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GUIDE REF NO. : GD-ICTC-008 REVISION NO. : 0 EFFECTIVE DATE : 19/05/2009 Universiti Tunku Abdul Rahman Job Zone - Employer PAGE : Page 1 of 16 Job Zone - Employer GD-ICTC-008

Job Zone - Employer - Universiti Tunku Abdul Rahman Person 1 Select the primary contact person for the candidate to contact. ... Universiti Tunku Abdul Rahman Job Zone - Employer PAGE

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GUIDE REF NO. : GD-ICTC-008

REVISION NO. : 0

EFFECTIVE DATE : 19/05/2009

Universiti Tunku Abdul Rahman

Job Zone - Employer

PAGE : Page 1 of 16

Job Zone - Employer

GD-ICTC-008

GUIDE REF NO. : GD-ICTC-008

REVISION NO. : 0

EFFECTIVE DATE : 19/05/2009

Universiti Tunku Abdul Rahman

Job Zone - Employer

PAGE : Page 2 of 16

REVISION HISTORY

Revision No.

Effective Date Affected Page Change Description

0 19/05/2009 All New Issue

GUIDE REF NO. : GD-ICTC-008

REVISION NO. : 0

EFFECTIVE DATE : 19/05/2009

Universiti Tunku Abdul Rahman

Job Zone - Employer

PAGE : Page 3 of 16

TABLE OF CONTENTS

1.0 Registration.................................................................................................................................................... 4 2.0 Log In............................................................................................................................................................. 5 3.0 Log Out .......................................................................................................................................................... 7 4.0 Navigation Bar ............................................................................................................................................... 8 5.0 Currently Listed Jobs..................................................................................................................................... 9 6.0 Post a Job.................................................................................................................................................... 10 7.0 View All Jobs ............................................................................................................................................... 12 8.0 Update Company Profile ............................................................................................................................. 13

a. Adding a New Company Contact Person ...................................................................................14 b. Editing/Deleting an Existing Company Contact Person..............................................................15

9.0 Change Password ....................................................................................................................................... 16

GUIDE REF NO. : GD-ICTC-008

REVISION NO. : 0

EFFECTIVE DATE : 19/05/2009

Universiti Tunku Abdul Rahman

Job Zone - Employer

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1.0 Registration

For new user, please fill in the "Employer Registration" form on-line. Fields marked with an asterisk (*) are compulsory. After completing the form, click on the Submit button at the bottom of the page. Once your registration is approved by the Department of Alumni Relations and Placement (DARP), you will be notified via email. You can now login.

Below is an example of Employer Registration Form.

GUIDE REF NO. : GD-ICTC-008

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EFFECTIVE DATE : 19/05/2009

Universiti Tunku Abdul Rahman

Job Zone - Employer

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2.0 Log In To access the Job Zone, follow these steps:

Step 1 Go to UTAR website http://www.utar.edu.my and click on the Alumni on the top of the navigation bar.

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GUIDE REF NO. : GD-ICTC-008

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Job Zone - Employer

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Step 2. Click on the Employer Login link from the left-side navigation bar. Enter your Username, Password and Security code to logon to the Job Zone.

For 1st time login user, your default username is your Company Registration No and your password is your Company ID.

GUIDE REF NO. : GD-ICTC-008

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EFFECTIVE DATE : 19/05/2009

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Job Zone - Employer

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3.0 Log Out At any time, you may log out of the Job Zone by clicking on the Logout link on the top left hand corner of the page. The system will end your login session properly.

GUIDE REF NO. : GD-ICTC-008

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EFFECTIVE DATE : 19/05/2009

Universiti Tunku Abdul Rahman

Job Zone - Employer

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4.0 Navigation Bar

The navigation bar of Job Zone for employers is:

a. Jobs

Jobs section is comprised of the following sub-features:

• Current Active Jobs

To list all of your current active job postings that has been approved by the administrator.

• Post a Job

To post jobs. Once submitted, new job postings are indicated by “New” in the View All Jobs.

• View All Jobs

To view all jobs that you have created. You have the option to see the status of the jobs that are pending approval, approved, rejected or verified.

Job Status Explanation:

Pending Approval – job posting already submitted and waiting for approval by the administrator.

Approved – job posting approved by the administrator.

Rejected – job posting rejected by the administrator.

Verified – job posting verified by the administrator.

b. My Account

My Account section contains information about your company and the contact person information. It is also the section where you can change your password.

GUIDE REF NO. : GD-ICTC-008

REVISION NO. : 0

EFFECTIVE DATE : 19/05/2009

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Job Zone - Employer

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5.0 Currently Listed Jobs

Step 1 Go to Jobs > Currently Listed Jobs. You will be directed to a list of your current listed jobs.

Step 2 Select the Job Title that you would like to view. A preview of your selected job posting will appear in a new browser as shown below.

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Job Zone - Employer

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6.0 Post a Job

To post a new job, follow these steps:

Step 1 Go to Jobs > Post a Job. The Post a Job page will appear.

Step 2 Complete the Job Vacancy Details as required. Fields marked with an asterisk are required fields

and must be completed. Examples of the form and description fields are provided below.

GUIDE REF NO. : GD-ICTC-008

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Job Zone - Employer

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Fields Description

Position Enter the position title, e.g. Assistant Manager

Minimum Qualification Select the minimum qualification required for your position.

Salary Enter a salary or salary range that is most appropriate to the job.

Position Level Tick the checkboxes next to the position level that is most appropriate to the job.

Job Specialisation Select the job specialisation that best categorises your position.

Employee Type Select the type of employee e.g. Full Time, Part Time etc.

Work Location Enter the location of the job. It is important to select the location where the position will be based versus the company’s actual location

Requirements List any job requirements for the candidate.

Responsibilities List any job responsibilities for the candidate.

To Apply Enter this information only if you would like to make it available to the candidates.

Publish Duration Enter the time frame of the job posting that you want to job to be posted on the Job Zone. The expiration date will default to 60 days from the date of request.

Note: Your job will be automatically taken off from the list at the end of the posting time frame

Contact Person 1 Select the primary contact person for the candidate to contact.

Note: The contact person information is pre-populated with your contact information of the Company Profile.

Contact Person 2 Select the secondary contact person for the candidate to contact.

Note: The contact person information is pre-populated with your contact information of the Company Profile.

Step 3 When you have completed the form, click on Preview button at the bottom of the page. A preview of the job posting will appear in a new browser.

Step 4 After you preview the job posting, click on the Add button to complete your job posting. New job posting will now appear in View All Jobs page. A message will appear indicating that your job posting has been submitted for approval. You will receive an email when the job has been approved and posted online.

You may delete a current job posting before it has been approved by clicking the Delete link in the Action column on the View All Jobs page. Refer to 7.0 View All Jobs.

GUIDE REF NO. : GD-ICTC-008

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EFFECTIVE DATE : 19/05/2009

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Job Zone - Employer

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7.0 View All Jobs

Step 1 Go to Jobs > View All Jobs. The page will list all current and previous posted jobs. By default, the job list is in the Publish Duration order.

Step 2 To view the details of the job posting, click on the Job title. A preview of the job posting will appear in the new browser.

Step 3 You may delete a current job posting if the status is pending approval by clicking on the Delete link in the Action column. You will be presented with a confirmation dialog box.

Click the OK button if you want to delete the selected job posting or click the Cancel button if you do not wish to delete the selected job posting.

GUIDE REF NO. : GD-ICTC-008

REVISION NO. : 0

EFFECTIVE DATE : 19/05/2009

Universiti Tunku Abdul Rahman

Job Zone - Employer

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8.0 Update Company Profile

To update your company profile, follow these steps:

Step 1 Go to My Account > Company Profile. The Company Profile page will appear.

Step 2 Click on the Update Company Profile on the top right corner of the page to change or provide information about your company.

Step 3 Click on the Confirm Update button to save the changes. A message will appear indicating the company profile has been updated successfully.

GUIDE REF NO. : GD-ICTC-008

REVISION NO. : 0

EFFECTIVE DATE : 19/05/2009

Universiti Tunku Abdul Rahman

Job Zone - Employer

PAGE : Page 14 of 16

On this page, you can add, edit or delete company contact person information.

a. Adding a New Company Contact Person

To add a new contact person, follow these steps:

Step 1 Click on the Add link in the left-hand column. The Add Contact Person page will appear in a new browser.

Step 2 Provide all the required information and click on the Add button. A message will appear indicating the contact person has been added successfully.

GUIDE REF NO. : GD-ICTC-008

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EFFECTIVE DATE : 19/05/2009

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Job Zone - Employer

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b. Editing/Deleting an Existing Company Contact Person

To edit or delete existing contact person, complete these steps:

Step 1 Click on the name of the contact person link under the section of Company Contact Person Information.

In this step, you have options to edit or delete the contact person.

a) Edit a Contact Person

1. Make necessary changes to the appropriate fields and then click on the Edit button. A message will be displayed indicating the contact person details have been edited successfully.

b) Delete a Contact Person

1. Click on the Delete button. You will be presented with a confirmation dialog box.

• Click the OK button if you want to delete the selected contact person.

• Click the Cancel button if you do not wish to delete the selected contact person.

GUIDE REF NO. : GD-ICTC-008

REVISION NO. : 0

EFFECTIVE DATE : 19/05/2009

Universiti Tunku Abdul Rahman

Job Zone - Employer

PAGE : Page 16 of 16

9.0 Change Password

To change password, follow these steps:

Step 1 Go to My Account > Change Password.

Step 2 Enter your current password, your new password and then confirm your new password.

Step 3 Click on the Update button to save the changes. You will receive a message that your password has been changed successfully.