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SYNOPSIS OF PROJECT REPORT

OOONNN

HOSPITAL MANAGEMENT SYSTEM

In partial fulfilment for the degree of

Bachelor of Computer Application

From

Ch. Charan singh university, meerut

(2012-2013)

Submitted to Submitted By:

Mr. Vishant TyagiHOD

Neeraj Agarwal

(Project coordinater)

Pallavi Tomar (9184074)Harsha Rastogi (9184067)

INSTITUTE OF INFORMATICS & MANAGEMENT SCIENCES,

MEERUT

Anuyogi Puram, Near Medical College, Garh Road, Meerut

250004

Tel. : 2760396, Fax : (0121) 2765023, e-mail: [email protected]


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Hospital

MANAGEMENT

SYSTEM


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TABLE OF CONTENTS

S.NO CONTENTS PAGE NO.

1. INTRODUCTION 05

2. OBJECTIVE 06

3. SYSTEM ANALYSIS 08

4. SYSTEM DESIGN 11

5. VARIOUS MODULE 13

6. DATABASE STRUCTURE 167. DFD 18

8. DATABASE TABLE 19

9. DFD 0,1 21

10. HARDWARE SOFTWAREREQUIREMENT

23

11. ABOUT VB 2412. FUTURE SCOPRW 26

13 BIBLIOGRAPHY 27


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PROJECT CATEGORY


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INTRODUCTION

Hospital is a place where a patient gets the healing from his/her

ailments. Hospital is a place, which could be a work place for a lot of people. We

always relate solace or calmness with a hospital. But think if the HOSPITALManagement System is not up to the mark then how a patient can find a relief?

I had tried to answer this HOW by this project on HOSPITAL

Management System. I had tried my level best that after implementing this

software a lot of thing can be handled easily without any hassle.

HOSPITAL Management System can be categorized in two

different sections. The one is Administration and the other one is patients

details. I had maintained both of these in this project. Here with this project one

can view and maintain the records of doctors, Rooms, and patients from one

place only.

This Project has developed an integrated HOSPITAL Management

System System (HMS), which addresses all the major functional areas of modern

multi-specialty hospitals. Present software is enables better patient care, patient

record safety, efficiency and reduced costs. It provides easy access to critical

information there by enabling the management to take better decisions on time.

The package has been developed in the very popular Object

Oriented Programming Language Visual Basic, which provides the benefits of

streamlining of operations, enhanced administration and control, improved

response, cost control and improved profitability. This software can be easily

customized to the requirements of any hospital.


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OBJECTIVE

This project on HOSPITAL MANAGEMENT SYSTEM comes in

customizable levels of presenting hospital related information and features.

Computers are versatile; we cannot neglect the presence of computers in

our day-to-day life. Working with Computers helps to complete work fast and

accurately. It helps to solve tedious problems easily.

This software provides very quick and accurate information about

Hospital, controlled management and provides easy management of patient

records, about their doctor, room charge, nursing charge etc.

Earlier, this process was manual with the help of general registers. In

such system it is very difficult to get the list of the empty rooms/beds, doctor

visits, patient discharge details etc within the Eves Hospital. But this softwarepackage solves the all such problems. If one knows the room no, or the patient

name, then one could easily get the relevant information. .

The software of this project has been written in Visual Basic mainly

because of its suitability for this type of application. The system produces outputs

in the form of screen and reports for queries. Interactive FORMS are used for

data entry.

During the course of the development of this project a lot of thinking went

into the selection of different procedures and steps. Various new procedures were


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evolved so that all the different nagging problems and spur at the moment hassles

could be eliminated to the extent, so that the access to user can be at ease and the

users does not face any difficulty.

Efforts have been made to make the system user-friendly that can behandled by a novice. The software will help in converting the realms and realms

of procedural jotting, which was done manually, into a complete computerized

version and will help in storing valuable information in the safest way possible.

This project can also be used as a build-up for the development of more advanced

version with the change in needs in due course of time.


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SYSTEM ANALYSIS

Initial Investigation:-

The initial investigation system has the objective of determining the

validity of the users for the candidate system and whether a feasibility study

should be conducted. The objective should be understood with in the framework

of the Hospital. The basic steps that were followed during the initial

investigation:

Recognition of Needs: -

To recognize what the user needs from the system and the success of the

system depends upon how accurately a problem is defined, through investigation,

and properly carried out through the choice of solution. Users need identification

and analysis is concerned with what the user needs rather than what he/she wants.

What is the problem? : -

What problem the users are facing which has motivated them to ask for the

candidate system? What all short coming do the existing system is having? What

all changes do the users request?

Onsite observation technique: -

The major objective of on-site observation is to get as close as possible to

the "real system being studied, the following questions were answered during

the onsite observation technique: -

What kind of system is it?


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What does it do?

Who runs the system?

Who are the important people in it?

What is history of the system?

How did it get to its present stage?What Kind of system is it in comparison with other systems in the organization?

How many staff members are involved with the present system?

Which type of information management wants?

What are the general problems of the patient regarding current payment system?

How reliable is present system?

What are the problems, which are faced by visiting doctors?

How users get out present problems?

What is the major problem of current system?

Etc.

Different tools used for the structured analysis are: -

Data flow diagrams Data dictionary Structured English Decision trees Decision tables

In case ofHOSPITAL MANAGEMENT SYSTEM application:


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Benefits are: -Reduces the paper work

Automate the existing system.

Cost of paper is also reduced.

Data is more safeguarded.

Solve the doctors problems.

Solve the patient problems.

Provide better management for the Hospital.

Costs are: -Two-computer system, with operating system.

Manpower for the development,


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SYSTEM DESIGN

SYSTEM DESIGN

System design is the creative act of invention, developing new inputs, a

database, offline files, method, procedures and output for processing business

data to meet organization objectives. System designs build information gathered

during the system analysis.


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This Software is powerful, flexible and easy to use and has designed and

developed to deliver real conceivable benefits to hospitals and clinics

DETAILS OF VARIOUS MODULES

Registration

The Patient Registration Module handles Inpatient and Outpatient

Registration Process, Appointment Scheduling as well as Medical Records

Handling. It provides for enquiries about the patient, the patient's location,

admission, Appointment Scheduling and Discharge details, patient Medical

Record movement in the hospital. Furthermore, this system even takes care of

package deals for a patient for a fixed cost.

Appointments can be scheduled for Consulting Doctors, Radiology tests

and Operation theatre appointments and provide an easy to use interface to make

appointments. Medical Record keeps an abstract of clinical data about patients. It

allows easy retrieval of medical records on patients. A facility exits to maintain

the data information.

Billing

The Patient Billing module facilitates cashier and billing operations for

different categories of patients (Outpatient, Inpatient), providing automatic

posting of charges related to different services like bed charges, lab tests

conducted, medicines issued, Consultant's fee, food, beverage and telephone


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charges etc. This module provides for credit partly billing and can be integrated

with the Financial Account module.

The Billing Screens used for In-patient and Outpatient Billing and Invoicing.

Charges for various services can be recorded through the screens in servicemodule.

Outpatient Management

The Outpatient module deals with the patient who visits the Hospital

Resident Doctor or Consultant Doctor for Medical Consultations and diagnosis.

Patient visits are divided into New, Follow-up and Review. External Doctors visit

to in patients can be defined as "Call on". Some patients may avail only the

hospital facilities like Lab, Radiology, Nuclear Medicine, and Physiotherapy etc.

Inpatient Management

The Inpatient module deals with admission of patients & Ward

Management

Admission: Availability of beds, Estimation, Agreement preparation, Collection

of Advance, Planned Admission, Emergency admission etc.

Room Management: Shifting from one ward to the other, Bed availability,

Surgery, Administration of drugs, nursing notes, charge slip etc.


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Service

The service module deals with all the services available in the hospital and

the charges for these services are stored through this module.

Possible functions

1) Admit2) Modify3) List4) Display5) Discharge6) Patient7) Room8) Add room9) Available

10) Empty11) Change status12) Rlist13) Room no14) Bed no15) Record no16) Doctor17) Add18) Delete


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E-R Diagrams

Patient Admit Room

Deposit

Money Deposit

Visit

Doctor

Name

Refer to Doctor

P-id

Disease

Age

Address

Sex

Patient-id

Date of deposit

Amount

Patient Name

Type

Total beds

Room no

Charges

Date of admit

Name

Sex

Address

Mobile no_

Specialization

Type of doctor

Charge per visit


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Patient Leave Room

Pay

Bill

Address

Refer to doctor

P_id

P_Name

Sex

Age

ChargesTotal beds

Room no_Date

Doctor charges

Room charges

Medicinecharges

Extra charges

P-id

Total


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DATABASE TABLES

Patient

Field Name Data Type DescriptionPatient_Id Varchar2 Primary key

Name Varchar2 Patient NameAge Number

Sex Varchar2

Disease Varchar2 Patient ProblemsAddress Varchar2

Type of Room Varchar2 OPD/Separate etc.Room No. Varchar2

Date of Admit Date

Refer to Doctor Varchar2 Doctor Name

Doctors

Field Name Data Type Description

Doctor_ID Varchar2 Primary key

Name Varchar2

Age Number

Sex Varchar2

Address Varchar2

Phone Varchar2

Mobile No. Varchar2

Type of Doctor Varchar2

Doctor Qualification Varchar2 MD/MS/MBBS etc.

Specialization Varchar2 Eye, Heart, Lever etc.

Charge per Visit Number


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Room

Deposit

Field Name Data Type Description

Amount Double

Date Date

Patient Name Varchar2

Discharge

Billing

Field Name Data Type DescriptionType Varchar2

Total Beds Number

Charges Double

Room No Varchar2

Field Name Data Type DescriptionPatient Name Varchar2

Discharge Date Date

Total Visit of doctor Number

No. Of Days He Stayed NumberMedicine Charges Double

Field Name Data Type DescriptionPatient_Id Varchar2

Doctor Charges Double

Room Charges DoubleMedicine Charges Double

Nursing Charge Double

Miscellaneous Double

TotalAmout Double


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DATA FLOW DIAGRAMS

Doctor

Patient detailsdetails

Other

Detail details

Room

details

Bills

Reports

System

Patient Doctor

Room


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Other Details

Bills

PatientEntry

System

PatientMonitoring

S stem

Billing System

Patient

Room

Nursing

Doctor


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HARDWARE/SOFTWARE REQUIREMENTS

Hardware Requirement:

P IV Processor (1.5 Mhz), with 512MB RAM,160GB free space on SATA HDD, VGA Monitor

Software:

Operating System : Windows XPRDBMS : MSACCESSFront End : Visual Basic 6.0


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ABOUT VISUAL BASIC

Introducing Visual Basic

A Story About Bill and Paul

Back in the early 1970s, Bill and Paul were friends at Lakeside

School in Seattle, Washington. Bill and Paul enjoyed working with

computers and wrote many games they could play - games like Tic-

Tac-Toe and moon landing games. These computer games were

written in a computer language called BASIC (which stands for

Beginners All-Purpose Symbolic Instruction Code). When the first

small computer was developed in the mid 1970s, Bill and Paul had

just started college. They had improved their computer skills by then

and were able to tell that new computer how to use the BASIClanguage. They actually sold their version of the BASIC language to

other people (it cost $350 and was stored on a cassette tape). They

started making money-selling BASIC and decided to start a company.

You may have heard of their company - Microsoft! Bill is Bill Gates,

who still runs Microsoft and is worth many billions of dollars, and Paul

is Paul Allen, who no longer works for Microsoft, but has his own

business ventures including computers and software, professional

sports teams, and real estate development.


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Yes, the first product sold by Microsoft was the BASIC computer

language. Microsofts name for their BASIC language product has

changed over the years, having names like GW-BASIC, QuickBasic

and QBasic, with the newest version being called Visual Basic. Visual

Basic is one of the easiest programming languages to learn. Yet, even

though it is easy to learn and to use, Visual Basic can also be used to

develop very powerful computer programs. Many computer games are

written in Visual Basic, businesses use Visual Basic to manage their

databases, webmasters use Visual Basic in developing web pages, and

people like yourself use Visual Basic to build Windows applications

they want and need in their everyday life. In these notes, you will learn

how to use Microsofts Visual Basic to write your own computer

programs. You may not become a billionaire like Bill and Paul, but

hopefully youll have some fun learning a very valuable skill.


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FUTURE SCOPE

Presently this software will be designed for EVES

HOSPITAL MEERUT and customize as per their

requirements. But adding some more functionality and

features this software will work for any hOSPITAL

Management System.

NOTE : This project is subjected to

change as per users requirements.


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BIBLIOGRAPHY

1.WWW.VISUALBASICFORUM.COM2.VISUAL BASIC BY M. ALEX3.MS ACCESS BY T. SHRINIVASAN
http://www.visualbasicforum.com/http://www.visualbasicforum.com/http://www.visualbasicforum.com/http://www.visualbasicforum.com/

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