JoAnn Rizzo Practicum

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Kurzweil 3000 Kurzweil 3000

JoAnn RizzoDuquesne UniversityMaster of Science in Instructional TechnologyTraining ModuleSpring 2002

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This program can read any scanned document or other electronic fileon your computer or the Internet, using synthetic speech.

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Assistive Technology LabAssistive Technology LabThis lab provides Internet access , word processing, Braille printingand document scanning capabilities for the visually impaired and learning disabled.

JAWSJAWS Reads Web pagesMAGicMAGic Enlarges text & graphicsEnlarges text & graphicsKurzweil 1000Kurzweil 1000 Reads documents/scanReads documents/scanKurzweil 3000Kurzweil 3000 Reads documents/scanReads documents/scanDuxberry Duxberry Translation Translation

Translates text computer Translates text computer files into Braillefiles into Braille

Software Packages

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Lab Layout Lab Layout There are seven computers in the lab. The lab also has two scanners, one laser jet printer, and a Braille printer.*

In order to access any program in the lab you will be asked to press these buttons on the keyboard.

Ctrl Alt Delete

*All machines are kept on in the lab, you should never have to power up a machine.

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EquipmentEquipment

The Assistive Technology lab is loaded with Kurzweil 3000 on allof the machines. There are also twoscanners, which are used for scanningdocuments which will create a digital version of a paper document.

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What Kurzweil 3000 looks likeWhat Kurzweil 3000 looks like

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ObjectivesObjectives

Via the use of this training module and the hands on trainings session the staff member will feel more comfortable and confident in assisting patrons in the Assistive Technology Lab.

The training module is to be used as a resource tool, which can bereferred back to at any time and will aid in providing one with the basic knowledge of commands in Kurzweil 3000.

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Basic Tasks to be ExploredBasic Tasks to be ExploredTyping a documentChanging the reading speedChanging the reading voiceLooking up definitionsReading the WebMagnifying textSaving filesScanning

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Logging on to ProgramLogging on to ProgramYou will be asked to to enter a username and password. There are different usernames for different programs so make sure that you areentering the correct one.

The usernames are written on signs posted on the walls of the lab.The Username for Kurzweil 3000 is lckurz3000.

The password ada123 is used for all of the programs.

UsernameUsername lckurz3000lckurz3000PasswordPassword ada123ada123

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How to Log on as a Demo UserHow to Log on as a Demo User

The first time you log intothis program, you might wantto sign on under the Demo Useraccount. This account has a number of useful sample documents.

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How to Log a User OnHow to Log a User OnFirst double click on the Kurzweil 3000 icon.

A welcome dialog box appears.

In the User Name box type in your name and click yes. You are creating a user account.

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Opening Screen Opening Screen

Don’t be startled, a Tip of the Day always pops up when the program is opened. You get rid of it by clicking the Close button.

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ToolbarsToolbarsMenu Bar

Main Toolbar

The main toolbar lets you perform common scanning, reading, and file management tasks. To activate a button, click it. Note that some buttons change when you click them.

Scan CancelScan Cancel Read PauseRead Pause Audible SilentAudible Silent

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More ToolbarsMore ToolbarsReading Toolbar

Study Skills Toolbar

Use this toolbar to chose the Reading Mode, Reading Unit, Reading Speed, Zoom Level, and Page.

This toolbar helps with independent study skills i.e. erasing, highlighting, inserting notes, and creating bookmarks.

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A Closer Look at the Menu barA Closer Look at the Menu barSince Kurzweil 3000 runs on the Microsoft Windows system the menu bar functions the same way as it does in other Microsoft programs,i.e. Word, Excel, and PowerPoint.

I like to compare the menu bar to the menu that you receive at a restaurant, it lists all of your options.I call it command central sinceevery tool and option is at your disposal.

We will look at a few of the most used commands generated from the menu bar.

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FileFileIn the file section you can manage your files.whether you are creating a new text file, openinga previously used file, or saving a document fromthe Web.

It is very important to remember that Kurzweil 3000 is a program that reads characters thereforeimages and graphics cannot be read.

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OpenOpenWhen you open a file a dialog boxopens up. Use the buttons and textboxes to select the file to open.

Use the Look in box to get to thedirectory that you want. Choose a fileby double clicking on the file name or by highlighting it and clicking Open.

Use the Files of type list to specify thekinds of files you want to see.

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SaveSaveWhen you click save as a dialog box will appear. Use the text boxesand buttons in the dialog box to choose how the file is saved.

Use the Save in box to get to the directory where you want to saveyour file. Use the Save as type boxto select a file format.Use the Filename text box to enter a new file name

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Choosing a File FormatChoosing a File FormatIf you’re unsure of how to choose a file format, first consider howyou’ll be using the documents in Kurzweil 3000.

Here are some basic guidelines:

•If you scan documents, save them, and reopen them in this program for reading, use KESI format. This format retains only images and text.

A KESI file is represented as follows sample.kes

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File FormatFile Format

•If you are using this program to type documents, a good choice is to useRich Text format. This type of file has information about fonts and styles. It is represented as follows

•You can also save files ASCII text if you are not sure what to use. This file will only contain characters.It is represented as follows

sample.rtf

sample.txt

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Read the WebRead the WebOpen the Read menu and select Read the Web. If Microsoft Internet Explorer is active on your system, it will appear on the screen.

You will also see the Web toolbar at the bottom of the screen.

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How it looksHow it looks

The programhighlights as it reads text

Web toolbar

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Web ToolbarWeb Toolbar

CloseMagnification

Refresh

Syllabication

Definition

Read

Backward

Forward

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ViewViewThe page view of any document youare working on can be adjusted to yourpreference.

You can also magnify the spoken word, which is a great feature for visually impaired persons.

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MagnificationMagnification

1 – 15Words

To set the number of words visible in the Magnifier window, use the slider at the right side of the window. Move the slider downward to see more words at once, or upwards to see fewer words. Each wordin the Magnifier always appears in a separate line.*

*Please note that as you add more words the magnification decreases.

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Main Toolbar Main Toolbar The Main toolbar provides extensive reference tools. We will take a look at the three most used tools.

You can click in a word and apply this tool. You can also type the word in yourself, rather than clicking words already usedin the document. Click the Read button in the toolbar to hear the contents of the window read out loud.

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Synonyms and SyllablesSynonyms and SyllablesThe same applies for these tools as well.

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The OCR ProcessThe OCR ProcessEach time you scan a page in this program, an OCR process makessense of the data from the scanner.

O Optical

C Character

R Recognition

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The OCR ProcessThe OCR ProcessEach scan generates an image of the page you placed on the scanner.

Once a page is scanned, the OCR software program convertsthat image to a readable document. Your scanner must have anOCR program on it for this to happen, without it you just have a“picture” of the page which cannot be read by Kurzweil 3000.

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Using the ScannerUsing the ScannerLay the page flat on the scanner glass, print side down

Close the scanner lid

Click the Scan button on the Main toolbar orPress F9 on the keyboard

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OptionsOptionsThe Options tabs let youcontrol many aspects of appearance and behavior.

Access the Options tabs by opening the Tools menu and selecting Options.

You must click the Apply button for the changes to take place.

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*If you click on the down arrow a drop down box will appear. A list of names are used to label the different voices. Click the voice you would like. I recommend testing out the voices by clicking the Test Speech button.

Change Reading VoiceChange Reading Voice

Readingvoice

Reading speed

Readingaids

*

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Changing Text ColorsChanging Text Colors

Text and highlight colors

Fontsettings

Highlightsettings

Text andhighlightpreview

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MagnifierMagnifier

Magnifiercolors

Magnifier font

Preview

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ScanningScanning

Scannerbrightness

Page orientationon scanner

Advancedscanningtools

Recognitionengine

Seconds betweenrepeated scans

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Accessing HelpAccessing Help

You can access this Help Screenby either clicking on Tools on the Menu bar or by clicking on on the Main toolbar.

Click any of the blue, underlined links to enter an area.

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Shortcuts/ Function KeysShortcuts/ Function KeysF1F1 Help TopicsHelp TopicsF2F2 BackBackF3F3 Read/PauseRead/PauseF4F4 ForwardForward

F5/F6F5/F6 Fix to Text Width/ Fix to Text Fix to Text Width/ Fix to Text HeightHeight

F7/F8F7/F8 Zoom in 10%/ Zoom out 10%Zoom in 10%/ Zoom out 10%F9F9 Start New ScanStart New Scan

F11F11 Read FasterRead FasterF12F12 Read SlowerRead Slower

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Exiting the Program and Exiting the Program and Logging outLogging out

ExitOpen the File menu and select Exit or click the Closebutton in the upper right corner.

Log OutDo a ctrl + alt + del and log off.Always chose the logoff optioninstead of shutdown.

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Competency ChecklistCompetency Checklist

After you go through this training module you will be asked tocomplete a competency checklist to demonstrate where you standin terms of functioning in the Kurzweil 3000 environment.

Please go through the module at your convenience and make sure toset up an appointment with me. Since the Assistive Technology Lab is the host site for Seniornet classes Tuesday would be the best day to schedule. This will take no longer than 10 – 15 minutes.

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Contact InformationContact Information

Please feel free to contact me with any questions or comments

JoAnn RizzoGPLC Computer Learning [email protected]

Thank you again for your participation.

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JoAnn Rizzo Practicum