JCPS Student Assignment – Middle School/High School

Advance Program

1. Click on Student Assignment under the Index tab in Infinite Campus or type the following in your browser: https://apps.jefferson.k12.ky.us/Studentassignment

2. Choose I am a JCPS employee…

Login to the Student Assignment application:

3. Enter your network Username and Password and click Login.

Login (cont’d)

Counselors will see:

• Home• Advance

Program• Reports

Step 1: Connecting the students to the teacher:

Advance Program > Counselor Evaluations > Student Teacher Connection

Middle/High – Initial Input

1. Location: School defaults to your school. 2. Click on the Disposition drop-down.3. Select Initial Input.

3. Select the Grade.

4. Select the CategoryMust connect students to teachers in all four categories: • Language Arts• Social Studies• Math• Science

4. Select the Teacher

5. Choose the students that should be connected to the selected teacher. Can use Ctrl or Shift to select multiple students Students will appear on left until in all 4 categories: Language Arts, Social Studies, Math and Science No Save button (once they are on the right, they are saved)

Middle/High- Key Points

• Students will remain on left until placed in all four categories on the right– Language Arts– Science– Math– Social Studies

• There will be a report that shows all students and the teachers to which they are assigned.

Step 2: Teachers – Filling out Evaluations after student connection is made

1. Teacher logs into Student Assignment application. 2. Advance Program > Student Search.

3. Click Search.

4. Pending Students appear.

Note: Teachers can also search by Last Name, First Name, Student ID or Birth Date

Teacher Evaluations cont’d

5. Select student to be evaluated.

6. Select evaluation to be completed:a. Student Evaluation: always fill outb. Exceptional Characteristics sometimes fill out

Student Evaluation Screen

Click SAVE & RETURN TO PENDING STUDENT EVALUATION to complete another Student Evaluation for a different student

ORClick SAVE & CONTINUE TO EXCEPTIONAL CHARACTERISTICS EVALUATION to complete the Exceptional Characteristics evaluation for this student.

EXCEPTIONAL CHARACTERISTICS EVALUATIONBRADLEY, BRENDA 142362

EXCEPTIONAL CHARACTERISTICS EVALUATIONCONT’D

Click Save to save the evaluation or Cancel to discard all selections/edits and return to student search screen.

Notes on Teacher Evaluations:• All fields must be entered or you can’t save the

evaluation• Can cancel out and come back but cannot save partial• Add comments as necessary but enter teacher’s name

in front of comment to identify who entered the comment

• Can click Save & Return to pending screen to select another student or go on to complete the exceptional characteristics evaluation

• Once evaluation is saved, it comes off teacher pending list

Notes on Teacher Evaluations cont’d

• By going to search, teachers can check: (Advance Program > Search > Search)– Student Evaluation to view/edit completed

student evaluations OR– E.C. Evaluation to view/edit completed exceptional

characteristics evaluation.

Next Step: Counselors make a disposition

In January or February after the teacher evaluations are completed and results are returned, counselors give a disposition of recommended, not recommended, or previously tested AP

• Once parents respond to a recommended disposition, they can give permission for placement, decline or defer. If the student is recommended and the parent Declines or Defers, the disposition should be updated. • If the student is not recommended, the parent may Appeal, in which case the disposition should be updated.

>= 21 with the selection points of 7 or more are usually recommended | 18-20 are pending | < 18 are not recommended

Advance Program Evaluation Search

1. Advance Program 2. Counselor Evaluations3. Advance Program Evaluation Student Search

Advance Program Evaluation Search cont’d

4. Location defaults to your school.5. Choose Disposition: Pending.6. Click Search.7. Select a student.

A pending student is a tested student who has not been given a disposition by a counselor.

Student Evaluation and Summary of Results

Selection Points

• 21 or higher: with selection points of at least 7 are usually recommended

• 18-20 pending (but not quite recommended): Counselor must make disposition. If counselor chooses Not Recommend, an Appeal form is sent to the parent. – If any of the top 3 is Zero, then NOT RECOMMENDED.

(Parent can appeal). – If CogAT is 21 and selection points are 7,8, or 9, then

recommended. • Under 18: Not Recommended.

Counselors Disposition final notes:

• Every box must have an entry. It there is no score, put in a ZERO

• If score is empty, it won’t allow the disposition selection to save

• A report will be available that counselors can send to the advance program office that shows a summary of scores

• Selection points are automatically calculated except for other screening tests