Kids Camp 2016 Volunteer Packet

S P A R K S C A M P

C A M P P H Y S I C A L A D D R E S S:Sparks AG Campground

347489 E 990 RdSparks, OK 74869

Please call (405) 475-1172, if you have any questions!

Exit 166 and go South on Hwy 18. Turn Left (East) on Hwy 18-B. When the road starts to curve to the left, turn right (South) on 3470 Rd. At the stop sign, turn left (East) on 990 Rd. The Camp will be on the right.

Exit 186 and go North on Hwy 18. Turn right (East) on Hwy 18-B. When the road starts to curve to the left, turn right (South) on 3470 Rd. At the stop sign, turn left (East) on 990 Rd. The Camp will be on the right.

F R O M I - 4 4

F R O M I - 4 0

Thank you for your interest in serving at one or more of our Summer Camps! If you are selected, this will be a tremendous ministry opportunity. Please take the time to read through your Volunteer Staff Application Packet, for there is vital information included. Note: The application process has changed.

VOLUNTEER STAFF QUALIFICATIONSWe are looking for mature, Spirit-filled Christians who have a genuine love for children. The ability to work in harmony with those whose views may be different is a necessity for a staff person! Applicants must be at least 18 years of age to serve as a Coach; Support Staff members must be at least 17 years of age.

APPLICATION PROCESSEvery church bringing a group to camp must select a Camp Coordinator. The Camp Coordinator is in charge of collecting and sending in all paperwork and fees for both campers and Volunteer Staff. All applications should be turned in to YOUR Church’s Camp Coordinator. If you are applying as an individual and are not attending camp with a group, all forms should be mailed to the OCM office (P.O. Box 13179, Oklahoma City, OK 73113). All those applying for the Summer Intern position must have applications submitted directly to the OCM Office on or before April 21, 2016. There is a separate application for Summer Interns.

In order to be considered, a completed Volunteer Staff Application Form must be received in the OCM office on or before May 2, 2016, along with an Registration Fee of $45 per applicant, per camp. Any applications received after May 2, 2016 should include a $65 Registration Fee per applicant, per camp. Applications will not be processed without the appropriate Registration Fees and will be returned to the applicant if any areas are left blank.

Before May 2nd, you will be able to transfer $25 of the $45 fee to another staff applicant, if needed.

No refunds or transfers after May 2nd.

(Applicants/Camp Coordinators should allow a minimum of 5 - 7 business days for mailing.)

SELECTIONThere are several factors in the selection process. Applicants are encouraged to apply for all areas where they are willing to serve. Each application is evaluated and notification will be made via your Camp Coordinator’s e-mail as soon as possible.

REMUNERATIONThere is no salary provided for staff.

BE PREPAREDGo to www.okag.org/ocm-downloads - before you arrive for information and ideas to be prepared for camp.

V O L U N T E E R S T A F FA P P L I C A T I O N I N F O R M A T I O N

o cmOKLAHOMA CH ILDREN ’S MIN ISTRIES

W W W . O K A G . O R G / K I D S - C A M P

Summer Interns must be willing to commit to serve the entire camp season (June 25th – July 30th). They must also attend a REQUIRED weekend training session prior to camp (May 27th – May 29th). Summer Interns will learn the integral workings of Camp. They will work to prepare the camp prior to the camper’s arrival. This will include cleaning, office work, manual labor, etc. Once camp starts, Summer Interns will assist in any position to help make the camp run smoothly. OCM Summer Interns do not go home on the weekends. This time is spent preparing the camp for the next week and preparing our hearts for servanthood. Summer Interns should be able to work well with others. They need to be able to take instruction and follow through until the task is complete. Summer Interns should not be afraid of hard work. :-) Summer Interns must focus on insuring that each child has the best camping experience possible. All Summer Interns must be at least 17 years of age. Those applying for Summer Intern Positions should mail their applications directly to the OCM Office. These applications should be received IN OUR OFFICE by APRIL 21st. Postmark dates will not be honored.

We suggest allowing a minimum of 5 - 7 days for mailing.

Go to okag.org/ocm-downloads before you arrive to camp for information and ideas to help you be better prepared.

COACHES

Coaches lead a room of campers during their week of camp and are responsible for the oversight of those campers. Coaches will stay in the dorm with the campers, but will have a private restroom and sleeping area. Coaches need to be up-beat and fun, but also must be able to take charge and keep order. Coaches will accompany campers to all activities and will have daily devotions and prayer with their campers. This will be an opportunity to be a role model, as well as impact lives for Christ. The ministry that will take place will also bless the Coach! Coaches must focus on insuring that each child has the best camping experience possible. ALL COACHES MUST BE AT LEAST 18 YEARS OF AGE.

SUPPORT STAFF

Support Staff assists with all activities that lend to the facilitation of the camp ministry. Support Staff do not share overnight quarters with campers, but they do have opportunity to interact with campers during daytime activities and services. Support Staff must have a servant’s heart. The Support Staff will serve in three areas of ministry: Recreation, Concessions, and Kitchen. Specific assignments will be made on the first day of camp. Support Staff must focus on insuring that each child has the best camping experience possible. All SUPPORT STAFF MUST BE AT LEAST 17 YEARS OF AGE.

RECREATION ASSISTANTSupport Staff serving as Recreation Assistant need to be up-beat and fun, but also must be able to take charge and keep order. They need to be able to explain the rules of a game or activity and enforce them with consistency and fairness. Recreation Assistants must be able to take instruction from the Recreation Director and follow through until the task is complete. All Recreation Assistants will work in the concession stand after the evening service. (See Concessions Support job description.) Working as a Recreation Assistant can be very rewarding. You will interact with campers as you facilitate the fun! CONCESSIONS SUPPORTSupport Staff serving as Concessions Support need to be up-beat and fun, but also must be able to take instruction from the Concessions Director and follow through until the task is complete. Support Staff serving at the window must be able to count money and make change. Support Staff serving in the merchandise or food prep area must have good listening skills and be able to work with speed and accuracy. This is a very fun job at camp. During the day time, you will get to interact with campers as you serve them at the window. After the evening service, the lines will be long, so speed is necessary - but that is just when the fun begins! It can get a little crazy at times, but it is an experience you will never forget! KITCHEN PATROLSupport Staff serving as Kitchen Patrol (K.P.) need to be up-beat and fun, but also be able to take instruction from the K.P. Director and follow through until the task is complete. K.P. Support Staff will do many jobs centered around the cafeteria, such as serving food or drinks, monitoring the lines, cleaning, or helping a child with a spilled tray. You will get to interact with campers at every meal, as well as work in air-conditioning! All K.P. Support Staff will work in the concession stand after the evening service. (See Concessions Support job description.) Working in the Cafeteria can be a “cool” place to minister - even if it is 100 degrees outside!

S U M M E R I N T E R N S

V O L U N T E E R S T A F F P O S I T I O N S

V O L U N T E E R S T A F F (CONTINUED)

GENERAL STAFF General staff lend to the leadership support of the camp operation. There are distinct jobs for the General Staff, but their main focus is ensuring that each child has the best camping experience possible. General Staff Positions are: Guard, Office Receptionist, First Aid Receptionist, and First Aid Staff.

ALL GENERAL STAFF MUST BE AT LEAST 17 YEARS OF AGE.

GUARDKids Camp Guards will assist the professional security team. Guards are responsible for securing the property, monitoring the gates, announcing deliveries or arrivals, and helping to keep order around the camp. The Guard may also assist with emergencies. OFFICE RECEPTIONISTThe Office Receptionist will answer the phone, coordinate communications between staff, deliver messages, run copies or other office work, and assist the camp leadership. FIRST AID RECEPTIONISTThe First Aid Receptionist will sign in all campers and staff who come in for treatment. They will assist the First Aid Staff by filing paperwork, answering phones, and monitoring campers while they are waiting for treatment. FIRST AID STAFFAll First Aid Staff must submit a copy of their qualifying credentials (degree, license, certification, etc.) when they apply for this position. The First Aid Staff will organize and administer all medications, as well as treat campers and staff with minor medical conditions. The First Aid Staff will respond to emergencies for both campers and staff.

V O L U N T E E R S T A F F (CONTINUED)

EXECUTIVE STAFF Executive Staff are individuals who are responsible for the leadership of the camp. There are distinct jobs for the Executive Staff, but their main focus is ensuring that each child has the best camping experience possible. Executive Staff positions are: Girl’s Dean, Boy’s Dean, K.P. Director, Recreation Director, Camp Pastor, and Assistant Director.

ALL EXECUTIVE STAFF MUST BE AT LEAST 18 YEARS OF AGE.

GIRLS/BOYS DEANThe Dean will coordinate with the Director and Coaches to assist them in creating a positive, orderly camping experience for students. The Dean will inspect dorms on a daily basis, assist coaches with discipline challenges, locate campers who forget to take their medication, and secure each cabin at bedtime. K.P. DIRECTORThe K.P. (Kitchen Patrol) Director will be in charge of the dining area of the Cafeteria during each meal. The K.P. Director will coordinate with the head cook & her kitchen staff and K.P. Support Staff to create a smooth and efficient dining experience for both campers and staff. RECREATION DIRECTORThe Recreation Director organizes and directs the recreation activities for campers. These activities include sports activities, arts and crafts, water play, rainy day activities, etc. The Recreation Director will work with the Recreation Assistants to assign, oversee, and clean up each activity. The Recreation Director will be in charge of organizing and collecting all equipment and supplies. CAMP PASTORThe Camp Pastor will focus on the needs of the adults serving at camp. The Camp Pastor will present a devotion each day during the staff meeting, as well as minister to those in need - should an emergency or crisis arise at camp or at home. The Camp Pastor may also assist with emergency room visits. When time allows, the Camp Pastor will be able to be with campers during their activities, or fill in wherever needed. Spouses may team up to serve in this area. This position is typically filled by senior/lead pastors. ASSISTANT DIRECTORThe Assistant Director will support the Directors in all responsibilities. The Assistant Director will coordinate the work of coaches and staff, handle disciplinary matters, inspect dorms, and oversee all areas of camp. The Assistant Director must be familiar with the duties of each staff member and serve as a liaison between staff and directors.

The following are guidelines for the entire camp for the protective benefits of each person:

Dorm Rooms/Facilities• No swapping or changing of rooms.• Pranks, pillow fights, or wrestling in dorms is prohibited.• Girls and boys are NOT allowed in the dorm area of the opposite sex. • All rooms are to be left clean before activities each day and when leaving on your final day of camp. • Inspection of rooms will be daily.• Food or drinks will not be allowed in the Worship Center or in the cabins. (Water is allowed.)• No outside food, drinks, or ice chests are to be brought to camp. (This does not apply to special dietary needs.)

Behavior• You are expected to observe habits of personal courtesy and Christian conduct in order to protect and insure a wholesome atmosphere of an

Assemblies of God Camp. • Campers are to stay with coaches at all times. • Alcohol, tobacco, and illegal drugs are strictly prohibited.• The daily schedule must be followed and attendance at all activities is required for both campers and staff. • Stay in lighted areas of the camp at ALL TIMES.• Fire Arms, knives, or any other weapons, are not allowed in the camp.

Dress Code • Fingertip-length shorts may be worn during camp.• ALL clothing must cover chest, shoulders, backs, sides, and midriff at ALL times. • No tight clothing will be allowed (such as spandex, bike shorts, any type of shirt or dress). • Apparel may NOT display or promote tobacco, alcohol, controlled substances, or inappropriate language.• Bring shoes/clothes that may be worn in the water or mud.• Everyone is to wear shoes at ALL TIMES.

Off Limits!• The recreation property to the south is OFF LIMITS, except for announced activities.• NO camper is allowed on staff vehicles, except in the case of an emergency. • Please observe the OFF LIMITS signs. • Cabins are off limits without an adult present.• No one is to leave the camp without permission from the Camp Director or Assistant Director. • No guests are allowed at camp, except credentialed ministers with the Assemblies of God.

Personal Belongings • Respect the property rights of others. Do not borrow anything without permission. • The camp is not responsible for lost, damaged, or stolen items.• Shaving cream is for shaving only. Water balloons and water guns are NOT allowed in the cabins or worship center. • Campers are not allowed to bring electronic devices of any kind to camp. This includes cell phones, computers, tablets, CD players, iPods, etc.• Staff who bring electronic devices to camp, do so at their own risk. • If warranted, the camp leadership reserves the right to search for and hold or dispose of personal belongings.

Administration of Medication & Lice Check• All Staff Members and Campers must provide a completed Medical Form no less than 2 weeks before the first day of camp, to allow time for

processing. If a Medical Information Form is not provided, the Staff Member/Camper will be sent home; transportation is the responsibility of the church.

• All medications must be administered by the First Aid Staff. No exceptions. • Medication that is not listed on the Medical Form, expired, or sent in baggies or weekly dose containers will not be given.• All Staff Members and Campers are required to undergo a lice check two weeks prior to camp and, again, on the morning of camp. The check

will be administered by your church’s Camp Coordinator or their representative. All persons must be nit-free in order to attend camp. Any person found to have lice at camp will be sent home; transportation is the responsibility of the church.

Lost and Found• Please label all items with first and last name. We will do our best to return items to their owner. We will hold all luggage and lost & found items

for one week. All items not claimed within one week will be donated to charity.

Media Disclosure• All campers agree that any media captured (photos, video, audio) is the property of the Oklahoma District Council of the Assemblies of God and

can be used for future promotion.

Rules of acceptance and participation in the program are the same for everyone with regard to race, gender, or national origin.

K I D S C A M P P O L I C I E S & P R O C E D U R E S

V O L U N T E E R S T A F F I N F O R M A T I O N

WHAT TO BRING• Pillow and bedding for a twin sized mattress.• Clothing, toiletries, and towels for the week, with a few sets of play clothes and shoes to be worn in water and mud.• Spending money for snacks, souvenirs, or Camp T-shirt.• Hat, Sunscreen, flashlight, laundry bag, and re-fillable water bottle.• Bible, pen and notepad.

MEDICATION

• All medication must be turned in and MUST be in its original container with a current/correct label.• Pills sent in plastic bags or weekly dose containers will not be given.• Expired medication will not be given.• All inhalers, nasal sprays, and epi-pens must be in the original box with the prescription label. (If the box is not available, ask the

pharmacy to print a label.)• Please be sure that any medication sent is also listed on the Medical Form.

CAMP BANK

• Encourage your child to deposit their money into the Camp Bank to protect against loss or theft. All money not spent will be returned on the last day of camp.

DRESS CODE

• Fingertip-length shorts may be worn during camp.• ALL clothing must cover chest, shoulders, backs, sides, and midriff at ALL times. • No tight clothing will be allowed (such as spandex, bike shorts, any type of shirt or dress). • Apparel may NOT display or promote tobacco, alcohol, controlled substances, or inappropriate language.• Bring shoes/clothes that may be worn in the water or mud.• Everyone is to wear shoes at ALL TIMES.

CONCESSIONS

• The concession stand will be open during recreation times and after evening service. Snacks and souvenirs range from 50¢ - $12.00.

• *Please note that ice chests and outside food or drinks are not allowed. (This does not apply to special dietary needs.) THEME DAYS

• Tuesday - Wacky Hat Day! Wear your wackiest hat!• Wednesday - Sock It to the Devil Day! Wear your wildest socks, and put the devil under your feet.• Thursday - Wild About God Day! Dress wild head to toe! Wear your wildest creations!• Friday - Camp T-shirt Day!

CAMP MAIL• If parents wish to send mail to camp for their child, we suggest that you send it with the Camp Coordinator from your church. Be

sure to label the envelope with the camper’s name, church, and day of requested delivery.

• If parents wish to send mail to campers through the USPS, please send it early! Many times, mail arrives for campers after camp is over. All mail should include the camper’s name and church name.

Name of Camper or StaffChurch Namec/o Sparks AG CampP O Box 160Sparks, OK 74869

BE SURE TO LABEL ALL LUGGAGE!

For Office Use Only

Received__________________ Bkgd. Check______________ Approved_________________

PLEASE COMPLETE BOTH SIDES

Are you willing to abide by the camp policies and procedures, refrain from using alcohol, tobacco, and illegal drugs, be

given any position or assignment, be placed in any dorm, and if need be, go beyond the duties of your assigned position?

YES NO

Name (First, Middle Initial, Last):______________________________________________________________ DOB:______/______/______ Age:_________

Gender: Male Female Marital Status: Married Single

Physical Address:_____________________________________________________________ City:________________________ State:______ Zip:________

Mailing Address:______________________________________________________________ City:_______________________ State:______ Zip:________

Phone Number Where We May Contact You: (_________________) ________________-_________________________________________________

Email Address:________________________________________________________________________________________________________________________

Name of Church:_________________________________ Church City:______________________ Pastor’s Name:______________________________

Are you a Christian? Yes, Year? __________ No Baptized in the Holy Spirit? Yes, Year? __________ No

In what areas do you work in the church? _________________________________________________________________________________________

________________________________________________________________________________________________________________________________________

Do you currently work with children? If yes, explain: _____________________________________________________________________________

________________________________________________________________________________________________________________________________________

Do you have any physical handicaps or conditions (including pregnancy) preventing you from performing certain types

of activities? Yes No If yes, please explain:____________________________________________________________________________

________________________________________________________________________________________________________________________________________

Have you ever been convicted of a criminal offense (excluding minor traffic violations)? Yes No

If yes, include year and explanation:________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________

Volunteer Staff Application Form

The information I have provided in this application is correct to the best of my knowledge. I authorize my pastor to give you any information he/she may have regarding my character and fitness for summer camps, and I release him/her from liability for any damage that may result from furnishing such evaluations to you. Should my application be accepted, I agree to be bound by the Camp Policies and Procedures. I assume the risk of my actions during the entire time of my service with Oklahoma Assemblies of God Camps. I will refrain from unscriptural conduct, or conduct the camp leadership may feel inappropriate, in the performance of my service. I will fully cooperate in spirit.

I _____________________________________________________, hereby authorize the Oklahoma District Council of the Assemblies of God,

Inc. to do a standard background check. SSN: _________ - _________ - ___________

APPLICANT’S SIGNATURE:___________________________________________________DATE:____________________________

APPLICANT’S Parent/Guardian SIGNATURE (if under 18):___________________________________________DATE:_______________________

Applications will be returned if any areas are left blank. All applications should be returned to YOUR Church’s Camp Coordinator.

If you are applying as an individual and are not attending camp with a group, your forms should be mailed directly to the OCM Office and must be received in the before May 2nd. Mail to: Oklahoma Children’s Ministries

P.O. Box 13179 Oklahoma City, OK 73113

Please select all camps and positions for which you are applying.

You may apply for more than one position.

Feel free to make notes, such as: First Choice, Second Choice, etc.

Little Radicals Camp, June 29 - July 1 Coach for my church’s group Coach for another church’s group

Support Staff:

General Staff: Guard Office Receptionist First Aid Receptionist

First Aid Staff (please include medical training license or certification) Executive Staff: Asst. Director K.P. Director Recreation Director Girls Dean Boys Dean Camp Pastor

Kids Camp #1, July 4 - July 8 Coach for my church’s group Coach for another church’s group

Support Staff:

General Staff: Guard

Executive Staff: Asst. Director

Office Receptionist First Aid Receptionist

First Aid Staff (please include medical training license or certification)

K.P. Director Recreation Director Girls Dean Boys Dean Camp Pastor

Kids Camp #2, July 11 - July 15



Name:___________________________________________

Church:__________________________________________

Church City:_____________________________________

Coach for my church’s group Coach for another church’s group

Support Staff:







Support Staff:







Support Staff:






(Kitchen, Recreation and Concessions)





***This form is 2 sided***

Insurance Provider Policy # Group #

Physician Name Phone # ( ) —

Allergies

(Please check all that apply and list treatment required.)

Type Treatment

Animal:

Food:_________________

Insect Bites:

Medicine/Drugs:

______________________________________________

Plants:

Pollen:

Other:

Other:

May the staff member/child listed above be given over-the-counter, non-prescription medications or applications, not to exceed recommended dosage for stomach discomfort, burns, cuts, insect bites, rash, scrapes or other minor ailments?

YES NO

List Exceptions:

Date of Last Tetanus

Date of Last Immunization

Cell Phone

( ) —

Work Phone

( ) —

Home Phone

( ) —

If the camper/staff member does not have Health Insurance, please write “N/A” for “Insurance Provider.”

Church City Church Name

Camper/Staff Name (First, Middle Initial, Last)

Gender (Circle One) Male Female Date of Birth (mm/dd/yyyy) Age

Address City, State, Zip

Both sides of the form must be

Name: Relationship:

Emergency Contact Information

Office Use Only

MEDS

HOLDS

Medical Form This form is required for all campers and staff.

To provide enough time for processing, all Medical Forms are due

Please fill out in INK. at the time each church sends in their registration to the OCM Office.

completed & signed in INK!

CAMP # ___________

2015-2016 Grade

Name of Medication Dosage Time to be Given How Taken

Comments for First Aid Staff: (Please attach another piece of paper, if more room is needed to list meds or comments.)

CAMPER NAME_____________________________________ CHURCH & CITY________________________________________

NO MEDICATION (INCLUDING VITAMINS) WILL BE ADMINISTERED UNLESS LISTED ON THIS SIGNED FORM.

ALL MEDICATION MUST BE IN THEIR ORIGINAL CONTAINERS WITH A CURRENT/CORRECT LABEL. Please only send the amount needed for the length of camp. Pills sent in plastic baggies or weekly dose containers will not be given. Expired medication will not be given. All inhalers, nasal sprays, and epi-pens must be in the original box with the prescription label.

(If the box is not available, ask the pharmacy to print a label.) All camper/staff medications and vitamins must be administered by the First Aid Staff in the First Aid Station.

MEDICAL RELEASE STATEMENT and Camp Policies and Procedures Agreement For CAMPERS or STAFF MEMBERS UNDER THE AGE OF 18:

I, the parent/legal guardian of ____________________________(camper’s/staff member’s name), authorize the camp first aid personnel to administer the medications listed above. I hereby authorize camp personnel to obtain medical care, if necessary. My signature authorizes emergency treatment in the event of illness/injury when I am not immediately available. I understand, if necessary, the camper will be taken to a nearby hospital and will be attended by a physician on call. I further understand that I will be responsible for any medical expenses incurred. I also hereby authorize this document to be released to first responders and emergency personnel. I understand that any person with a fever, rash, pink eye, head lice, or other signs of illness will be sent home. I further understand that parents are responsible for their child’s transportation in the event of an illness or injury. I also agree with and support the enforcement of the Camp Policies and Procedures.

Signature of Parent/Legal Guardian____________________________________________ Date ___________________________________

For STAFF MEMBERS 18 yrs. or Older:

I, ____________________________, authorize the camp first aid personnel to administer the medications listed above. I hereby authorize camp personnel to obtain medical care, if necessary. My signature authorizes emergency treatment in the event of illness/injury if I am unconscious or unable to consent to treatment. I understand, if necessary, I will be taken to a nearby hospital and will be attended by a physician on call. I further understand that I will be responsible for any medical expenses incurred. I also hereby authorize this document to be released to first responders and emergency personnel. I understand that any person with a fever, rash, pink eye, head lice, or other signs of illness will be sent home. I further understand that I am responsible for my own transportation in the event of an illness or injury. I also agree with and support the enforcement of the Camp Policies and Procedures.

Signature of Staff Member_______________________________________________________ Date __________________________________

Documents

Kids Camp 2016 Volunteer Packet