JEKYLL ISLAND-STATE PARK AUTHORITY · The Jekyll Island State Park Authority (JIA) committees met in Public Session on Monday, May 152017 at the , ... access and life-safety improvements

JEKYLL ISLAND-STATE PARK AUTHORITY

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The Jekyll Island State Park Authority (JIA) committees met in Public Session on Monday, May 15, 2017 at the Convention Center on Jekyll Island, GA. Members Present: Mike Hodges, Chairman Bob Krueger, Vice Chairman Bill Gross, Secretary/Treasurer Sybil Lynn Trip Tollison Members via Teleconference: Mark Williams Joe Wilkinson Keilani Parker, Attorney General’s Office Members not Present: Bill Jones III Joy Burch-Meeks Staff Present: Jones Hooks, Executive Director Marjorie Johnson, Chief Accounting Officer Noel Jensen, Sr. Director of Facilities and Public Services Jenna Johnson, Director of Human Resources Bruce Piatek, Director of Historic Resources Jim Broadwell, Project Manager Cliff Gawron, Director of Landscaping and Planning Kevin Udell, Director of Sales Linda de Medicis, Executive Assistant and others Various members of the public and press were present. Chairman, Mike Hodges called the Committee session to order at 9:30 a.m., introduced those participating via teleconference and a quorum was established. Historic Preservation/Conservation Committee: Committee Chair, Mr. Bob Krueger, called Ben Carswell, Director of Conservation. Carswell presented a look at the historic landscape and tidal shifts on Jekyll Island, illustrating the vast changes to the island’s topography over past 5,000 years. Mr. Krueger thanked Carswell and concluded his report. Public comments: Ms. Beverly Hopkins, resident, commented on Fortson Pond restoration (shown as an example in the presentation) and the odor emitting from the pond. Finance Committee: Committee Chair, Mr. Bill Gross, reviewed the financials for the month. Revenues for April were $2.4M, which reflects a favorable $549K (29%) variance from the budgeted revenue of $1.9M for the month. Year to date revenues reflect a favorable $1.6M (8%) variance from budget for the ten months ended April 2017. Revenues also reflect a favorable $1.7M (9%) variance from prior year to date revenues. Expenses were $1.8M for April and reflected a favorable budget variance of $15K (1%) for the month. Year to date expenses reflect a favorable variance from budget of $446K (2%) and an unfavorable $605K (3%) variance from prior year to date expenses. The Net Operating Cash Income for the month is $550,044, which is a $564K favorable variance from the budgeted net operating cash loss of $13K. Net Operating Cash Income reflects a favorable $2M variance from the year to date budget and a $1.1M favorable variance from the prior fiscal year. Gross reviewed the April traffic counts, Jekyll Island Convention Center revenues and groups, and hotel reports (associated materials are posted online at http://www.jekyllisland.com/jekyll-island-authority/board-directors/.

http://www.jekyllisland.com/jekyll-island-authority/board-directors/


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Gross called Marjorie Johnson, Chief Accounting Officer, reviewed the staff request to approve a Resolution to accept $1.6m in state issued General Obligation Bonds to address accessibility and safety issues in the Historic District. JIA is required to commence with projects within six (6) months of issuance with an expenditure of at least five (5) percent of proceeds, eighty-five (85) percent expenditure within three (3) years and one-hundred (100) percent within five (5) years. Jones Hooks, Executive Director, added there is no repayment requirement in the state issued Bonds. With over an estimated $50M in overall improvements needed, the $1.6m bond will cover the anticipated total cost of handicap, access and life-safety improvements in the Jekyll Island National Historic Landmark District. The receipt of funds is timely with the ongoing Comprehensive Disability Accessibility Assessment being conducted by the State of Georgia ADA Coordinator’s Office. Mr. Krueger moved to approve the Resolution to accept the General Obligation Bond funds; seconded by Mr. Hodges. Unanimously approved. Johnson continued with the Bank Signatory Resolution to add Noel Jensen, Sr. Director of Facilities and Public Services, as an authorized signer for the Jekyll Island Authority. Mr. Krueger moved to approve; seconded by Mr. Hodges. Unanimously approved. Public comments: Ms. Kay Hoffman, resident, asked if losses for the golf course were reflected anywhere in the financials. Hooks answered there are two budget line items to consider when calculating the net operating income for golf; revenues which includes play and expenses which includes staffing and golf course maintenance. Ms. Beverly Hopkins, resident, commented favorably on the receipt of the Bonds for improvements in Historic District, questioned the cost estimates of some of the items needing attention, and commented the historic buildings are the “museum” of the island. Personnel Committee: Committee Chair, Ms. Sybil Lynn called Jenna Johnson, Director of Human Resources, to review the Incentive Awards and Pay Policy. The policy is required by the State of Georgia and outlines the awards and incentive pay allowed under the state rules. The corresponding Incentive Plans will be developed for Board approval at a future meeting. The plans, if approved, will be executed by the Executive Director and placed on file with the Office of Planning and Budgets, Department of Administrative Services. Mr. Krueger moved to approve the Incentive Awards and Pay Policy; seconded by Ms. Lynn and Mr. Hodges Marketing Committee: In absence of Committee Chair, Joy Burch-Meeks, Chairman Hodges called Kevin Udell, Director of Sales. Udell reported on the continued growth and success of convention sales noting Georgia Association of Water Professionals, returning for their 8th year and new groups, Department of Administrative Services, State Bar of Georgia, South Georgia United Methodist Conference, National Association of Attorney’s General and Caffeine and Octane. Efforts to retain and expand groups and revenues include C-Vent Platform to increase lead and sales pipeline, IDSS and Dropbox to improve interface with hotels and meeting planners, and additional trade show exposure and sponsorship of meeting planner events. With the expansion into the Atlanta market and the efforts of Maria Weiss, Sales Manager, over thirty-two (32) conferences were added in 2017. Udell also reviewed upward trends in revenues, leads and confirmed groups. Chairman Hodges asked if there was an appropriate mix of planned and “in the year for the year business”, and if the planned business was trending upwards. Udell answered that in recent years, groups have been booking events later as opposed to planning a year or more in advance. “In the year for the year” and planned event business both continue to grow. Legislative Committee: Committee Chair, Mr. Joe Wilkinson, announced the Georgia Chamber of Commerce, Government Affairs Council will be meeting June 7, 8 and 9 at the King and Prince on St. Simons Island. July 7, 8 and 9 the House Republican Caucus will be meeting at the Convention Center on Jekyll Island. Committee of the Whole: Chairman Hodges called Noel Jensen, Sr. Director of Facilities and Public Services. Jensen provided a recap of the May 2nd brush fire on the south side of the causeway. Thanks, in part to the Jekyll Island Fire Department and first responders, the fire was contained and burned less than five (5) acres. Special thanks to assisting agencies Glynn County Fire Department, Georgia State Patrol (Posts 25 and 23 and Aviation Division), Georgia Forestry Commission, Georgia Department of Natural Resources, Jekyll Island Dairy Queen, Gracie Petty (JIA employee), and Maile Jacobsen, a visiting Rockville MD firefighter. Pending fireworks permits


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were cancelled or rescinded until the fire danger passes. Temporary signs will be placed in strategic areas to remind residents and visitors of potential fire hazards. JIA maintains fire breaks throughout the island as a preventative measure and will work with the Georgia Forestry Commission to determine other fire preventative measures, that may include controlled burns. Staff is also visiting the newly opened fireworks retailers in Brunswick with reminders that fireworks are prohibited on Jekyll Island unless permitted by the JIA and conducted by a commercially licensed entity. Jensen also provided an update on Pirates Cove, the kid’s attraction, at Summer Waves Waterpark. A trial run of the installation was conducted May 12th and pictures and a video of the functioning attraction were posted on the Jekyll Island Facebook page. An average Facebook post reaches 3,000 to 5,000 people; this single post reached 882,000 people from New York to Arizona, commenting on the new installation. Chairman Hodges called Jones Hooks, Executive Director, for the Revitalization Update: Beach Village Retail • Jekyll Island Seafood Restaurant and Snappy Turtle build-out is 75% complete. • June opening expected.

Beach Village Limited Service Hotel Parcel • Buckhead America Hospitality has selected their architect (ODA Architects – Charlotte); civil engineer (Roberts Civil

Engineering, St. Simons Island) and landscape architect (Land Design Associates, Inc. St. Simons Island). • Franchise fees paid to Hilton for Home2. Hilton marketing assessment in progress. • Preliminary conceptual site plan under review. Jekyll Ocean Club, A Jekyll Island Club Resort • Civil construction 98% complete. • Vertical construction 85% complete. • Restaurant and expanded pool area/amenity center under construction and is 93% complete. • June/July 2017 opening expected. The Cottages at Jekyll Island • One hundred six (106) cottages sold in Phases I, II, III and IV.

SOLD CLOSED PHASE I 34 UNITS 34 34 PHASE II 23 UNITS 23 23 PHASE III 32 UNITS 32 11 PHASE IV 34 UNITS 17 3 123 106 71

• Phase IV (15 units) vertical construction has started. Island Hopper Bike Trail (TE) • Project re-advertised May 4, 2017 with bids due June 8, 2017. Re-bid/required by Department of Transportation. Quality Inn • Construction has started on first 17 rooms and pool. • Estimated completion date September 2017. The Mosaic – The Island. The People. The Legacy. • Jekyll Island Authority Board of Directors approved The Weber Group, Inc. as the successful proposer for RFP 331. • Kick off meeting held on May 4, 2017. • In person team meetings scheduled May 23-25, 2017. Jekyll Island Club Hotel • The Wharf – Demo is substantially complete. New build back has started. Late July expected opening. • Pool House – 79% complete. June expected opening.


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• Jekyll Wheels – 82% complete. May expected opening. Beachview Club Hotel • Architectural (FF&E replacement) of rooms and new colors for exterior has started. • Site plan/landscape renovation submittal approved on May 3, 2017. Jekyll Ocean Oaks • Eighteen (18) of forty (40) units sold. • Civil construction 65% complete. • Average price $685,261. • Vertical construction to start June 2017. The Historic Beach Pavilion at Camp Jekyll was selected by The Georgia Trust for Historic Preservation as a 2017 Excellence in Rehabilitation award winner. The Selig Center Study to Assess the Economic Impact of Jekyll Island on the State of Georgia and Glynn County is underway and to date over 1,700 responses have been received from Jekyll Island residents and visitors. Some residents expressed concern about the brevity of the resident’s survey. This is by design by the Selig Center as resident information is readily available. The visitor’s information is much harder to track and therefore requires a more in-depth survey. The Selig Center representatives remain available for any questions from residents and visitors as the study progresses. As traffic on the island approaches summer season levels, JIA has implemented extended hours for trash pick-up and beach ranger patrols at the end of April instead of waiting until May. After discussions with Georgia State Patrol (GSP) Troop and Post Commanders, GSP will add an additional trooper beginning May 22 who plans to live on Jekyll Island. The JIA is working with GSP to achieve this. The Georgia of Department of Natural Resources Law Enforcement Division will also increase their patrols on Jekyll’s beaches. During construction of the Mosaic, museum operations will relocate to the Club Infirmary (Infirmary). The Infirmary is currently undergoing repairs to the damage caused by hurricane Matthew. After an exhaustive study and research, it was determined the original color of the building was a varnished natural finish, that was changed to a light blue around 1929. Though most recently painted white, the plan to return to a light blue color will more represent the earliest achievable exterior finish of the building. The Jekyll Island Convention Center celebrates its 5th year of operation in May. Over the past five (5) years the Convention Center has contributed $1.2M net to the JIA operating budget. Allyson Jackson, General Manager of the Convention Center, reported the following statistics since opening:

• 922 total events • 1,809 event days • 91 weddings • 610,000+ visitors to the center • 331,000 meals prepared • 16 full-time, 15 part-time employees; 10 of those employees, since day one

Chairman Hodges congratulated the Convention Center staff for five (5) successful years. Hooks added, that as illustrated during the meeting, some events require extravagant decorations, meals and audio visual set up and the Convention Center staff delivers. Hooks concluded his report. Chairman Hodges thanked Jackson for the good work of her staff at the Convention Center and thanked Noel Jensen, Jason Richardson, Public Safety Director, Georgia State Patrol and Glynn County Fire for their efforts with the wildfire.


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Public comments: Al Tate, resident, asked what started the fire. Jensen replied the cause is currently under investigation. Chairman Hodges adjourned the Committee Session and moved directly to the Jekyll Island Authority Board Meeting at 10:49 a.m. Jekyll Island Authority Board Meeting Minutes: Chairman Hodges called for a motion to approve the minutes of the April 18, 2017 Board of Directors meeting. Mr. Krueger moved to approve; seconded by Mr. Gross. Unanimously approved by the Board. Finance Committee: Recommended approval of the Bond Resolution for $1.6M for accessibility and safety improvements in the historic district. No second required; unanimously approved by the Board. Recommended approval of the Bank Signatory Resolution to add Noel Jensen, Sr. Director of Facilities and Public Services. No second required; unanimously approved by the Board. Personnel Committee: Recommended approval of the Incentive Awards and Pay Policy. No second required; unanimously approved by the Board. There being no additional items to bring before the Board, Chairman Hodges adjourned the meeting at 10:51 a.m.

VE AGENDATATIVE AGENDA

The Jekyll Island Authority (JIA) committees met in Public Session on Monday, May 15, 2017 at the Jekyll Island Convention Center.

Members Present: Mike Hodges, Chairman Bob Krueger, Vice Chairman Bill Gross, Secretary/Treasurer Sybil Lynn Trip Tollison

Via Teleconference: Mark Williams Joe Wilkinson Keilani Parker, Attorney General’s Office

Members Not Present: Bill Jones III Joy Burch-Meeks

Meeting Summary

Finance Committee A.) Approved Bond Resolution for Safety and Accessibility Improvements in the

Historic District B.) Approved Bank Signatory Resolution Adding Noel Jensen, Sr. Director of

Facilities & Public Services

Personnel Committee C.) Approved Incentive Pay Policy

Committee of the Whole D.) Approved April 18, 2017 Board Meeting Minutes

E

BOARD MEETING

Monday, May 15, 2017 Agenda

9:30 a.m. JIA Committee Meetings* Convention Center Rooms 7-8, Marshside

*All applicable public comments will be heard during the appropriate committee meeting.

Chairman, Mike Hodges - Welcome Historic Preservation/Conservation Committee – Section I

Bob Krueger, Chair

A.) Historic Landscape Change on Jekyll – Overview by Ben Carswell, Director of Conservation Finance Committee – Section II

Bill Gross, Chair

A.) April 2017 Financials B.) Bond Resolution for Safety and Accessibility Improvements in the Historic District – Marjorie

Johnson, Chief Accounting Officer C.) Bank Signatory Resolution Adding Noel Jensen, Sr. Director of Facilities & Public Services –

Marjorie Johnson, Chief Accounting Officer Personnel Committee – Section III

Sybil Lynn, Chair

A.) Incentive Pay Policy – Jenna Johnson, Director of Human Resources Marketing Committee – Section IV

Joy Burch-Meeks, Chair

A.) Sales Update – Kevin Udell, Director of Sales Legislative Committee – Section V

Joe Wilkinson, Chair

A.) No Report E

Committee of the Whole – Section VI Mike Hodges, Chair

A.) Facilities and Public Services Update – Noel Jensen, Sr. Director of Facilities and Public

Services B.) Executive Director’s Report

1. Revitalization Update 2. Other

C.) Chairman’s Comments Adjournment

5 M i n u t e B r e a k

JIA Board Meeting Agenda

Mike Hodges, Chairman Action Items

A.) April 18, 2017 Board Meeting Minutes B.) Bond Resolution for Safety and Accessibility Improvements in the Historic District C.) Bank Signatory Resolution Adding Noel Jensen, Sr. Director of Facilities & Public Services D.) Incentive Pay Policy

Adjournment

MEMORANDUM

TO: PERSONNEL COMMITTEE

FROM: JENNA JOHNSON, HR DIRECTOR

SUBJECT: PERSONNEL COMMITTEE REPORT

DATE: 5/8/2017

JIA Workers Compensation Claims: (Target goal for FY17 = 9).

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total

FY17 2 0 3 2 1 1 2 2 1 2 16

FY16 4 1 1 0 0 1 1 1 0 1 1 3 14

JIA Employee Census: 378 Recognition:

o Pocket Praise Winners … Thank you for going above and beyond!

o Will Story with Museum o Darek Ikhwan with Guest Information Center o Donna Simpson with Admin

0

1

2

3

4

5

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

FY17

FY16

Month Full time Part Time Seasonal Interns Total Employees

April 2017 161 120 72 25 378

o Meet our May Featured Employee: Keith Alcantara

Keith has been with Jekyll Island Authority since July of 1993. He is currently the Equipment Supervisor in our Vehicle Maintenance department. His main responsibility is repairing JIA equipment.

Keith's favorite thing about working here is being around such great people! He enjoys interacting with his coworkers and being able to work in such a beautiful location.

Originally from Brunswick, Keith is a lifelong fan of the coast. When he's not working, you'll find him fishing and enjoying the outdoors.

Thanks for all that you do, Keith! Keep up the great work!

MEMORANDUM

TO: HISTORIC PRESERVATION/CONSERVATION COMMITTEE

FROM: BEN CARSWELL, DIRECTOR OF CONSERVATION

SUBJECT: CONSERVATION UPDATE

DATE: 5/9/2017

Research and Monitoring

• This season’s first Wilson’s plover nest hatched on May 7th and a single chick was banded.

• The Conservation Department has dates scheduled for International Shorebird Surveys to count shorebirds on our beaches.

• Our bird rookery on the Pine Lakes Golf course is flourishing. We have multiple Anhinga, Great Egret, Snowy Egret, and Green Heron nests with some nearing fledging size (first flight). We are also starting to observe Wood Storks trying to build their nests, which would be a nice addition.

• The nesting season has begun for Diamondback Terrapins and Sea Turtles. Management and Planning

• Ben Carswell continued his participation in a Disaster Redevelopment Planning group held at DNR in Brunswick

• The selection process for the seasonal Ranger position has been completed and the selected applicant will be offered the position this week.

• Conservation staff assisted in wildfire respose, at the request of JIA Public Safety, by scouting remote areas downwind of the fire to look for spot fires.

Outreach and Community Engagement • The second annual Jekyll Island Golf Club Bioblitz, coordinated by Conservation

Coordinator Yank Moore, is now over and was a success. In just one a week, we approached 100 participants, including over 60 JIA staff, and identified over 500 plant and animal species on Jekyll Island golf courses.

• Ben Carswell gave a presentation to the Cottages homeowner’s association about historical landscape change on Jekyll Island, with a focus on shoreline erosion and information about the revetment rehabilitation project.

MEMORANDUM

TO: COMMITTEE OF THE WHOLE

FROM: BRUCE PIATEK, DIRECTOR OF HISTORIC RESOURCES

ANDREA MARROQUIN, CURATOR

SUBJECT: HISTORIC RESOURCES UPDATE

DATE: 5/8/2017

Jekyll Island Museum

Paid Tours: Public: 2,708

Group: 3,353

Total: 6,061

Revenue: Public: $38,654

Group: $41,527

Store: $32,994

Total: $113,175

The Jekyll Island Museum posted strong numbers in April, which is always a peak month for tours and

visitation. This is largely due to the museum achieving its best public tour visitation numbers for April

since 2001.

Administration:

Mosaic RFP selection - Staff participated in the review and ranking of top six firms for the new

Mosaic Museum Project and final selection process.

Budget - Prepared draft budget for next fiscal year.

$-

$20,000.00

$40,000.00

$60,000.00

$80,000.00

$100,000.00

$120,000.00

$140,000.00

JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE

Museum Revenue - FY2016 - FY2017

FY2016 FY2017

$38,654

$41,527

$32,994

Museum Revenue - April, 2017

Tour Revenue Group Revenue Shop Revenue

Education Programs & Special Events

Historic District Event Rentals – 477 Attended

During the month of March, a total of 8 events were held at historic district properties, including 2

events at Villa Ospo, 1 at Villa Marianna, 3 at Faith Chapel, 1 at the Skeet House, and 1 at Chichota, for

a total value of $5,800.

In Service of Others – 127 Attended

On Saturdays in April, the Jekyll Island Museum invited guests to explore the hidden world of the

hired help, sharing fascinating behind-the scenes stories of the staff of the Jekyll Island Club. As part

of the experience, guests interacted with living history characters who “trained” them as new

employees of one of the most exclusive private clubs of the Gilded Age.

Elderhostel – 175 attended

In April, the Jekyll Island Museum had strong participation levels in its Elderhostel educational

programs, consisting of a lecture and tour experience.

Satilla Marsh Elementary School – 150 attended

For the third year, first graders from Satilla Marsh Elementary School attended a hands-on specialty

program provided by the Jekyll Island Museum, discovering colonial history through interactive

colonial games and bartering experiences.

Shell-e-brate Spring Festival

Led an archaeology activity for this special event held at the Georgia Sea Turtle Center.

Curatorial/Research

Collection Updates - Curatorial staff has been reviewing and updating collections management

procedures to remain in keeping with professional standards. This includes: making global updates to

the current catalog system; implementing standard operating procedures for collections; re-

inventorying existing collections; researching, evaluating, and reorganizing the collection; and

planning for ongoing storage improvements.

Records Inventory - Scheduled meetings with department heads to process departmental records

in keeping with the Jekyll Island Authority retention schedule.

LED Lighting - Replacing incandescent lights in the historic district with energy-efficient antique

reproduction bulbs for continued long-term savings

Hollybourne - Prepping cottage for Historic Preservation Month and upcoming special events.

Ordered period-appropriate lighting fixture for installation in cottage. Assessed condition of

collection pieces related to its historic use.

Research/Records and Photo Requests

o Responded to 6 internal and 1 external Research and Records Requests

o Responded to 2 internal and 2 external Photo Requests

Historic District/Preservation

Historic District Painting Projects - Painted exteriors of Moss Cottage, Mistletoe Cottage, and

Villa Ospo wood trim.

Infirmary/Furness Cottage - Obtained estimate for painting the Infirmary/Furness Cottage.

Conducted archival research into historical paint colors for the Infirmary. Research revealed the

structure may have been painted blueish-gray after being moved to its current location by the

Goodyear family.

Causeway Towers - Conducted a condition assessment of the causeway towers that have marked

the entrance to Jekyll Island since the 1950s. Researched the historic appearance of the structures,

conducted paint analysis, and developed plans for restoring the emblems.

Roof Projects - Met with a contractor to evaluate the condition of multiple shingle roofs within the

Historic District. Inspected the roofs on DuBignon, Moss, and Mistletoe Cottage to determine roof

replacement priorities.

Historic Preservation Volunteers - The Jekyll Island Museum’s historic preservation volunteers

completed another productive season of work focused on preserving Hollybourne Cottage. This year

work continues on electrical systems, walls, floors and subfloors, with focus on the kitchen, butler’s

pantry, gunroom, and first floor bathroom of the historic structure.

MEMORANDUM


FROM: TERRY NORTON, GSTC DIRECTOR AND VETERINARIAN

JOHN MARR, GSTC GENERAL MANAGER

SUBJECT: GEORGIA SEA TURTLE CENTER UPDATE – APRIL 2017

DATE: 5/8/2017

This was a wonderful family experience….They have a stamping activity that leads you through the life of a sea turtle, which was a good interactive aspect. We all loved seeing the turtles that were being rehabilitated. Lots of staff members were available to answer questions. Well worth the price of admission, especially since the money is used to help wildlife. Quote from Trip Advisor (April 2017) Summary Comparisons with Prior Year (March 2017 vs. March 2016) The number of guests visiting the Center this April was about 25% higher compared to last year, resulting in an increase in Admissions (27%) and Concessions (18%). Overall, while the number of reservations’ clients was about 30% lower compared to April of last year, the total reservations revenues were equivalent, above $15,500 in April for both years. Revenue Categories* • April concessions $131,072 was $19,072 more than budgeted • April admissions $82,581 was $16,581 more than budgeted

Adoption (Sea Turtle) 88 | $4,385 Bricks 8 | $800 Donations (general) 40 | $1,797 Guided Tours(Groups) 405 participants | $3,621 Independent Tours 274 participants | $1,217 School Field Trips 984 students | $8,616 Distance Learning 332 (students) | $405 Public Outreach 316 people reached Memberships 34 | $2,050 Daily Programs 108 Scouts 54 participants | $546

Sub-Total Education Reservations: Clients 2,415 | Revenues $15,617

*some online payments are received 2 weeks later

These numbers include select education activities including events and off-island outreach; does not include Eco-programs or Daily programs admissions.

Marketing/PR/Events/Grants/Pubs • 10th annual Shell-e-brate Festival was held April 6-7th during the week of Glynn County

Spring Break with record attendance for the event’s history. Theme: Tidal Connections. We welcomed collaborative exhibitors Tidelands NC, Driftwood Education Center, 100 Miles, Flint RiverQuarium, Tybee Island MSC, Okefenokee NWR, GC Farm Bureau Beekeepers, Trash for Turtles, Georgia Shorebird Alliance & UGA Marine Extension & Skidaway MSI. 2017 Event Total: 2,074 visitors.

• Social Media, Website and Communications Updates: o Trip Advisor: 1,512 reviews, ranking GSTC #3 out of 26 Jekyll attractions o Facebook: Over 33,250 likes

Education • Junior Camp Counselor training was conducted successfully as we continue to prepare for

Summer Sea Turtle Camp. • Several repairs in the Gallery have been completed and work continues with the new exhibit. Rehabilitation

Sea Turtle Other Turtle Bird New Patients 6 20 7

Current Patients 14 48 1 Released Patients 5 7 0 Transferred Patients 0 1 2 Total since 2007 726 687 604

Research • Dr. Kimberly Andrews has left her position as the GSTC Research Coordinator to pursue

research and teaching opportunities in her faculty capacity with the UGA Odum School of Ecology. She and her graduate students in the Applied Wildlife Conservation Lab will be housed at the UGA Marine Extension in Brunswick, and there will be continued collaborations for several ongoing projects.

• Three AmeriCorps members will begin graduate work with Dr. Andrews at UGA.

AmeriCorps Program, Volunteer Program, and Marine Debris Initiative Service Hours Monthly

Total Year to Date Total

Cumulative Total

AmeriCorps Service Hours

3489 24,909.5 254,663.08

Volunteer Hours

368.25 2,786.17 45,730

Marine Debris Hours

69.00 537.17 18,706.97

MDI & Volunteer Program MDI Clean Ups 3 6 37 MDI Items Collected 1,929 15,793 228,256 New Volunteers Trained 0 14 27 Volunteer Shadow Shifts 0 11 23 Volunteer Advancements 15 83 95

MEMORANDUM


FROM: DION DAVIS

SUBJECT: FOUNDATION UPDATE

DATE: 05/08/17

Executive Committee: The Executive/Finance Committee will hold its next regularly scheduled, monthly meeting via conference call on Thursday, May 11, 2017. Agenda items include: MOSAiC Update, Website, Marketing Reports, and FY18 Budget. Board of Director’s Meeting: The Board held its regularly scheduled quarterly meeting on Thursday, April 27, 2017 at Southern Company Gas in Atlanta, Georgia. Agenda items included: FY16 Audit, MOSAiC Update, Nominating Committee Report, JIA Update, FY18 Budget, FY18 Meeting Dates and Executive Director’s Report.

MEMORANDUM

TO: FINANCE COMMITTEE

FROM: MARJORIE JOHNSON

SUBJECT: APRIL FINANCIAL STATEMENTS

DATE: 5/8/2017

Revenues

Revenues for April were $2,431,111, which reflects a favorable $549K (29%) variance from the

budgeted revenue of $1,882,200 for the month. Year to date revenues reflect a favorable $1.6M

(8%) variance from budget for the ten months ended April 2017. Revenues also reflect a

favorable $1.7M (9%) variance from prior year to date revenues.

April Revenue14%

4%

7%

15%52%

7%0% 1%

Leases (commercial)

Leases (residential)

Hotel Tax

Parking

Amenities

Utilities & maint

Marketing & Events

Other

The largest variances for the month are noted below:

Lot lease revenues (+$77K) - The favorable variance is from participation fees and

transfer fees received from residential sales, primarily at The Cottages.

Parking (+$85K) – Annual pass sales were $10K higher than budget and daily parking

pass sales were $75K higher than budget for the month.

Convention Center (+$226K) – When the budget was prepared, only 4 events had been

contracted for April 2017. The staff was able to pick up two conventions during the year

that resulted in an additional $150K in unplanned revenues for the month. They also had

4 weddings and one banquet that rounded out the month.

Golf (+$82K) – Memberships, Greens fees and merchandise sales were all higher than

budgeted this month. The weather was nice this month and the courses were busy. Paid

rounds for April 2017 were up 723 rounds over April 2016.

Expenses

Expenses were $1,881,068 for April and reflected a favorable budget variance of $15K (1%) for

the month. Year to date expenses reflect a favorable variance from budget of $446K (2%) and an

unfavorable $605K (3%) variance from prior year to date expenses.

The largest budget variances for the month are listed below:

Human Resources (-$43K) – This variance is primarily from a permanent difference in

labor and benefits from open positions. Part time labor was also significantly less than

budget for the month. Human Resources expenses are currently $416K (4%) less than

budget for the fiscal year.

Supplies & Materials (+$22K) – Variance is from several departments and is the result of

timing issues from previous months. The Supplies & Materials category is currently

$167K less than budget for the fiscal year.

Repairs – Facilities & Grounds (-$17K) – It is expected that this variance is timing

related due to some of the maintenance projects being delayed until later in the year as a

result of the hurricane clean-up efforts. The repairs category is currently $80K less than

budget for the fiscal year.

Advertising & Sales (+$27K) – The variance in this category is due to additional

advertising expenses for the new Jekyll Magazine, however it has been partially offset by

Co-op Advertising revenue ($55K) received for ads placed in the magazine. Additional

funds are expected to be received before year end and is expected to cover a significant

portion of the overage in this expense category.

April Expenses

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

HumanResources

Supplies &Materials

Contracts Utilities Advertising &Sales

Repair &Maint

Insurance Other

Net Operating Cash

The Net Operating Cash Income for the month is $550,044, which is a $564K (4184%) favorable

variance from the budgeted net operating cash loss of $13,469. Net Operating Cash Income

reflects a favorable $2M variance from the year to date budget and a $1.1M favorable variance

from the prior fiscal year.

-1,000,000

-500,000

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

July September November January March

Net Operating Cash

Actual

Budget

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000


FY2017 Revenues

Actual

Budget

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000


FY2017 Expenses

Actual

Budget

PRIOR

MONTH MONTH BUDGET YTD YTD BUDGET YEAR

ACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE ACTUAL VARIANCE(000's) % (000's) % (000's) %

Revenues

Administration Business Leases 332,258 324,962 7 2% 3,348,262 3,468,693 (120) -3% 3,214,944 133 4% Hotel Tax 124,681 120,530 4 3% 1,054,373 1,043,080 11 1% 1,018,382 36 4% Tourism Development Fund 53,435 51,656 2 3% 450,869 447,034 4 1% 433,940 17 4% Parking 373,398 288,064 85 30% 2,756,874 2,665,613 91 3% 2,587,119 170 7% Interest 444 179 0 149% 3,833 2,338 1 64% 2,424 1 58% Lot Rentals 90,619 14,000 77 547% 902,161 550,000 352 64% 436,900 465 106% Foundation 5,564 5,564 - 0% 56,278 55,644 1 1% 52,848 3 6% Administration revenue 8,907 3,676 5 142% 173,577 110,612 63 57% 167,955 6 3% Intern Housing 4,345 5,080 (1) -14% 89,778 84,900 5 6% 34,480 55 160%

Total Administration 993,652 813,711 180 22% 8,836,006 8,427,915 408 5% 7,948,992 887 11%

Enterprises

Golf 302,353 220,126 82 37% 1,708,368 1,595,780 113 7% 1,530,182 178 12% Convention Center 362,790 136,891 226 165% 2,583,809 1,784,231 800 45% 2,439,518 144 6% McCormick's Grill 29,053 45,344 (16) -36% 257,281 304,518 (47) -16% 256,136 1 0% Summer Waves 22,458 22,358 0 0% 1,390,885 1,130,946 260 23% 1,193,028 198 17% Campground 130,153 110,084 20 18% 1,001,052 1,006,416 (5) -1% 975,218 26 3% Life is Good 13,980 16,320 (2) -14% 92,720 121,878 (29) -24% 75,680 17 23% Museum 109,099 112,789 (4) -3% 618,005 603,222 15 2% 549,109 69 13% Georgia Sea Turtle Center 223,110 182,718 40 22% 1,333,050 1,317,764 15 1% 1,311,979 21 2% Conservation - 500 (1) -100% 10,762 11,300 (1) -5% 9,867 1 9% Miniature Golf & Bikes 59,179 38,319 21 54% 284,346 268,039 16 6% 277,905 6 2% Water/Wastewater 106,532 99,174 7 7% 1,136,308 1,021,299 115 11% 968,907 167 17% Sanitation 43,343 44,072 (1) -2% 448,294 440,723 8 2% 413,462 35 8% Fire Department 5,527 5,746 (0) -4% 952,522 958,191 (6) -1% 911,392 41 5% Tennis 3,951 5,490 (2) -28% 42,768 52,277 (10) -18% 52,120 (9) -18% Destination Mktg & Special Events 5,097 (0) 5 - 388,395 381,273 7 2% 447,244 (59) -13% Guest Information Center 13,022 16,673 (4) -22% 143,405 157,745 (14) -9% 164,093 (21) -13% Sales - 1,900 (2) -100% 3,250 11,350 (8) -71% - 3 0% Camp Jekyll & Soccer Fields 2,385 2,735 (0) -13% 21,540 27,349 (6) -21% 23,398 (2) -8% Landscaping, Roads & Trails 5,428 7,000 (2) -22% 16,348 23,000 (7) -29% 15,250 1 7%

Jekyll Island AuthorityCONSOLIDATED BUDGET COMPARISONFor the Ten Months Ending April 30, 2017

Vehicle & Equipment Maintenance - 250 (0) -100% - 750 (1) -100% - - 0% Facility Maintenance - - - 0% 1,046 - 1 0% 1,556 (1) -33% Golf Course Maintenance - - - 0% 5,489 - 5 0% - 5 0%

Total Enterprises 1,437,459 1,068,489 369 35% 12,439,640 11,218,050 1,222 11% 11,616,044 824 7%

Total Revenues 2,431,111 1,882,200 549 29% 21,275,646 19,645,965 1,630 8% 19,565,036 1,711 9%

Expenses

Human Resources 965,685 1,008,819 (43) -4% 9,619,773 10,035,809 (416) -4% 9,197,340 422 5% Supplies & Materials 163,479 141,444 22 16% 1,246,219 1,413,162 (167) -12% 1,296,101 (50) -4% Advertising & Sales 83,691 56,468 27 48% 795,132 574,937 220 38% 917,397 (122) -13% Repairs - Facilities & Grounds 139,730 157,154 (17) -11% 1,143,674 1,223,633 (80) -7% 1,261,543 (118) -9% Utilities 131,983 120,497 11 10% 1,443,580 1,432,293 11 1% 1,335,720 108 8% Insurance 35,019 35,719 (1) -2% 836,217 841,675 (5) -1% 809,316 27 3% Contracts 232,820 228,179 5 2% 2,389,343 2,257,237 132 6% 2,157,534 232 11% Rentals 32,658 35,580 (3) -8% 286,191 400,333 (114) -29% 296,212 (10) -3% Printing 8,045 22,368 (14) -64% 141,168 170,666 (29) -17% 143,372 (2) -2% Motor Vehicle 16,669 19,224 (3) -13% 168,356 186,973 (19) -10% 162,323 6 4% Telephone 10,856 8,835 2 23% 101,453 87,481 14 16% 84,978 16 19% Equipment Purchase <$1K 2,603 1,642 1 59% 71,945 83,767 (12) -14% 88,154 (16) -18% Equipment Purchase $1K to $5K 999 2,801 (2) -64% 123,595 82,438 41 50% 90,506 33 37% Travel 5,886 9,148 (3) -36% 64,107 101,746 (38) -37% 59,101 5 8% Dues 15,718 15,735 (0) 0% 159,152 163,541 (4) -3% 106,907 52 49% Satellite Transmitters & time - 68 (0) -100% - 272 (0) -100% 188 (0) -100% Credit Card Fees 25,324 22,082 3 15% 217,869 197,175 21 10% 203,390 14 7% Bank Fees - - - 0% (71) 150 (0) -147% 145 (0) -149% Interest Expense 9,904 9,904 - 0% 41,194 41,194 - 0% 33,616 8 23%

Total Expenditures 1,881,068 1,895,669 (15) -1% 18,848,899 19,294,482 (446) -2% 18,243,842 605 3%

Net Operating Cash Income ** 550,044 (13,469) 564 -4184% 2,426,748 351,482 2,075 590% 1,321,194 1,106 84%

** Does not include depreciation or capital projects

Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes Total

January 16,980 39,244 56,224 16,937 35,978 52,915 24,403 38,634 63,037 24,977 42,084 67,061 26,372 46,562 72,934

February 17,138 37,244 54,382 20,290 37,338 57,628 23,944 40,037 63,981 31,332 45,113 76,445 35,982 47,081 83,063

March 32,263 44,105 76,368 33,228 43,011 76,239 39,989 47,779 87,768 46,104 52,582 98,686 49,605 54,166 103,771

April 34,063 40,096 74,159 40,134 39,732 79,866 49,237 45,221 94,458 57,158 49,140 106,298 66,259 51,718 117,977

May 50,586 44,254 94,840 56,718 43,118 99,836 71,430 48,837 120,267 69,981 52,704 122,685 0 0 0

June 54,932 41,247 96,179 63,203 41,339 104,542 75,121 46,845 121,966 74,618 50,525 125,143 0 0 0

July 74,988 42,597 117,585 76,467 42,546 119,013 71,405 48,717 120,122 90,544 52,276 142,820 0 0 0

August 46,634 37,890 84,524 47,550 50,188 97,738 48,062 43,299 91,361 46,949 47,693 94,642 0 0 0

September 41,269 37,767 79,036 38,426 54,357 92,783 46,013 43,015 89,028 47,555 45,509 93,064 0 0 0

October 29,299 37,553 66,852 35,214 40,702 75,916 38,480 44,986 83,466 26,241 38,461 64,702 0 0 0

November 20,672 32,283 52,955 22,907 34,107 57,014 29,820 39,722 69,542 31,634 43,245 74,879 0 0 0

December 18,912 32,861 51,773 23,502 35,552 59,054 24,484 42,096 66,580 29,947 42,132 72,079 0 0 0

Totals 437,736 467,141 904,877 474,576 497,968 972,544 542,388 529,188 1,071,576 577,040 561,464 1,138,504 178,218 199,527 377,745

Year to Date

Comparison

* Oct 2016 - Hurricane Matthew

2017 YTD261,133 266,648 309,244 348,490 377,745

2013 2014 YTD 2015 YTD 2016 YTD

April 2017

Traffic Counts2013 2014 2015 2016 2017

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct * Nov Dec

2013

2014

2015

2016

2017

Gate Traffic Counts by Month

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

2013 2014 2015 2016 2017 2017 Projected

# V

eh

icle

s

Annual Traffic Count

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

2013 2014 2015 2016 2017 2017 Projected

Do

llars

Annual Revenue Annual Passes

Daily/Weekly

2,705,0862,782,951

3,192,565

3,636,8673,474,214

1,105,896

5/8/2017

May 8, 2017 APRIL 2017 Financial Review Jekyll Island Convention Center APRIL FY2017 FY2016 FY2015 FY2014 FY2013

At the time of budgeting we had only 4 events contracted. We picked up two conventions “In The Year For The Year” that added $150,000 of unplanned revenues. We had 4 weddings and one banquet that rounded out the month making us look good. FUTURE CONTRACTS ISSUED - 14– Estimated revenues $178,700 Conventions –3– Anticipated rev of $126,000 Meetings –6–Anticipated revenue 22,000 Banquet –3 – Anticipated revenue 16,000 Weddings –2 – Anticipated revenue 14,700 Public Event – 0 – Anticipated revenue 0 PROPOSALS CVB – 11 Westin – 4 Cvent- 2 SMG site pass -1 Combined sites and planning meetings with all staff –16

Number of Events

20 23 9 16 15

Event Days 41 36 21 23 26 Attendance 5842 6868 5094 5062 8300 Revenue $411,798 actual

$149,096 budget $221,488

$203,242 $216,479 $90,360

HOTEL STATISTICS AT-A-GLANCE daysHotel Revenue

Total Revenue

Occupancy Rate

Rev PAR

ADR

Total Revenue

Occupancy Rate

RevPAR

ADR

Total Revenue

Occupancy Rate

RevPARADR

OCCUPANCY REPORT DETAIL 2017 2016

# of Units Units Percent Average Room Room

Hotel Rms Avalbl Occpd Occpd Daily Rate RevPAR Revenue Revenue

Beachview Club 38 1,140 688 60.4% 112.60$ 67.95$ 77,466.13$ 85,630.98$ (8,165)$ -10%

Holiday Inn Resort 157 4,710 3,673 78.0% 177.24$ 138.22$ 651,004.48$ 486,214.99$ 164,789$ 34%

Days Inn & Suites 124 3,720 3,305 88.8% 138.45$ 123.01$ 457,585.79$ 339,215.23$ 118,371$ 35%

Hampton Inn 138 4,140 3,804 91.9% 175.09$ 160.88$ 666,053.70$ 540,827.30$ 125,226$ 23%

Jekyll Island Club Hotel 157 4,710 3,771 80.1% 212.22$ 169.91$ 800,281.00$ 781,079.00$ 19,202$ 2%

Quality Inn & Suites 71 2,130 1,161 54.5% 132.10$ 72.00$ 153,368.38$ 151,411.00$ 1,957$ 1%

Villas by the Sea 138 3,801 2,560 67.4% 174.07$ 117.24$ 445,629.00$ 364,842.00$ 80,787$ 22% Villas by the Sea - Jekyll Realty 18 540 198 36.7% 142.50$ 52.25$ 28,215.35$ 44,256.62$ (16,041)$ -36%

Villas by the Sea - Parker Kaufman 17 510 183 35.9% 220.81$ 79.23$ 40,409.00$ 36,937.00$ 3,472$ 9%

Westin 200 6,000 4980 83.0% 203.40$ 168.82$ 1,012,936.00$ 874,742$ 138,194$ 16%

Apr-17 Total 1,058 31,401 24,323 77.5% 178.14$ 137.99$ 4,332,949$ 3,705,156$ 627,793$ 16.9%

Revenue Variance

153.90$

137.99$

178.14$

Apr-16

3,705,156$

72.3%

117.80$

163.04$

Apr-15

2,749,180$

63.6%

97.87$

77.5%

JEKYLL ISLAND AUTHORITY

HOTEL OCCUPANCY STATISTICS

April 2017

Apr-17

4,332,949$

$-

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

$140.00

$160.00

$180.00

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

$5,000,000

2014 2015 2016 2017

RevP

AR

-A

DR

Reven

ue

Hotel Revenue Statistics - History

Revenue

ADR

RevPAR

____________________________________________________________________________________________________________________________________________________________

HOTEL STATISTICS AT-A-GLANCE days

Hotel Revenue

Total Revenue

Occupancy Rate

Rev PAR

ADR

Total Revenue

Occupancy Rate

RevPAR

ADR

Total Revenue

Occupancy Rate

RevPARADR

OCCUPANCY REPORT DETAIL 2017 2016

# of Units Units Percent Average Room Room

Hotel Rms Avalbl Occpd Occpd Daily Rate RevPAR Revenue Revenue

Beachview Club 38 4,560 2,965 65.0% 91.42$ 59.44$ 271,053 221,511 49,541$ 22%

Holiday Inn Resort 157 18,840 11,290 59.9% 153.42$ 91.94$ 1,732,126 1,306,787 425,339$ 33%

Days Inn & Suites 124 14,880 10,726 72.1% 112.91$ 81.39$ 1,211,067 1,115,575 95,492$ 9%.

Hampton Inn 138 16,560 12,462 75.3% 153.23$ 115.31$ 1,909,504 1,631,406 278,098$ 17%

Jekyll Island Club Hotel 157 18,840 12,758 67.7% 179.30$ 121.42$ 2,287,542 2,157,064 130,478$ 6%

Quality Inn & Suites 71 8,520 4,081 47.9% 106.58$ 51.05$ 434,942 469,446 (34,503)$ -7%

Villas by the Sea 138 13,624 8,901 65.3% 130.64$ 85.35$ 1,162,849 1,077,950 84,899$ 8% Villas by the Sea - Jekyll Realty 18 2,191 1,282 58.5% 104.24$ 61.00$ 133,640 142,661 (9,021)$ -6%

Villas by the Sea - Parker Kaufman 17 1,950 1,267 65.0% 91.33$ 59.34$ 115,717 115,152 565$ 0%

Westin 200 24,000 14,795 61.6% 180.45$ 111.24$ 2,669,769 2,240,545 429,224$ 19%

2017 Total 123,965 80,527 65.0% 148.13$ 96.22$ 11,928,209$ 10,478,097$ 1,450,113$ 13.8%

2016 Total 124,714 76,097 61.0% 137.69$ 84.02$ 10,478,097$

2015 Total 92,239 59,991 65.0% 126.66$ 82.38$ 7,598,657$

82.38$ 126.66$

Revenue Variance

61.0%

84.02$

137.69$

2015

7,598,657$

65.0%

10,478,097$

JEKYLL ISLAND AUTHORITY

HOTEL OCCUPANCY STATISTICS

Calendar Year to Date - April 2017

2017

11,928,209$

65.0%

96.22$

148.13$

2016

$-

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

$140.00

$160.00

$180.00

$-

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

2015 2016 2017

RevP

AR

-A

DR

Reven

ue

YTD Hotel Statistics - History

Revenue

ADR

Rev PAR

$-

$500,000.00

$1,000,000.00

$1,500,000.00

$2,000,000.00

$2,500,000.00

$3,000,000.00

$3,500,000.00

$4,000,000.00

$4,500,000.00

$5,000,000.00

January February March April

Revenues by Month2015

2016

2017

____________________________________________________________________________________________________________________________________________________________

910-928140

RESOLUTION

OF THE

THE JEKYLL ISLAND – STATE PARK AUTHORITY

I. WHEREAS, the Jekyll Island-State Park Authority (the “Authority”) of the State

of Georgia (the “State”) is charged with the direction, supervision and policy setting for

the Jekyll Island State Park (the “Park”), in accordance with the Jekyll Island-State Park

Authority Act, O.C.G.A. §§ 12-3-230, et seq., as amended (the “Jekyll Act”);

II. WHEREAS FURTHER, the Authority is a State authority created and activated

prior to November 8, 1960, pursuant to the Jekyll Act;

III. WHEREAS FURTHER, the statutes which amended the powers of the

Authority after November 8, 1960 have been germane to the original purposes and

powers which the Authority had as of November 8, 1960, and have not been foreign or

lacking in mutual connection with the original purposes and powers;

IV. WHEREAS FURTHER, pursuant to Article VII, Section IV of the Constitution

of the State of Georgia (the “Georgia Constitution”), the State may finance certain capital

needs directly through the issuance of general obligation debt;

V. WHEREAS FURTHER, pursuant to Article VII, Section IV, Paragraph VII(a)

of the Georgia Constitution, and the “Georgia State Financing and Investment

Commission Act”, O.C.G.A. § § 50-17-20 through 50-17-30, as amended (the

“Commission Act”), the Georgia State Financing and Investment Commission (the

“Commission”) is the agency and instrumentality of the State charged with issuing debt

of the State and ensuring the proper application, as provided by law, of the proceeds of

such debt to the purposes for which the debt is incurred;

VI. WHEREAS FURTHER, Article VII, Section IV, Paragraph I (c) of the Georgia

Constitution, and the Commission Act provide that certain general obligation debt (as

defined by O.C.G.A. § 50-17-21 (5) and hereinafter “General Obligation Debt”) may be

incurred to acquire, construct, develop, extend, enlarge, or improve land, waters,

property, highways, buildings, structures, equipment, or facilities of the State, its

agencies, departments, institutions, and of those State authorities which were created and

activated prior to November 8, 1960;

VII. WHEREAS FURTHER, as set forth in ATTACHMENT 1 attached hereto and

incorporated herein, the General Assembly of the State of Georgia (the “General

Assembly”) has passed and the Governor of the State of Georgia (the “Governor”) has

signed various appropriations acts authorizing amounts from state general funds to be

appropriated for the purpose of financing certain capital projects through the issuance of

General Obligation Debt, and such appropriations are more fully set forth in such

ATTACHMENT 1;

910-928140 2

VIII. WHEREAS FURTHER, the Authority finds an immediate need for certain

project funding for the purposes of financing some or all of the projects and facilities

associated with the appropriations set forth in ATTACHMENT 1 hereto (the “Projects”)

in the aggregate principal amount of $1,600,000;

IX. WHEREAS FURTHER, the Authority therefore desires to request the issuance

of $1,600,000 in aggregate principal amount of State of Georgia General Obligation

Bonds, the instruments of which shall have maturities not in excess of the respective

appropriations set forth in ATTACHMENT 1 hereto (the “General Obligation Bonds”),

for the purpose of financing some or all of the Projects;

X. WHEREAS FURTHER, the Authority is aware that the Projects shall be

completed with proceeds derived from the sale of the General Obligation Bonds with the

intent that interest on such General Obligation Bonds be excludable from gross income

for federal income tax purposes pursuant to Section 103 of the Internal Revenue Code

of 1986, as amended (the “Code”);

XI. WHEREAS FURTHER, the Authority is aware of the provisions and

requirements of the Code and the regulations issued thereunder respecting arbitrage

bonds and private activity bonds, and is aware that the Projects must proceed with due

diligence and be timely completed following receipt of the proceeds derived from the sale

of the General Obligation Bonds (the “Bond Proceeds”),

NOW, THEREFORE, BE IT RESOLVED BY THE JEKYLL ISLAND--STATE

PARK AUTHORITY THAT:

SECTION 1.

The Authority hereby approves and authorizes the Projects.

SECTION 2.

The Authority hereby requests the Georgia State Financing and Investment Commission

to undertake to issue $1,600,000 in aggregate principal amount of State of Georgia

General Obligation Bonds, the instruments of which shall have maturities not in excess of

the respective appropriations set forth in ATTACHMENT 1 hereto, for the purpose of

financing some or all of the Projects.

SECTION 3.

The Authority hereby determines and agrees that:

(a) the plans for the Projects are sufficiently complete such that

substantial binding obligations to a third party or parties (as defined in the

regulations issued under the Code), involving the expenditure of at least

five percent (5%) of the Bond Proceeds herein requested, to commence or

acquire the Projects will be incurred within six (6) months after the

issuance of such General Obligation Bonds;

910-928140 3

(b) eighty-five percent (85%) of the Bond Proceeds herein requested

will be expended within three (3) years after the issuance of such General

Obligation Bonds;

(c) the Bond Proceeds herein requested, and anticipated investment

proceeds (net of interest on such General Obligation Bonds during the

estimated period of construction), will not exceed the amount necessary

for the governmental purposes of financing the Projects;

(d) during the time the General Obligation Bonds herein requested are

outstanding, the Authority will not take, permit to be taken, or fail to take,

any action which would cause such General Obligation Bonds to be

deemed private activity bonds or arbitrage bonds under the Code;

(e) the Authority will not use the Bond Proceeds herein requested, or

the Projects financed with such Bond Proceeds, for any non-governmental

purpose, or any purpose that would give rise to private business use within

the meaning of the Code, except for those specific instances in which the

Authority has previously consulted with the Commission;

(f) the term of the General Obligation Bonds related to the Projects

will not be longer than 120% of the reasonably expected economic life of

the Projects financed thereunder;

(g) no Bond Proceeds herein requested will be used for reimbursement

of any Project expenditures which were made before the anticipated

delivery date of such General Obligation Bonds, except in situations

where, prior to any such expenditure, the Authority has obtained a

declaration of “Official Intent” (as defined by the Code) from the

Commission, or the Authority has been otherwise advised in writing by

the Commission that such reimbursement will be permitted, it being the

intention of the Authority to comply in all respects with Section 1.150-2 of

the regulations under the Code;

(h) all of the expenditures of the Bond Proceeds for the Projects will

constitute capital expenditures (as defined in Section 1.150-1(b) of the

regulations under the Code);

(i) with respect to the Projects, all of the Bond Proceeds will be

allocated to Project expenditures no later than the earlier of: (i)

eighteen (18) months after the date such Project is placed in service, or (ii)

five (5) years after the issuance of such General Obligation Bonds; any

unallocated Bond Proceeds remaining after the earlier of such dates shall

be transferred to the Commission and used to redeem outstanding tax-

exempt General Obligation Debt of the applicable issue.

910-928140 4

SECTION 4.

The Authority hereby determines and agrees that with respect to any Authority project

previously financed with proceeds of General Obligation Debt issued by the State with

the intent that (i) the interest on such bonds be excludable from gross income for federal

income tax purposes pursuant to Section 103 of the Code or (ii) such bonds at the time of

their issuance were designated by the State as Build America Bonds under Section 54AA

of the Code (a “Prior Bond Project”), and where any Prior Bond Project bonds remain

outstanding (including any refunding bonds), the Authority certifies that such Prior Bond

Project is not now being used for any private business use within the meaning of

pertinent provisions of the Code, except for those specific instances in which the

Authority has identified to the Commission such use of the Prior Bond Project(s) and (a)

provision was made so as to retire, redeem or defease any and all then-remaining

outstanding bonds for the Prior Bond Project(s) concurrent with such use or (b) the

Commission has determined that the aforementioned retirement, redemption or

defeasance is not required to maintain the tax-exempt or Build America Bond status of

such bonds.

SECTION 5.

The Executive Director, the Chairperson of the Authority, the Secretary of the Authority,

and their valid delegates each are hereby authorized and directed to execute any

instruments and take whatever action which may be necessary in connection with the

issuance of the General Obligation Bonds by the Commission, including, but not limited

to, the preparation and execution of answers in connection with any legal proceeding as

to the validity of any action by the Authority with respect to the issuance of the General

Obligation Bonds by the Commission. The Attorney General or any Assistant Attorney

General of the State are authorized to execute Acknowledgment of Service and Waiver of

Process in such legal proceedings.

SECTION 6.

All attachments, exhibits and schedules attached hereto or referenced in this resolution

(the “Resolution”) are hereby incorporated herein and made a part hereof.

[Remainder of page intentionally left blank]

910-928140 PAGE 1-2

H.B. Bond Appropriation

General

Obligation

Debt

Authorized

General

Obligation

Debt

Previously

Issued

General

Obligation

Debt

Available

General

Obligation

Debt

Requested

44 348.671 From State General Funds, $136,960 is specifically

appropriated for the purpose of financing projects and

facilities for the Jekyll Island State Park Authority by

means of the acquisition, construction, development,

extension, enlargement, or improvement of land, waters,

property, highways, buildings, structures, equipment or

facilities, both real and personal, necessary or useful in

connection therewith, through the issuance of not more

than $1,600,000 in principal amount of General Obligation

Debt, the instruments of which shall have maturities not in

excess of two hundred and forty months.

$1,600,000 $0 $1,600,000 $1,600,000

Total $1,600,000 $0 $1,600,000 $1,600,000

Historic Land Mark District Building Assessment Critcal Preservation Needs 2,094,800$

Jun-16 Handicap & Access Improvements 1,211,396$

Life Safety Issues 357,000$

3,663,196$

Other Issues 2,358,304$

TOTAL 6,021,500$

Bruce J. Piatek District Wide Issues - Drainage - Need to improve drainage so water moves away from buildings

Building Square Footage Issues Cost Estimate

1 Moss Cottage 8,305 Access - Repair front door 1,200$

Access - Elevator needed 90,000$

Drainage - Poor near AC units 2,000$

Basement - needs better ventilation 300$

Basement -Treat eroding brick 500$

Paint - Building need painting 80,000$

Porches: -Replace porch floors 15,000$

Siding - Repair of damaged woodwork 5,000$

Windows - Re-glaze and UV protection 25,000$

Roof - leaks started and shingles look poor 150,000$

Restrooms - make functional 10,000$

HVAC - First floor unit needs replacement 20,000$

Insulation - Repair or replace insulation 5,000$

Interior - Replace faded graphics 1,200$

Interior - Refinish floors and woodwork 1,000$

2 Goodyear Cottage 7,880 Access - Elevator for access to second and third floors 90,000$

Access - Basement stairs needs improved railing for safety 1,000$

Foundation - Large crack in southeast corner of first floor under curved windows 40,000$

Windows & French Doors - need re-glazing inside and out. 15,000$

Windows - Need shutters to match original 30,000$

Windows - Need protection - UV etc. 15,000$

Soffit - Needs painting and wood rot repair 20,000$

Roof - Repair leaks 10,000$

HVAC - Replace both units and improve duct work 40,000$

Insulation - Repair fallen insulation and ceiling insulation at AC vents 5,000$

Interior - Floors need finish renewed 1,000$

Interior - 3rd Floor SE corner - Floor sags and wall moved outward 30,000$

3 Mistletoe Cottage 8,500 Access - Front porch and steps needs rebuilding - only handicap access 10,000$

Access - Repair front door so it functions 1,000$

Access - Consider elevator to second floor access (dumb waiter/elevator exist) 90,000$

Drainage - Move water away from building 2,000$

Foundation - stabilize eroding bricks 5,000$

Paint - Building needs painting 80,000$

Brick work - repoint eroded mortar joints 1,000$

Windows - UV needed consider inserts 15,000$

Windows - Repair 2 sills, frame and re-glazing 1,800$

Windows - replace missing shutter hinges and replace missing shutters 25,000$

Soffit - Repair rotten wood on N.W. corner 20,000$

Roof - Replace roof 175,000$

Chimneys - Repoint and defoliate all four 10,500$

Architectural fees 96,000$

Plumbing - needs working restrooms 15,000$

HVAC - 3 Units working - need replacement soon and need to be moved away from building so original

porch can be added back on. Improve view from sunroom 50,000$

Stairs - Replace missing spindles for staircase 500$

Stairwell - Replace and repair ceiling plaster 1,000$

Room 6 Ceiling - Conserve and restore rice paper ceiling 50,000$

Room 13 - Remove mold on north wall, treat and repair 500$

Room 16B - Closet - Remove mold, treat and repair. Increase air flow in room. 1,000$

Room 16B - Remove large safe from room 1,000$

Room 17 - Bathroom - Remove all inappropriate wall covering, fixtures and restore. 5,000$

4 Indian Mound 12,630 Landscape - Cut back rose vines, remove vine from seawall and foundation

Access - Repair shell walkway at ramp 500$

Access - Elevator to Upper Floors - Dumb waiter shaft exist 90,000$

Basement - Stabilize eroding bricks in foundation 5,000$

Basement - Remove and dispose of asbestos cement roof tiles 5,000$

Porch - Clean and paint ceiling 500$

Ramp - Repair and replace woodwork as needed 2,000$

Porte-cochere - Repair ceiling and paint, Check structural integrity 10,000$

Windows - Need UV and other protection/sealing. 30,000$

Doors - Fix French doors on second floor and roof door in upstairs bedroom 500$

Insulation - Repair fallen insulation and ceiling insulation at AC vents 1,500$

Interior -First Floor - Replace vinyl flooring in all bathrooms 2,000$

Interior -First & Second Floor - Improve bathrooms for public use 20,000$

Interior - Second Floor - Room 15a - Remove mold on walls and remediate 1,000$

Attic - Repair roof access door to keep weather out 500$

5 DuBibnon Cottage 5,050 Drainage - Poor by A/C units 1,000$

Access - Ramp needs repair and painting 1,000$

Access - Elevator to upper floors 90,000$

Porch - Clean and repaint include mildew protection 1,000$

Porch - Replace sagging and crushed floor boards 5,000$

Roof - failing and shingles are coming off - needs replacement 150,000$


Gutters - fix lose gutters 1,000$

Plumbing - no working restrooms 15,000$

HVAC - Replace in 2-5 years 40,000$

Kitchen Building - Fix foundation - some piers have moved 10,000$

Kitchen Building - Repair rotten floor joists and floor 10,000$

Kitchen Building - Restore storage room #8 500$

Kitchen Building - Put finish on worn floors 1,000$

Kitchen Building - Stabilize brick in storage room chimney 1,000$

Kitchen Building - Remove all modern plugs and fixtures 500$

Second Floor - Room 15 - Fix ceiling and add insulation at A/C vent 1,000$

6 Chichota Ruins Vegetation - Maintain existing plants and trees

Access - No walkways or defined paths to walk safely through site 20,000$

Safety - Pool is a fall-in hazard and breeding insects 80,000$

Signs - needed to explain the site, building and rooms

Causeway on west side should be improved and expanded - view way and important feature

Implement site development plan 175,000$

7 Dove Cove 150 Access - lacks walkway from roads - no access 5,000$

Needs sign on road to explain building 1,000$

8 Hollybourne Cottage 12,600 Landscape - Needs historic landscape recreated 10,000$

Drainage - regrade ground so water flows away from building 5,000$

Drainage - downspouts should dump water further from house 1,000$

Access - Install historic shell driveway and access walkways 25,000$

Access - needs exterior ramps and interior access 50,000$

Access - Elevator to second floor access 90,000$


Windows - Some need wood work and shutter hardware 25,000$

Restrooms -install water and sewer service -restrooms 20,000$

Porches- Repair brick walkway at front porch and improve drainage 2,000$

Structure - Concrete Tabby cracked on pour lines, at risk for catastrophic failure: Engineering Study 50,000$

Structure - Steel lintels over all window and doors are rusted and have expanded and cracked the tabby

walls 250,000$

Roof - Wooden shingles failing with leaks 180,000$

Chimney - Replicate and install replacement terracotta chimney tops 40,000$

HVAC - none - Getty air moving system - need inspection and tune up 25,000$

9 Villa Ospo 7,200 Painting - Wood work needs painting 35,000$

Floors - some floors need additional finish where worn 2,000$

Clean north wall of one story section - may need painting 4,000$

Access - elevator needed

10 Gould Tennis Building 11,800 Access - no driveway or walkways to the building 10,000$

Restore all door and other opening in the building 20,000$

Paint - entire building needs painting, interior and exterior 60,000$

Window - reopen and restore window and skylights 60,000$

Soffit - Replace missing soffit detail on North, east and west side of building 25,000$

Utilities - Establish electric, lighting, plumbing, HVAC - none exist 90,000$

Interior - Clean out unneeded storage , clean and organize

Restore all interior building finishes: walls, floor, ceiling 50,000$ Insulation: Install as needed 30,000$

11 Villa Marianna6,000

Drainage - Poor - Water drains toward the building vents/drains on patios are filled in - reopen. Grade to

reestablish drainage away from the building. 20,000$

Paving - North courtyard is cracked and holds water 5,000$

Access - Elevator to upper floors 90,000$

Foundation -First floor support system is heavily damaged and has begun to fail. Interior floor in hall is

collapsing and floor in main room is unstable 80,000$

Basement - Retaining wall next to basement stairs may fail. Water stands behind wall and pours into

basement though small hole in wall. 10,000$

Plumbing - needs improvement for functional restrooms 20,000$

Windows - Good - consider UV protection 20,000$

Windows - improve glazing and weather seal 5,000$

Doors - French doors need weather seals and threshold repairs 2,000$

Floors throughout the House need carpet removed and floors refinished 30,000$

HVAC - Units in good condition

Interior - all walls need scrapping, patching and painting 15,000$

Interior - All floors need cleaning and refinishing 30,000$

Collections and research holdings need to be moved to a dedicated and suitable building

12 Faith Chapel 2,000 Access - Entrance stairs need painting 500$

Siding - repair lose or missing woodwork touch up painting 500$

Building Systems: Plumbing non-functional 10,000$

Flooring - remove carpet and repair and finish floor - return to original 25,000$

13 Faith Chapel Restrooms 1,200

Drainage - Damp on north side of building check sprinkler and reduce if needed 1,000$

Access - Ramp needs repair and painting 1,000$

Paint - siding on west porch needs painting 1,000$

Interior - Bride's Room - Black mold on wall surfaces - remove and repair 2,000$

Interior - Bride's Room - Remodel: remove wall paper, replace flooring 5,000$

Interior - Groom's Room - Same problem and treatment needed as Bride's Room 7,000$

Roof - Wood shingles show some curling but appear sound

14 Small Dormitory 4,366 Good Condition

Access - Elevator to second floor

15 Large Dormitory 16,200 Access - Ramp needs to be redesigned and improvement 33,000$

Porch stairs - need to be rebuilt to remove trip hazard

Foundation - level out piers so that floors inside building are level. 20,000$

Interior stairwells - Improve functionality and appearance 25,000$

Exterior Fire Escape stairwell - Replace rusted stairway and provide better appearance 90,000$

Paint - first floor needs interior painted 5,000$

Third Floor - Needs complete repair and restoration of interior space 10,000$

HVAC - window units only - needs central system 50,000$

Elevator for improved access 90,000$

16 Baker/Crane Carriage 3,770 Landscape - remove bamboo on south side of building 5,000$

Landscape - regrade to direct water away from the building 5,000$

Access - none- needs sidewalks and ramps

Foundation - Needs foundation replaced

Structural Support - Main structural trusses and beams need replacing

Siding - Needs siding -shingles and novelty replaced 40% of building

Paint - building needs complete interior and exterior painting

Windows - removed and stored, will needs reinstallation and repairs

Doors - missing and will need to be replaced

Restrooms - will need new accessible restrooms

Lighting - none

Electrical - none

Plumbing - none

HVAC - none

Overall - This building needs a complete restoration and design for adaptive reuse of the building. A

program for use needs to be established and plans drawn, construction completed to accomplish the

program. 400,000$

17 Power Plant/GSTC 5,200 Landscape - Modern

Landscape - Building needs an Interpretative sign to explain history 500$

Access - Needs sidewalk to southern parking lot and to Museum 10,000$

Exterior Brick - repoint as needed 5,000$

Interior Brick - Eroding Bricks, stabilized in 2016, monitor and reapply as needed.

Windows - Large windows on west side need repainting 2,000$

Windows - consider UV protection 20,000$

Doors - Repair rotten wood surrounding doors on south side 2,000$

Restrooms - need complete remodel , updating and expansion 20,000$

18 Turtle Hospital - Pavilion 1,056 Access - Ramp needs repair and repainting 1,000$

Drainage - very poor- offices flood with heavy rain events 3,000$

Roof - leaks into Offices and hospital/surgery rooms 5,000$

HVAC - none in public space - need to evaluate 50,000$

Size & Location - facility is above capacity. Need a new facility in a new location that will not adversely

effect Historic District

19 Skeet House 500 Good Condition - restored 2014, treated for powder post beetles 2016

Needs access ramp 20,000$

20 Stables - Museum 10,000 Landscape - remove bamboo if not historic, trim tree branches over building 5,000$

Drainage - NE inside corner siding rot due to standing water 1,000$

Paving - Shell walkway need to be paved with tabby concrete 25,000$

Paint - Repaint select areas 5,000$

Windows - Re-glaze as needed, consider UV and other protection 30,000$

Doors - Sliding door in carriage barn falls off hinges - Safety issue 1,000$

Roof - Wood shingles look good, Windows in ventilation stacks - correct appearance 5,000$

Lighting - Poor interior lighting

HVAC - Replace and upgrade - building needs HVAC

Floor - Concrete slabs 2ft by 4ft. Water comes up between slabs

Woodwork - protect owner's initials painted on support columns

Mosaic Project $3.2 million dollar improvement - JIF funded

21 Furness Cottage - Infirmary 7,880 Landscape - trim tree limbs off building 1,000$

Paving - Walkway to rear of building needs more shell or tabby paving 500$

Porches - Front - Repaint porch floors 2,000$

Porch - 2nd floor - Clean and paint ceiling 1,000$

Paint - Entire building, exterior and interior 90,000$

Siding - repair animal holes on third floor 500$

Floors - Additional finish needed in traffic areas 2,000$

Siding - Repair rot in shirting around base of exterior walls 1,000$

HVAC - Replace first floor and install new ducts, second floor newer unit 50,000$

Interior - Second Floor -- Large crack run across ceiling about 15 feet back from front wall. Maybe due to

weight of slate roof. No crack on first floor. 25,000$

Plumbing - upgrade bathrooms - provide public use 5,000$

22 Stephen's Cottage 746 HVAC - Replace unit interior unit 1-3 years (1990) 4,000$

23 Boat Engineers Cottage 1,032 Foundation - Floor uneven at front door 2,000$

24 Butler's Dormitory 2,085 Porch - Repair front porch deck 1,000$

Floors - renew worn floor finish 2,000$

HVAC - installed 2014

25 Commissary 1,150 Access - Redesign and replace both ramps to reduce trip hazards and meet code 5,000$

Siding - Replace rotten siding 4,000$

Paint - paint exterior 8,000$

Electrical - inspect electric circuit that trips breaker in Commissary shop 500$

Floors - Renew finish throughout both shops 1,000$

HVAC - Replace Just by Hand unit in 1-2 years 5,000$

26 Servant's Dining Hall 672 Roof - leak at center of glass workshop space 1,000$

HVAC - Replace in 5+ years

27 Pier Road Restrooms/Shop 1,100 Siding - Replace boards on west side 2,000$

Paint - Exterior needs painting 10,000$

Restrooms - Old and tired - remodel 25,000$

HVAC - Replace in 3+ years 7,000$

28 Boiler House 500 Access - No ramp - not accessible 2,000$

Access - front stairs do not align with door threshold - trip hazard 1,000$

Siding - Replace rotten siding on west side 500$

Paint - Building need painting 5,000$

Roof - 50% of roof is rotten - replace roof 10,000$

Plumbing - Sink drains onto ground - reconnect pipes

HVAC - Window units - replace with small package unit 3,000$

Floor - Remove vinyl floor restore wood floors 5,000$

Interior - Remodel to include historic ambiance

29 Wharf Restaurant & Pavilion 6,450 Access - no boat access at low tide

Deck Rails - Rail near Raw Bar needs replacement Unsafe 5,000$

Deck Rails - Replace rails on north side of restaurant and close off this deck with a gate 2,000$

Deck Rails - Inspect and replace or repair as needed 2,000$

Deck - Remove concrete poured over wooden deck by Raw Bar - poured to hide a problem 10,000$

Deck Boards - inspect and replace as needed 5,000$

Paint - Buildings need painting 40,000$

Roof - Metal roof on restaurant is rusted needs replacement 50,000$

Utilities - Water, sear and electrical needs inspection under the wharf 2,000$

Wharf Structure - Wooden support pilings on west side need replacement as does south end of dock

where entire structure need replacement

Kitchen entrance - deck needs cleaning or replacement due to grease staining

Dumpsters - Replace with compacting dumpsters and clean up. Need to control smell in the summer 30,000$

30 Wharf Restroom & Office 4,000 Landscape - trim plants away from the building

Siding - Replace extensive rotten siding - insulate as needed to prevent condensation 20,000$

HVAC - Operational - 3- 5 years

31 Mule - DOT Shed 1,990 Landscaping shed - adequate for it use

32 Horton House Landscape - Remove tree limb that extends into the house

Drainage - Stop erosion at north east corner of the cemetery by redirecting drainage 5,000$

Consider archaeological research to locate other colonial and plantation period structures. Possibly

reconstruct other period structures and investigate planting examples of crops and define colonial

landscape 150,000$

Erosion - The entire site is eroding along the creek end tabby structures are being lost along with other

nationally significant archaeological data. This problem needs to be mitigated 150,000$

Well - The metal grating over open well shaft needs replacement 1,000$

33 Records Storage Warehouse 1,496

Building is sound but completely unsuited for record storage since the space is not closed, has no climate

control and the storage system and materials are not adequate for the need. 100,000$

34 Collection Storage 2,344 Good facility for the use

Garage Door needs to be weather sealed and insulated or the door replaced 3,000$

Fire Protection - a dry system is needed for fire protection 10,000$

Need additional collections storage - get items out of buildings 150,000$

Open storage display gallery 350,000$

TOTAL 6,021,500$

Leased Buildings:

Buildings 35 - 40 are leased historic properties that operate as the Jekyll Island Club Hotel. Maintenance

and upkeep of the structures are the responsibility of the lease holder with oversight by the JIA to protect

the State's interest in the buildings which are state assets.

JEKYLL ISLAND-STATE PARK AUTHORITY POLICY MANUAL

Revision Dates:

Original Date: Subject: Incentive Awards and Pay Effective Date: July 1, 2017

Section: 6.3 Section: Human Resources Standards of Practice

STANDARD On occasion, the Jekyll Island Authority (JIA) may support the use of incentive awards and pay as a tool for achievement of strategic objectives. Incentive awards and pay plans provide motivation, recognition and reward for attaining new critical employment skills, exceeding goals and performance expectations. Incentive pay may also be used in connection with hiring for hard-to-fill positions. PRACTICE GUIDELINES 1) Meritorious Awards:

a) JIA employees may receive non-monetary awards in recognition for going beyond the ordinary demands of the job in performing an extraordinary service, act, or achievement, this includes but is not limited to, the following: i) Performing an act of heroism above and beyond the normal demands of the job; ii) Responding in an extraordinary manner to an unanticipated problem or opportunity on

behalf of the Authority; iii) Performing a service, act, or achievement that particularly enhances public perception of

the Authority; or, iv) Obtaining innovative or unique success when others’ efforts have failed or it has been

stated that the job could not be done.

2) Hiring Incentive: a) A one-time payment to induce the employment of a prospective employee with particularly

desirable qualifications or for a position that is difficult to fill as identified each fiscal year in a Hiring Incentive Plan approved by the JIA Board and executed by the Executive Director.

b) Payments will be contingent upon the employee’s agreement in writing to repay a portion thereof upon separation if the employee does not remain employed a minimum specified period.

c) Payments shall be included as salary in the pay period granted and are taxed as such. They shall not, however, be included in the regular rate of pay for purposes of calculating overtime or as earnable compensation for determining retirement benefits.

d) Hiring incentive payments may only be made for positions set forth in a Hiring Incentive Plan and are subject to approval by the Executive Director.

3) Goal-based Incentive: a) A one-time goal-based incentive, as identified each fiscal year in a Goal-based Incentive Plan

and approved by the JIA Board and executed by the Executive Director, may be made for one or more of the following: i) Exceeding predetermined productivity standards ii) Exceeding predetermined sales targets


Revision Dates:



iii) Exceeding established revenue goals b) Payments may only be made for accomplished goals and may not be made in advance therefore

are not contingent upon an agreement to remain employed. c) Payments are included as salary in the pay period issued and are taxed as such. Goal-based

incentive payments are included in the regular rate of pay for purposes of calculating overtime, however, they shall not be included as earnable compensation for determining retirement benefits.

d) Goal-based incentive payments may only be made according to an established Goal-Based Incentive plan and subject to approval by the Executive Director.

4) Critical skills Incentive: a) A one-time payment for learning new, critically needed employment skills as identified each

fiscal year in a Critical-skills Incentive Plan and approved by the JIA Board and executed by the Executive Director.

b) Payments may only be made after skills are acquired and utilized for a time period of up to 90 days and may be contingent upon the employee’s agreement in writing to repay a portion thereof upon separation if the employee does not remain employed a minimum specified period.

c) Critical skills incentive payments are included as salary in the pay period issued and are taxed as such. Critical skills incentive payments are included in the regular rate of pay for purposes of calculating overtime, however, they shall not be included as earnable compensation for determining retirement benefits.

d) Critical skills based incentive payments may only be made with approval by the Executive Director.

5) Performance Incentive: a) A one-time payment for surpassing performance expectations as identified each fiscal year in a

Performance Incentive Plan approved by the JIA Board and executed by the Executive Director.

b) Department heads may recommend JIA employees for performance incentive pay. Such recommendation shall state the reasons why the employee should receive the incentive pay and be submitted in writing to Human Resources.

c) Payments for performance incentive may be contingent upon the employee’s agreement in writing to repay a portion thereof upon separation if the employee does not remain employed for a minimum specified period. To receive consideration for performance incentive, an employee must be in continued employment with the JIA.

d) Payments are included as salary in the pay period issued and are taxed as such. Performance incentive payments are not typically included in the regular rate of pay for purposes of calculating overtime and shall not be included as earnable compensation for determining


Revision Dates:



retirement benefits. e) Performance Incentive payments may only be made with approval by the Executive Director.

6) Limits: The amount of such incentive pay shall be capped at the following: a maximum of $5,000 per employee with a minimum of $250

7) Documentation: Incentive payment documentation must be included for each payment including

the type of incentive pay, supporting documentation and/or applicable incentive plan, copy of any contingency such as agreement to repay a portion thereof upon separation and Executive Director approval. Documentation shall be maintained in the receiving employee’s official personnel file.

8) Exceptions: Positions exempt from this policy include the Jekyll Island Authority Executive

Director, the Jekyll Island Foundation Executive Director, and any position otherwise covered by employment agreement.

9) Availability: All incentive compensation plans and funds are subject to budgetary approval by the

JIA Board of Directors. The Executive Director will submit to the Board Officers a summary of all incentive payments made each fiscal year.

References: State Law (O.C.G.A. 45-21-2 Establishment of employees’ suggestion and awards program; implementation) State Personnel Board (Rule 478-1-.13 Meritorious Award, Hiring Incentive, and Goal-based Incentive Programs) For additional information or assistance, please contact the JIA Human Resources office.

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Documents

JEKYLL ISLAND-STATE PARK AUTHORITY · The Jekyll Island State Park Authority (JIA) committees met in Public Session on Monday, May 152017 at the , ... access and life-safety improvements