Journey to Excellence - · PDF fileScouter’s Training Award for Cub Scouting-latest revision Den Leader Training Award-latest revision Cubmaster Key-latest revision-Instructions

Journey to Excellence

JTE Guidebook for Cub Scout Packs

A Tool to Help Your Pack and You Thrive 2018 Program Year

This guidebook was prepared as an assist to Cub Scout pack leaders and others in using Journey

to Excellence tools to plan and deliver excellent Cub Scouting through Cub Scout packs and

dens. More material is available on the National Council JTE Resources webpage.

Strategic Development Office-National Council-Boy Scouts of America

Questions? Call Member Care Contact Center-972-580-2489

[email protected]

Revised 12-4-2017

JTE Guidebook for Cub Scout Packs-A Tool to Help your Pack and You Thrive

How to use this Guidebook?

This guidebook was created with busy Cub Scout pack leadership in mind. It is intended to help the

pack key 3, the committee chair, the Cubmaster and the chartered organization representative in

using the Journey to Excellence (JTE) concept as a unit planning tool and year round checklist of

fun activities for the Cub Scouts. This guidebook was made from various publications and

documents available from the National Council website and includes instructions on how to use

them. Journey to Excellence uses and blends many existing BSA programs, some of which the unit

leadership may not be familiar with. The material in this guidebook should answer what these

programs are. The information in the guidebook should enable the Cub Scout pack committee to

conduct a pack planning session that prepares the pack for a very successful year of fun.

This Guidebook consists of (in order)

-A summary sheet used to show a responsible adult for each of the 11 JTE objectives

-The 2018 JTE Scorecards that show JTE measures and levels

-The 2018 JTE Spreadsheet to use as a planning checklist

-Instructions, provided in a suggested planning order, to use in building pack activities that

provide great Cub Scouting connected to the JTE objectives. Also listed, in smaller fonts, are a few

Cub Scouting on-line training modules providing further information on the what and how of each JTE objective. See

Objective #11, Trained Leadership.

Planning the program year Module SCO_227-Annual Program Planning

Pack and den meetings Module SCO_226-Leading Pack Meetings and other modules

Leadership recruitment Module SCO_218-Selecting Leaders

Trained leadership Module SCO_209-Effective Leadership and other modules

-Cub Scout Pack Leader Position Trained Requirements table-latest revision

Day/resident/family camp Module SCO_201-Year-Round Fun

Outdoor activities Module SCO_224-Working with Boys Overview and other modules

Service projects Module SCO_204-The Methods of Cub Scouting

Membership Module SCO_217-Core Resources for Leaders

Webelos to Scouts Module SCO_220-Scouting Organizational Structure and other modules

Budget Module SCO_229-Building the Pack Budget and other modules

Advancement Module SCO_214-Cub Scout Advancement and other modules

Retention Module SCO_215-Other Awards Cub Scouts can earn and other modules

-Progress Record Sheets for:

Scouter’s Training Award for Cub Scouting-latest revision

Den Leader Training Award-latest revision

Cubmaster Key-latest revision

-Instructions for the Unit Leader Award of Merit

-Pack budgeting information

-Unit Money-Earning Application

-National Summertime Pack Award form-latest revision

Leader Training

Leader training and recognition is extensively discussed in this guidebook and mentioned here.

Providing leadership for Journey to Excellence objectives is an important part of earning adult

recognitions. Please use the following summary sheet as a tool to guide the Cub Scout pack adults

in helping the pack be the best pack it can be.

Cub Scout Pack Journey to Excellence Planning 2018 Summary Sheet

Pack_____________________________ District____________________________

JTE Overall Goal

• Bronze

• Silver

• Gold

This table lists all 11 JTE objectives in the order presented in the guidebook. For each objective list

the responsible adult, the date they started working on their Scouter’s Training Award for Cub

Scouting and circle the JTE goal the Scouter is helping the Pack achieve.

JTE Scoresheet

Objective

# Responsible Adult Scouter’s Training Award for

Cub Scouting-Start date Goal

Planning and

budget (*planning)

1 B S G

Pack and den

meetings

9 B S G

Leadership

planning

10 B S G

Trained leadership 11 B S G

Day / resident/

family camp

7 B S G

Outdoor activities

6 B S G

Service projects

8 B S G

Membership

2 B S G

Webelos to Scouts

4 B S G

Planning and

budget (*budget)

1 B S G

Advancement

5 B S G

Retention

3 B S G

Reviewed by the pack committee on _________________________

_____________________________________

Committee Chair

11/18/17

Journey to Excellence A Tool to Help Your Pack and You Thrive!

What is Journey to Excellence?

Would you like a tool to help you figure out what activities your unit, your pack committee and you

can do to give the best scouting experience to your registered youth?

If so, then using and reviewing the BSA’s Journey to Excellence is just the tool for you! Journey to

Excellence, abbreviated as JTE, is a roadmap or a guide or benchmark to show and indicate what a

Cub Scout pack can and should be doing. JTE can help answer questions like how many meetings

should we have? How trained should our adults be? What outdoor activities should we do? How

should we budget?

Read on and discover how JTE can HELP!

First of all, any scout unit should have a regular planning process. There must be a way for your

pack to make future plans for meetings, activities and fundraisers. There are many ways to do this.

An entire on-line module, # SCO 227 (Annual Program Planning), of the Cub Scout leader training

system provides a guide for the annual program planning meeting. Take this course or review it if

done previously. You can use a big calendar that you provide or download one from the National

Council Scouting.org website (select Programs, then Cub Scouts, then Pack Committee and select

“Unit Program Planning Tools”). You can also use a big sheet of paper showing the entire program

year or a single sheet per month. It is up to you. The important pack leadership adults must be

involved, certainly, the pack leadership key 3, the Cubmaster, the pack committee chair and the

chartered organization representative. The pack treasurer and the pack trainer as well as the parents

responsible for advancement, membership, popcorn sales, summertime activities and the others that

provide time and resources for the pack should also be involved. It is up to you how to make a plan

for the pack program year, however, every unit needs a way to do so. National Council BSA

provides a suggested method to plan which can be found as described above.

You should also involve your unit commissioner, an experienced Scouter dedicated to helping

your pack succeed. Let the unit commissioner know when you are going to have your planning

session and invite him or her to participate. Helping is their job! Every commissioner should be in

contact with unit leadership and ask what they can do to help. Ask at the next roundtable (a district-

wide monthly adult-leaders meeting), who your unit commissioner is and get the correct contact

information on where to send an invitation to attend your annual planning session.

You will need a My.Scouting.org account to have full access to the information available to you as

a pack leader and resource. Gaining access is simple. Most importantly you need your official

National Scouting ID number. It can be found on your annual membership card or from your unit

roster provided with your charter kit. Most information is available without an account however

there are additional planning benefits if you do.

Some Scouters might have ended up with two or more ID numbers over time. Your district

executive can help you combine your IDs if that is the case. Take a few moments, write down the

numbers, if you know them, and provide them to your district executive or unit commissioner.

Objective Bronze Level Silver Level Gold LevelBronze

Points

Silver

Points

Gold

Points

Planning and Budget 200

#1

Planning and Budget: Have a program plan and

budget that is regularly reviewed by the pack

committee, and it follows BSA policies relating to

fundraising.

Have an annual program plan

and budget adopted by the

pack committee.

Achieve Bronze, plus pack

committee meets at least six

times during the year to review

program plans and finances.

Achieve Silver, plus pack

conducts a planning meeting

involving den leaders for the

following program year.

50 100 200

Membership 500

#2Building Cub Scouting: Recruit new youth into

the pack in order to grow membership.

Conduct a formal recruitment

program by October 31 and

register new members in the

pack.

Achieve Bronze, and either

increase youth members by

5% or have at least 40

members.

Achieve Silver, and either

increase youth members by

10% or have at least 60

members.

50 100 200

#3Retention: Retain a significant percentage of

youth members.

Reregister 60% of eligible

members.


members.


members.50 100 200

#4

Webelos-to-Scout transition: Have an effective

plan to graduate Webelos Scouts into Boy Scout

troop(s).

With a troop, hold two joint

activities or 75% of second

year Webelos have completed

"The Scouting Adventure."

60% of eligible Webelos

register with a troop.

80% of eligible Webelos

register with a troop.25 50 100

Program 900

#5Advancement: Achieve a high percentage of

Cub Scouts earning rank advancements.

50% of Cub Scouts advance

one rank during the year.


one rank during the year.


one rank during the year.100 200 300

#6Outdoor activities: Conduct outdoor activities

and field trips.

Each den has the opportunity

to participate in three outdoor

activities or field trips during

the year.


to participate in four outdoor


the year.


to participate in five outdoor


the year.

50 100 200

#7Day/resident/family camp: Cub Scouts attend

day camp, family camp, and/or resident camp.

33% of Cub Scouts participate

in a camping experience or

improvement over the prior

year.

50%, or 33% and have


year.

75%, or 50% and have


year.

50 100 200

#8 Service projects: Participate in service projects.

Participate in two service

projects and enter the hours on

the JTE website.

Participate in three service

projects and enter the hours on

the JTE website.

Achieve Silver, plus at least

one of the service projects is

conservation-oriented.

25 50 100

#9Pack and den meetings and activities: Dens

and the pack have regular meetings and activities.

Hold eight pack meetings a

year. Den or pack meetings

have started by October 31.

Achieve Bronze, plus dens

meet at least twice a month

during the school year.

Achieve Silver, plus earn the

Summertime Pack Award.25 50 100

Volunteer Leadership 400

#10Leadership recruitment: The pack is proactive in

recruiting sufficient leaders.

Have a registered assistant

Cubmaster.

Achieve Bronze, and prior to

recruiting event, the committee

identifies pack and den

leadership for the next year.

Achieve Silver, plus every den

has a registered leader by

October 31.

50 100 200

#11

Trained leadership: Have trained and engaged

leaders at all levels. All leaders are required to

have youth protection training.

Cubmaster or an assistant

Cubmaster or pack trainer has

completed position-specific

training.

Achieve Bronze, plus the

Cubmaster and den leaders

have completed position-

specific training or, if new, will

complete within three months

of joining.

Achieve Silver, plus two-thirds

of committee members have

completed position-specific

training.

50 100 200

o Bronze: Earn at least 525 points by earning points in at least 7 objectives. Total points earned:

o Silver: Earn at least 800 points by earning points in at least 8 objectives.

o Gold: Earn at least 1,050 points by earning points in at least 8 objectives and at least Bronze in #6. No. of objectives with points:

o Our pack has completed online rechartering by the deadline in order to maintain continuity of our program.

o We certify that these requirements have been completed:

Cubmaster ___________________________________________________ Date _____________________

Committee chair _______________________________________________ Date _____________________

Commissioner _________________________________________________ Date _____________________

This form should be submitted to the Scout service center or your unit commissioner, as directed by your council.

Total Points:

Total Points:

"The BSA method for annual planning and continuous improvement"

Total Points:

Pack ________ of _________________________ District

2018 Scouting's Journey to Excellence

Item

Total Points:

1

The pack has a program plan and budget that is reviewed at all pack committee meetings, and the pack follows BSA policies relating to

fundraising and fiscal management as found on the Unit Money-Earning Application form and any other publication that the council has

developed for fundraising and fiscal management. Program plans and budget are reviewed with den leaders and parents at the start of

the program year. The pack's program plan should be shared with the unit commissioner.

2

A formal recruitment event is conducted and new members are registered by October 31, 2018. On December 31, 2018, the pack has an

increase in the number of youth members as compared to the number registered on December 31, 2017. A membership growth plan

template can be found at www.scouting.org/membership.

3

Number of youth members on the most recent charter renewal (A) divided by the number of youth registered at the end of the prior

charter year (B) minus any age-outs (C). Total = (A) / (B-C). Age-outs are youth who are too old to reregister as Cub Scouts. If the pack

has a December charter, use the one expiring on December 31, 2017; otherwise use the one expiring during 2018.

4

Hold at least two joint activities with a troop or troops, and have graduating boys register with a troop. "The Scouting Adventure" for

second-year Webelos is described in the Webelos Scout Handbook. If the pack has no second-year Webelos Scouts, this requirement is

met at the Bronze level.

5

Total number of Cub Scouts advancing at least one rank (Bobcat, Lion, Tiger, Wolf, Bear, Webelos, Arrow of Light) during the calendar

year (A), divided by the number of boys registered at the end of the year (B). Advancement = (A) / (B). The pack is encouraged to use

Scoutbook to track each individual boy's advancements.

6The pack has activities and field trips in the outdoors, which could include outdoor pack meetings, hikes, family campouts, parades,

outdoor service projects, etc. All dens have the opportunity to participate.

7

Cub Scouts attend an in-council or out-of-council Cub Scout day camp, family camp, and/or Cub Scout resident camp in 2018. STEM

programs either as a day camp or resident camp are also included. All levels are total number of different Cub Scouts attending (A)

divided by total number of Cub Scouts registered in the pack as of June 30, 2018 (B). Total = (A) / (B).

8The pack participates in at least two service projects during the year and enters them on the Service Hours website or through

Scoutbook. The projects may be completed as joint projects with other organizations. At least one project is conservation-oriented.

9

Have at least eight pack meetings or activities within the past 12 months, with one of those meetings being to review the pack's program

plans and asking for parental involvement in the pack. Den meetings start by October 31, 2018, and all dens meet at least twice each

month within the past year. Pack earns the Summertime Pack Award.

10

The pack has a Cubmaster, an assistant, and a committee of at least three members. Ideally, the chartered organization representative

should not be dual registered as one of the committee members. The pack identifies persons for next year's leadership for existing dens,

including Cubmaster, Den Leaders, and Webelos Den Leaders prior to the start of the program year. All dens have a registered leader by

October 31, 2018.

11

All leaders have completed youth protection training. Bronze: Cubmaster, an assistant, or pack trainer has completed position-specific

training. Silver: Bronze, plus the Cubmaster and den leaders have completed position-specific training or, if new, will complete within

three months of joining. Gold: Silver, plus 2/3 of committee members (including chartered organization representative) have completed

training.

Program Measures

Volunteer Leadership Measures

For more resources including workbooks and planning guides: www.Scouting.org/jte

Journey to Excellence uses a balanced approach to measure performance. It guides program planning before the year begins, monitors activities for

continuous improvement during the year, and recognizes performance at the end of the year. In planning your strategy, use actual numbers from the

previous year to guide your performance improvement goal planning. The period for measuring performance will be the calendar year.

Scouting's Journey to Excellence

2018 Pack Planning, Performance, and Recognition

Scoring the pack's performance: To determine the pack's performance level, you will use the above information to determine the points earned

for each of the 11 criteria and then add those individual point scores to determine a composite score. Count only the highest point total achieved in

any one criterion. Bronze level requires earning at least 525 points in at least 7 criteria, Silver level requires earning points in at least 8 criteria and

800 points, and Gold level requires earning points in at least 8 criteria, meeting at leaset bronze standards in outdoor activities, and earning ar least

1,050 total points.

Planning and Budget Measures

Membership Measures

Revised 7/14/17 513-105

ItemNo. Objective Parameter User

InputCalculatedValues

BronzePoints

SilverPoints

GoldPoints

PlanningandBudget

Date: Packcommitteeadoptedannualprogramplan&budgetDate: ProgramplanningmeetingwithdenleadersDate: Committeemeeting#1Date: Committeemeeting#2Date: Committeemeeting#3Date: Committeemeeting#4Date: Committeemeeting#5Date: Committeemeeting#6Count: Totalnumberofcommitteemeetings 0

Membership

Date: PackrecruitmenteventbeforeOctober31,2018Count:NumberofScoutsregisteredonDecember31,2017Less: YouthdroppedatrecharterLess:WebelosjoiningtroopsduringtheyearLess: TransferstootherpacksduringtheyearPlus: NewScoutsjoiningthepackduringtheyearPlus: TransfersfromotherunitsduringtheyearCount: Currentmembership 0Percent: Growthoverendofprioryear 0.0%

Count:NumberofScoutsregisteredatendofcharter(12/31/2017)Less: Youth11yearsorolderbyendofcharteryear(age-outs)Count: Youtheligibletoreregister 0Count: NumberofyouthactuallyreregisteredfornextyearPercent: Retentionrate 0.0%

Count: NumberofsecondyearWebelosatstartofyearCount:Numbercompleting"ScoutingAdventure"Percent: Completionrate 0.0%Date: Jointactivitywithatroop#1Date: Jointactivitywithatroop#2Count: Webelosjoiningtroopsduringtheyear 0Percent:Webelosgraduationrate 0.0%

Program

Count: Currentmembership 0Count: BoysadvancingoneormoreranksduringtheyearPercent: Advancementrate 0.0%

Date: Outdooractivity#1Date: Outdooractivity#2Date: Outdooractivity#3Date: Outdooractivity#4Date: Outdooractivity#5Count: Totalnumberofoutdooractivities 0

Percent: CampingrateprioryearCount: NumberofCubScoutsregisteredonJune30,2018Count: NumberofCubScoutsattendinganycampPercent: Campingrate 0.0%Percentage: Campingratechangefromprioryear 0.0%

Yes/No: PackrecordsserviceprojectsandhoursonJTEwebsite #Yes/No: Atleastoneprojectisconservation-oriented #Date: Serviceproject#1Date: Serviceproject#2Date: Serviceproject#3Count: Totalnumberofserviceprojects 0

5Advancement:AchieveahighpercentageofCubScoutsearningranks.

7

Day/resident/familycamp:CubScoutsattenddaycamp,familycamp,and/orresidentcamp.

1

PlanningandBudget:Haveaprogramplanandbudgetthatisregularlyreviewedbythepackcommittee,anditfollowsBSApoliciesrelatingtofundraising.

8Serviceprojects:Participateinserviceprojects.

2018JourneytoExcellence-Pack-District

4

Webelos-to-Scouttransition:HaveaneffectiveplantograduateWebelosScoutsintoBoyScouttroop(s).

BuildingCubScouting:Recruitnewyouthintothepackinordertogrowmembership.

3

Retention:Retainasignificantpercentageofyouthmembers.

2

6Outdooractivities:Conductoutdooractivitiesandfieldtrips.

Yes

Yes

ItemNo. Objective Parameter User

InputCalculatedValues

BronzePoints

SilverPoints

GoldPoints

2018JourneytoExcellence-Pack-District

Yes/No: Den&packmeetingshavestartedbyOctober31 #Yes/No: Densmeetatleasttwiceamonthduringtheschoolyear #Yes/No: PackhasearnedtheSummertimePackAward #Date: Packmeeting#1Date: Packmeeting#2Date: Packmeeting#3Date: Packmeeting#4Date: Packmeeting#5Date: Packmeeting#6Date: Packmeeting#7Date: Packmeeting#8Count: Totalnumberofpackmeetings 0

VoulnteerLeadership

Yes/No: RegisteredCubmaster #Yes/No: RegisteredAssistantCubmaster #Yes/No: Packanddenleadershipidentifiedfornextyear #Count: NumberofcommitteemembersCount: NumberofdensCount: NumberofdenswithregisteredleadersbyOctober31

Yes/No: Cubmasterhascompletedposition-specifictraining #Yes/No: Asst.Cubmasterhascompletedposition-specifictraining #Yes/No: Packtrainerhascompletedposition-specifictrainingCount: NumberofdenleadersCount: Numberwithposition-specifictrainingCount: Numberofcommitteemembers 0Count: Numberwithposition-specifictrainingPercent: Committeememberscompletingtraining 0.0%

0 0 0Bronze:Earnatleast525pointsbyearningpointsinatleast7objectives. 0 Totalpointsearned: 0Silver:Earnatleast800pointsbyearningpointsinatleast8objectives. 0 0 0Gold:Earnatleast1,050pointsbyearningpointsinatleast8objectivesandatleastbronzein#6. No.ofobjectiveswithpoints: 0

8Serviceprojects:Participate in serviceprojects.

10Leadershiprecruitment:Thepackisproactiveinrecruitingsufficientleaders.

11

Trainedleadership:Havetrainedandengagedleadersatalllevels.Allleadersarerequiredtohaveyouthprotectiontraining.

9

Packanddenmeetingsandactivities:Densandthepackhaveregularmeetingsandactivities.

Yes

Yes

Yes

Yes

Yes

Yes

Yes

YesYes

Yes

Use this spreadsheet, found on the JTE Resources webpage under workbooks, to assist in yearly planning. Fill in the spreadsheet cells or mark off the events and the spreadsheet will automatically calculate the JTE measure and number of points. Once you enter the events planned for the year the spreadsheet will indicate the expected measure at the end of the year.

Not Gold? Then plan additional events to have the scouting program to be a Gold JTE Unit.

Planning Guidance from JTE

With just a few minutes of reading you can learn about the planning assistance that JTE can

provide. However, first you need the appropriate JTE Scorecard, there is one for every program,

Cub Scout packs, Boy Scout troops, Varsity Scout teams, Venturing crews and Sea Scout ships.

You will find all the scorecards on the Journey to Excellence Resources web page which you can

access from My.Scouting.org (Menu-Legacy Web Tools-Legacy Myscouting-Journey to Excellence

Resources). The scorecards are located in a section titled “Scorecards”. Selected the appropriate

year, 2018, and a list of available scorecards will appear. Select the one you want, the Pack

Scorecard. The scorecard will appear and can be downloaded as a PDF. Alternatively, you should

be able to get a scorecard paper copy from your unit commissioner, pick one up at roundtable, at the

council office or from your district executive. One is included in the unit recharter package however

you should have one long before recharter time if you are going to use it to help plan.

However, to help your pack planning session, the Pack Scorecard was at the beginning of this

guidebook. Take a look at the scorecard. It is two sided and page one lists 11 areas, called

objectives, where three measurement levels, Bronze, Silver and Gold, are shown. These three levels

help you and the pack planning team assign the importance of each objective. You might find that

the activities associated with a particular objective are more important than others to you, your

chartered organization and your pack’s youth and so you will make plans accordingly. Ultimately,

as the unit grows, you will be able to make plans to accomplish a level in all 11 objectives. Points

are assigned for each level obtained and unit point totals provide an overall unit measure of Bronze,

Silver or Gold. Every Cub Scout pack should strive to be a Gold pack.

Each objective is explained in a short summary on the first page of the scorecard and further

information is on the back side or second page. There are objectives for youth membership,

advancement, outdoor activities, adult leaders, number of meetings, service projects and unit

activities which are further explained in this guidebook.

This guidebook also contains a paper printout of a fill-in-the-blanks spreadsheet style workbook that

automatically calculates JTE objective levels and points to help the pack planner determine what

activities the pack needs to do to achieve the desired medal level. Download the actual spreadsheet

from the Journey to Excellence Resources webpage.

Read through all the objectives and get a feel for the intent and the difference among the three

quality levels where Bronze means a unit is effective, Silver means excellent and Gold is the

standard for an exceptional unit. Please note that each objective has a high-end ceiling or target

instead of a more traditional yearly goal consisting of a percentage improvement regardless of the

measure. This allows for being at the top, Gold, and not needing to improve every year to stay

Gold. This way you can focus on working on other objectives. There is also a minimum standard a

pack must meet to be Bronze. Additionally, yearly improvement in an objective, before achieving

Gold level, of a fixed percentage (generally 2%) and being above a Bronze or Silver measure

qualifies the pack as the Silver and Gold. None of these objectives should surprise any Cub Scouter

with experience because all the objectives are woven into the operation of a Cub Scout pack.

Before the Planning Session Starts

There are a few items to know, collect or do before the pack planning session. Know where the

pack is going to meet, obtain school vacation schedules, know the federal and state holiday

schedule, discuss with the Pack Key 3 who to invite, peruse the various Cub Scouting themed web

pages for useful documents (some listed in this guidebook), determine how the pack schedule is

going to be shown while it is being planned and have a room big enough for the session itself.

Where to Start? With a Yearly Plan, of course—Objective # 1

A written plan is an excellent tool to create to have an active and fun pack. Objective # 1, Planning

and budget: Have a program plan and budget that is regularly reviewed by the pack

committee, and it follows BSA policies relating to fundraising provides a road map on what to

do. Let’s do the program plan first and then the budget later once the full plan is put together.

Many planning resources exist on ScoutSource and should be reviewed as suggested above. These

tools are well thought out and will greatly assist the program plan. Having an annual program plan

(and budget) adopted by the pack committee is required for the Bronze measure. If the pack

committee meets at least six times during the year and reviews program plans (and the budget) the

pack qualifies as Silver. Start filling in the pack planning calendar by scheduling and showing these

six committee meetings. Gold is the measure if the pack conducts a planning meeting involving den

leaders for the following program year, 2019.

Next, plan the meetings--Objective # 9

The annual plan must include how often the pack and dens meet. Look at Objective # 9, Pack and

den meeting: Dens and the pack have regular meetings. Bronze requires only 8 pack meetings a

year, where at one meeting parent involvement is requested and the annual program plan is

reviewed plus pack or den meetings begin by October 31st. Do all this and you are Bronze!

On your planning calendar mark the 8 months the pack will meet, most likely September or

October to the following May or June. Den meetings are next on the list to have a plan for. Show

at least two den meetings per month during the school year for each den. Do this and your pack will

be Silver. Decide if your pack will be active in the summer when school is out. If so, plan on

earning the National Summertime Pack Award and the unit is at the Gold level! The

Summertime Pack Award requires you to plan for just one activity of some sort for each summer

month, June, July and August. Keeping the Cub Scouts active during the summer will provide a

bridge for continuing in Scouting when school starts in the fall.

Step back and take a look at the plan. If the pack has three dens and you are planning on being a

Gold level pack you have now planned at least 48 den meetings, 8 pack meetings and 3 summertime

events, a total of 59 meetings or events! That’s a lot of meetings!

Included in the front of this guidebook are two pages showing JTE objectives in a fill-in-the-blanks-

format. Use these pages to show what has been scheduled or planned. Find Objective # 9 and list

the planned meeting dates and continue to fill in this form as the pack calendar is built in the

planning session. Theses pages are a part of a downloadable spreadsheet located on the JTE

Resources webpage.

Pack success will come from the appropriate number of trained adults. JTE can help show the way

by indicating to the pack committee and cub parents the importance of adult involvement and of

having trained leaders. Training all the adults for their positions will lead to fun activities and

meetings and help build a strong and successful cub scout pack.

Leadership-Recruitment and Leader Training-Objectives # 10 and # 11

Develop a strong pack plan for the next year by identifying new adult leadership before it is

needed. Objective #10, Leadership Recruitment: The pack is proactive in recruiting sufficient

leaders helps explain this. If the pack has an assistant Cubmaster the pack is at Bronze level. If the

pack committee identifies the pack and den leadership for the next program year (for school year

2018-19) before the pack membership recruiting event, the pack is at Silver level. If every den has a

registered leader by October 31, 2018, the pack is Gold. Place October 31 (Den Leaders) on the

pack planning calendar and the recruiting event date (to identify next year’s pack leadership).

Now is a good time to look at Objective # 11, Trained leadership: Have trained and engaged

leaders at all levels. Virtually all pack leader training can be accomplished on-line using courses

accessed through a Cub Scouter’s dashboard on My.Scouting.org. However, first and extremely

important is that all adults interacting with the youth of your pack must have Youth Protection

training, YPT. This is a must and a rock-solid requirement and non-negotiable. This can also be

done via the Dashboard on My.Scouting.org and must be the first training done by any adult who

wants to register.

Having the Cubmaster or an assistant Cubmaster or the pack trainer complete position-specific

training and mandatory Youth Protection training is the minimum threshold for Bronze level.

Having the Cubmaster (if not for Bronze) and all den leaders complete leader position-specific

training (on-line or instructor led), within three months of joining if new, qualifies as the Silver

level. Having 2/3 of the active pack committee members trained is the Gold level. The adult

members of the pack committee will have a much better idea of how they can support the pack plan

once they also have completed their leader position-specific training, available on-line.

All Cub Scout leader training can be completed by taking a traditional classroom session or by

using the Scouting U website on-line training. The on-line modules cover all necessary topics and

is equivalent to classroom training. Each leader registered position and assistant (Tiger, Den,

Webelos, Cubmaster, committee chair and committee member) have a “My Learning” set of

appropriate modules that must be taken to be considered TRAINED. The modules are accessed

from My.Scouting.org via “My Dashboard” then “My Training” and then “Training Center”. Select

Cub Scouting and then choose the title that best fits the registered position, either “Den Leader”,

“Cubmaster” or “Pack Committee”. This will take a Scouter to the “Scouting U” website. Initially

select Cub Scouting (again) to access the correct menu. Select the appropriate Registered Position

for the training desired. Each registered position has three module groupings that have been

established, in a suggested order to be taken. These groupings are titled “Before the First Meeting”,

“First 30 Days” and “Positioned Trained”. Select each grouping individually to add them to “My

Learning” by selecting the green plus sign. Each module subset may be taken in the time frame

suggested or at a more rapid pace. However, all modules in the three groups are required to be

completed before a Scouter is considered completely TRAINED. After selecting the grouping(s)

for your position then go to the “My Learning” menu button on the top of the Scouting U site to

access the selected modules. The Scouting U website is improved constantly which means the steps

described above might be slightly different over time.

Put the dates on the planning calendar when any new leaders need to complete their training. All

new leaders registered in September must complete their training by the end of December. Put the

district and council training dates for instructor led courses on the calendar. Recruit a pack trainer

to encourage, follow up and track training. The pack trainer is considered TRAINED if they

complete Pack Committee training plus BSA course D-70, The Fundamentals of Training. See the

attached chart titled Cub Scout Pack Leader Position Trained Requirements for more information.

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Continued Training

Encourage the pack leadership, those in the positions listed above, to continue their individual

training. Work with your recruited pack trainer. Schedule the dates of the monthly district

roundtable on the pack planning calendar. Find the dates for district and council training events and

place them on the schedule as well. University of Scouting, a source of excellent advanced training

usually occurs in January. Other advanced leader position-specific training occurs year-round.

Encourage the pack trainer to get involved with the district training team.

Encourage the pack leadership, Cubmaster, all den leaders, the committee chair, pack trainer and all

committee members to work on and earn their Scouter’s Training Award for Cub Scouting

(green square knot on tan background). This award (511-057_WB) requires, among other items,

participation in the pack planning session and giving primary leadership in meeting one pack JTE

objective goal. The objective goals are established in the pack planning session and the adult

provides the leadership to achieve the goal. These objectives are explained further in this guidebook

and could be leadership in advancement, membership, service projects, outdoor activities, budget

and recharter process. Assign these objectives to individuals and ask them to work on their training

awards. Put on the planning calendar any training dates that apply and show their assigned

responsibilities on the calendar next to the items.

Additionally, all den leaders (Tiger, Wolf, Bear and Webelos) can qualify for the Den Leader

Training Award (gold square knot on blue background). This award (511-52_WB) requires,

among other things, one year of tenure as a den leader, attendance at specific training sessions and

leadership in selectable pack and den activities.

The Cubmaster can continue in service and training and also be recognized. At 18 months of service

there is the Unit Leader Award of Merit-Cubmaster (512-003_WB) and at 3 years of service

there is the Cubmaster’s Key (green and white square knot on tan). The Cubmaster’s Key (511-

53_WB) requires, among other things, conducting a pack planning session for each year and having

the pack qualify as a Silver pack for 2 of the 3 years of tenure.

Be sure and have a pack plan that will have the pack earn at least

the Silver JTE Recognition.

Progress records for each of these four awards are attached at the back of this unit guide.

Cub Scout Leader Outdoor Skills Training

If your pack plan contains outdoor activities, including camping, your pack must have adult pack

leaders attend outdoor skill and camping training courses offered by the council.

An introductory course is BALOO or Basic Adult Leader Outdoor Orientation training. Webelos

den leaders should additionally take OWL or Outdoor Leader Skills for Webelos Leaders

training which can be taken as part of or combined with IOLS or Introduction to Oudoor Leader

Skills. The highly regarded advanced adult leadership training is called Woodbadge. Find the

training dates for all these courses on the council training calendar and place them on the pack

planning calendar.

You now have a plan for fun pack activities and for getting the pack leaders trained. What’s next?

Outdoor Fun! —Objectives # 7, 6 & 8

One more activity that needs to be planned for with a date established comes from Objective # 7,

Day/resident/family camp. The dates of these different local district and council-wide events must

be placed on the planning calendar. Find the days from the council website which will include both

council and all district dates or get the dates at roundtable or from your unit commissioner. All of

these camps are fun, fun, fun! If you want more information about them, talk to other adults in your

unit or ask at roundtable. You should plan on your unit attending one or more of these. If you have

at least 33% of the Cub Scouts attending, the unit is measured as Bronze, 50% is Silver and 75% is

Gold. However, JTE recognizes improvement over the previous year, any percentage increase is

Bronze, if 33% (Bronze) or more with any percentage improvement qualifies as Silver, same thing

for Gold, if 50% or more with any percentage improvement the pack is Gold.

What other outdoor activities need to be planned? There are at least two that needs to be scheduled.

First look at Objective # 6 Outdoor activities: The pack has activities in the outdoors. These can

be an outside pack meeting, one of the National Summertime Pack Award activities (going

swimming, taking a nature hike, cleaning up the local park). During the pack planning session

decide which pack meetings should be outside and where. Having just 3 outdoor activities of any

kind qualifies as Bronze, 4 as Silver and 5 as Gold. You want the cubs to be outside, plan for it and

it will happen. Continue Cub Scout outdoor fun by planning to earn the Outside Activity Award.

Review the requirements and schedule those events on the pack planning calendar. Cub Scout

outdoor activities are well explained in publication Cub Scout outdoor program guidelines

publication 510-631 available for download as a PDF on the Cub Scout Leaders Resource webpage.

Then look at Objective # 8, Service projects: Participate in service projects. Plan the dates for

service projects during the planning session. They can be outdoors satisfying item # 6 above.

Participate in Scouting for food, a Veteran’s Day parade, a flag ceremony, the possibilities are

nearly endless. Before the planning meeting contact your chartered organization and ask about any

service projects. All projects must be entered into the service hour reporting web site accessible

from My.Scouting.org (Menu-Legacy Web Tools-Service Hour Reporting). The pack needs to

create a service hour account with a password. Just 2 service projects rates as Bronze, 3 as Silver

and with one project being conservation oriented is Gold.

Appoint a pack committee member to coordinate den and pack service projects. That person should

have the responsibility to enter the project data into the JTE service hour webpage and that adult can

be working on their Scouter’s Training Award for Cub Scouting while achieving this pack JTE

objective.

Service projects can be any activity that benefits another individual, the pack’s chartered

organization, scouting or any cause of choice. Suggestions include:

Scouting for food Book and magazine drives

Assist with council and district activities Assist the elderly

Remember others during the holidays Pet shelters

Litter cleanup and beautification Serving food

Safety related projects Assist (not participation) local youth sports groups

Repair and maintenance of homes, buildings and offices of worthy causes including Scouting

Assisting medical information distribution and drives (such as blood donations)

Recruiting new Cub Scouts, creating new Dens—Objective # 2

What other dates need to be on the planning calendar? Some very important dates are associated

with recruiting new cubs. Your unit should have a series of recruiting events, activities like school

nights, a signup table at events at your sponsor’s location (if applicable) or a community recruiting

roundup. Place these dates on your planning calendar. One of the pack committee members should

be the pack membership chair and, while working on their Training Award, provides leadership

for membership. Look at Objective # 2, Building Cub Scouting: Have an increase in

membership in Cub Scout membership or maintain a larger than average pack size provides

recruiting goals to consider. A pack can create entire new dens through recruiting. Decide if your

pack will create a Tiger Cub den and make plans on how to recruit that age group. Boys can be

added to existing dens and if sufficient new cubs are signed up new dens at any age group can be

started. Be sure to invite the parents of any new cub to the next pack committee meeting and have a

job for them to do. Conducting a formal recruitment program by October 31 and registering just one

new cub qualifies as Bronze level. Having 40 registered cubs or a gain of 5% is the Silver level and

a gain of 10% or 60 registered cubs is Gold. Creating a membership growth plan, thought not

required for a JTE measure is an excellent method to gain new cubs. This plan should list where and

how recruiting is to be done and who is responsible. The membership plan needs to address the

number of new Cub Scouts expected so the unit is prepared.

An important pack committee position is the membership chair. That person leads the recruiting

activities for the pack while working on their Scouter’s Training Award for Cub Scouting.

Help Your Cub Scouts become Boy Scouts—Objective # 4

After Webelos your cubs move on to a Boy Scout troop and continue the Scouting fun. Objective #

4, Webelos-to-Scout transition: Have an effective plan to graduate Webelos Scouts into Boy

Scout troop(s) helps explain how to get your cubs moved up to scouts. There may be several Boy

Scout troops in your area and one may be sponsored by the same chartered organization. Make

contact with the leaders of the troops of interest and have a combined transition plan. Each Boy

Scout troop should be planning on a transition for Webelos as a part of their JTE Planning process.

Ask at roundtable if you need more information about local Boy Scout troops. Your pack is at the

Bronze level if you hold two joint activities with a troop or troops or 75% of second year Webelos

have completed “The Scouting Adventure” (as described in the Webelos Scout Handbook). Place

these two dates on your planning calendar. The pack will be at the Silver level if 60% of the eligible

Webelos join a troop and Gold if 80% join. One of the proudest moments of a Webelos Scout is the

bridging ceremony when he joins his Boy Scout troop.

The Pack Plan and Budget—Objective # 1

All successful organizations need a financing plan. National BSA provides excellent material to

accomplish all this. Objective # 1, Planning and budget: Have a program plan and budget that

is regularly reviewed by the pack committee and follows BSA policies relating to fundraising.

Information about how to prepare a Cub Scout pack budget and a sample budget are attached at the

end of this guidebook. Important fiscal and fundraising policies are explained on the Unit Money-

Earning Application.

To be Bronze the pack must follow these policies and have an annual program plan and budget that

are each adopted by the pack committee. Having the pack committee meet six times during the year

to review these program plans and finances is Silver level and having the next year’s program

planning session involve den leaders is the Gold level. Place the six committee meetings on your

pack plan.

The schedule you have prepared will help determine your budget. How much money will you spend

per Cub Scout. Read and fill in the pack budget material based on your expenses and fund raising

activities. Purchase Boy Life Magazine for each family and be sure to schedule the dates for the

council popcorn and camp card sales activities. Recruit parents to be your unit Popcorn Kernal and

camp card coordinator.

Advancement happens in the Den and at Home—Objective # 5

Advancement activities do not necessarily happen during a pack meeting. However, awarding

earned badges at your pack meetings is the best way to motivate Cub Scouts and parents to work on

and earn badges. Encourage the den leaders and parents to help the Cubs Scouts on advancement.

Objective # 5: Achieve a high percentage of Cub Scouts earning rank advancement is very

important. When 50% of the cubs earn one rank the unit qualifies as Bronze level, 60% qualifies as

Silver level and 75% as Gold level. Use all the techniques explained in leader training to encourage

advancement.

Have a parent be the advancement coordinator and work on their Scouter’s Training Award for

Cub Scouting.

A Measure of How Well the Unit is Doing—Objective # 3

The best measure of how well the pack is doing Scouting is the measure of how many Cub Scouts

come back for another year. This is shown by Objective # 3, Retention: Retain a significant

percentage of youth members. This item measures the number of youth members who were age

eligible to reregister for the next year. Retention does not count the 10-year old Webelos who

transition to a Boy Scout troop. If 60% of the cubs reregister the unit is at the Bronze Level, 65 % it

is at the Silver level and at 75% it is at the Gold level. Retention is a measure of many things, the

fun of pack and den meetings and the excitement of the other activities planned and done during the

year. A solid year long schedule with well planned and put on events will build strong units and the

Cub Scouts will keep coming back because it is fun.

Summary Sheet

Attached to this guidebook is a summary sheet to show the planning order of JTE Objectives as

explain in the guidebook. The sheet is to be used to show the responsible committee member for

each JTE objective, the goal adopted by the committee and progress towards the Scouter’s

Training award for Cub Scouting

Resources Found on the Cub Scouts section of the Programs Webpage (Find Cub Scouts from

My.Scouting.org by selecting Menu then select Legacy Web Tools then JTE Resources, then

Programs, then Cub Scouts, then select the area of interest.)

Boys' Life Planning Calendar, publication # 331-011

Boys' Life Cub Scout Leader Program Notebook #331-014

Boys' Life Bilingual Pack Program Planning Chart #331-017

Cub Scout Leaders Book #33221, SKU 62059

Den and Pack Meeting Resource Guide, an entire section on the Webpage

Cub Scout Den Meeting Program, numerous worksheets and aids

Family Talent Survey, publication #220-110

Planning Your Annual Pack Budget, publication #510-273

National Summertime Pack Award, publication # 512-049

Cub Scout Outdoor Activity Award, publication # 13-228 and 512-013

ScoutStrong PALA, publication 210-041

Scouting U website

And many, many others

Scouter’s Training Award for Cub Scouting

Progress Record

Candidate’s Personal Information

Name: ______________________________________________________________________________________________

Address: ____________________________________________________________________________________________City State Zip

Email: _____________________________________________________________________________________________________________

Pack No. ______________________ District: ___________________________________________________________________________

Council Name: _____________________________________________________________________________________________________

Tenure

Complete at least two years of tenure as a registered adult leader in a Cub Scout pack.

From __________________________________________________ to ________________________________________________________

From __________________________________________________ to ________________________________________________________

Training

❏ Complete basic training for any Cub Scout leader position. ❏ Attend a pow wow or university of Scouting (or equivalent),or attend at least four roundtables (or equivalent) duringeach year of the tenure used for this award.

Approved by:

_________________________________________________________ ________________________________________________________Pack Committee Chair Date

Performance

Do the following during the tenure used for this award:

❏ Participate in an annual pack planning meeting in each year.

❏ Serve as an adult leader in a pack that achieves at least theBronze level of Journey to Excellence in each year. The QualityUnit Award is acceptable if the tenure used is prior to 2011.

❏ Give primary leadership in meeting at least one packJourney to Excellence objective in each year.

❏ Participate in at least one additional supplemental oradvanced training event at the council, area, region,or national level during the two years.

Approved by:


Training Committee Action

The leadership training committee has reviewed this application and accepts the certification that the candidate meets the required standards. The Scouter’s Training Award is approved.

Approved by:

_________________________________________________________ ________________________________________________________District or Council Training Committee Chair Date

511-0572012 Printing

Den Leader Training Award

Progress Record

Candidate’s Personal InformationName: ______________________________________________________________________________________________

Address: ____________________________________________________________________________________________ City State Zip

Email: _____________________________________________________________________________________________________________

Pack No. ______________________ District: ___________________________________________________________________________

Council Name: _____________________________________________________________________________________________________

Select One:❏ Tiger den leader

❏ Cub Scout den leader (Wolf/Bear)

❏ Webelos den leader

Note: This award can be earned in each position, but tenure may be used only for one award.

TenureComplete one year as a registered den leader in the position selected. Tiger den leader’s tenure can be the program year as long as it is greater than eight months.

From __________________________________________________ to ________________________________________________________

Training❏ Complete the basic training for the selected den leader position (in person, instructor-led, or e-learning).

❏ Attend a pow wow or university of Scouting (or equivalent), or attend at least four roundtables (or equivalent) during the tenure used for this award.

Approved by:

_________________________________________________________ ________________________________________________________ Cubmaster Date

PerformanceDo five of the following during the tenure used for this award:

❏ Have an assistant den leader who meets regularly with your den.

❏ Have a den chief who meets regularly with your den.

❏ Graduate at least 70 percent of your den to the next level.

❏ Take leadership in planning and conducting a den service project.

❏ Have a published den meeting/activity schedule for the den’s parents.

❏ Participate with your den in a Cub Scout day camp or resident camp.

❏ Complete Basic Adult Leader Outdoor Orientation (BALOO).

❏ Participate with your den in at least one family camp; if your den is a Webelos den, participate with your den in at least two overnight camps.

❏ Take leadership in planning two den outdoor activities.

❏ Hold monthly den meeting and den activity planning sessions with your assistant den leaders.

Approved by:

_________________________________________________________ ________________________________________________________ Pack Committee Chair Date

Training Committee ActionThe leadership training committee has reviewed this application and accepts the certification that the candidate meets the required standards. The Den Leader Training Award is approved.

Approved by:

_________________________________________________________ ________________________________________________________ District or Council Training Committee Chair Date


(month/year) (month/year)

Cubmaster’s Key

Progress Record

Candidate’s Personal InformationName: ______________________________________________________________________________________________

Address: ____________________________________________________________________________________________City State Zip

Email: _____________________________________________________________________________________________________________

Pack No. ______________________ District: ___________________________________________________________________________

Council Name: _____________________________________________________________________________________________________

TenureWithin a five-year period, complete at least three years of registered tenure as a Cubmaster or one year as a registered assistant Cubmaster plus two years as a registered Cubmaster. (This can include the tenure used to earn the Scouter’s Training Award.)

From __________________________________________________ to ________________________________________________________

From __________________________________________________ to ________________________________________________________

From __________________________________________________ to ________________________________________________________

Training❏ Complete basic training for Cubmasters.

❏ Attend a pow wow or university of Scouting (or equivalent),

or attend at least four roundtables (or equivalent) duringeach year of the tenure used for this award.

Approved by:


PerformanceDo the following during the tenure used for this award:

❏ Achieve at least the Silver level of Journey to Excellence forat least two years. The Quality Unit Award is acceptable ifthe tenure used is prior to 2011.

❏ Earn the National Summertime Pack Award at least once.

❏ Conduct an annual pack planning session and have apublished pack meeting/activity schedule for the pack’sparents in each year.

❏ Participate in at least one additional supplemental oradvanced training event at the council, area, region, ornational level.

Approved by:


Training Committee ActionThe leadership training committee has reviewed this application and accepts the certification that the candidate meets the required standards. The Cubmaster’s Key is approved.

Approved by:

_________________________________________________________ ________________________________________________________District or Council Training Committee Chair Date


Unit Leader Award of Merit

BackgroundQuality unit leadership is the key to a quality unit program—and it leads to better Scout retention. Statistics show that if young people stay engaged in the program for at least five years, the BSA’s influence likely will stay with them for the rest of their lives. A quality Scouting experience will help keep Scouts in the program, and the Boy Scouts of America created the Unit Leader Award of Merit to recognize the quality unit leaders who make that happen.

The Unit Leader Award of Merit replaces the Scoutmaster, Varsity Team Coach, and Venturing Crew Advisor award of merit programs. This new recognition has revised requirements, and Cubmasters are also eligible for this recognition.

RequirementsThe nominee must

1. Be a currently registered Cubmaster, Scoutmaster, Coach, or Advisor who has served in that position at least 18 continuous months.

2. Meet the training requirements for the registered position.

3. Distribute a printed or electronic annual unit program plan and calendar to each family in the unit.

4. Have a leader succession plan in place.

5. Effectively use the advancement method so that at least 60 percent of the unit’s youth have advanced at least once during the last 12 months.

6. Cultivate a positive relationship with the chartered organization.

7. Project a positive image of Scouting in the community.

Nomination Procedure1. The unit committee chair completes the Unit Leader Award of Merit Nomination Form on behalf of the unit

committee. For Boy Scout troops, Varsity Scout teams, and Venturer crews, the nomination must include endorsement by the senior patrol leader, team captain, or crew president, respectively.

2. The unit or district commissioner certifies that the form is complete.

3. The unit submits the nomination form to the council for approval by the Scout executive and council commissioner or president. The council is resposible for processing the award.

The AwardUpon receipt of the approved nomination form, the council may present the Unit Leader Award of Merit, which includes a certificate, square knot with the appropriate device, and a special unit leader emblem. Recognition of this achievement may be presented at appropriate district or council events, such as district or council leader recognition dinners, training events, and board meetings.

The award may be presented for each program, Cub Scouts, Boy Scouts, Varsity, and Venturing, if the individual meets the requirements in each program. Only one knot is worn with the devices of each program that the award was earned in.

Unit Leader Award of Merit certificate, No. 512004 Scoutmaster emblem, No. 610093

Unit Leader Award of Merit square knot, No. 610091 Cubmaster emblem, No. 610094

Varsity coach emblem, No. 610092 Venturing Advisor emblem, No. 610095

Unit Leader Award of Merit Nomination FormSubmit to your local council service center.

Nominee’s name as it is to appear on the certificate: _____________________________________________________________

Address ____________________________________________________________________________________________________

City ___________________________________________________________ State ______________Zip_____________________

Select one:

Cubmaster Pack No. ________ Chartered organization __________________________________________

Scoutmaster Troop No. ________ Chartered organization __________________________________________

Coach Team No. ________ Chartered organization __________________________________________

Advisor Crew No. ________ Chartered organization __________________________________________

Service

Inclusive dates for the service in the above-selected position (include month and year; must be at least 18 continuous

months of service in this position).

From _______________________ to ___________________________ Number months of service _______________________

Training

Date nominee completed training requirements for this position (month and year) ____________________________________

Unit Program Plan

Yes, this nominee’s unit has an annual unit program plan and calendar, and it is shared with all families in the unit.

Unit committee chair initial ________________

Succession Plan

Yes, the unit has a replacement recruited and committed to take over the nominee’s position as unit leader

if necessary.

Replacement’s name ________________________________________________ Unit committee chair initial ____________

Advancement

Yes, at least 60 percent of the members of the nominee’s unit have advanced at least once during the past 12 months.

Unit committee chair initial ________________

Chartered Organization Relationship

Yes, this nominee has a good relationship with the chartered organization.

Unit committee chair initial _________________

Community Image

Yes, this nominee has a positive image in our community.

Unit committee chair initial _________________

Please attach a statement by the unit committee chair on behalf of the unit committee attesting to the nominee’s

performance as unit leader. For Scoutmaster nominations, also attach a statement by the troop’s senior patrol leader.

For Varsity Scout Coach nominations, also attach a statement by the team captain. For crew Advisor nominations, also

attach a statement by the crew president.

Nominated by _________________________________________ Certified by __________________________________________ Unit Committee Chair Unit or District Commissioner

Date of nomination _____________________________________

Approved by ____________________________ Date __________and ____________________________ Date ____________ Scout Executive Council Commissioner or President

Planning Your Pack’s Annual Program BudgetWhat is the unit budget plan? It is implementing the elements of a complete annual Cub Scouting program for youth, committing as a unit to incorporate these elements, and then providing adequate funding for them. Even more, it is committing to implementing the plan with the entire pack: Cub Scouts, leaders, and families, by raising enough dollars to fund the program. The result is a well-managed, well-financed unit.

The steps to planning your pack’s annual budget are:1. Plan the pack’s complete annual program.2. Develop a budget that includes enough income to

achieve the program.3. Identify all sources of income (den dues and any

traditional pack activities), and then determine theamount of product sale and the sales goal per youthmember that will be needed to reach the income goal.

4. Gain commitments from parents, leaders, and allCub Scouts.

If you like to raise money every month, plan your program as you go, limit your activities based on the unit’s income, or not involve the youth members in the planning process, then this format might not be for you! Those leaders who want a meaningful, exciting, and comprehensive youth program that achieves the objectives of Cub Scouting will find this format the ideal way to go.

BASIC EXPENSES

1]Registration Fees. When a boy joins, the unitnormally asks him to pay the full $24 national

registration fee*, regardless of the number of months remaining in the unit’s charter year. The unit sends to the council the prorated amount for those remaining months.

Note that fees are figured on a monthly basis: 1 month, $2.00; 2 months, $4.00; 3 months, $6.00; 4 months, $8.00; 5 months, $10.00; 6 months, $12.00; 7 months, $14.00; 8 months, $16.00; 9 months, $18.00; 10 months, $20.00; 11 months, $22.00; 12 months, $24.00.

The balance of the boy’s fee is kept in the unit treasury to supplement his dues in paying the next full year’s fee. This procedure ensures prompt registration at charter renewal.

2]Unit Liability Insurance Fee. Packs are required topay an annual unit liability insurance fee of $40. This

fee is submitted with the pack’s annual charter application and helps to defray the expenses for their general liability insurance.

3]Boys’ Life. Boys’ Life magazine, the official publi-cation of the Boy Scouts of America, is available to

all members at $12, which is half the newsstand rate. (Prorated fees are available for youth who join a unit during the year.) Every boy should subscribe to Boys’ Life because of the quality reading and the articles related to your unit’s monthly program. It is part of a boy’s growth in Scouting, and research proves he will stay in longer and advance farther if he reads Boys’ Life.

4]Unit Accident Insurance. Protecting leaders andparents from financial hardship due to high medical

bills from an unfortunate accident is a must for all involved in Scouting. Specific details on insurance programs are available from the local council.

5]Advancement and Recognition. Every Cub Scoutshould earn and advance a rank and receive the

patch for that rank each year. Active Webelos Scouts will earn multiple activity badges in addition to their rank advancements. The Cub Scout advancement program has many elements that include Arrow Points, immediate recognition patches, outdoor awards, and Academics and Sports belt loops and pins.

6]Activities. Well-conceived and well-planned activitiesare critical to a successful annual program plan.

Traditionally, such activities as Cub Scout pinewood derbies®, field trips, and district or council activities are financed by the boy and his family over and above the dues programs. It is suggested that the complete cost of these outings be built into the unit’s budget.

7]Cub Scout Day Camp, Cub Scout Resident Camp,Family Camping. Central to Cub Scouting is a

summer camping experience. Local council opportunities abound for Cub Scouts and their families to have exciting, program-rich summer experiences.

8]Program Materials. Each pack needs to providecertain program materials. Depending on the type of

unit program, these could include den meeting supplies, Den Meeting in a Box kits, craft tools and supplies, U.S. flag, pack and den flags, camping equipment, videos and books, or ceremonial props. (Note: Packs may not hold title to property. Only chartered organizations or the local council legally can own property.)

9]Training Expenses. Trained leaders are key todelivering a quality and safe program. Adult and

youth leader training should be considered an integral annual pack expense.

* The same rate applies for registered adult Scouters.

Note: Yearly Fee is now $33.00 per year

10]Full Uniforms. Traditionally, the individual paysfor the uniform. We suggest that these expenses

become part of the total cost of Scouting. The full Cub Scouting program includes the full uniform!

11]Reserve Fund. The reserve fund might beestablished by a gift or loan from the chartered

organization, by members of the committee, or by a unit money-earning project. The reserve fund should be intended for unexpected expenses. A new member’s initial expenses may be met from the fund.

12] Other Expenses. These could include a gift to theWorld Friendship Fund, meeting refreshments,

and/or contingency funds.

SOURCES OF INCOME“One fund-raiser per year,” such as selling popcorn, will help prevent having to ask families for extra money every week. It is better to figure the total cost for the complete year up front. Ideally, all income would come from den dues and one fund-raising program at the beginning of the program year each fall. A spring fund-raiser could be included.

Some Important Points:

Paying your own way. This is a fundamental principle of the Boy Scouts of America. It is one of the reasons why no solicitations (requests for contributions from individuals or the community) are permitted by Cub Scout packs. Young people in Scouting are taught early on that if they

want something in life, they need to earn it. This principle is among the reasons that adults who were Scouts are found to have higher incomes. The finance plan of any pack should include participation by a Cub Scout in a regular dues plan.

An annual pack participation fee, too often completely contributed by parents, does little to teach a boy responsibility. The unit’s entire budget must be provided for by the families, either through fundraising or other means such as dues or fees.

Except for council-sponsored product sales, all other money-earning projects require the submission of the Unit Money-Earning Application, No. 34427, to the local council. To ensure conformity with all Scouting standards on money earning, leaders should be familiar with the eight guides listed on the back of the application, on the last page of this planning guide, and in the financial record books.

OTHER HELPSAdditional information concerning pack budget plans, the treasurer’s responsibility, camp savings, forms, and records can be found in the Pack Record Book, No. 33819, and the Cub Scout Leader Book, No. 33221. It is recommended that Cub Scout packs use one of the commercial software programs developed for Scouting units. These tools are great for keeping track of individual youth accounts. They are usually advertised in the back of Scouting magazine.

The Pack Operating Budget WorksheetTo develop the pack budget, complete the worksheet with the unit leader and committee at the pack’s annual program planning conference, and then share it with the Cub Scouts’ parents. Be sure to keep parents involved and informed. The pack’s program calendar and budget information needs to be communicated regularly to families, especially at the start of the program year. By sharing the pack’s program plans and budgetary needs, you can help newly recruited Cub Scouts and their parents gain a greater understanding of just what fun is waiting for them during the pack’s entire program year.


Date budget completed: July 15 UNIT DETAIL: Date budget completed:

Pack No.: 1234 Cubmaster: Pack No.

Assistant Cubmaster:

District: Susquehanna Committee chairperson: District:

Treasurer:

Projected No. of Cub Scouts: 50 Popcorn chairperson: Projected No. of Cub Scouts:

Projected No. of registered adults: 10 Projected No. of registered adults:

Sample Pack Budget Actual Budget

Annual No. of Total Annual No. of Total

Cost Per Scouts/ Unit Cost Per Cub Scouts/ Unit

Scout/Unit Adults Cost PROGRAM EXPENSES: Person Adults Cost

24.00$ 60 1,440.00$ Registration fees (1) Total youth + adults @ $24 ea. 24.00$

40.00$ 1 40.00$ Unit charter fee (2) Yearly flat fee @ $40 20.00$

12.00$ 50 600.00$ Boys' Life (3) Total subscriptions @ $12 ea. 12.00$

1.00$ 60 60.00$ Accident insurance fees (4) Total youth + adults @ $_____ ea.

Advancement (5) Ideally, 100% of youth included in

activity pins, belt loops, ranks,

12.00$ 50 600.00$ etc. (example @ $12 ea.)

Recognition (5)

10.00$ 50 500.00$ Handbooks/neckerchiefs One for each youth @ $10 ea.

10.00$ 6 60.00$ Pack leaders Thank-yous, veteran awards, etc.

10.00$ 50 500.00$ Special events (6)

8.00$ 50 400.00$

6.00$ 10 60.00$

5.00$ 50 250.00$

Special activities (6)

10.00$ 50 500.00$ Field trip A

10.00$ 50 500.00$ Field trip B

10.00$ 50 500.00$ Field trip C

Camp (7)

75.00$ x 40 = 3,000.00$ Cub Scout day camp

130.00$ x 30 = 3,900.00$ Cub Scout resident camp

145.00$ x 15 = 2,175.00$ Webelos resident camp

40.00$ x 30 = 1,200.00$ Family camping

60.00$ x 20 = 1,200.00$ Leader's fees

Program materials (8) Ceremony supplies, bridge

20.00$ 50 1,000.00$ crossings, camping items, etc.

5.00$ 5 25.00$ Leader basic training (9) _____ leaders @ $_____ ea.

30.00$ x 20 = 600.00$ Full uniforms (10) Every Cub Scout in full uniform

1.00$ x 50 = 50.00$ Reserve fund (11) Registration scholarships

0.50$ x 50 = 25.00$ Other expenses (12) Contingency funds

19,185.00$ A) TOTAL UNIT BUDGETED PROGRAM EXPENSES 20.00$

INCOME:

40.00$ 50 2,000.00$ Annual dues (monthly amount x 10 or 12 months)

500.00$ 1 500.00$ Surplus from prior year (beginning fund balance)

$ $ Other income source (parent payments, etc.)

2,500.00$ B) INCOME SUBTOTAL

16,685.00$ C) TOTAL FUNDRAISING NEED (A minus B)

47,671$ x 35% = 16,685$ POPCORN SALE PACK BUDGET (Should equal C above)

Gross Sales Commission Need (Check with your local council for commission percentage and bonuses.) Need / Commission = Pack Goal

47,671$ / 50 Cub Scouts = 953$ POPCORN SALES GOAL PER CUB SCOUT / =Pack Goal / No. Cub Scouts =

510-278

2012 Printing

Completed Sample PACK OPERATING BUDGET

Blue and gold banquet

Pinewood derby

Graduation

Cub Scout Goal

* Many packs include all or a portion of the Cub Scout Resident Camp or Day Camp fee in the annual budget. This helps ensure that all Cub Scouts have the opportunity to attend.

Pack budgeting should include payments on time and qualifying for any discounts offered for early and/or on-time payments.

Location

(+/- 35% includes qualifying for all bonus dollars)

Note: Yearly Fee is now $33.00 per year

This page left intentionally blank

BOY SCOUTS OF AMERICA DATE _____________________ Received in council service center __________________(Date)

UNIT MONEY-EARNING APPLICATIONApplications are not required for council-coordinated money-earning projects such as popcorn sales or Scout show ticket sales.

Please submit this application to your council service center at least two weeks in advance of the proposed date of your money-earning project. Read the 10 guides on the other side of this form. They will help you in answering the questions below.

■ Pack

■ Troop No. __________ Chartered Organization __________________________________________________________________________

■ Team

■ Crew

Community ________________________________________________ District ____________________________________________________

Submits the following plans for its money-earning project and requests permission to carry them out.

What is your unit’s money-earning plan? ____________________________________________________________________________________

About how much does your unit expect to earn from this project? _______________ How will this money be used? ________________

Does your chartered organization give full approval for this plan? ______________________________________________________________

What are the proposed dates? _____________________________________________________________________________________________

Are tickets or a product to be sold? Please specify. __________________________________________________________________________

_________________________________________________________________________________________________________________________

Will your members be in uniform while carrying out this project? (See items 3–6 on other side.) ___________________________________

_________________________________________________________________________________________________________________________

Have you checked with neighboring units to avoid any overlapping of territory while working? ____________________________________

Is your product or service in direct conflict with that offered by local merchants? ________________________________________________

Are any contracts to be signed? ________ If so, by whom? ____________________________________________________________________

Give details. _____________________________________________________________________________________________________________

Is your unit on the budget plan? _______________________________ How much are the dues? ______________________________

How much does your unit have in its treasury? ______________________________________________________________________________

Signed ____________________________________________________ Signed ___________________________________________________

(Chartered Organization Representative) (Unit Leader)

Signed ____________________________________________________ __________________________________________________________

(Chairman, Unit Committee) (Address of Chairman)

FOR USE OF DISTRICT OR COUNCIL FINANCE COMMITTEE: Telephone ________________________________________________

Approved by ______________________________________________ Date _____________________________________________________

Approved subject to the following conditions ________________________________________________________________________________

_________________________________________________________________________________________________________________________

34427 2007 Boy Scouts of America

(Local council stamp)

7 3 0 1 7 6 3 0 1 1 4 3

#34427

GUIDES TO UNIT MONEY-EARNING PROJECTSA unit’s money-earning methods should reflect Scouting’s basic values. Whenever your unit is planning a money-earning project, this checklist can serve as your guide. If your answer is “Yes” to all the questions that follow, it is likely the project conforms to Scouting’s standards and will be approved.

1. Do you really need a fund-raising project?

There should be a real need for raising money based on your unit’s program. Units should not engage in money-earning projects merely because someone has offered an attractive plan. Remember that individual youth members are expected to earn their own way. The need should be beyond normal budget items covered by dues.

2. If any contracts are to be signed, will they be signed by an individual, without reference to the Boy Scouts of America and without binding the local council, the Boy Scouts of America, or the chartered organization?

Before any person in your unit signs a contract, he must make sure the venture is legitimate and worthy. If a contract is signed, he is personally responsible. He may not sign on behalf of the local council or the Boy Scouts of America, nor may he bind the chartered organization without its written authorization. If you are not sure, check with your district executive for help.

3. Will your fund-raiser prevent promoters from trading on the name and goodwill of the Boy Scouts of America?

Because of Scouting’s good reputation, customers rarely question the quality or price of a product. The nationwide network of Scouting units must not become a beehive of commercial interest.

4. Will the fund-raising activity uphold the good name of the BSA? Does it avoid games of chance, gambling, etc.?

Selling raffle tickets or other games of chance is a direct violation of the BSA Rules and Regulations, which forbid gambling. The product must not detract from the ideals and principles of the BSA.

5. If a commercial product is to be sold, will it be sold on its own merits and without reference to the needs of Scouting?

All commercial products must sell on their own merits, not the benefit received by the Boy Scouts. The principle of value received is critical in choosing what to sell.

6. If a commercial product is to be sold, will the fund-raising activity comply with BSA policy on wearing the uniform?

The official uniform is intended to be worn primarily for use in connection with Scouting activities. However, council executive boards may approve use of the uniform for any fund-raising activity. Typically, council popcorn sales or Scout show ticket sales are approved uniform fund-raisers.

7. Will the fund-raising project avoid soliciting money or gifts?

The BSA Rules and Regulations state, “Youth members shall not be permitted to serve as solicitors of money for their chartered organizations, for the local council, or in support of other organizations. Adult and youth members shall not be permitted to serve as solicitors of money in support of personal or unit participation in local, national, or international events.”

For example: Boy Scouts/Cub Scouts and leaders should not identify themselves as Boy Scouts/Cub Scouts or as a troop/pack participate in The Salvation Army’s Christmas Bell Ringing program. This would be raising money for another organization. At no time are units permitted to solicit contributions for unit programs.

8. Does the fund-raising activity avoid competition with other units, your chartered organization, your local council, and the United Way?

Check with your chartered organization representa-tive and your district executive to make certain that your chartered organization and the council agree on the dates and type of fund-raiser.

The local council is responsible for upholding the Charter and By-laws and the Rules and Regulations of the BSA. To ensure compliance, all unit fund-raisers MUST OBTAIN WRITTEN APPROVAL from the local council NO LESS THAN 14 DAYS before the fund-raising activity.

One Pack Award Certificate, No. 33731

One Pack Award Streamer, No. 17808

________ Den participation ribbons, No. 616254

Cub Scout Pack No. _________________ of Chartered Organization ____________________________________________________________ Name

has qualified for this award by conducting a pack activity in the summer months of _______________. Year

JUNE JULY AUGUST

Type of pack activity __________ __________ __________

Number of dens participating __________ __________ __________

Number of dens qualifying (50 percent of the den’sCub Scouts participating) __________ __________ __________

Number of the pack’s Tiger Scouts participating __________ __________ __________

Number of the pack’s Wolf Scouts participating __________ __________ __________

Number of the pack’s Bear Scouts participating __________ __________ __________

Number of the pack’s Webelos Scouts participating __________ __________ __________

Number of parents/family members participating __________ __________ __________

Please send us the following National Summertime Pack Award items:

National Summertime Pack Award Application

NA

TIO

NA

L S

UM

ME

RT

IME

PA

CK

AW

AR

D

State

Council

Council representative

City

District

Year

Cub

Sco

ut

Chief Scout Executive

SK

U 3

3731

3373

1 20

15 P

rint

ing

By the Boy Scouts of America for conductingan effective summertime program

Presented to Cub Scout Pack

Chartered organization

©20

15 B

oy S

cout

s o

f A

mer

ica

________ Tiger pins, No. 14332

________ Wolf pins, No. 14333

________ Bear pins, No. 14334

________ Webelos pins, No. 14335

SUMMERTIME ACTIVITIES TRACKING SHEET

JUNE

Leader(s) responsible ______________________________________________________________________________________________

Pack activity _____________________________________________________________________________________________________

Location ___________________________________________ Date _________________________________ Time__________________

Number of dens that participated ________ Number of dens with at least 50 percent of members present ________

Number of Tiger Scouts participating ________ Number of Wolf Scouts participating ________

Number of Bear Scouts participating ________ Number of Webelos Scouts participating ________

Number of parents/family members participating ________

Comments ______________________________________________________________________________________________________

JULY


Pack activity _____________________________________________________________________________________________________






Comments ______________________________________________________________________________________________________

AUGUST


Pack activity _____________________________________________________________________________________________________






Comments ______________________________________________________________________________________________________

Date needed ______________________________ Cubmaster signature ______________________________________________________

Pack committee chair signature _____________________________________________

Send to ___________________________________________ ____________________________________________________________ Name Street, city, state, zip code

TO ASSURE PROMPT RECOGNITION, SUBMIT APPLICATION TO LOCAL COUNCIL SERVICE CENTER AS SOON AS POSSIBLE AFTER YOUR AUGUST ACTIVITY.

512-049 2015 Printing

Documents

Journey to Excellence - · PDF fileScouter’s Training Award for Cub Scouting-latest revision Den Leader Training Award-latest revision Cubmaster Key-latest revision-Instructions