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102713
Lync 2013 Windows
Meeting Environment
Content
Overview
Informa
Participa
Change
Transfer
Add a Pe
Send an
Send a F
Save a F
Share Yo
Share a
Share a
Give a P
Conduct
Manage
Add Vid
Record a
Recordin
End a M
ts
w ....................
tion for Lync M
ant List ...........
Meeting Audio
r Meeting Audi
erson to a Mee
Instant Messa
File ..................
File Sent to You
our Desktop ...
Program ........
Whiteboard ...
owerPoint Pre
t a Poll ............
e the Stage ......
eo ..................
a Meeting ......
ng Manager ...
Meeting ............
.......................
Meetings and C
.......................
o Settings .......
io to Your Mob
eting ...............
age ..................
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u ......................
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esentation .......
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Conference Cal
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bile Phone .......
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Overvie
This docum
meeting ca
Using Lync
Conferenc
Using Lync
Using Lync
Informa
There are f
By default,
phone) mu
Leader and
If you wan
dial‐in from
to the Sign
go to dialin
Before sen
Meeting O
meeting lin
Invitation.
ew
ment explains h
an be found in
c for Windows
ing Quick Refe
c Web App
c Attendee
ation for Ly
four classificat
Organizer – th
Leader – the f
Presenter – ca
change the cla
distribute file
default, all fac
permissions le
This is done u
Conferencing
Attendee – ca
, meeting parti
ust wait in the
d anyone waiti
t to be a Leade
m a non‐Lync p
n‐in PIN for CX6
n.central.uh.ed
nding a Meetin
Options before
nk and Confere
Meeting optio
Everyone wai
No one waits
Only the Orga
how to use the
the following
erence Guide
ync Meeti
ions for meeti
he person who
first person to
an invite other
assification of
s and share ite
culty and staff
evel of any par
sing Outlook M
g Quick Referen
an initiate insta
icipants who d
lobby until a L
ng in the lobby
er or need to b
phone, you mu
600 phones. If
du to reset you
g Invitation, th
sending the M
ence ID. The C
ons include:
ts in the lobby
in the lobby
anizer is a Pres
e tools availabl
UIT document
ngs and Co
ng participants
o schedules a m
dial‐in to a con
rs to an active
other Presente
ems, such as th
members are
rticipant from
Meeting Option
nce for Windo
ant message (I
ial‐in from a n
eader dials‐in.
y can be given
be (for instance
st enter your D
f you can’t rem
ur PIN or obtai
he Organizer ca
Meeting Invitati
Conference ID i
y except the Or
enter
3
e in a Lync Me
s:
onference
s:
meeting or con
nference call fr
meeting or con
ers to Attende
he desktop, a p
Presenters. If
Presenter to A
ns. For inform
ws.
M) conversatio
on‐Lync phone
The first pers
access to the m
e, if all other pa
Dial‐in PIN to b
member your D
in your first PIN
an change the
on because ch
s assigned by L
rganizer
Lync 201
eeting. Informa
Calls
ference call.
rom a Lync pho
nference call.
e. Only a Pres
program, white
desired, the m
Attendee befor
mation on acces
ons and view it
e (i.e., Rolm, C
son to dial‐in fr
meeting.
articipants are
become the Lea
Dial‐in PIN or if
N.
Meeting Optio
hanging the opt
Lync and appe
13 Windows M
ation on sched
one.
During a meet
senter can reco
eboard and con
meeting Organi
re the Meeting
ssing Meeting
tems that are s
isco, mobile or
rom a Lync pho
e not affiliated
ader. The Dial
you never rece
ons. It is very i
tions can pote
ars in an Outlo
Meeting Environ
duling or joinin
ting, a Present
ord a meeting,
nduct a poll. B
izer can chang
g Invitation is se
Options, see
shared.
r an off‐campu
one becomes t
with UH) and y
l‐in PIN is ident
eived a Dial‐in
important to c
entially change
ook Meeting
nment
ng a
er can
By
e the
ent.
us
the
you
tical
PIN,
hange
the
Particip
The partici
faculty and
presentatio
desired, th
The icons t
Change
If your pho
change the
To change
1.
pant List
ipant list indica
d staff membe
ons, share a w
he meeting Org
to the right of
Instant Messa
smart phone,
indicates the
Meeting Audi
heard during
the meeting o
participant’s p
Meeting Vide
meeting, this
this icon is blu
Content Shari
icon is blue.
e Meeting A
one is connecte
e device used f
the audio dev
. At the botto
ates the permi
r at UH is alwa
hiteboard and
ganizer can cha
each name ind
aging (IM) – If t
a desk phone,
function has n
o – If this icon
the meeting. T
on Hold to take
phone is muted
o – If this icon
icon is gray fo
ue.
ing – At the sta
Audio Sett
ed to a comput
for meeting au
ice during a m
om of the Grou
ssions level of
ys a Presenter
access other f
ange the perm
dicate (in this o
this icon conta
, or another de
ot been used.
is gray, this pe
This person did
e another call,
d, the icon app
contains an ‘X
r everyone wit
art of a meetin
tings
ter and the co
dio.
eeting:
up Conversatio
4
each participa
r. Only Present
features, depe
issions level of
order) if the pe
ins an ‘X’, this
evice that is no
erson doesn’t h
d not join the m
the icon appea
pears as shown
X’, this person d
th a video cam
g, this icon is g
mputer has a m
on window, ho
Lync 201
ant: Presenter
ters can share
nding on how
f any participa
erson is capable
person might
ot capable of se
have speakers
meeting using
ars as shown a
n above for the
does not have
era. When som
gray for everyo
microphone an
over over the C
13 Windows M
or Attendee.
their desktop,
the Meeting O
nt from Presen
e of participati
have joined th
ending/receivi
to hear or a m
a telephone.
above for the f
e second partic
a video camer
meone starts t
one. When con
nd speakers, it
Call Options bu
Meeting Environ
By default, eve
, give PowerPo
Options are set
nter to Attende
ing in:
he meeting usi
ng IMs. A gray
microphone to
If a participant
irst participant
cipant.
ra. At the start
their video cam
ntent is shared
is possible to
utton.
nment
ery
oint
t. If
ee.
ng a
y icon
be
t puts
t. If a
t of a
mera,
d, this
2.
3.
If you are u
hear sound
means no
To mute yo
1.
2.
To unmute
1.
2.
To turn off
1.
2.
. In the box t
. Select Hand
using your PC m
ds around you
one can hear y
our computer
. Hover over
. In the box t
e your compute
. Hover over
. Select Unm
f meeting audi
. Hover over
. Select Hold
that appears, c
dset or PC Mic
microphone an
including your
you and you ar
microphone:
the Call Optio
that appears, c
er microphone
the Call Optio
mute.
o:
the Call Optio
Call.
click Devices.
and Speakers
nd speakers, yo
r voice. It is als
re unable to he
ons button.
click Mute.
e:
ons button.
ons button.
5
.
ou can put the
so possible to t
ear what is said
Lync 201
microphone o
temporarily tu
d in the meetin
13 Windows M
on Mute which
urn off the mee
ng.
Meeting Environ
h means no one
eting audio wh
nment
e can
hich
To turn on
1.
If a PC mic
connection
To check th
1.
Immediate
Transfe
If your mo
the occasio
interact in
To put you
1.
meeting audio
. Click Resum
rophone and s
n which can aff
he quality of yo
. Hover over
ely upon hover
er Meeting
bile number is
on when you h
the meeting.
ur mobile numb
. In the main
o:
me Call.
speakers are us
fect call quality
our network co
the Network C
ring, a network
g Audio to Y
in Lync, it is po
have to walk ac
Your mobile n
ber in Lync:
Lync window,
sed for meetin
y.
onnection:
Connectivity ic
k quality messa
Your Mob
ossible to tran
cross campus d
umber must b
, click the Opti
6
ng audio, it is p
con.
age appears.
ile Phone
sfer meeting a
during a meetin
e in Lync for th
ons button.
Lync 201
ossible to chec
audio to your m
ng, but you wo
he transfer to m
13 Windows M
ck the quality o
mobile phone.
ould like to stay
mobile option
Meeting Environ
of your networ
This is handy
y connected a
to appear.
nment
rk
on
nd
2.
3.
4.
To hide yo
1.
2.
To transfer
1.
2.
3.
. In the Optio
. In the Edit P
. Click Ok.
ur mobile num
. In the Optio
. Click Ok.
r meeting audi
. In the Grou
. In the box t
. Select your
ons dialog box,
Phone Number
mber so it does
ons dialog box,
io to your mob
p Conversatio
that appears, c
mobile numb
, click Phones t
r dialog box th
n’t appear on y
, uncheck Inclu
bile phone:
n window, hov
click Transfer C
er.
7
then click Mob
at appears, en
your Contact C
ude in my cont
ver over the Ca
Call.
Lync 201
bile Phone.
nter your mobi
Card:
tact card.
all Options but
13 Windows M
ile number.
tton.
Meeting Environ
nment
Add a P
Presenters
Lync Meet
are a Prese
To add a p
1.
2.
3.
Note: Drag
othe
Person to a
s have permiss
ing or Confere
enter in a meet
erson to a mee
. In the Grou
. In the Invite
number.
. Click Ok.
g and drop nam
ers.
a Meeting
ion to invite ot
ence Call is a Pr
ting, you can a
eting:
p Conversatio
e by Name or N
mes from your
thers to a mee
resenter unless
add others to t
n window, clic
Number dialog
r Contact list to
8
eting. By defau
s the Organize
he meeting.
k Invite More
g box that appe
o the Group Co
Lync 201
ult, every facult
r made a chan
People.
ears, select you
onversation win
13 Windows M
ty and staff me
nge to the Mee
ur contact(s) o
ndow for a fas
Meeting Environ
ember invited
eting Options.
or enter a phon
ster way to invi
nment
to a
If you
ne
ite
Send an
To send an
1.
2.
3.
Your mess
Send a
The Attach
To send a f
1.
2.
n Instant M
n instant messa
. At the botto
. At the botto
. Press <ENT
age is sent to a
File
hments option
file to all partic
. In the Grou
. In the box t
Message
age (IM) to all
om of the Grou
om of the box
ER>.
all meeting par
allows you to
cipants:
p Conversatio
that appears, c
meeting partic
up Conversatio
that appears, t
rticipants.
send a file to e
n window, hov
click Attachme
9
cipants:
on window, ho
type your mes
each meeting p
ver over the Sh
nts.
Lync 201
over over the In
ssage in the me
participant.
hare button.
13 Windows M
nstant Messag
essage input a
Meeting Environ
ge button.
rea.
nment
3.
4.
5.
Meeting pa
Save a F
If a file is s
To save a f
1.
2.
The Attach
3.
4.
5.
. Click Add A
. Using the d
. Click Open.
articipants are
File Sent to
ent during a m
file that someo
. In the Grou
. In the box t
hments dialog b
. Locate the a
. Click More.
. From the m
Attachment.
ialog box that
e alerted of the
o You
meeting, an ind
one sends durin
p Conversatio
that appears, c
box opens.
attachment yo
menu that appe
appears, locat
e file which the
icator notifyin
ng a meeting:
n window, hov
click Manage A
ou want to sav
ears, select Sav
10
te the file you w
ey can save for
g you of the fil
ver over the Sh
Attachments.
e.
ve As.
Lync 201
want to send.
later viewing.
le appears on t
hare button.
13 Windows M
the Share butt
Meeting Environ
ton.
nment
6.
7.
Share Y
Sharing yo
you share y
share a de
To share yo
1.
2.
. In the Save
. Click Save.
Your Deskt
ur desktop is u
your desktop,
sktop.
our desktop:
. In the Grou
. In the box t
As dialog box,
op
used to allow a
it is possible to
p Conversatio
that appears, s
select a locati
all meeting par
o give control o
n window, hov
elect Desktop
11
ion for the atta
rticipants to se
of your deskto
ver over the Sh
.
Lync 201
achment.
e what you see
op to a meeting
hare button.
13 Windows M
e on your scre
g participant. O
Meeting Environ
en. Not only c
Only Presenter
nment
can
rs can
The Group
following i
Note: Whe
While shar
Giving con
To give con
1.
2.
The follow
3.
To regain c
1.
p Conversation
mage shows h
en sharing you
ring a desktop
trol means a s
ntrol of your d
. On the Shar
. From the lis
wing dialog box
. Click Ok.
control of your
. Simultaneo
window expan
ow your stage
ur desktop, par
the Sharing Co
elected person
esktop:
ring Control Ba
st of names tha
appears.
r desktop:
ously press <CT
nds showing a
appears when
rticipants will s
ontrol Bar appe
n gains control
ar, click Give Co
at appears, sel
TRL> <ALT> <SP
12
stage for all pa
n someone oth
ee all content
ears at the top
of your mouse
ontrol.
ect the person
PACE>.
Lync 201
articipants to s
her than you sh
surrounded by
p of your screen
e.
n to whom you
13 Windows M
see the shared
hares a deskto
y a yellow bord
n.
u want to give
Meeting Environ
desktop. The
p.
der.
control.
nment
e
To stop sha
1.
Share a
It is possib
a program
program.
To share a
1.
2.
The Presen
3.
4.
aring your des
. On the Shar
Program
le to share ind
, it is possible t
program:
. In the Grou
. In the box t
nt Programs di
. Select one o
. Click Presen
ktop:
ring Control Ba
dividual progra
to give control
p Conversatio
that appears, s
alog box appea
or more progra
nt.
ar at the top of
ms with partic
of a program
n window, hov
elect Program
ars.
ams.
13
f your screen, c
ipants instead
to a meeting p
ver over the Sh
m.
Lync 201
click Stop Shar
of your entire
participant. On
hare button.
13 Windows M
ring.
e desktop. Not
nly Presenters
Meeting Environ
t only can you
can share a
nment
share
The Group
Note: Part
The Sharin
Giving con
To give con
1.
2.
The follow
3.
To regain c
1.
p Conversation
ticipants will se
g Control Bar a
trol means a s
ntrol of your p
. On the Shar
. From the lis
wing dialog box
. Click Ok.
control of your
. Simultaneo
window expan
ee all program
appears at the
elected person
rogram(s):
ring Control Ba
st of names tha
appears.
r program(s):
ously press <CT
nds showing a
s that are surro
top of your sc
n gains control
ar at the top of
at appears, sel
TRL> <ALT> <SP
14
stage for all pa
ounded by a ye
creen.
of your mouse
f your screen, c
ect the person
PACE>.
Lync 201
articipants to s
ellow border.
e.
click Give Cont
n to whom you
13 Windows M
see the shared
trol.
u want to give
Meeting Environ
program(s).
control.
nment
To stop sha
1.
Share a
Whiteboar
pointer, ty
participant
To share a
1.
2.
The Group
When a me
aring your prog
. On the Shar
Whiteboa
rd is a digital ve
yping tool, draw
ts to use. Only
whiteboard:
. In the Grou
. From the bo
p Conversation
eeting particip
gram(s):
ring Control Ba
ard
ersion of the w
wing tools, pen
y Presenters ca
p Conversatio
ox that appear
window expan
pant writes on t
ar at the top of
whiteboards fo
ns and more. A
an share a whit
n window, hov
rs, select White
nds showing a
the whiteboar
15
f your screen, c
und in most co
A shared white
teboard.
ver over the Sh
eboard.
stage for all pa
d, everyone in
Lync 201
click Stop Shar
onference room
eboard is imme
hare button.
articipants to s
n the meeting c
13 Windows M
ring.
ms. Whiteboa
ediately availab
see the whiteb
can view what
Meeting Environ
rd has a laser
ble for all meet
board.
is written.
nment
ting
3.
To stop sha
1.
Give a P
An Attende
presentatio
To give a P
1.
2.
. Select a too
aring the white
. Near the to
PowerPoin
ee or a Present
on. Only a Pre
PowerPoint pre
. In the Grou
. In the box t
ol from the righ
eboard:
op right corner,
nt Presenta
ter can upload
esenter can giv
esentation:
p Conversatio
that appears, s
ht side of the w
, click Stop Pre
ation
d a PowerPoint
ve a PowerPoin
n window, hov
elect PowerPo
16
whiteboard to
esenting.
t presentation.
nt presentation
ver over the Sh
oint.
Lync 201
add informatio
. Only a Presen
n.
hare button.
13 Windows M
on to the white
nter can share
Meeting Environ
eboard.
a PowerPoint
nment
3.
4.
The Group
5.
6.
To end the
1.
Conduc
It is possib
question.
can condu
To conduct
1.
2.
. In the Prese
. Click Open.
p Conversation
. Navigate th
. Click Thumb
e presentation:
. Near the to
ct a Poll
le to conduct a
A poll is anony
ct a poll. By de
t a poll:
. In the Grou
. In the box t
ent PowerPoin
window expan
he presentation
bnails to prese
:
op right corner,
a poll or gain a
ymous and inst
efault, only Pre
p Conversatio
that appears, s
t dialog box th
nds showing a
n using the arr
ent the slides in
, click Stop Pre
consensus of
tant with the r
esenters can se
n window, hov
elect Poll.
17
hat appears, se
stage for all pa
ows under the
n a different o
esenting.
the meeting p
esults displaye
ee the results.
ver over the Sh
Lync 201
elect the Powe
articipants to s
e presentation
rder.
participants by
ed for all partic
hare button.
13 Windows M
rPoint file.
see the presen
.
offering multi
cipants to view
Meeting Environ
ntation.
ple choices to
w. Only a Prese
nment
a
enter
3.
4.
5.
6.
Following i
. In the Creat
. Enter a que
. In the Choic
. Click Create
is an example o
te a Poll dialog
estion in the Q
ces: fields, ente
e.
of a completed
g box that appe
uestion: field.
er up to seven
d poll.
18
ears, enter a na
choices from
Lync 201
ame for the po
which particip
13 Windows M
oll in the Poll N
pants can choo
Meeting Environ
Name: field.
se.
nment
To allow P
1.
2.
To end the
1.
Manage
The most r
same share
participant
shared item
To select w
resenters and
. Click the Po
. Select Resu
e Poll:
. Near the to
e the Stage
recently shared
ed item at the
ts to view the w
m is viewed.
which shared it
Attendees to s
oll Actions pop
ults are shown
op right corner,
e
d item appears
same time. If
whiteboard wh
tem is currently
see poll results
p‐up menu.
to everyone.
, click Stop Pre
s on the stage
a whiteboard,
hile another tw
y viewed by al
19
s:
esenting.
on top of the p
, a program an
wo view the pro
l participants:
Lync 201
previously shar
d a poll are sh
ogram. Only a
13 Windows M
red item. All p
ared, it is not p
a Presenter can
Meeting Environ
participants see
possible for tw
n decide which
nment
e the
wo
h
1.
2.
3.
4.
5.
Add Vid
If a particip
participant
camera.
To add vid
1.
2.
Only one v
the person
. In the Grou
. In the box t
. In the Prese
everyone’s
. Click Remov
. When you a
deo
pant has a vide
t, who doesn’t
eo to a meetin
. In the Grou
. In the box t
video image at
n currently spe
p Conversatio
that appears, c
entable Conten
stage.
ve to remove a
are done, click
eo camera con
have a video c
ng:
p Conversatio
that appears, s
a time appear
aking.
n window, hov
click Manage P
nt dialog box th
an item that is
Close.
nected to thei
camera, can se
n window, hov
elect Start My
rs in the Group
20
ver over the Sh
Presentable Co
hat appears, cl
no longer nee
r computer, it
ee the video im
ver over the Vi
y Video.
Conversation
Lync 201
hare button.
ontent.
lick Present No
eded.
is possible to a
mage of other p
deo button.
window. The
13 Windows M
ow for an item
add video to th
participants wh
video image d
Meeting Environ
m to appear on
he meeting. A
ho do have a v
displayed belon
nment
ideo
ngs to
Following i
image of a
To turn vid
1.
2.
3.
is the Group Co
participant wi
deo off:
. Hover over
. In the box t
. In the confi
onversation w
ith a video cam
the Video but
that appears, c
rmation dialog
indow of a per
mera.
tton.
click Leave Vide
g box that appe
21
rson without a
eo.
ears, click Ok.
Lync 201
video camera
13 Windows M
who is able to
Meeting Environ
o see the video
nment
o
Record
Presenters
appears in
To start re
1.
2.
Recording
To end rec
1.
Recordi
All Lync rec
Lync Recor
publish a r
To access t
a Meeting
s can record vid
the Group Co
cording:
. In the botto
. From the m
controls appea
cording:
. Click the Sto
ing Manag
cordings are sa
rding Manager
ecording direc
the Recording
g
deo and audio
nversation win
om right corne
menu that appe
ar near the bot
op icon.
ger
aved to your W
r displays a list
ctly to SharePo
Manager while
of everything
ndow of all par
r of the Group
ears, select Sta
ttom of the wi
Windows user d
of all recorded
int. There are
e in a meeting
22
that is shared
rticipants and r
p Conversation
rt Recording.
ndow to pause
directory on yo
d meetings and
two ways to a
:
Lync 201
during a meet
remains until r
window, click
e, resume or st
our hard drive
d allows you to
access the Reco
13 Windows M
ting. Recording
recording ends
the ellipsis.
top recording.
in Windows m
o play, rename
ording Manage
Meeting Environ
g notification
s.
media (wmv) fo
e, convert to M
er.
nment
rmat.
MP4 or
1.
2.
To open th
1.
2.
End a M
To end a m
1.
Using the a
meeting w
To end a m
1.
. In the botto
. From the m
he Recording M
. In the main
. From the m
Meeting
meeting:
. In the top r
above method
with one click of
meeting and clo
. In the top r
om right corne
menu that appe
Manager when
Lync window,
menu, select To
ight corner of
to end a meet
f the Rejoin bu
ose the Group
ight corner of
r of the Group
ears, select Ma
not in a meeti
, click the arrow
ools ‐> Recordi
the Group Con
ting leaves the
utton.
Conversation w
the Group Con
23
p Conversation
anage Recordin
ing:
w next to the O
ng Manager.
nversation win
e Group Conver
window:
nversation win
Lync 201
window, click
ngs.
Options button
dow, click the
rsation open in
dows, click the
13 Windows M
the ellipsis.
n.
red handset.
n case you wan
e X.
Meeting Environ
nt to rejoin the
nment
e
