KNOX AUS-SPEC 2 CONSTRUCTION CONTRACT€¦ · Web viewCONTRACT No. 2208. QUALITY ASSURED, LUMP SUM CONTRACT. for the. Renew Sports Field, Knox Gardens, Wantirna South. VOLUME 4

Contract No. 2208 TENDER SUBMISSION DOCUMENTS

CONTRACT No. 2208

QUALITY ASSURED, LUMP SUM CONTRACT

for the

Renew Sports Field, Knox Gardens, Wantirna South

VOLUME 4 of 4

TENDER SUBMISSION DOCUMENTS

1


KNOX CITY COUNCIL

BILL OF QUANTITIES

For : Renew Sports Field, Knox Gardens, Wantirna SouthCONTRACT No.2208

Item Description of Works No. Particulars Quantities

CIVIL WORKS 266 Traffic control @ per item Item271 Environmental Management @ per item Item272 Traffic Management Plan @ per item Item304 Breakout and remove concrete cricket pitch @ per sq.m. 70401 Stripping of 30mm depth of topsoil and remove from site as spec. @

per cu.m. of cut solid.467

402 Earthworks, cut to fill incl.forming, grading, boxing, filling and compaction @ per cu.m. of cut solid

398

403 Earthworks, cut to spoil incl.forming, grading, boxing, filling and compaction @ per cu.m. of cut solid

1

1016 Synthetic Turf Cricket Pitch as per S431.1 @ per each 1

IRRIGATION 1851 Supply and installation of sprinkler system as drawn and specified @

per itemItem

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KNOX CITY COUNCIL

BILL OF QUANTITIES cont’d

For : Renew Sports Field, Knox Gardens, Wantirna SouthCONTRACT No.2208

Item Description of Works No. Particulars Quantities

SURFACE TREATMENT AND MAINTENANCE 1 Final Earthworks

1.1 Supply and amend top 50mm of rootzone with the following as spec. a) Pelletised Poultry Manure @ per tonne 3.4 b) Starter Fertiliser (NPK 8:10:10) @ per kilogram 600 c) Slow Release Nitrogen @ per kilogram 340 d) Trace element mix containing at least Zinc, Copper, Manganese and

Boron, applied at manufacturer's recommendation @ per itemItem

1.2 Supply and amend top 250mm of rootzone with the following as spec. Agricultural lime applied at 1 tonne per hectare 1.7

1.3 Incoporate amendments then level and consolidate the surface @ per item

Item

2 Survey Drawings 2.1 Conduct feature survey for location of drainage, irrigation etc @ per

itemItem

3 Grassing Works 3.1 Plant Hybrid Couch (Santa Ana) sod and sprigs including pre-emergent

herbicide as spec @ per sq.m.16122

4 Maintenance Period 4.1 Maintain oval commencing on date of Hybrid Couch (Santa Ana)

planting the surface @ per itemItem

4.2 Top dress the oval surface as spec.@ per cu.m. solid 1704.3 Apply fertiliser in ten applications at 1 week intervals as spec @ per

kilogram5 x 20:0:16@ 150kg/ha & 5 x 46:0:0 @ 80kg/ha

1250650

4.44.5

Apply herbicides, insecticides and fungicides @ per itemVerti-drain field at 6-8 weeks

ItemItem

5 Clean Up 5.1 Remove from site all surplus material and dispose of @ per item Item5.2 Repair or reinstate all access areas thet may have been damaged or

disturbed during the project @ per itemItem

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NOMINATION OF REQUIRED TENDER SUBMISSIONSAll Submitted information will be treated as confidential

PART A. TENDER FORMS AND DECLARATIONS Tender Form Schedule 1 – Priced Bill of Quantities Schedule 2 – Schedule of Rates for Variation Purposes Schedule 3 – Green Product Details Schedule 4 – Statutory Declaration on Non Collusive Tender Declaration Schedule 5 – Statement of Conformance Schedule 6 – Receipt of Addenda Schedule 7 – Integrated Management System Schedule 8 – Tenderers Particulars – Current Commitments Schedule 9 – Tenderers Particulars – Prior Termination of Project(s) Schedule 10 – Tenderers Particulars – Project History Schedule 11 – Tenderers Particulars – Personnel Schedule 12 – Register of Tenderers Subcontractors and Suppliers Schedule 13 – Selected and Nominated Subcontractors Schedule 14 – Major Machinery and Equipment Schedule 15 – Acquaintance with Site Schedule 16 – Contractor Questionnaire Schedule 17 – Quantities – Special Condition

PART B. REQUIRED INFORMATION

1. OTHER SUPPORTING INFORMATION

INSTRUCTION TO TENDERER

The Tenderer shall complete in full and submit the forms in numerical order listed above. The completed forms, declarations and required information shall comprise the Tender Submission Documents. The Tenderer shall initial and date each form in the box where provided at the bottom right hand corner.

The omission of any of the forms or required information listed above may, at the absolute discretion of the Council result in a nonconforming Tender and be subject to rejection.

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PART A

TENDER FORMSAND DECLARATIONS

5


TENDER FORMLump Sum Contract

The Tenderer must complete and submit with tender.All Submitted information will be treated as confidential

I, _____________________________________________________________________( Print name )

of____________________________________________________________(Tendering Organisation)

located at__________________________________________________________(Business Address)

ABN______________________________________________________(Australian Business Number)

on this ____________________day of__________________________________,(Year)___________

having fully acquainted myself with the Conditions of Tendering and Contract Documents and accordingly the obligations and responsibilities of the Contract do hereby tender to perform the work described below:

Contract :_____________________________________ Contract No._________________________

as publicly invited by Knox City Council, in accordance with the following documents.

{ The General Conditions of Contract AS4000:1997Volume 1 { Annexure to the General Conditions of Contract

{ Special Conditions of Contract

Volume 2 { Technical Specifications

Volume 3 { Drawings

Volume 4 { Tender Submission Documents{ Amendments to the Contract

NOTE: All of the above Contract Documents shall be referenced with the Contract Number.

LUMP SUM TENDER AMOUNT:

A. Conforming______________________________________________________________________B. Alternative_______________________________________________________________________

All amounts to include GST

By submitting this tender the Tenderer warrants and represents that it has made its own enquiries and investigations and has obtained professional advice and all other relevant information so as to inform itself of all risks and contingencies which may affect its tender price. The Tenderer warrants and represents that it has included for all such risks and contingencies in its tender price.

The submission of a tenderer will not give rise to any governing, or in any way concerning, the tender process, or any aspect of the tender process, for the Contract. The Council expressly disclaims any intention to enter any such contract.

I/we the undersigned agree to be bound by this tender for a period of sixty days from the closing date for receipt of tenders and this tender may be accepted by Council at any time before the expiration of that period.

Signature of Tenderer :______________________________________________________________Phone and facsimile numbers :_______________________________________________________Subscribed and declared this : _________ Day of ____________________(Year)_______________Before me : _____________________________________________________________(Print name)Witness : ________________________________________________________________(Signature)

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KNOX CITY COUNCIL

SCHEDULE 1 - PRICED BILL OF QUANTITIES

For Renew Sports Field, Knox Gardens, Wantirna SouthCONTRACT No.2208This is the schedule referred to in the lump sum tender submitted by:

Item Description of Works Estimate Of Cost (Excl GST)No. Particulars Quant. Rate Amount

CIVIL WORKS 266 Traffic control @ per item 271 Environmental Management @ per item 272 Traffic Management Plan @ per item 304 Breakout and remove concrete cricket pitch @ per sq.m. 401 Stripping of 30mm depth of topsoil and remove from site

as spec. @ per cu.m. of cut solid.

402 Earthworks, cut to fill incl.forming, grading, boxing, filling and compaction @ per cu.m. of cut solid

403 Earthworks, cut to spoil incl.forming, grading, boxing, filling and compaction @ per cu.m. of cut solid

7


KNOX CITY COUNCIL

SCHEDULE 1 - PRICED BILL OF QUANTITIES cont’d

For : Renew Sports Field, Knox Gardens, Wantirna SouthCONTRACT No.2208This is the schedule referred to in the lump sum tender submitted by:

Item Description of Works Estimate Of Cost (Excl GST)No. Particulars Quant. Rate Amount

1016 Synthetic Turf Cricket Pitch as per S431.1 @ per each IRRIGATION

1851 Supply and installation of sprinkler system as drawn and specified @ per item

SURFACE TREATMENT AND MAINTENANCE 1 Final Earthworks

1.1 Supply and amend top 50mm of rootzone with the following as spec.

a) Pelletised Poultry Manure @ per tonne b) Starter Fertiliser (NPK 8:10:10) @ per kilogram c) Slow Release Nitrogen @ per kilogram d) Trace element mix containing at least Zinc, Copper,

Manganese and Boron, applied at manufacturer's recommendation @ per item

1.2 Supply and amend top 250mm of rootzone with the following as spec.

a) Agricultural Lime @ per tonne

1.3 Incoporate amendments then level and consolidate the surface @ per item

2 Survey Drawings 2.1 Conduct feature survey for location of drainage, irrigation

etc @ per item

3 Grassing Works 3.1 Plant Hybrid Couch sod and sprigs including pre-

emergent herbicide as spec @ per sq.m.

8


KNOX CITY COUNCIL

SCHEDULE 1 - PRICED BILL OF QUANTITIES cont’d

For Renew Sports Field, Knox Gardens, Wantirna SouthCONTRACT No.2208This is the schedule referred to in the lump sum tender submitted by:

Item Description of Works Estimate Of Cost (Excl GST)No. Particulars Quant. Rate Amount4 Maintenance Period

4.1 Maintain oval commencing on date of Hybrid Couch (Santa Ana) planting the surface @ per item

4.2 Top dress the oval surface as spec.@ per cu.m. solid 4.3 Apply fertiliser in ten applications at 1 week intervals as

spec @ per kilogram5 x 20:0:16@ 150kg/ha & 5 x 46:0:0 @ 80kg/ha

4.44.5

Apply herbicides, insecticides and fungicides @ per itemVerti-Drain Field at 6-8 weeks

5 Clean Up 5.1 Remove from site all surplus material and dispose of @

per item

5.2 Repair or reinstate all access areas that may have been damaged or disturbed during the project @ per item

Lump Sum Total (Excl GST):

GST:

Lump Sum Total (Incl GST):

9


KNOX CITY COUNCIL

SCHEDULE NO.2 - SCHEDULE OF RATES FOR VARIATION PURPOSES

For: Renew Sports Field, Knox Gardens, Wantirna SouthCONTRACT NO. 2208

This is the schedule referred to in the Lump Sum tender submitted by:

Note: All Rates supplied are to allow for supervision, profit and overheadsItem Description of Works RATE

No. Particulars (Excl. GST)

10


SCHEDULE NO. 3 – GREEN PRODUCT DETAILSThe Tenderer must complete and submit with tenderAll Submitted information will be treated as confidential

List the details of all green products identified in Schedule 1 – Priced Bill of Quantities:

Item No. Brief Description Quantity $ Value *

Description of green product content and supplier details.







*Where the $ Value of the green product is less than the Item value in Schedule 1, an explanation shall be added to the other information in the description box. Eg. the

installation labour cost for a green product should not be claimed as green.

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SCHEDULE NO. 4 - STATUTORY DECLARATION ONNON-COLLUSIVE TENDER DECLARATION

The Tenderer must complete and submit with tenderAll Submitted information will be treated as confidential

I, _________________________________________________________________________(Print name),

of ___________________________________________________________________(Tendering Organisation),

do hereby solemnly declare and affirm the following ;

1. I hold the position of _______________________ , and am duly authorised by the tendering organisation to lawfully proclaim the following and, after having made due inquiry believe the following to be completely accurate to the best of my knowledge.

2. Neither the Tenderer nor the Tenderer’s Agents or Servants have entered into any contract or agreement to offer payment of any kind to a trade association, representative of the Superintendent or representative of the Council in the event of a winning tender by this Organisation.

3. Neither the Tenderer nor the Tenderer’s Agents or Servants have had any knowledge of the price of tenders submitted by its competitors nor did the Tenderer furnish the price of the enclosed tender to any source external to the Tendering Organisation prior to the close of the tender date as specified within this Contract.

4. Neither the Tenderer nor the Tenderer’s Agents or Servants have entered into any contract or agreement to offer payment of any kind to an unsuccessful Tenderer in the event of a winning tender.

5. The Tenderer is not aware of any facts which would affect the decision of the Council in accepting the tender nor has the Tenderer attempted to acquire information relevant to the tender award process by soliciting the Council, the Superintendent or their Representative’s Agents or Servants.

6. Neither the Tenderer nor the Tenderer’s Agents or Servants have entered into any agreement with other Tenderers or third party which results in a payment of unsuccessful tenderers fees.

7. The contents of this document are true and correct to the best of my knowledge and in no way have been written under duress of any form.

I make this solemn declaration as to the matter aforesaid, according to the law in this behalf made, and subject to the punishment by law provided for any wilfully false statement in any such declaration.

Signature of Tenderer : _____________________________________________________________

Subscribed and declared at : ________________________________________________________

This : _____________________Day of ___________________________(Year)__________________

Before me : _________________________________________________________________(Print name )

Witness : ___________________________________________________________________(Signature )

(Justice of the Peace or authorised person)

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SCHEDULE NO. 5 - STATEMENT OF CONFORMANCEThe Tenderer must complete and submit with tender

All Submitted information will be treated as confidential

The Tenderer is to signify whether or not the submitted Tender conforms with the requirements of the Tender Documents by striking out below ** that which is not applicable.

This Tender ** does / does not ** conform.

Should the Tender not conform with the requirements of the Tender Documents, the Tenderer shall list below all areas of non-conformance and the reasons for such non-conformance and shall value * each such non-conformance so that in the event of the non-conformance being deemed unacceptable, the Contract sum can be adjusted accordingly. If the non-conformances are not priced and are deemed to be unacceptable, the tender may not be further considered.

Area of Non-Conformance and Reason * Value of Non-Conformance

($)

13


SCHEDULE NO. 6 - RECEIPT OF ADDENDAThe Tenderer must complete and submit with tender


The Tenderer is to acknowledge that it received the addenda listed below during the tender period and that the tender has been prepared having regard to these addenda.

Addenda No. Brief Description(eg. Specification Page No, Clause No, Schedule No)

Date Received

This Tender has been prepared having regard to the addenda listed above.

14


SCHEDULE NO. 7 – INTEGRATED MANAGEMENT SYSTEM

Name of Tenderer:.....................................................

(a) Has Civil Contractors Federation (CCF) Prequalification been obtained for the use of the Tenderer’s Integrated Management System for tendering at the level of quality system specified for this contract?

YES NO

If YES, quote the registration number

A copy of the Manual is not required to be submitted with this Schedule

If no, provide evidence that the Contractor has an operating Integrated Management System incorporating:

- Quality Assurance YES NO

- Environmental Management System YES NO

- Occupational Health & Safety System YES NO

(b) In addition the Quality System descriptions for the activities listed below may be requested during the tender consideration period.

Signed: ________________________________________

To be submitted with Tender

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QM…………../………….


SCHEDULE NO. 8 - TENDERER’S PARTICULARS – CURRENT COMMITMENTS


List the current projects your organisation is engaged in or committed to:

1. Project name ________________________________________________

Client Contact Phone number

Contract amount

Estimated Completion

(Mth/Yr)

Description of works

2. Project name ________________________________________________


Contract amount


(Mth/Yr)


3. Project name ________________________________________________


Contract amount


(Mth/Yr)


16


SCHEDULE NO. 9 - TENDERER’S PARTICULARS – PRIOR TERMINATION OF PROJECT(S)


1. Has your organisation ever failed to complete a project ? No Yes

2. If yes, please provide details.

17


SCHEDULE NO. 10 - TENDERER’S PARTICULARS – PROJECT HISTORY


List three similar projects your organisation has completed in the last 3 years

1. Project name _________________________________________Year_______

Client Contact Phone Contract Value Duration








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SCHEDULE NO. 11 - TENDERER’S PARTICULARS - PERSONNELThe Tenderer must complete and submit with tender


Provide the names of the Project Manager, Site Manager and Subcontractor’s Site Manager(s) in the event of a winning tender.

1. Project Manager ____________________________Years Experience

Name Company Role

Estimated Time

Commitment (%)

In current firm

prior

Work responsibilities for this Project:

2. Site Manager ____________________________Years Experience

Name Company Role

Estimated Time

Commitment (%)

In current firm

prior


3. Subcontractor Site Manager ___________________Years Experience

Name Company Role

Estimated Time

Commitment (%)

In current firm

prior


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SCHEDULE NO. 12 - REGISTER OF TENDERER’S SUBCONTRACTORS AND SUPPLIERS


The Tenderer is instructed to compile a listing below of all Selected Subcontractors and Suppliers which the Tenderer expects to use to execute the Works under the terms of this Contract.

Supplier or Subcontractor Appropriate Telephone

No.

Description of Work or Materials

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

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SCHEDULE NO. 13 - SELECTED AND NOMINATED SUBCONTRACTORS

(Reference Clause 9 AS 4000)(TO BE COMPLETED BY COUNCIL ONLY WHEN NOMINATED OR SELECTED

SUBCONTRACTORS ARE CITED)

SELECTED SUBCONTRACTORS:

Name: Address:

Work Scope:

Name: Address:

Work Scope:

Name: Address:

Work Scope:

NOMINATED SUBCONTRACTORS:

Name: Address:

Work Scope:

Name: Address:

Work Scope:

Name: Address:

Work Scope:

SCHEDULE NO. 14 - MAJOR MACHINERY AND EQUIPMENTThe Tenderer must complete and submit with tender


21


The Tenderer is instructed to compile a listing below of all Major Equipment and Machinery proposed to execute the Works under the terms of this Contract.

Make/Model Description Year of Manufacture

Owned or Leased

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

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SCHEDULE NO. 15 - ACQUAINTANCE WITH SITEThe Tenderer must complete and submit with tender


This form shall be signed by the Tenderer as a guarantee to the Council that in lieu of a formal site meeting held by the Council the Tenderer has undertaken a site inspection without direction of the Council so as to be fully acquainted with the physical characteristics of the site.

Site Description:_____________________________________________________________

DECLARATION OF SITE INSPECTION

I, _______________________, of the Tendering Organisation__________________________

have , of my own accord, conducted an inspection of the aforementioned site and in doing so I have acquired a sound knowledge of the physical characteristics of the site and any consequential procedures and processes that may arise as a result of any environmental or geographical constraints or conditions and in doing so have abided by all National, State, and Council regulations, legislation and bylaws.

The Tenderer understands that it is the responsibility of the Tendering Organisation to inform all personnel, agents and Subcontractors of the Tendering Organisation of all information pursuant to the preceding paragraph.

Name : ______________________________________________________________

Signature : ______________________________________________________________

Date : ______________________________________________________________

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SCHEDULE NO. 16 – CONTRACTOR QUESTIONNAIRE

Name of Contractor: __________________________________________________________________

Trading As: _____________________________________________________________

1. Structure (Please tick) Sole Proprietor Partnership Company ABN Number …………………Trust

2. Address: ____________________________________________________________________

3. Phone: ______________________________________________________________________

4. Council Activity: _______________________________________________________________

5. Number of Employees: _________________________________________________________

6. How long do you expect to work for Knox City Council? _______________________________

____________________________________________________________________________

7. How many of your employees (if any) do you expect to perform work for Knox City Council?

____________________________________________________________________________

8. If you are a sole proprietor or partner, will only you or only partners be performing work for Knox City Council?

Only myself Only partners Partners and employees

9 What percentage of your income do you expect to generate from Knox City Council in each financial year?

____________________________________________________________________________

10. Nature of work with Knox City Council:_____________________________________________

____________________________________________________________________________

____________________________________________________________________________

11. Council work site where work will be carried out: _____________________________________

____________________________________________________________________________

12. Anticipated commencement date: _________________________________________________

13. Anticipated completion date: _____________________________________________________

14. Are you registered for WorkCover or are

you an exempt employer? _______________________________________________________

Please provide your Employer Number or Certificate of Exemption:

____________________________________________________________________________

15. Are you likely to subcontract any of the work for Knox City Council? YES / NO

If so, which tasks will be subcontracted and to whom?

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

16. Are you fully responsible for the work performed?

____________________________________________________________________________

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17. Do you supply (Please tick) a) materials?

b) equipment?

If so, what percentage of your gross payment from Knox City Council is for materials and/or equipment?

____________________________________________________________________________

____________________________________________________________________________

18. Will you supply your own plant and equipment? YES / NO

If yes, please provide:

a) type of plant and equipment used: ______________________________________________

b) tonnage of plant and equipment: _______________________________________________

19. Will you invoice for your services? ________________________________________________

20. Are you likely to receive the following from Knox City Council?

a) Group Certificate

b) Prescribed Payment System Receipt

If yes, please state:

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Signed: _________________________ Date: _____________________________________________

OFFICE USE ONLY

Creditor Name: _____________________ Creditor Code:____________________________________

* Workplace No: ____________________ * Allocation No. ___________________________________

= Refer Guidelines

25


SCHEDULE NO. 17 – QUANTITIES – SPECIAL CONDITION

(Full Name of Contractor) …………………………………………………………………………

At the request of tenderers KNOX CITY COUNCIL has agreed to provide preliminary quantities to tenderers.

THE TENDERER HEREBY ACKNOWLEDGES AND WARRANTS AND EXPRESSLY AGREES THAT KNOX CITY COUNCIL does not in any way guarantee or warrant the accuracy or completeness of any information of any kind whatsoever provided, supplied or communicated by KNOX CITY COUNCIL to it, as to or in respect of the quantities, items or work or materials which may be comprised in or associated with the performance of the works and the Tenderer FURTHER HEREBY ACKNOWLEDGES, WARRANTS AND EXPRESSLY AGREES that KNOX CITY COUNCIL has provided, supplied or communicated such information on the aforesaid basis and without any representation, statement or promise that such information is accurate or complete or provides a proper or adequate basis for the tenderer’s assessment of the items or quantities, items of work or materials or work required to be performed, or comprised in or associated with the Works.

AND FURTHER THE TENDERER HEREBY ACKNOWLEDGES, WARRANTS AND EXPRESSLY AGREES THAT KNOX CITY COUNCIL shall not be liable in contract, tort or pursuant to any statute or otherwise for or in respect of any information of any kind whatsoever provided, supplied or communicated by KNOX CITY COUNCIL to the Tenderer in relation to quantities, items or work or materials and the Tenderer HEREBY RELEASES KNOX CITY COUNCIL now and forever in respect of any present or future liability including liability for breach of any contract, or in negligence or pursuant to any legislation as a result of or arising in any way in connection with the supply provision or communication of any information in relation to quantities, items or work or materials by KNOX CITY COUNCIL to the Tenderer and in particular as a result of, or arising in any way in connection with any discrepancy, error, omission or difference between the actual quantities or items or work or materials required to complete, or required to be supplied in respect of the Works or comprised in any part thereof, and the quantities or items or work or materials provided, supplied or communicated by KNOX CITY COUNCIL.

AND FURTHER THE TENDERER HEREBY ACKNOWLEDGES, WARRANTS AND EXPRESSLY AGREES THAT the aforesaid warranties, acknowledgments and agreements made by it shall bind its successors and assigns.

(Signed)_____________________________________________

for and on behalf of____________________________________(Tenderer)

Date_________________________

To be submitted withTender.

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