JIM HOGG COUNTY FAIR

FRIDAY MARCH 17

JIM HOGG COUNTY FAIR

Entertainment

FRIDAY MARCH 17TH - SATURDAY MARCH

JIM HOGG COUNTY FAIR 2017

SATURDAY MARCH 18th

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2017 JIM HOGG COUNTY FAIR

MARCH 17-18, 2017

Dear Booth Vendor Applicant:

The Jim Hogg County Fair Board is gearing up for its 32nd

annual Jim Hogg County Fair Festival. Our Fair dates

are set for Friday, March 17th

– Saturday, March 18, 2017. We invite you to join us in the fun and participate

as a vendor in our booth area. Food & Outside Vendors may begin setting up their booths as early as

Thursday, March 16th

and may begin operating Friday, March 17th

, from 8:00am – 12:00 midnight and

Saturday, March 18th

from 8:00am – 1:00am. Arts & Crafts Vendors may begin setting up their booths on

Thursday Evening at 7:00pm inside the pavilion. Operating hours for Arts & Crafts Booths will be from 8:00am

- 11:00pm on Friday, and 8:00am – 12:00 midnight on Saturday.

There are no overnight facilities available at the fairgrounds. If you need lodging, it is highly recommended

that you make necessary arrangements as soon as possible with one of the local motels.

For your benefit, as well as for the customer, we recommend that you have a variety of product for sale.

People like variety! Please be advised that the Jim Hogg County Fair Board reserves the right to refuse the sale

of a specific product.

Booths will be assigned on a FIRST-PAY, FIRST SERVE basis. We suggest you return your completed application

with your payment in full as soon as possible. Booths will not be assigned until payment is received.

Enclosed please find your Vendor Application and Vendor Rules. Please read rules carefully. Anyone found in

violation of the rules will be escorted off the fair grounds.

If you have any questions, please feel free to contact Mario Martinez II at JHCFAIR@GMAIL.COM.

Please make all Checks and/or Money Orders payable to Jim Hogg County Fair Association.

All applications must be mailed to:

Jim Hogg County Fair Association

P.O. Box 775

Hebbronville, Texas 78361

We look forward to seeing you at the 2017 Jim Hogg County Fair.

LOCAL MOTELS

BEST WESTERN 37 East St Hwy 359 (361) 527-3600 EXECUTIVE INN 1310 N Hwy16 (361) 527-4082 GARDEN INN 1600 N Smith (361) 527-3330 STOCKMAN MOTEL 211 S Smith (361) 527-3271

2017 JHC FAIR VENDOR RULES & REGULATIONS

1. No Show – No Refund. No refund due to bad weather.

2. The JHCFA will not be responsible for accidents, theft, or any mishaps

3. Necessary to keep area as clean as possible and in an orderly fashion. It is the responsibility of the

cook(s) to keep area clean. All trash must be thrown away in trash cans.

4. You may sell ONLY food/novelties. You MAY NOT sell soft drinks (Coke, Sprite, Diet Coke, Dr Pepper,

Big Red etc.), water, nor any alcoholic beverages. Other products that MAY NOT be sold are Candy

Apples, Funnel Cakes, Corn Dog and Cotton Candy.

5. The only beverages food vendors are allowed to sell are Lemonade, Tea, and AguasFrescas.

6. Fire must be contained. All booths MUST have a fire extinguisher.

7. Absolutely NO vehicles will be allowed in booth area after set up.

8. Vendors who will be providing food are responsible for obtaining the required health permits.

9. Ice Chests will be allowed in booths only for the purpose of storing foods needed for cooking and/or

food preparation.

10. All booths are subject to inspection.

11. NO PELLET GUNS MAY BE SOLD.

**All vendors will be given ONLY 2 vendor passes. If your booth is requiring additional help to operate, those

individuals will have to pay a fee at main gate to enter grounds.

**Please be advised that anyone found in violation of any of these rules will be escorted off grounds, thus not

being able to operate any further.

Name: _______________________________________________________ Address: _____________________________________________________ City: ____________________________________ State: ___________ Zip: ______________ Phone: ___________________ *Sales Tax Number: __________________ Type of Food: ___________________________________________ Type of Novelty:_________________________________________ Fee per food booth is $200.00 for 2 days. Make Check of Money Order Payable to: Jim Hogg County Fair Association.

Please return form with fee to:

Jim Hogg County Fair

c/o Mario Martinez II

P.O. Box 775

Hebbronville, TX 78361

*Sales Tax Number will be required for every booth.

Jim Hogg County Fair

Hebbronville, TX

March 17-18, 2017

Food/Outside Booth

Registration

Name: _______________________________________________________ Address: _____________________________________________________ City: ____________________________________ State: ___________ Zip: ______________ Phone: ___________________ *Sales Tax Number: __________________ DESCRIPTION OF ITEMS FOR SALE: ______________________________________ ________________________________________________________________________ ______ Booth Space 10 X 10 for two (2) days Friday and Saturday $75.00 ______ Tables needed 8’ rectangle (no round tables available). They will be assigned on a first response basis. Tables are $5.00 per table. How many? _____ Fair Dates: March 18-19, 2016 Jim Hogg County Fair Pavilion – South Hwy 16 Deadline: Application, contact, and check in the amount for space and days preferred. Make check or money order payable to: Jim Hogg County Fair Association Mail check or money order to: Jim Hogg County Fair Association P.O. Box 775,

Hebbronville, TX 78361. Exhibitors will be accepted on a “first come paid/first served” basis. Accepted exhibitors will be notified. Checks will be returned to applicants not accepted. Stand-bys will be accepted until all spaces are filled. ALL EXHIBITORS WILL BE REQUIRED TO HAVE SALES TAX NUMBER. Set up: you may set up on Thursday evening or Friday morning starting at 8:00 A.M. Appearance: Your booth must be neat and orderly at all times. All back stock, boxes and personal items should be out of sight. You will not be allowed to staple or tape to the wall. Tables: If you use tables, they must be covered and draped to the floor. Electricity: Tables with electricity access will be given on a first come first serve basis. You must supply your own cords, and all usage should be 110 volts.

Jim Hogg County Fair

Hebbronville, TX

March 17-18, 2017

Arts & Crafts Booth

Registration

Vendor Contract Agreement

The Jim Hogg County Fair Association hereby leases to Vendor space as a Food, Novelties and/or Arts &

Craft Vendor subject to the terms of the application, rules and the following Terms and Conditions. All

county, state, and federal laws which, although they may not be referred to herein, are specially made

part of this agreement.

1. Vendor agree to duly report all cash sales made during the Event in accordance with the appropriate sales tax regulations, collect all applicable sales taxes, and abide by all pertinent county, state, and federal laws.

2. Vendor agree to assume all liability for damage or loss caused to the premises or their exhibit area and

agree to indemnify and hold harmless “The Jim Hogg County Fair Association”, sponsors of the event, or Jim Hogg County for all liability which might ensue by reason his/her actions at the event..

3. Vendor may NOT assign this contract or their space or sublet all or any part of their space.

4. Vendors are responsible for all items in their booth at ALL TIMES.

5. THE JHC FAIR ASSOC. RESERVES THE RIGHT TO REJECT OR PROHIBIT ANY

VENDOR, PROPOSED ITEMS OR PART THEREOF, INCLUDING WITHOUT

LIMITATION, ANY PERSON, ARTICLES, CONDUCT, PRINTED MATTER, CATALOGUES

OR SOUVENIRS THAT, IN ITS OPINION, ARE NOT SUITABLE TO AND IN KEEPING

WITH THE CHARACTER OF THE EVENT. DECISION OF THE JHC FAIR ASSOC. IS

FINAL.

By signing below, the Vendor acknowledges receipt, understanding and agreement of these rules and

regulations.

Exhibitor’s Signature: _____________________________________________________ Print Name Here: _________________________________________________________ Date: ____________________________

PLEASE SIGN AND RETURN WITH REGISTRATION FORM(S)