gate Entry in our plant to post it to Unrestricted Stock.

Post to Inspection Stock: If this indicator is flagged, it shows that material will go for inspection after GRN. For Direct Online item it need not to Tick this indicator. In this case Material will be directly posted to Unrestricted Stock after GRN.

Screen-4: Purchase Order Text

This field is for Free Text Usage. Whatever information you want to give the vendor on Purchase Order you can write it here.

All you write will be printed on Purchase Order.

Screen-5: MRP-1

MRP Group: It is the logical grouping of Materials on the basis of Planning. It is the Optional Entry.

ABC Indicator: It shows the criticality of the material

The three indicators have the following meanings:

A - important part, high consumption value

B - less important part, medium consumption value

C - relatively unimportant part, low consumption value

Plant Specific Material Status: It tells what is the status of Material in our plant . Following options are there:

01 Blocked for Procurement/Warehouse 02 Blocked for task list/BOM

BP Blocked for Purchasing KA Blocked for Costing

OB Obsolete Materials PI Free for Pilot Phase Z Blocked for Procurement/Inventory

MRP Type: It tells the material which we are creating, how its planning will be done. There are following type of MRP Type which we are going to use:

1. Re Order Point Planning (VB) : It is also called Consumption Based Planning. This type of MRP will be used in case of Consumables. Prerequisites for Re Order Planning:

a. Safety Stock: Stock which should be there in the plant until the next lot of Material arrives in the plant.

b. Reorder Point: Quantity after which we should place the order to vendor.c. Lead Time: It is the time required by the vendor after placing the order to the vendor till the

material come to our Gate. Both the above mentioned points are based on Lead time of Procurement.

2. BOM Explosion Planning (PD) : If planning is done on the base of BOM, then this type of Planning will be used. E.g. For some of our Raw material /Semi finished Goods this type of planning will be done.

3. Forecast Based Planning : If we want to plan the material on the basis of Forecasting, then we have to use this type of planning. E.g. for our Raw material, for long term planning we will use this method.

Lot Sizing Procedure: Lot size procedure defines in which lot size material should come or in which lot sizes the Purchase Order will be placed.

2D Two Day Lot Size: It will club the total quantity of PR for 2 days.

2W Two week lot-Size: It will clubbed the total quantity for 2 weeks.

EX Lot-for-lot order quantity: In this type PR will be generated for the exact quantity which comes from MRP

FX Fixed order quantity: It means we have fixed the lot size. It means PR will be generated in the Multiple of that fixed lot. E.g. Total required quantity is 130 PC and we have fixed the lot size procedure by 50. Then PR will be generated in the multiple of 50, it means Pr will be generated either for 150 or 100 depending on Rounding profile. I we have selected this lot sizing procedure then we have to define the Fixed Lot Size here.

HB Replenish to maximum stock level: If we want material quantity to replenish up to Maximum stock level, then we have to define the Maximum Stock Level here. E.g. Our requirement is 200 PCs and we have defined the Maximum Stock Level by 500, then Pr will be generated for 500-200=300 PCs.

Screen-6: MRP Type-2

1. Procurement Type : It tells whether the material is to be procured Internal, External, or both. For raw Material it will be Internal, for Finished goods it will be External, for Semi Finished Goods it will be both Internal as well as External.

2. Special Procurement Type : It is used Over and above Procurement Type. We are having following options for Special Procurement Type: (A) 40------For Stock Transfer (B) 30--------For Sub Contracting

3. Quota Arrangement : If a material is procured from multiple vendors with fixed Share of Business, then we have to define the type of quota.

4. Backflush Indicator : If a material is to be a back flushed after confirmation of Production Operation, then we have to mention 1 here.

5. Planned Delivery Time : It is the time between the date of placing the order to date the material arrives at our plant gate.

6. GR Processing Time : It is the time between Gate entry to the Stock is ready to use (Unrestricted Stock).

7. Schedule Margin Key : It is the margin required at Production end.

Screen-7: MRP Type3

1. Strategy Group : There are following type of strategy group for our use:a. Make to Stock : It means we are producing the material for our stock so that whenever the

requirement comes material will be supplied accordingly.

For run the MRP of BOM header Items means for Finished Goods ,Strategy Group-40(Make to Stock) should be maintained. Schedule can be entered for Item with Stratey Group-40

b. Make to Order: It means we produce the material only if the requirement comes from Customr side.

c. Production By Lot: It means we are producing the material on the basis of our production lot. E.g. Requirement is for 150 PC, but we cannot load the die for less than 250 PC, in that case we have to define the minimum lot size.

2. Availability Check : It tell how system will check the availability of material e.g. Daily Requirement, Current Stock, NO check

Screen-8: MRP-4

In this screen no mandatory field exists this time if we require later on then we can change it.

Screen-9: Sales Organisation 1

1. Sales Unit: If the sale unit is different than base unit of measure then mention Sale unit otherwise keep it blank.2. Delivering Plant: Mention the code of Supplying Plant, who is supplying the Material.

Tax Structure: Specify the tax structure for material.

Screen-10: Sales Organization 2

All entries are optional .

Screen-11: Sales General Plant Data

1. Replacement Part : It whether the material is a replacement part or not.2. Gross Weight 3. Net Weight 4. Transportation Group : A grouping of materials that share the same route and transportation requirements.5. Loading Group : How material will be loaded during dispatch e.g. Crane, Forklift, Manual.

Screen-12: Sales Text

It is same as Purchase Order text. You write anything here will be printed in Sales Order.

Screen-13: Plant Data Storage-1

1. Unit of Issue : If unit of issue differ from Base unit of Measure than we have to define it here along with Conversion factor, otherwise keep it blank.

2. Minimum Remaining Shelf Life : In case of critical items for example Paint, medicine, grinding wheel etc. In that case we have to define shelf life data. For e.g. Date of Manufacturing is 01.02.09, and I purchase it on 01.07.09 and its total life is 6 month it means it will expire on 01.08.09 and I will be using it on 02.08.09,then in this case:Total Shelf Life=6monthMinimum Remaining Shelf Life= 1month (01.08.09 – 01.07.09)Maximum Storage Period =For how much maximum time we can store it in Storage LocationAbove example shows that I will not procuring this material

Screen-14: General Plant Data Storage-2

1. Gross Weight : If gross weight is applicable for any material then enter the value, otherwise keep it blank it is an Optional Entry. In case of raw material we can provide the Gross Weight.

2. Weight Unit : In which unit we are measuring the Gross weight we have to fill it here.3. Net Weight : In case of Raw Material with respect to Finished Goods we may enter net weight.

4. Volume : In case of liquid material we can put volume instead of weight.5. Profit Center : Mention the Profit center for which material is to be procured.

Screen-15: Quality Management1. Post to Inspection Stock : If we want to post the material directly to inspection stock after GRN then we have to

Tick this indicator.

If we want that, Quality need to be done, then in this field entry is Mandatory

If you have entered the QM control key, then you have to specify that what is the type of Certificate .This should be ticked in case of

Procured items

If certificate is to be provided by Vendor, then ZQMCERT, need to be select

If Quality need to be check but No Certificate is expected from Vendor, then ZQMNVB need to be select

In JBM case, we will select E31B

Screen-16: Accounting 1

Valuation Category: If a material is procured Internal as well as External and we want valuate it on different prices then we have to fill this entry. E.g. A material is procured from outside also and it is produced inhouse also ,then valuation of external procured material will be on Moving Average Price and material produced inside will be valuated at Standard Price. Similarly if material is procured from Import and Domestic may go for different valuation.

For Split valuation this field is Mandatory.

Valuation Class: Assignment of a material to a group of G/L accounts

With other factors, the valuation class determines the G/L accounts that are updated as a result of a valuation-relevant transaction or event such as a goods movement.

The valuation class makes it possible to:

Post the stock values of materials of the same material type to different G/L accounts

Post the stock values of materials of different material types to the same G/L account

Price Control: At which price you want to maintain the material. There are only following two options

1. Standard Price : For in house / finished product we can maintain Standard Price. If we have selected Standard Price then we have to provide Standard Price Also.

2. Moving Average Price : For material which is externally procured like raw material, consumables we have to maintain price. It will be updated as soon as GRN is done. For every GRN Moving Average Price of Material is changed. This price is based on Quantity of GR Material.

Price Unit: The unit of Price that we have mentioned above. Price Mentioned for e.g. 1 piece, 1 kg, 1 ton etc.

Screen-17: Accounting 2

In this screen no entry is Mandatory. It is related to Tax.

e

Screen-18: Costing 1

Entries are Optional

Screen-19: Costing 2

Entries are optional.

After entering data in Costing 2 data , press enter and system will give you the meassage : You are about to exit, do you want to save the material . Press Yes.

After Pressing Yes you will find the Message: XXXXXXXXXXXXXXXXXX Material created.

Material XXXXXXXXXXXXXXXXXX Created