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Residency Incubator Program Class of 2013 Participant: Program Term: 09/2010 – 08/2013 Contact: Mauricio Campos President/CEO [email protected] 713-557-8022 brazilianarts.org Insert photo 1 Organizatio n logo here

Learning sessions #6 Residency Incubator brazilian arts foundation

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Page 1: Learning sessions #6 Residency Incubator   brazilian arts foundation

Residency Incubator Program

Class of 2013

Participant:

Program Term:

09/2010 – 08/2013 Contact:

Mauricio Campos President/CEO [email protected] 713-557-8022 brazilianarts.org

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Organization logo here

Page 2: Learning sessions #6 Residency Incubator   brazilian arts foundation

Participant Profile:

“Our mission is to build community through the preservation and sharing of the Brazilian culture.”

• Incorporated in December 2001 • Operating budget ending December 2009 = $180,515 • Number of Board Members in August 2010 = 9 • Number of full time staff August 2010 = 1 • Main challenges we faced prior to the Program:

• Staff Capacity • No formal fundraising strategy • Need to develop non-artist volunteer base • Effective method for reaching new constituents

Enters Residency Incubator Program on September 2010.

Page 3: Learning sessions #6 Residency Incubator   brazilian arts foundation

Outcomes Summary What difference did the Incubator program make?

•New website

•New Facebook Pages

•Hire contracted

•New Marketing Plan with policy and procedures

• Internal controls

•Double facility space

•Created new programs

•New Board nominating procedures

•Add a Treasurer

• First Board retreat

•Three new contract staff

•New Internship Program

• Increased revenues

•Minimized expenses

•Net cash increased last year

•Created better budget

Money (Revenue /Expenses)

Management (Board & Staff)

Marketing/PR Systems (admin / facilities)

Page 4: Learning sessions #6 Residency Incubator   brazilian arts foundation

Financial Profile

$153,981

$180,515 $197,336

$281,826 $273,756

$325,000

$370,000

$420,000

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$450,000

Dec-08 Dec-09 Dec-10 Dec-11 Dec-12 Dec-13 Dec-14 Dec-15

Op

era

tin

g B

ud

get

Revenue Expenses Linear (Revenue) Linear (Expenses)

Residency Incubator Program (September 2010 to August 2013)

Actual Projected

Year Ending

Page 5: Learning sessions #6 Residency Incubator   brazilian arts foundation

Board Management Profile What difference did the Incubator program make?

Board Profile 2010 2013

# of Board Members 9 4

Board President John Denson John Denson

% of Board Giving 0% 100%

Types of Committees

Finance, Fund Development,

Marketing, Volunteer, Grants, Educational

Fundraising

# of current BOD serving consecutively since 2010

n/a 3

Provide a brief statement on changes in board management & governance throughout the Incubator Program. • We created job descriptions and a commitment pledge. • The Board got smaller as we now have four members but they

all have a passion for our mission, are donating time and funds and all of them are participating in planning and execution of our fundraising efforts.

• We were also able to have our first Board retreat in the end of 2012 which was the first step in developing our Strategic Plan.

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Page 6: Learning sessions #6 Residency Incubator   brazilian arts foundation

Staff Management Profile What difference did the Incubator program make?

Staff Profile 2010 2012

# of Full Time Staff 1 1

# of Part-Time Staff 0 0

# of Contractual Staff 0 5

# Artists Employed 10 20

$ Total Fees to Artists Employed

16,345 44,200

% of Artist fees to Total Expenses

10% 18%

Provide a brief statement on changes in staff management throughout the Incubator Program. - Hire another fulltime staff in the beginning of the program - Divided the same position by three contracted staff, marketing

consultant, volunteers coordinator, grants consultant. - Hiring a fulltime office staff to allow President to focus more on

Fund and Board Development and also in the Educational and Artistic areas.

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Page 7: Learning sessions #6 Residency Incubator   brazilian arts foundation

Organizational Challenges

Organizational Challenges (September 2010)

Challenges Addressed?

(2013)

INDICATORS (Indicators measure whether or not your organization

addressed these challenges.)

Staff Capacity Ongoing New contracted staff and another fulltime staff

No formal fundraising strategy Yes We have created an annual fundraiser event

Need to Develop non-artist volunteer base

Yes We have a Volunteers Coordinator and 250 volunteers listed.

Effective method for reaching new constituents

Ongoing Stronger marketing and more community events

Page 8: Learning sessions #6 Residency Incubator   brazilian arts foundation

Vision for Graduation

Organizational Goal (September 2010)

Goal Achieved?

(2013)

INDICATORS (Indicators measure whether or not your organization

achieved your organizational goals.)

Increase the number of artistic volunteers through residency & workshop programs

No

We focus on non artist volunteers and create contract with all artists where we paid for every rehearsal and performances.

Expansion of current facility to allow for dedicated office for staff, segregated area for language classes and storage

Yes Double our space in 2012

Increase outreach to young people by working more closely with local schools

Ongoing Increase YAH collaboration in schools and created new programs for specific age groups.

Page 9: Learning sessions #6 Residency Incubator   brazilian arts foundation

Keys to Success In addressing future Incubator candidates, what did you do right that proved to be critical in completing the Program?

oStay focus on your mission

oClear vision of what you do and who you serve

oLearn from others but follow your needs

oDon’t spend what you don’t have

oFind the balance between business and passion

oStay connected and listen to your staff, board and volunteers.

oHave the right people in the right position.

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Page 10: Learning sessions #6 Residency Incubator   brazilian arts foundation

Lessons Learned

What were your significant course corrections in the Incubator Program?

oClear vision of how our Board should operate and how members should be nominated.

oBetter understanding of how to create a budget.

oPolicy and procedures

oJob descriptions

oFundraiser Event

oMarketing Plan including a contractual staff

Did you learn anything through the Incubator that would have made you do things differently from the start of the Program?

oDividing the Operations Manager position into four different positions.

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Page 11: Learning sessions #6 Residency Incubator   brazilian arts foundation

Summary of Future Plans

What happens next with your organization (programming and infrastructure?

• Finish the planning and execute our first fundraiser event in May.

• Start two new programs and two new services by midyear.

What are your future targets (programming, fundraising, board/staff growth, etc.)? What has to happen to achieve them?

• Free President’s time to focus more on Fund development, artistic and educational components by hiring a new staff member.

• Finalize our Strategic Plan by the end of 2013.

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Page 12: Learning sessions #6 Residency Incubator   brazilian arts foundation

Haiku

Insert photo 7 Please summarize our Incubator experience of 3 years into at least 3 lines.

The incubator a masters degree in the non profit sector. The P&S staff a support system that keeps on giving and believing knowledge we received is forever feel much better prepared and confident to be a great leader. There is no way We could be at we are today without support of HAA.