Managing Credit Card Transactions_SPD

8/14/2019 Managing Credit Card Transactions_SPD

1/51

System Process DocumentManaging Credit Card Transactions

Department

Responsibility/Role

File Name 27806509.docRevision

Document Generation Date 19/01/2010 09:59:00

Date Modified 1/19/2010 09:59:00 AM

Last Changed by

Status

Managing Credit Card Transactions

Trigger:

Concept

You can set up Oracle Internet Expenses to enforce credit card transaction submission, manage

outstanding transactions and manage Inactive Employee Transactions.

In this topic, you will set up credit card policies and generate credit card usage reports for

employees.

Required Field(s) Comments

Output - Result(s) Comments

Additional Information

Last changed on: 1/19/2010 09:59:00 AM Page 1


2/51


Procedure

Step Action

1. Begin by navigating to the Define Credit Card Usage page.

Click the Internet Expenses Setup and Administration link.

Page 2 Last changed on: 1/19/2010 09:59:00 AM


3/51


Step Action

2. Click the Internet Expenses Setup link.



4/51


Step Action

3. Click the Credit Cards tab.

Step Action

4. Use the Define Credit Card Usagepage to set your usage policies. Usage policies

encourage employees to use their corporate credit cards for certain expenses. Youcan limit the amount of cash expenses an employee can report for certain expense

categories. Employees who exceed the predefined limit receive a message

reminding them to use their corporate credit card for this kind of expense. The

auditor and manager are also notified of the policy violation.



5/51


Step Action

5. Click the Use Policy link.



6/51


Step Action

6. Click the Card Usage link.

Step Action

7. Click the Define Cash Limits button.



7/51


Step Action

8. The Define Limits for Cash and Other Expenses page enables you to specify the

expense category limits for each operating unit.



8/51


Step Action

9. Enter the desired information into the Operating Unit Name field. Enter "Vision

Operations".

Step Action

10. Click the Go button.



9/51


Step Action

11. Enter the desired information into the Accommodations field. Enter "50".



10/51


Step Action

12. Enter the desired information into the Car Rental field. Enter "100.00".

Step Action

13. Enter the desired information into the Meals field. Enter "250.00".



11/51


Step Action

14. Enter the desired information into the Miscellaneous field. Enter "100.00".

Step Action

15. Click the Save button.



12/51


Step Action

16. Click the Apply button.



13/51


Step Action

17. Click the Transaction Submission link.

Step Action

18. Use the Enforce Credit Card Transaction Submission page to encourage

employees to submit their credit card expenses promptly. You can enforcesubmission by setting an age limit for the transactions. Internet Expenses compares

the system date to the posted date of the transactions to determine if a transaction is

older than the limit. If an

employee has unsubmitted transactions older than the age limit, the employee is

prevented from submitting cash only expense reports until they submit at least one

outstanding credit card transaction.



14/51


Step Action

19. Click the Define Age Limits button.



15/51


Step Action

20. The Define Transaction Age Limits page enables you to define age limit for an

operating unit that determine when a user must submit existing corporate card

transactions.

Step Action

21. Enter the desired information into the Operating Unit Name field. Enter "VisionOperations".



16/51


Step Action

22. Click the Go button.



17/51


Step Action

23. Enter the desired information into the Transaction Age Limit (Days) field. Enter

"25".

Step Action

24. Click the Save button.



18/51


Step Action

25. Click the Apply button.



19/51


Step Action

26. Click the Home link.

Step Action

27. Click the vertical scrollbar.



20/51


Step Action

28. Click the Payables, Vision Operations (USA) link.



21/51


Step Action


Step Action




22/51


Step Action

31. Click the Other: Requests: Run link.

Step Action

32. Use the Submit a New Request page to choose to process a single request orrequest set. Single requests are only the jobs that you have defined in your

parameters settings. Requests Sets enable you to process multiple requests and orreports.



23/51


24/51


25/51


Step Action

36. The Credit Card Outstanding Transactions Summary Report generates a report

that summarizes the total amount of outstanding transactions.

Enter the desired information into the Name field. Enter "Credit Card

Outstanding Transactions Summary Report".



26/51


27/51


Step Action

38. Use the Parameters page to enter the request parameters. These parameters will be

used to define the processing rules and data to be included when the report or

request is run.

Step Action

39. Click in the Card Program field.



28/51


Step Action

40. Enter the desired information into the Card Program field. Enter "CR_032".



29/51


Step Action

41. Click in the Employee Status field.

Step Action

42. Enter the desired information into the Employee Status field. Enter "Current

Employees".



30/51


Step Action

43. Click the OKbutton.

orPress [Alt+O].



31/51


Step Action

44. Click the Submit button.

orPress [Alt+m].

Step Action

45. Click the No button.

orPress [Alt+N].



32/51


Step Action

46. Click the View menu.

orPress [Alt+V].



33/51


Step Action

47. Click the Requests menu.

orPress [R].

Step Action

48. The Find Requests page enables you to query specific requests.



34/51


Step Action

49. Click the Specific Requests option.



35/51


Step Action

50. Click in the Request ID field.

Step Action

51. Enter the desired information into the Request ID field. Enter "5175515".



36/51


Step Action

52. Click the Find button.

orPress [Alt+i].



37/51


Step Action

53. Use the Requests page to view the status of submitted report or request processes.

Step Action

54. Once the request status Phase is Completed, you can view the details of the report.

Click the View Outputbutton to view your report.

Click the View Output button.

orPress [Alt+p].



38/51


Step Action

55. Click the Close button.



39/51


40/51


Step Action

58. Click in the Name field.



41/51


42/51


Step Action

61. Click in the Card Program field.



43/51


Step Action

62. Enter the desired information into the Card Program field. Enter "CR_032".

Step Action

63. Click the OKbutton.

orPress [Alt+O].



44/51


45/51


Step Action

65. Click the No button.

orPress [Alt+N].

Step Action

66. Click the Find Requests button.

orPress [Alt+i].



46/51


Step Action

67. Click the Specific Requests option.



47/51


48/51


Step Action

70. Click the Find button.

orPress [Alt+i].



49/51


Step Action

71. Click the View Output button.

orPress [Alt+p].

Step Action




50/51


Step Action

73. Click the horizontal scrollbar.



51/51


Step Action

74. You have successfully managed credit card transactions.

End of Procedure.

Documents

Managing Credit Card Transactions_SPD