Lecture 3- Microsoft WordCOE 201- Computer Proficiency

Outline• Introduction to Word

▫ Getting familiar with some key tasks.Word Basics

▫ Creating a new document.▫ Formatting text.▫ Formatting a paragraph.▫ Pictures & captions.▫ Creating a table.▫ Headers & footers, page numbering.▫ Breaks.▫ Bullets & Numbering.▫ Equations & symbols.▫ Citation and bibliography.▫ Table of content.

Introduction to WordBefore you begin creating documents in word, you may want to set up your word environment and become familiar with a few key tasks:

• The ribbon.• The quick access toolbar• The ruler.

The RibbonButtons

Font Group

Tabs

Dialogue Box Launcher

Maximize/Minimize

Summary of the Ribbon Tabs

The Quick Access Toolbar•Next to the Microsoft Word Button.•Provides you with access to commands

you frequently use.•To add commands to your Quick Access

Toolbar, press the arrow and check which commands you want to add. Customiz

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The Ruler• It measures the width of the paper.• The sliding markers on the ruler are all for

positioning paragraphs of the text on the page.• You have to select the paragraph in order to set its

indent.▫The first line indent: Positions the slider where you

want the first line of a paragraph to start.▫The hanging indent: Positions the start of the second

and all following lines of the text.▫The left indent: Positions the left indent of the text.▫The right indent: Positions the right indent of the

text.

Creating a New Document1. Open MS Word

2010.2. Click the File

Tab.3. Click New. 4. Choose a blank

document, or choose from a template.

5. Click Create

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Formatting Text•Format the font.•Format the size of the font.•Set the font colour.•Set the type:

▫Bold (Ctrl+B)▫Italic (Ctrl+I)▫Underline (Ctrl+U)

Formatting Paragraph•Paragraph spacing.•Line spacing and indentation.•Styles.

Formatting a ParagraphParagraph spacing•Go to Page Layout tab.•In the paragraph group under spacing, set

the spacing between the paragraph selected and the paragraph after and before it.

Paragraph Dialogue Box

Line Spacing & Indentation

Set the alignment of the text to left, right, centered or justifiedSet the paragraph indentation from left and right.

Special indentation for the first line of the paragraph.

Set the spacing between the lines in the same paragraph.

Styles•Styles are predefined set of text format.•You use Word styles to identify and format

the structural elements in your document.▫You can use “Title” style for your title,

“Body Text” style for your body, etc.

How to Use Word Styles

• In the home tab, you can find the styles under styles group.

• There are many predefined styles created by Word.

• Just select the paragraph and apply the style that you want.

Creating a new style Launch the Styles Dialog Box

Choose New Style

Choose a style name

Adjust style format

Adjust Paragraph formatting and other options

Pictures & Captions• Insert a picture• Right click on the

picture to insert a caption

• Choose the label: Equation, Figure or Table.

• Name the caption.

Creating a Table1- Choose Insert then Table

2- Click insert table

3- Modify the nb of rows and columns, then press OK

Modifying a Table (1)

1- Select the rows and columns you want to modify.

2- Select the “Table Tools” tab, then ‘Design’

3- Select ‘Borders’ then add or remove borders of the table

Modify a Table (2)

Headers & Footers•Go to ‘Insert’

•Once you select a header or a footer, a new “Header & Footer Tools” appears.

Page Numbering•In the ‘Insert’ tab.•`

Breaks•Use to divide one document into multiple parts, each one being independent

from the others.•This will allow:

Different Page Layout (Portrait/Landscape).Different Page Numbering Scheme.Different Page Headers/Footers. 1- Select Page

Layout, Breaks

2- Select the desired Section Break

Note: A Page Break forces the following text to start on a new page, but the text remains in the same section

Bullets & Numbering• Used to arrange and format text to draw

emphasis.• To insert a new list:

▫Select the text you want to format as a list.▫Click the bullets or numbering command on

the home tab.▫Press enter to add another item to the list.Add Bullets Add

Numbering

Equations & Symbols

Select and replace variables.

Citation & Bibliography (1)

Citation & Bibliography (2)

Table of Content1- Select References, Table of Contents

2- Select the desired format

Important Note!:The table of contents will not work if you don’t use appropriate styles (i.e.: Heading1, Heading 2, and Heading 3…)

Or choose Insert Table of Contents for advanced options

Report (1)•Use consistent format throughout the

whole report.•Use standard fonts: Arial, Times New

Roman, etc.•Always label and number your tables and

figures.•Number all your pages, except the cover

page.

Report (2)•Cover page:

▫Your name.▫Organization (i.e. Lebanese American

University).▫Report Title.▫Date.

•Abstract•Table of content.•List of figures.•List of Tables.