Management SciencesNew Graduate Student Orientation

Fall 2015

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1. Departmental Contacts Department Chair• Prof. Samir Elhedhli, elhedhli@uwaterloo.ca, CPH 4315

Associate Chair, Graduate studies• Prof. Bon Koo, bonkoo@uwaterloo.ca, CPH 4327

Associate Chair, Undergraduate studies• Prof. Mark Smucker, msmucker@uwaterloo.ca, CPH 3624

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1. Departmental Contacts Administrative Officer• Ms. Wendy Fleming, wfleming@uwaterloo.ca, CPH 4317

Graduate Studies Administrative Coordinator• Ms. Lisa Hendel, lhendel@waterloo.ca, CPH 4311

Graduate Recruitment and MSCI Online Program Administrator• Ms. Kim Dunne, kdunne@uwaterloo.ca, CPH 4314

Departmental Secretary• Ms. Kathy Tytko, ktytko@uwaterloo.ca, CPH 4309

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1. Departmental Contacts Computer Systems Administrator• Mr. Vu Huynh, vhhuynh@uwaterloo.ca, CPH 4318

Secretary to the Chair• Ms. Gini Kennings, givan@uwaterloo.ca, CPH 4313

Undergraduate Studies Administrative Coordinator• Ms. Shelley Vossen, svossen@uwaterloo.ca, CPH 4319

Dept. Scheduler & Special Projects Assistant • Mr. Ian Taylor, igtaylor@uwaterloo.ca, CPH 4314

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1. MSCI Faculty by Theme Areas Applied Operations Research (AOR)• Jim Bookbinder; Stan Dimitrov; Samir Elhedhli; Fatih Safa

Erenay; Fatma Gzara; Qi-Ming He; Beth Jewkes; Houra Mahmoudzadeh; Hossein Mehrizi; Benny Mantin; Sibel Alumur Alev

Information Systems (IS)• Parmit Chilana; Lukasz Golab; Mark Hancock; Ken McKay; Mark

Smucker; Olga Vechtomova Management of Technology (MOT)• Brian Cozzarin; Rob Duimering; Paul Guild; Bon Koo; Jatin

Nathwani; Selcuk Onay; Frank Safayeni; Kejia Zhu

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2. Masters DegreesNon Co-op Co-op

Master of Applied Science (MASc): Thesis-based

* 5 courses (minimum)* Research seminar* 6 academic terms

* 5 courses (minimum)* Research seminar* 8 terms (6 academic terms + 2 work terms)

Master of Management Sciences (MMSc): Coursework-based

* 8 courses (minimum)* 3 academic terms

* 8 courses (minimum)* 5 terms (3 academic terms + 2 work terms)

Required Core Courses: MSCI 603, 605, 607 (for MASc) MSCI 603, 605, 607, 609 (for MMSc)

Elective Courses: Maximum of two courses can be taken outside of the department, including approved Ontario Visiting Graduate Student (OVGS).

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2. Switching from MMSc to MASc Students should complete the 1st or 2nd term. During this period, students should take time to get

to know the potential supervisor(s).• Some issues to consider in selecting a supervisor include

topic, expertise, supervision style, personality and funding. Students should contact the potential supervisor(s). If mutually agreed, the Graduate Officer makes the

final assessment. https://uwaterloo.ca/graduate-studies/find-your-supervisor

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2. Ph.D. degree Degree requirements• Six required courses: 3 core courses (MSCI 603, 605, 607)

and 3 elective courses.• MSci graduates get exemptions of the core courses.• Pass the comprehensive exam, no later than the end of the

4th term of enrolment.• Pass the oral exam and defend a thesis of independent

and original research, to be completed by the end of term 12.

See the website for more information on courses.http://www.adm.uwaterloo.ca/infocour/CIR/SA/grad.html

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3. Graduate courses Required core courses• MSCI 603: Principles of Operations Research• MSCI 605: Organization Theory and Behaviour• MSCI 607: Applied Economics for Management• MSCI 609: Quantitative Data Analysis (only for MMSc)

Elective courses from other departments must be approved by the Associate Chair prior to enrolment.• The courses should be related to topics in MSci.• MSci does not offer similar courses.

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3. Course exemptions Students (masters and Ph.D.) may apply for

exemptions from any of the required core courses.• The current instructor makes the final decision.• You have achieved over 80% of the course(s) which were

taken within last 5 years; The material is covered no more than two courses.

• You should submit the exemption form by Friday, October 9, 2015.

For masters students, each exempted course must be replaced (but not for Ph.D. students).

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3. Failure in courses Students must maintain an overall average of at

least 73% at the end of each term, with no more than two failed courses overall.• A grade below 65% is considered a fail.• A failed course will count in your overall GPA, but will not

count towards the required number of courses.• If students fail the same core course twice, they are

required to withdraw from the program.• A failed elective course must be replaced.

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3. Drop/Add courses Students can drop & add courses via Quest until the

6th week of the term - October 23rd, 2015. After October 23rd, students should complete and

submit a drop/add form to Lisa Hendel.• The form must be approved by the course instructor and

your supervisor (or Associate Chair).• Doctor’s note should be provided for medical reasons.• For other reasons, the student should have experienced

exceptional circumstances to get approved. • It is very rare to get approved for other reasons.

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3. Activity Reports Only MASc and Ph.D. students should submit the

activity reports each term, starting the second term.• It enables the department to gauge students’ progress and

to assist in the awarding of scholarships.• Students are provided feedbacks if required.

Process• It is due by the end of the second week of the term.• It indicates the academic progress (courses and research).• Your supervisor must sign the activity report before you

submit it.

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4. Policies and Grievances It is your responsibility to be familiar with the

University Graduate Calendar, Faculty guidelines, and Department guidelines.• If you are a transitional or probationary student, be sure to

review that section in the Graduate Calendar. All students should read:• UW Policy 71 (Academic Discipline) http://www.adm.uwaterloo.ca/infosec/Policies/policy71.htm• UW Policy 70 (Student Grievances) http://www.adm.uwaterloo.ca/infosec/Policies/policy70.htm

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4. Academic Integrity All students are required to take the online

Academic Integrity course. • One important topic is how to avoid plagiarism. See the

handout and UW Policy 71 (Academic Discipline).• New graduate students will have until November 6, 2015

to successfully complete the quiz from the course. Any questions, please contact Amanda McKenzie at

amanda.mckenzie@uwaterloo.ca or 519-888-4567 ext.38562.

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5. Co-op program Application requirements• Application deadline: December 2, 2015• It is available to masters students only.• Minimum of 80% in the Fall 2015 grade or previous degree.• A good command of English

Program requirements• Sequence 1: F15A – W16A – S16WT – F16WT – W17A• Sequence 2: F15A – W16A – S16WT – F16A – W17WT – S17A• Complete work term reports in each term, approved by the

Graduate Officer.

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6. Teaching Assistantships (TAs) Each term, the department hires TAs for various

courses (depending on the number of enrolment).• The application form and information on TA application

procedure is available online each term. https://uwaterloo.ca/management-sciences/graduate-studies/teaching-assistantships-management-sciences

• Students must successfully complete the ExpecTAtions workshop to be eligible for TA (offered on September and April each year).

• The selection decision of TAs is solely on the discretion of the course instructor.

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6. Teaching Assistantships (TAs) TAs’ duties• TAs are paid for providing support to the teaching of MSCI

courses (approximately $4,007 per term).• One full TA position is equivalent to 10 hours/week of

work over 13 weeks of the term.• Full-time graduate students may not accept more than 10

hours of employment per week.• TAs should be present at UW from the start date of the

term to the date of completing the marking the final exam.• If not, the TA contract may be cancelled.

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7. Scholarships Faculty of Engineering/UW Merit Scholarships are

awarded by the Department.• Available to domestic and international students.• Students must maintain a minimum 80% overall average.• There should be no incomplete grades.• Scholarships are applied against the students tuition.

Scholarships are not eligible to those students• who have a probationary or transitional condition,• who are part-time or inactive, are in the Coop program• who are transferred from other departments.

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7. Department Awards Fraser Research Award (approximately $1,000)• Open to Master’s and Ph.D. students for research paper.• Students must be registered as an MSCI students in one of

the previous three terms. Donald J. Clough Memorial Award (approx. $300)• Awarded to (domestic and international) Masters students.• Students must be enrolled in the first year.

El Gabbani Award (approx. $750)• Awarded to (international) Masters students only.

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7. MSCI Graduate Research Scholarship It is targeted to MMSc students who are interested

in transferring to the MASc program.• The selection process is based on academic performance

during the Fall 2015 and/or Winter 2016 terms.• Successful applicants are expected to have achieved an

average above 80%.• $4,000 is awarded evenly over 3 terms, conditional on

students’ finding a thesis supervisor. MSCI TA Awards• One award per term is given to an excellent TA.

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7. International Student Award Requirements• International students (with valid study permit) who

maintain full time student status.• Students should meet the academic progress

requirements of the program.• Students are not receiving external awards or

sponsorships. Amount• MASc students: $1,880 per term (maximum of 6 terms).• Doctoral students: $3,760 per term (maximum of 9 terms).

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7. Graduate Studies Bursary and Award It is open to all students who are OSAP eligible; that

is, Canadian and permanent residents (CPR). Other small amount of funding are available for

international students.• Check Millennium Graduate Bursary Application on

Graduate Studies Office website. https://uwaterloo.ca/graduate-studies/awards-funding

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7. Tri Council and OGS Scholarships They are major federal and provincial scholarships.• NSERC, SSHRC, CIHR, OGS

To learn about eligibility criteria and application process, attend the scholarship information session.

September 14th, 4:00 to 6:00pm or September 17th, 5:00 to 7:00pm (Humanities

Theatre). See Department website for more details.• These sessions are geared towards MASc and Doctoral

students who have a minimum 80% average.

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8. Graduate students email list The department UW administrative offices will use

your “@uwaterloo.ca” email account.• Most correspondence to students from the Department

and University will be through email.• It is your responsibility to read your emails and on a

regular basis and meet deadlines as required.• Contact Vu Huynh (vhhuynh@uwaterloo.ca) for more

information.

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8. Computing user information For all computing support, contact our computer

systems administrator, Vu Huynh (CHP 4318). Faculty of Engineering Computing (PHY 3000)

http://www.eng.uwaterloo.ca/twiki/bin/view/Engcomp• Windows Account (Waterloo Nexus Network)• Engineering Printing Account• Email Accounts • Web Page Account (www.eng) • Unix Account (sftp.eng)

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8. Other Department Services Office space• Kathy Tytko is responsible for assigning office space to

MASc/Ph.D. students.• Office space is not guaranteed and it may be taken back at

any time. (Must complete on-line mandatory safety training prior to receiving your key permit.)

• You must complete on-line mandatory safety training prior to receiving your key permit.

Student mailboxes and TA Photocopier are located in CPH 4312. See Kathy for the access to printer.

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8. Department common areas Common areas• Conference room (CPH 3623): Booked through Ian Taylor• Seminar room (CPH 3646): Booked through Ian Taylor• Graduate classroom and seminar room (CPH 4333)• Computer lab for undergraduate and graduate (CHP 4335)

Student areas • TA Meeting Room (CPH 4361): For TAs without office • Graduate student lounge (CHP 3608): fridge, microwave • TA Photocopier, student mailboxes (CPH 4312)

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Finally, if things are not right… Graduate Officer (Bon Koo)• He can mediate for professors and/or students regarding

academic issues. Graduate Coordinator (Lisa Hendel)• She can advise you on program changes, co-op program,

scholarships.• She can advise on general program information for the

MMSc, MASc and PhD programs. • Please see the department website for details on program

information and important deadlines and events.

Thank You!