Lesson 2: Creating and Editing Business Letters

2

Learning Objectives

After studying this lesson, you will be able to:

Select and edit text, and use AutoCorrect

Set AutoFormat As You Type options

Copy and move text

Set page layout options Preview and print a document

3

Typical Business Letter Styles

Block Style

Most common business-letter style

All elements single-spaced and left-aligned (except

double-spacing between paragraphs)

Modified Block Style

Block Style

4

Date line

Inside address

Salutation

Body

Signature

Initials

Enclosures

Modified Block Style

5

Date, complimentary

close and signature

block begin at center

of page

All other lines are

left-aligned

Inserting Text

Using AutoComplete

Recognizes names, dates

Using the [Enter] Key

New paragraph or blank line

Word Wrap

Makes formatting consistent when text is added or

removed

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Showing Formatting Marks

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Paragraph symbols

whenever you tap [Enter]

Show/Hide to see paragraph markers

Dots appear when you tap [Spacebar]

Tabs are represented

by small arrows

Creating an Envelope

8

Envelope size and more

options are available

Return address

Print separate envelope

or add to document top

Word recognizes the

delivery address

Selecting Text

Mouse

Double-click to select a word

Hold down the left button and drag to select a block

[Ctrl]+click to select a sentence

Keyboard

Navigate with arrow keys

Hold [Shift] to select blocks

[Ctrl]+[A] to select all

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Editing Text

Inserting and Deleting Text

[Backspace] deletes left

[Delete] deletes right

Undo and Redo

Undo or [Ctrl]+[Z] to reverse your last action

Redo or [Ctrl]+[Y] to undo an undo!

10

Working with AutoCorrect

Corrects

Common spelling

errors

Capitalization errors

AutoCorrect Options

Smart Tag

Customizing AutoCorrect

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12

Copying and Moving Text

Ribbon commands

Clipboard

Cut, Copy, and Paste [Ctrl]+[X], [Ctrl]+[C],

[Ctrl]+[V]

Open the

Clipboard

Paste all

items at

once

Clear

Clipboard

Click the

arrow to

reveal the

commands

Switching Between Documents

Viewing open documents on the Windows Taskbar

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Active document (lighter than others)

Image of each open document displays when you

hover the mouse pointer over the taskbar button

Using Page Layout Options

Margins

Set for entire document or

a selection

Orientation

Vertical (portrait) or

Landscape (horizontal)

Paper size

Letter, legal, or custom

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Working with Print and Print Preview

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Set number of

copies to print,

choose a printer,

and view printer

properties

Change page

layout options

Preview the document

before printing.

Lesson 2: Creating and Editing Business Letters